Socorro Independent School District

Socorro Independent School District Bid Information Contact Information Ship to Information Bid Owner Maria Morales Purchasing Agent Address 12440 Rojas Address PO will detail Email mmoral@sisd.net Phone (915) 937-0168 El Paso, TX 79928 EL PASO, TX 79928 Fax (915) 937-0170 Contact Maria Morales or Julie Mancinas (915) Contact 937-0167 Department Bid Number 199-0520-E1589 Department Purchasing Building Title Staffing Services Building DSC Floor/Room Bid Type RFP Floor/Room 2nd floor Telephone Issue Date 05/06/2015 Telephone (915) 937-0168 Fax Close Date 5/20/2015 11:00:00 AM Mountain Fax (915) 851-7904 Email Email mregalado@sisd.net Supplier Information Company Name Contact Name Address Supplier Notes Telephone Fax Email Signature Date / / Bid Notes Personnel will be utilized on as needed basis to fill occasional and or temporary vacancies throughout the district and/or long term positions. Bid Activities Bid Messages Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Line Filename Description Header Standard Terms and Conditions - Standard Terms and Conditions - Request for Proposals RFP.pdf Header Special Terms and Special Terms and Conditions - Request for Proposal Conditions.pdf Header Staffing Services Staffing Services Questionnaire - Required hard copy submittal. Questionnaire.pdf Header Claims History For Workers Claims History for Workers Compensation Compensation.pdf Header Admin Specialist I.doc Job Description for a Administrative Specialist I 199-0520-E1589 - Page 1 of 9

Header Child Nutrition Services - Job Description for a Child Nutrition Services - Equipment Technician Refrigeration Equipment Tech Refrigeration.doc Header Child Nutrition Services Asst Job Description for Child Nutrition Services Asst Cashier Worker Cashier Worker.doc Header Child Nutrition Services Asst Child Nutrition Services Asst Cashier Worker Courier Cashier-Worker-Courier.doc Header Child Nutrition Services Cashier Job Descriptions for Child Nutrition Cashier I I.doc Header Child Nutrition Services Asst Job Description for Child Nutrition Services Asst. Cashier - Worker - Courier Cashier-Worker-Courier.doc Header Child Nutrition Services Job Description forchild Nutrition Services Commercial Kitchen Equipment Tech Helper Commercial Kitchen Equipment Tech Helper.doc Header Child Nutrition Services Worker Job Description for Child Nutrition Services Worker I.doc Header Clerk - Print Shop.doc Job Description for Clerk - Print Shop Header Clerk Accounts Payable.doc Job Descriptions for Accounts Payable Clerk Header Clerk I.doc Job Description for Clerk I Header Courier.doc Job Descriptions for Courier Header Craft Helper.doc Job Descriptions for Craft Helper Header Custodian.doc Job Descriptions for Custodian Header Groundskeeper I.doc Job Description for Groundskeeper I Header Groundskeeper II.doc Job Description for Groundskeeper II Header Instructional Aide - Special Job Description for Instructional Aide - Special Assign Class Assign Class (SAC).doc Header Painter I.doc Job Description for Painter I Header Technology Support Specialist Job Description Technology Support Specialist I I.doc Header Technology Support Specialist Job Description for Technology Support Specialist PEIMS PEIMS.doc Header Warehouse I.doc Job Description for Warehouse I Header Warehouse II.doc Job Description for Warehouse II Header Warehouse III.doc Job Description for Warehouse III Bid Attributes Please review the following and respond where necessary # Name Note Response 1 Attributes NOTE: There are 38 attributes for this solicitation. Please (No Response Required) make sure you address all of the attributes on both pages. 199-0520-E1589 - Page 2 of 9

2 Prohibition on Lobbying The Socorro I.S.D. has implemented a procedure (Required) prohibiting lobbying, contact or soliciting School District staff members or members of the Board of Trustees during the selection process. Please acknowledge compliance with the district procedure and certify that all employees, agents, consultants, or representatives of the representing firm have not or will not contact, solicit, or lobby School District staff members, members of the Board of Trustees regarding the above mention solicitation from date of first advertisement through final action of this solicitation by the Board of Trustees. 3 Electronic Bidding Although we are legally required to accept paper bid (Required) submittals, we strongly encourage that bidders submit this bid electronically. Electronic bidding will eliminate errors, unnecessary work, and reduce paper. When filing this bid electronically, please do not send us a paper copy as the electronic version will prevail. If you must submit a paper bid, it must be in a sealed envelope and you must write the bid name, bid number and your company name on the outer envelope. Please confirm that you have read and understand this instruction. 4 Conflict of Interest Conflict of interest Questionnaire (Form CIQ) is required to (Required) be submitted by vendor or other person doing business with a local government entity in accordance with Chapter 176, Local Government Code. For more information or to submit Form CIQ, please visit the district website. Please acknowledge that there are no known conflicts of interest with local government officer. Valid Responses: [Please Select], No conflicts of interest, Yes, Form CIQ will be filed 5 Criminal History Awarded vendor shall certify to Socorro ISD that any (Required) representatives and employees who will be performing services on campuses or will have direct contact with students shall be subject to a criminal history check and shall not have a criminal history which is objectionable to the District. Awarded vendor shall submit appropriate information to SISD in compliance with Section 22.081 et.seq., Texas Education Code regarding criminal history of its employees who will have contact with students. 6 Felony Conviction Notice Texas Education Code requires that "a person or business (Required) entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Note: If this is a publicly-held company, you may select No, does not apply. Valid Responses: [Please Select], No, does not apply, No felony convictions exist, Yes, convictions exist and detail will be provided 7 Debarment and Suspension The District can not enter into a contract with any company (Required) that has been debarred or suspended under the terms of Executive Order 12549, Debarment and Suspension," as described in the Federal Register Rules and Regulations, when using Federal Funds. This applies to all subcontractors as well. Should the organization become suspended or debarred during the term of the agreement, immediate notification is required. I hereby certify that my company has not been debarred or suspended. Valid Responses: [Please Select], Company has not been debarred or suspended, Company has been debarred or suspended 199-0520-E1589 - Page 3 of 9

