Microsoft Application Series PowerPoint 2003 Introduction Best STL Courses never cancelled: guaranteed Last minute rescheduling 24 months access to Microsoft trainers 12+ months schedule UK wide delivery www.microsofttraining.net Version 1
Your Best STL Learning Tools Welcome to your Best STL training course. As part of your training, we provide you with the following tools and resources to support and enhance your learning experience. Thank you for choosing Best STL. 1 In-course handbook 2 Reference material 3 12 months access to Microsoft trainers To guide you through your training while you are on the course. Contains unit objectives, exercises and space to write notes. Available online through your delegate account. Comprehensive reference material with 100+ pages, containing step-by-step instructions. Available through online support forum. Need help? Our team of Microsoft qualified trainers are on hand to offer advice and support. 4 Delegate account 5 Trainer hints and tips 6 Save with Promotions Your delegate account gives you access to: Reference material Course exercise files Advice & support forum Rewards programme Promotions & Newsletters Hints and tips available online from our Microsoft qualified trainers for: All MS Office applications VBA MS Project MS Visio + more Save on further training courses you book with Promotions. 30% off list price (time limited) 50 off list price (blue card discount) E&OE Best Training reserves the right to revise this publication and make changes from time to time in its content without notice.
Quick reference: PowerPoint shortcut keys Command Promote a paragraph Demote a paragraph Move selected paragraphs up Move selected paragraphs down Text within an object (with an object selected) All objects All slides All text To the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. Keystroke ALT+SHIFT+LEFT ARROW ALT+SHIFT+RIGHT ARROW ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW ENTER CTRL+A (on the Slides tab) CTRL+A (in slide sorter view) CTRL+A (on the Outline tab) CTRL+ENTER Running a slide show presentation You can use the following shortcut keys while running your slide show presentation in fullscreen mode. Perform the next animation or advance to the next slide Perform the previous animation or return to the previous slide Go to slide number Display a black screen, or return to the slide show from a black screen Display a white screen, or return to the slide show from a white screen Stop or restart an automatic slide show End a slide show N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse) P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE number+enter B or FULLSTOP (PERIOD) W or COMMA S or PLUS SIGN ESC, CTRL+BREAK, or HYPHEN
Course Objectives 1. PowerPoint basics 2. Building new presentations 3. Formatting and proofing 4. Using drawing tools 5. Working with WordArt and clip art 6. Using tables and charts 7. Enhancing presentations 8. Delivering presentations www.microsofttraining.net Tel: 0208 682 4973 Page 1
PowerPoint Basics Unit 1 objectives Explore the PowerPoint environment Close a presentation and close PowerPoint Your notes: Unit 1 www.microsofttraining.net Tel: 0208 682 4973 Page 2
Visual summary: Unit 1 objectives The Main Window Components Title Bar Menu bar Standard Toolbar Format Menu Outline & Slide Tab Click on Slide Tab to View as Slides, Outline to View as Outline View Buttons Click on Slide View Button to go Sort view or Single slide in Slide pane Drawing Toolbar www.microsofttraining.net Tel: 0208 682 4973 Page 3
Visual summary: Unit 1 objectives To bring up Task Pane select View Menu, Task Pane Slide Pane Task Pane Control menu icon Close button www.microsofttraining.net Tel: 0208 682 4973 Page 4
Unit 1 Practice Activity 1. Start PowerPoint. 2. Open Training.ppt. 3. Switch to Slide Sorter view. 4. Switch to Slide Show view. 5. Close the presentation (you don t need to save changes). Online support forum and knowledge base www.microsofttraining.net/forum Visit our forum to have your questions answered by our Microsoft qualified trainers. www.microsofttraining.net Tel: 0208 682 4973 Page 5
Building new presentations Unit 2 objectives Create a new PowerPoint presentation and add slides to it Save a presentation and update the changes made to it Work in the Outline tab to rearrange bullet items Rearrange and delete slides in the Outline tab and Slide Sorter view Insert an existing slide into another presentation Your notes: Unit 2 www.microsofttraining.net Tel: 0208 682 4973 Page 6
Your notes: Unit 2 www.microsofttraining.net Tel: 0208 682 4973 Page 7
Visual summary: Unit 2 objectives To create a new blank presentation File, New Select in New Presentation Task Pane either Blank presentation or Auto wizard Click New slide button Select from slide layout To Save File, Save as To indent a bullet to the second level press TAB continued TAB will increased the level down or use demote button in Outline Toolbar www.microsofttraining.net Tel: 0208 682 4973 Page 8
Visual summary: Unit 2 objectives In outline view Drag selected side icon to move slide To change layout of a slide select Slide layout under Task Pane and click to selected layout e.g. Title & Text for bulleted points To insert slide from existing presentation use Insert Menu, slides from file www.microsofttraining.net Tel: 0208 682 4973 Page 9
