Kurzweil 3000 for Macintosh Network Installation and Administration Guide Version 4

Kurzweil 3000 for Macintosh Network Installation and Administration Guide Version 4

Kurzweil 3000 for Macintosh Version 4 Network Installation and Administration Guide 2007 by Kurzweil Educational Systems, Inc., a Cambium Learning Company. Version 4 printing March 2007. Kurzweil Educational Systems is a registered trademark of, and Kurzweil 1000, Kurzweil 3000, Kurzweil 3000 LearnStation, License-to-Go, and KESI Virtual Printer are trademarks of Kurzweil Educational Systems, Inc. Mac, Macintosh, and Mac OS are registered trademarks of Apple Inc. in the United States and/or other countries. Other product or brand names are trademarks or registered trademarks of their respective holders. Component Acknowledgments: The American Heritage Dictionary of the English Language, Third Edition Copyright 1992 by Houghton Mifflin Company. No part of this database may be reproduced or otherwise used without prior written permission from the publisher unless such use is expressly permitted by applicable law. No investigation has been made of common-law trademark rights in any word. Words that are known to have current trademark registrations are shown with an initial capital and are also identified as trademarks. The inclusion or exclusion of any word, or its capitalization, in this dictionary is not, however, an expression of the publisher s opinion as to whether or not it is subject to proprietary rights, nor is it to be regarded as affecting the validity of any trademark. American Heritage and the eagle logo are registered trademarks of Forbes Inc. Their use is pursuant to a license agreement with Forbes Inc. The American Heritage Children s Dictionary Copyright 1995 by Houghton Mifflin Company. No part of this database may be reproduced or otherwise used without prior written permission from the publisher unless such use is expressly permitted by applicable law. No investigation has been made of common-law trademark rights in any word. Words that are known to have current trademark registrations are shown with an initial capital and are also identified as trademarks. The inclusion or exclusion of any word, or its capitalization, in this dictionary is not, however, an expression of the publisher s opinion as to whether or not it is subject to proprietary rights, nor is it to be regarded as affecting the validity of any trademark. American Heritage and the eagle logo are registered trademarks of Forbes Inc. Their use is pursuant to a license agreement with Forbes Inc. Enhanced Roget s US Electronic Thesaurus. Adapted from the Oxford Thesaurus 1991 by Oxford University Press and from Roget s II: The New Thesaurus 1980 by Houghton Mifflin Company. All rights reserved. Reproduction or disassembly of embodied programs and databases prohibited. Concise Oxford English Dictionary 11th Edition, Oxford University Press 2004. Concise Oxford Thesaurus 2nd Edition Oxford University Press 2002. Additional product components are licensed from ExperVision Inc.; WASTE Text Engine 1993-2002 Marco Piovanelli. This program contains portions of the file translation library of MacLink Plus, a product of DataViz, Inc. 1985-2003, DataViz, Inc. and its licensors. All rights reserved. www.dataviz.com (203) 874-0085. This software makes use of text-to-speech voices by Cepstral, LLC., under license available at http://www.cepstral.com/eula/. Part Number: 155150

Table of Contents Chapter 1 Chapter 2 Chapter 3 Understanding the Kurzweil 3000 Network Kurzweil 3000 Network Overview...4 Floating Licenses and How They Work...5 The Benefits of Floating Licenses...5 License Management Using the USB License Key...7 Caring for and Replacing Your USB License Key...7 Installing the Kurzweil 3000 Network The Kurzweil 3000 Version 4 Product Package...10 General Steps for Network Installation...11 Network Engine and Client Requirements...12 Network Engine Requirements...12 Client Requirements...12 Kurzweil 3000 Administrator...13 Installing the Kurzweil 3000 Engine and Product Licenses...14 Designating the Kurzweil 3000 Network Engine...14 Installing the Network Engine Software and Licenses...14 The Kurzweil 3000 Network Folder...21 Installing Kurzweil 3000 on Client Computers...22 Verifying Client Connections...25 Installing the Cepstral Speaking Voices...26 Installing and Configuring the Firefox Browser...27 Installing the Firefox Browser...27 Installing the Kurzweil 3000 Read the Web Extension...28 Updating Firefox and Kurzweil 3000 Read the Web...29 Uninstalling the Kurzweil 3000 Network...31 Administering the Kurzweil 3000 Network About the Kurzweil 3000 Administrator...34 Starting the Administrator...35 Using the Kurzweil 3000 Administrator...37 The Administrator Menus...38 The Administrator Status Area...39 The Administrator Task Area...40 Kurzweil 3000 Network Guide iii