8 Term of Bid Bid prices must prevail for a period of one year from the (Required) date of award or otherwise specified. Can you comply? 9 Extensions The District reserves the option to renew this contract for (Required) three (3) additional period(s) of one year, if service is satisfactory, escalation does not exceed five (5) percent, per year, and the renewal is agreed to by both parties. Can you comply? 10 Deviations List any deviations from the specifications. Bidders must (Required) list all deviations for products offered as equals to specified products. (If no deviations indicated please state "None") 11 Delivery Please indicate the number of days or weeks for delivery (Required) of product or service. 12 Questions - MM All questions regarding this proposal, must be submitted in (No Response Required) writing to mmoral@sisd.net (915-931-0168) no later than 3 business days before the closing date. 13 References Please list three references, preferably school districts (Required) with which you have done business in the last three years. You must include company name, contact person, phone number and email address. 14 Evaluation Criteria To determine the award of this bid, Socorro ISD shall (No Response Required) consider the following, as provided in the Texas Education Code 44.031(b).1) Purchase Price 2) Long Term Costs 3) Reputation of Vendor 4) Quality of Goods and Services 5) Meets Needs of District 6)Past Relationship 7) Integration Ability 8) Any other relevant factor specifically listed in the request for bids or proposals 15 Freight Charges The district requests that all deliveries be freight prepaid (Required) FOB destination with bid prices reflecting freight and delivery charges to locations within the District (This means NO Shipping and Handling charges to the District). Can you comply? 16 Purchase Order Information Please advise the address to which purchase orders (Required) should be mailed and the address to which remittances should be sent if different. Also advise if you require your own contract number to appear on the purchase order in addition to our bid number. 17 Non-Appropriations Clause Any contract for the acquisition, including lease, of real or (No Response Required) personal property is a commitment of SISD current revenue only: 1. The District retains the continuing right to terminate the contract at the expiration of each budget period during the term of the contract. 2. THe contract is conditioned on a best efforts attempt by the District to obtain and appropriate funds for payment of the contract. The District, as a entity, may not be held liable for non-funding of a contract caused through no fault of its own. If the District fails to appropriate funds to provide for the annual renewal of a contract, the district may cancel without termination charge. This is provided that the bidder receives at least thirty (30) days written notice of the termination stating the lack of funding as the reason for termination. 199-0520-E1589 - Page 4 of 9

18 Non-Collusion Statement Do you affirm that you are duly authorized to execute this (Required) contract, that this company, corporation or firm has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communication by the undersigned nor by the employee or agent to any other person engaged in this type of business prior to the official opening of this bid? 19 Bid Acceptance Have you read and understood the Standard Terms & (Required) Conditions and Specifications contained herein, and do you further agree to abide and accept said Terms & Conditions and Specifications? 20 Principal Place of Business Please indicate what state your principal place of business (Required) operates and is incorporated in. 21 Award It is the intent of the district to award all or none, but (Required) reserve the right to award section by section or item by item, whichever is in the best interest of the district. Please confirm that you have read and understand this instruction. 22 Name of Company Contact Please list the name of the contact person that SISD can (Required) call in regards to this bid. The contact person who will serve as the liaison between SISD and your company. This should be questions regarding the bid submittal, and to whom questions pertaining to purchases and purchase orders should be addressed. 23 Company Address Please list the company address, city, state, zip code, and (Required) suite number. 24 Company Contact Phone Number Please list the phone number of the company contact (Required) person that SISD would be calling in regards to this bid. This should be questions regarding the bid submittal, and to whom questions pertaining to purchases and purchase orders should be addressed. 25 Company Contact Fax Please list the fax number of the company contact person (Required) that SISD would be faxing in regards to this bid. This should be questions regarding the bid submittal, and to whom questions pertaining to purchases and purchase orders should be addressed. 26 Company Contact Email Address Please list the email address of the company contact (Required) person that SISD would be emailing in regards to this bid. This should be questions regarding the bid submittal, and to whom questions pertaining to purchases and purchase orders should be addressed. 27 Company Website Please list the company website. (Required) 28 Incentive Programs If there is an incentive program, such as points/product (Required) earned, rebates, or other arrangement based on sales volume it must be indicated in your submittal and/or approved by the Purchasing Department before implementing. If there is a program, please indicate yes. 29 Solicitation Notification Please indicate how you were made aware of this (Required) particular solicitation. Valid Responses: [Please Select], Newspaper Advertisement, E-mail notification, Website, Phone Call, Other 199-0520-E1589 - Page 5 of 9