Unit 2 Practice Activity 1. Create a new blank presentation. 2. Add a Title slide and add text to it. 3. Add a Bulleted List slide and enter text in it. 4. Save the presentation as My practice presentation. 5. Add another Bulleted List slide to the presentation and enter text in it. 6. Update the presentation. 7. Switch to Slide Sorter view. 8. Move slide 3 before slide 2. 9. Update and close the presentation. Online support forum and knowledge base www.microsofttraining.net/forum Visit our forum to have your questions answered by our Microsoft qualified trainers. www.microsofttraining.net Tel: 0208 682 4973 Page 10
Formatting and proofing Unit 3 objectives Use the Formatting toolbar, change font type and size, change bullet styles, and repeat formatting Use the Cut, Copy, and Paste commands Examine the on-screen rulers, set tabs, and align text Check the spelling in a presentation by using the three different methods Examine AutoCorrect and check the style of the presentation by using the Style Checker Your notes: Unit 3 www.microsofttraining.net Tel: 0208 682 4973 Page 11
Your notes: Unit 3 www.microsofttraining.net Tel: 0208 682 4973 Page 12
Visual summary: Unit 3 objectives To change bullets and numbering access Bullet & Numbers dialogue boxes To display Ruler View, Ruler. To add tabs select tab type from ruler and click on ruler where you want tab www.microsofttraining.net Tel: 0208 682 4973 Page 13
Visual summary: Unit 3 objectives To access Spell Check use Toolbar or Tools menu Check Style of presentation Tools, Options spelling tab www.microsofttraining.net Tel: 0208 682 4973 Page 14
Unit 3 Practice Activity 1. Open Outstanding issues.ppt. 2. Make the title bold, increase the font size to 60, and change the font of the title to another font type of your choice. 3. View the ruler, if necessary, and centre-align the text. 4. Check the spelling in the entire presentation. 5. If necessary, choose Help, show the Office Assistant. 6. Check the styles in the presentation. 7. Save the presentation as My outstanding issues and close the presentation. 8. Hide the Office Assistant, if necessary. Online support forum and knowledge base www.microsofttraining.net/forum Visit our forum to have your questions answered by our Microsoft qualified trainers. www.microsofttraining.net Tel: 0208 682 4973 Page 15
Unit 4 objectives Using drawing tools Create objects by using the Drawing toolbar, and move and resize objects Add and edit AutoShapes Add text to objects, enhance the text by using the Formatting toolbar, and draw text boxes Enhance objects by using fill color options Your notes: Unit 4 www.microsofttraining.net Tel: 0208 682 4973 Page 16
Your notes: Unit 4 www.microsofttraining.net Tel: 0208 682 4973 Page 17
Visual summary: Unit 4 objectives Drawing toolbar Auto shapes Drawing objects Select from Autoshapes Use Autoshape size handles to resize object Use move handles to move drawing Right click object to format www.microsofttraining.net Tel: 0208 682 4973 Page 18
Unit 4 Practice Activity 1. Create a new blank presentation with a blank slide layout. 2. Select the Horizontal Scroll AutoShape (from the Stars and Banners submenu). 3. Drag to draw the AutoShape on the slide. 4. Add Explosion 2 and 5-Point Star AutoShapes (from the Stars and Banners submenu). 5. Draw an Oval by using the Drawing toolbar. 6. Add text to Objects as shown in the example below. Wrap the text where ever necessary. 7. Make the Web Initiatives text bold. Set the font size to 32. 8. Add different fill colours to the objects. 9. Resize objects wherever required. 10. Save the presentation as Web initiatives. 11. Close the presentation. Web initiatives Reach more customers International expansion No brick & mortar locations www.microsofttraining.net Tel: 0208 682 4973 Page 19
Working with WordArt and clip art Unit 5 objectives Use WordArt to enhance text in your presentation Use the Select Picture dialog box to insert images into your slides and explore clip art on the Microsoft Web site Your notes: Unit 5 www.microsofttraining.net Tel: 0208 682 4973 Page 20
Your notes: Unit 5 www.microsofttraining.net Tel: 0208 682 4973 Page 21
Visual summary: Unit 5 objectives Word Art Button on Drawing Toolbar WordArt toolbar Format Insert WordArt WordArt Shape WordArt side and shape handles www.microsofttraining.net Tel: 0208 682 4973 Page 22
Visual summary: Unit 5 objectives To insert different objects change the layout of a slide to Content www.microsofttraining.net Tel: 0208 682 4973 Page 23
Unit 5 Practice Activity 1. Create a new presentation starting with a blank slide. 2. Select a WordArt style of your choice. 3. Enter Keys to our success. 4. Resize the WordArt. 5. Move the WordArt to the centre of the slide. 6. Insert a new slide. 7. Select the Title, Content and Text layout. 8. Enter the title Keys to our success. 9. Insert clip art as shown in the example below. 10. In the bulleted list, enter 5 bullets, as shown in the example below. 11. Compare your work to the example below. 12. Save the presentation as My success, then close the presentation. Keys to our success Teamwork Dedication Innovation Commitment Loyalty www.microsofttraining.net Tel: 0208 682 4973 Page 24