Adding User Accounts...41 Sending and Leaving Messages...44 Disconnecting Users from an Engine...45 Deleting Users from an Engine...47 Installing and Uninstalling Licenses...48 Determining License Requirements...49 Changing Engine Settings...50 Changing the Engine Name...51 Changing the Port Assignment...52 Changing the Client Login Method...52 Changing the Account Creation from Clients Option...54 Changing the Product Type Selection from Clients Option...55 Collecting User Statistics...56 Changing the Remote Password...58 Uninstalling an Engine...59 Appendix A Event Log Action Codes...61 Appendix B Removing the USB License Key Drivers...63 Index...65

Preface Welcome to Kurzweil 3000 for Macintosh Network Edition. A Kurzweil 3000 Network is a system that provides all of the features and benefits of the single-user Kurzweil 3000 product, but with the following added advantages: The Kurzweil 3000 Engine stores each student s Kurzweil 3000 settings and preferences. This allows students to access their customized settings from any Kurzweil 3000 client computer connected to the Kurzweil 3000 Network. System administrators can manage large, and changing, numbers of Kurzweil 3000 users and Kurzweil 3000 licenses from a central location using the Kurzweil 3000 Administrator. The Kurzweil 3000 client software may be installed on as many computers on your network as you want, regardless of the number of licenses you have purchased. As long as there is an available license on the Kurzweil 3000 Engine, it is available to any client on the network. Teachers can track each student s progress and daily interaction with Kurzweil 3000 via the Eventlog file. About this Guide This guide provides all the information you need to install and administer a Kurzweil 3000 Network. However, it assumes a knowledge of networking typically possessed by system administrators. Besides this Preface, this guide contains the following chapters: Chapter 1, Understanding the Kurzweil 3000 Network provides an overview of how the Kurzweil 3000 Network works and its benefits. Kurzweil 3000 Network Guide 1

Chapter 2, Installing the Kurzweil 3000 Network, provides instructions for setting up the network. Chapter 3, Administering the Kurzweil 3000 Network, provides detailed information on Network administration tasks, including adding and deleting user accounts, managing floating licenses, and using the activity log. 2

1 Understanding the Kurzweil 3000 Network This chapter contains the following main topics: Kurzweil 3000 Network Overview on page 4. Floating Licenses and How They Work on page 5. Kurzweil 3000 for Macintosh Network Guide 3

Kurzweil 3000 Network Overview Kurzweil 3000 Network Overview The Kurzweil 3000 Network is a software application that consists of one or more computers running client software, and at least one computer running the Network Engine software. While logged on to the Kurzweil 3000 Network, users can work with Kurzweil 3000 using their preferred Kurzweil 3000 settings, which are saved on the Kurzweil 3000 Network Engine. The physical layout of a Kurzweil 3000 Network consists of the following: Kurzweil 3000 Network Engine computer. A computer on which the Kurzweil 3000 network engine software has been installed. This Macintosh must be running Mac OS X version 10.3.9 or later. The Kurzweil 3000 network engine s primary functions are to store user preferences and to manage licenses. Kurzweil 3000 Client computers. One or more computers on which a network-aware version of Kurzweil 3000 Professional Color, Kurzweil 3000 Professional Black & White, or Kurzweil 3000 LearnStation, has been installed. Client computers require Mac OS X 10.3.9 or later. Kurzweil 3000 Administrator (Administrator). The Administrator is a software application that enables you to install the Kurzweil 3000 network engine software, and to perform Kurzweil 3000 Network tasks from a central location. The Administrator is typically installed on a Kurzweil 3000 network engine computer, but you can also install it, and use it from any supported Macintosh. Computers that run the Administrator require Mac OS X 10.3.9 or later. See About the Kurzweil 3000 Administrator on page 34. 4