30 Workers Compensation All employees/staffing provided must be covered by (Required) workers compensation insurance. Vendor is responsible for any workman's compensation loss. Copies must be attached with the proposal. The option to mail information is available, but must be received by the purchasing department prior to the closing date and time of proposal. Please acknowledge that you have read and understand these instructions. 31 Performance Warranty Only qualified personnel will be accepted. District will (Required) provide minimum qualifications for consideration. Criminal background checks will be required for all contracted personnel along with felony convictions. District will require documentation on background checks, felony convictions and of lesser offenses such as misdemeanors. Any person convicted of any violations under moral turpitude will not be considered for employment by district through staffing agency. Criminal background checks need to include: Sheriff Department, City Police Department and State (FBI) backgrounds. All paper work for background checks must be provided to the district when requested by authorized administrators. Motor (DPS) background check for drivers and the drug testing will be conducted by the Socorro I.S.D. Please acknowledge that you have read and understand these instructions. 32 Permits and Licenses The vendor is responsible for obtaining all permits and (Required) certification necessary for the execution of this service to the district. Vendor must certify meeting and comply with all federal, state and local laws applicable to this service, Including the Patient Protection and Affordable Care Act. District will be assured in writing by vendor of compliance of any law appliance. Please acknowledge that you have read and understand these instructions. 33 Training Upon award, the successful vendor will provide a (Required) minimum of one (1) day s training to District personnel in the company s operating procedures pertaining to order placement, billing process, company structures, etc. The successful vendor will work with District personnel to allow ample time to schedule the training day. Please acknowledge that you have read and understand these instructions. 34 Proprietary Information Vendor is instructed to clearly state under the (Notes to (Required) Buyers Section), as Confidential any part of proposal which may be considered proprietary and except from discourse under the Freedom of Information Act. Please acknowledge that you have read and understand these instructions. 35 Health Insurance Vendor is responsible for providing all employees/staffing (Required) which work 30 hours or more with Health Insurance that is required under the Patient Protection and Affordable Care Act. Please acknowledge that you have read and understand these instructions. 36 Proposal Validation Period (60) Proposal must remain valid for District s acceptance for a (Required) minimum of sixty (60) days after the Submittal Deadline, to allow time for evaluation, presentations, selection and any unforeseen delays. Can you comply? 199-0520-E1589 - Page 6 of 9

37 W-9 Form - Request for Taxpayer Identification Please attached your Taxpayer Identification (Required) Number/Certification Number/Certification Form (W-9 Form) signed and completed under the e-bid Response Attachments TAB. Valid Responses: [Please Select], I acknowledge, will comply., I acknowledge, will not comply. 38 E-bid System Submittal It is the individual or firm s responsibility to ensure that all (Required) instructions in the submission of the proposal be addressed both electronically as indicated in the e-bid system as well as hard copies requested in this section. Submit the information requested on the Proposal Requirements attachment document. Please acknowledge that you have read and understand these instructions. Valid Responses: [Please Select], I acknowledge and will comply 199-0520-E1589 - Page 7 of 9

Line Items # Qty UOM Description Response 1 1 EA Provide a percentage add on to the expected hourly rate for an Administrative Assistant- Expected Hourly Rate (Subject to change) $7.25 and up. Available contract days not to exceed 226 days. 2 1 EA Provide a percentage add on to the expected hourly rate for an Clerical - Expected Hourly Rate (Subject to change) $7.25 and up. Available contract days not to exceed 239 days. 3 1 EA Provide a percentage add on to the expected hourly rate for an Custodian - Expected Hourly Rate (Subject to change) $7.25 and up. Available contract days not to exceed 239 days. 4 1 EA Provide a percentage add on to the expected hourly rate for an Craft Helper - Expected Hourly Rate (Subject to change) $7.25 and up. Available contract days not to exceed 239 days. 5 1 EA Provide a percentage add on to the expected hourly rate for an Help Desk Specialist - Expected Hourly Rate (Subject to change) $7.25 and up. Available contract days not to exceed 226 days. 6 1 EA Provide a percentage add on to the expected hourly rate for an Experienced Maintenance Person - Expected Hourly Rate (Open). Available contract days not to exceed 239 days. 7 1 EA Provide a percentage add on to the expected hourly rate for an Food Handler - Expected Hourly Rate (Subject to change)$7.25 and up. Available contract days not to exceed 200 days. 199-0520-E1589 - Page 8 of 9

8 1 EA Provide a percentage add on to the expected hourly rate for an Experienced Food Handler (with more than 1000 hours experience) - Expected Hourly Rate (Subject to change)$7.35 and up. Available contract days not to exceed 200 days. 199-0520-E1589 - Page 9 of 9