Using tables and charts Unit 6 objectives Add a table to a presentation and enter text in the table Create and modify a chart by using Microsoft Graph Create and modify an organisation chart Your notes: Unit 6 www.microsofttraining.net Tel: 0208 682 4973 Page 25
Visual summary: Unit 6 objectives Choose correct Slide Lay out to insert Table, Chart or Diagram www.microsofttraining.net Tel: 0208 682 4973 Page 26
Unit 6 Practice Activity 1. Create a new blank presentation with a Title and Table layout slide. 2. Type Sales (in Pounds) in the title placeholder. 3. Add a 5-column by 4-row table to the slide. 4. Complete the table, as shown in Example 1 below. 5. Add another slide containing a title and a chart. 6. Replace the row headings with text in the first column in the table. 7. Replace all values in the datasheet with the values in the table cells. 8. Add another slide containing an organisation chart 9. Create levels and add text, as shown in Example 2 on the next page. 10. Change the colour of all boxes to yellow. 11. Compare your chart to Example 2 on the next page. 12. Run the presentation. 13. Save the presentation as My sales and close it. Sales (in Pounds) 1 st Qtr 2 nd Qtr 3 rd Qtr 4th st Qtr Cumin 30 45 45 30 Thyme 50 80 80 60 Oregano 85 60 60 75 Example 1 www.microsofttraining.net Tel: 0208 682 4973 Page 27
The Project Team Kathy Sinclair President Ann Salinski VP Financial Services Jack Thomas VP Sales Susan Gianni Business consultant Solena Hernandez Market Analysis Aileen MacElvo y Marketing Manager Ron Timmons Senior Buyer Example 2 Online support forum and knowledge base www.microsofttraining.net/forum Visit our forum to have your questions answered by our Microsoft qualified trainers. www.microsofttraining.net Tel: 0208 682 4973 Page 28
Enhancing presentations Unit 7 objectives Use design templates to create and modify presentations View a slide master and edit it by changing text and bullet options Insert a new slide master, use multiple slide masters, and delete a slide master Add transition effects and timings Add speaker notes, footers, and the company name to each slide Your notes: Unit 7 www.microsofttraining.net Tel: 0208 682 4973 Page 29
Your notes: Unit 7 www.microsofttraining.net Tel: 0208 682 4973 Page 30
Visual summary: Unit 7 objectives www.microsofttraining.net Tel: 0208 682 4973 Page 31
File, New to add new from Design Template Change to Slide design to apply different templates View template to apply in Slide pane To Change any design template or layout active Master Slide view from view menu www.microsofttraining.net Tel: 0208 682 4973 Page 32
Visual summary: Unit 7 objectives Remember to Preserve the changes in design by right click and preserve, then you can close Slide Master View bring up Design template in Task Pane and apply. Add transition effects and timings www.microsofttraining.net Tel: 0208 682 4973 Page 33
Unit 7 Practice Activity 1. Open Progress to date.ppt. 2. Apply a design template of your choice. 3. Change the font of the Master Title Area to Arial Black. 4. Change the font of the Master Object Area to Arial Narrow. 5. Change the first level bullet style. 6. Save the presentation as My progress to date. 7. Add a new slide master of your choice. 8. Apply the new slide master to all the slides 9. Add transition effects. 10. Rehearse the timings. 11. Add speaker notes to slides 2 and 3. 12. Update and close the presentation. Online support forum and knowledge base www.microsofttraining.net/forum Visit our forum to have your questions answered by our Microsoft qualified trainers. www.microsofttraining.net Tel: 0208 682 4973 Page 34
Delivering presentations Unit 8 objectives Run a presentation after previewing it and after hiding slides Print an entire presentation, an individual slide, handouts and Notes pages by using the Print dialog box Export a presentation to Microsoft Word Save a presentation for Web delivery, add a link to a presentation, and send a presentation via e- mail Your notes: Unit 8 www.microsofttraining.net Tel: 0208 682 4973 Page 35
Your notes: Unit 8 www.microsofttraining.net Tel: 0208 682 4973 Page 36
Visual summary: Unit 8 objectives Show Slide Show Click Slide View To hide slide click Hide slide command on Slide Sorter Toolbar Printing options To Print Handouts select the following options Email file button Save as Webpage Exporting to Word www.microsofttraining.net Tel: 0208 682 4973 Page 37
Unit 8 Practice Activity 1. Open Products.ppt. 2. Run the presentation. 3. Print the presentation (if you re connected to a printer). 4. Save the presentation file for Web delivery, as Web products.htm. 5. Switch to Normal view 6. In Products.ppt, add a hyperlink to the text: Click here to learn more about us. Link it to the web presentation. 7. Preview the Web page in Internet Explorer. 8. Click the Hyperlink to load the Web presentation Web page. 9. Close Internet Explorer. 10. Close PowerPoint without saving the changes. Online support forum and knowledge base www.microsofttraining.net/forum Visit our forum to have your questions answered by our Microsoft qualified trainers. www.microsofttraining.net Tel: 0208 682 4973 Page 38