Chapter 1. Understanding the Kurzweil 3000 Network Floating Licenses and How They Work A Kurzweil 3000 Network uses a system of floating licenses to help you support multiple users across a local area network (LAN). The licenses are stored on a USB License Key, which is included with the Kurzweil 3000 Network product package. You transfer licenses to and from the License Key as needed using the Kurzweil 3000 Administrator. For details, see License Management Using the USB License Key on page 7. Important Note: Floating licenses are stored on the network engine computer in a file named com.kesi.admin.bg.plist, located in /Library/ Preferences/. Any attempt to tamper with this file will cause the licenses to be permanently disabled. The Benefits of Floating Licenses Kurzweil 3000 floating licenses are licenses that are associated with users, not machines. Think of floating licenses as passes that let users access Kurzweil 3000 software over a network. When users log on to the network from a Kurzweil 3000 client, they are essentially borrowing licenses from the Kurzweil 3000 network engine to use the Kurzweil 3000 software. Users can access Kurzweil 3000 from a client computer as long as there are available floating licenses. If all the licenses are in use, new users trying to access the software will not be able to do so; Kurzweil 3000 prompts them to try again later. The main benefits of floating licenses are: Multiple users can access Kurzweil 3000 simultaneously as long as there are enough licenses. Teachers and system administrators can manage the licenses using the Kurzweil 3000 Administrator, which can be installed on any Macintosh running Mac OS X 10.3.9 or later. Users can work from any Kurzweil 3000 client while maintaining their personal user settings. Kurzweil 3000 for Macintosh Network Guide 5

Floating Licenses and How They Work The Kurzweil 3000 client software may be installed on as many computers on your network as you want, regardless of the number of licenses you have purchased. As long as there is an available license on the Kurzweil 3000 network engine, it is available to any client on the network. 6

Chapter 1. Understanding the Kurzweil 3000 Network License Management Using the USB License Key When your organization purchases a Kurzweil 3000 for Macintosh Version 4 Network product Kurzweil 3000 Professional Color, Kurzweil 3000 Professional Black and White, or Kurzweil 3000 LearnStation the floating licenses for the product(s) come on a USB License Key (License Key) included with the product package. The License Key is essentially a memory chip that you insert into a USB port on the Kurzweil 3000 network engine computer. USB License Key You transfer the desired number of floating licenses from the License Key to the Kurzweil 3000 network engine (this can be a good way to ration the licenses) and transfer them back to the License Key as necessary. See Determining License Requirements on page 49. Caring for and Replacing Your USB License Key As the USB License Key is a small object, it s easy to misplace. Each License Key comes with an identifying keychain. We strongly suggest that you use it. Also, make sure to keep the License Key in a safe and secure place at all times. You might also want to consider limiting access to the License Key to a small group of authorized persons. Make sure to keep track of the License Key's location when circulating it through your organization. DO NOT discard the License Key before contacting Kurzweil Educational Systems If lost, a replacement License Key is available for a fee plus $5.00 shipping fee. To request a replacement, call Customer Service at 1-800-894-5374 or 1-781-276-0600. When or if you need changes to your licenses, this License Key can be reloaded with the new set at no charge. Call Customer Service at the above number for details. Kurzweil 3000 for Macintosh Network Guide 7

Floating Licenses and How They Work 8

2 Installing the Kurzweil 3000 Network This chapter provides detailed instructions for installing and logging on to the Kurzweil 3000 Network. It contains the following main topics: The Kurzweil 3000 Version 4 Product Package on page 10. General Steps for Network Installation on page 11. Network Engine and Client Requirements on page 18. Installing the Kurzweil 3000 Engine and Product Licenses on page 14. The Kurzweil 3000 Network Folder on page 21. Installing Kurzweil 3000 on Client Computers on page 22. Installing the Cepstral Speaking Voices on page 26. Installing and Configuring the Firefox Browser on page 27 What s Next? on page 30. Kurzweil 3000 for Macintosh Network Guide 9

The Kurzweil 3000 Version 4 Product Package The Kurzweil 3000 Version 4 Product Package The Kurzweil 3000 Version 4 Network product package includes: Kurzweil 3000 Version 4 Network CD-ROM. The CD-ROM includes the following files and folders: Kurzweil 3000 Administrator software Kurzweil 3000 Client software. Read Me file. A text file that contains last minute information about Kurzweil 3000 that didn t make it into the documentation. Extras folder, which contains: Cepstral folder. Contains installer for high-quality speaking voices from Cepstral. Read the Web folder. Contains the Mozilla Firefox Web browser version 1.0.7, and the Kurzweil 3000 Read the Web extension. Sample Files folder. Contains documents that you can use to try out Kurzweil 3000. Documentation folder. Contains PDF versions of the Kurzweil 3000 for Macintosh Network Installation and Administration Guide, and the Kurzweil 3000 for Macintosh Quick Reference Guide. One or more Kurzweil 3000 USB License Keys containing the licenses for the Kurzweil 3000 product types your organization purchased. 10

Chapter 2. Installing the Kurzweil 3000 Network General Steps for Network Installation There are four general steps to setting up a Kurzweil 3000 Network. They should be performed in the following sequence: 1. Make sure that the computer that is going to act as the Kurzweil 3000 Network Engine is accessible over the network, and that it is running Macintosh Version 10.3.9 (Panther) or later. Note: You do not have to install the Kurzweil 3000 Network Engine on the same computer as your primary Local Area Network (LAN) server software. The Network Engine should be installed on a Macintosh that is up and running at all times for users to access it. Also, the Network Engine machine should be in a location that is physically inaccessible to all but administrative personnel. 2. Install the Kurzweil 3000 Network Engine software. For more information, see Installing the Kurzweil 3000 Engine and Product Licenses on page 14. 3. Install Kurzweil 3000 licences. 4. Install the Kurzweil 3000 client software on each computer on which you want to run Kurzweil 3000. For more information, see Installing Kurzweil 3000 on Client Computers on page 22. 5. Install the Cepstral speaking voices. 6. Install and configure the Mozilla Firefox browser. Note: It is recommended that a person with networking experience install the Kurzweil 3000 Network. Kurzweil 3000 for Macintosh Network Guide 11

Network Engine and Client Requirements Network Engine and Client Requirements This section details the minimum hardware and software requirements for a Macintosh running the Kurzweil 3000 Network Engine, client, and Administrator software. Network Engine Requirements A Macintosh with a minimum of a G3 processor * that is running Mac OS X version 10.3.9 (Panther) or later. Minimum of 128 MB of RAM. Minimum 5 MB of hard disk space. Client Requirements A Macintosh with a minimum of a G3 processor * that is running Mac OS X version 10.3.9 or later 128MB RAM. (512MB RAM for Cepstral voices.) Minimum 300MB of hard disk space available. (500MB for Cepstral voices.) QuickTime 7.1.3 or later, free download from www.apple.com. Kurzweil Educational Systems, Inc. approved and tested, TWAINcompatible scanner (if using Kurzweil 3000 Professional on a client computer). You may download a list of compatible scanners from http://www.kurzweiledu.com/downloads.asp or call Kurzweil Technical Support: 800-894-5374. 12

Kurzweil 3000 Administrator Chapter 2. Installing the Kurzweil 3000 Network A Macintosh with a minimum of a G3 processor * that is running Mac OS X version 10.3.9 or later 128MB of RAM Minimum of 10MB of hard disk space available. USB port. * Beige Macintosh G3 s are not compatible with Kurzweil 3000. Kurzweil 3000 for Macintosh Network Guide 13

Installing the Kurzweil 3000 Engine and Product Licenses Installing the Kurzweil 3000 Engine and Product Licenses This section provides details on using the Administrator to install and configure the Kurzweil 3000 network engine, and to transfer Kurzweil 3000 product licences to the network engine from the USB License Key. Designating the Kurzweil 3000 Network Engine Any Macintosh (running Mac OS X 10.3.9 or later) on your network can be a Kurzweil 3000 network engine; you just have to install the Kurzweil 3000 network engine software on it, and keep it up and running, and connected to the LAN. Note: You may also have multiple Kurzweil 3000 Network network engine computers, each one serving different clusters of Kurzweil 3000 clients. Installing the Network Engine Software and Licenses 1. Place the Kurzweil 3000 Version 4 Network CD-ROM into the CD-ROM drive. 2. Copy the Kurzweil 3000 Administrator to the Applications folder (recommended) or to another preferred location on the Macintosh. 3. Remove the Kurzweil 3000 Network CD. 4. Double-click the Kurzweil 3000 Administrator icon. 5. Accept the License agreement. 14

Chapter 2. Installing the Kurzweil 3000 Network The Kurzweil 3000 Administrator launches. A message appears, asking you whether you want to install the Kurzweil 3000 network engine software. 6. Click Install. The Authenticate window appears. 7. Depending on the account privileges of the currently logged in Macintosh user, you need to provide the following information: If the Macintosh account that you are currently logged in under does not have Admin privileges, you are prompted to enter both the User Name and Password for an account that does have Admin privileges. If you are currently logged in to the Macintosh under an account that has Admin privileges, the User Name is already displayed, simply enter the Password for the current account. 8. Click OK. The New Engine Settings window appears. Kurzweil 3000 for Macintosh Network Guide 15

Installing the Kurzweil 3000 Engine and Product Licenses 9. Enter the following information: Engine Name: By default, the Network Engine name is the Macintosh name with Kurzweil 3000 Engine appended. So, if the name of the Macintosh is Jerry smac the Engine name is Jerry smac Kurzweil 3000 Engine. If you don t like this name, enter a new name. Remote Password: Enter a password for the Kurzweil 3000 Engine. The password is case-sensitive. The password is required when you want to administer an Engine that is installed on a Macintosh other than the one from which you are running the Administrator. Port: By default, the Kurzweil 3000 Engine uses port 5001. In some cases this port assignment might conflict with another application. Initially, leave the port at 5001. If you encounter problems with the Engine you can change the port assignment. Client Login Method: The options in this area determine how Kurzweil 3000 Network accounts are created and how users access Kurzweil 3000 Network from client machines. Choose Use Client Computer's Login Name to direct Kurzweil 3000 to create accounts based on Macintosh account User Names. With this option, users are automatically logged on to the Kurzweil 3000 Network. When a new user tries to access Kurzweil 3000, the Engine automatically creates a new account (if the Allow Clients to Create New Accounts option is enabled). This selection is recommended in situations where each user has a unique Macintosh account. or Choose Select from Kurzweil 3000 User List (the default) to direct Kurzweil 3000 to prompt users for a User Name when they start Kurzweil 3000 on a client computer. If a user is not currently on the User Name list displayed in the Log On window, he or she enters a new name, and the Engine creates a new account (if the Allow Clients to Create New Accounts option is enabled). This selection is recommended in situations where individual users do 16

Chapter 2. Installing the Kurzweil 3000 Network not have unique Macintosh accounts, but instead all log on to the Macintosh under a single account, for example, 2ndPeriodStudents. Notes: If you want to change the default for this option, the best time to do it is now when you are installing the Kurzweil 3000 Network Engine software. For either of the Client Login Method options, you can disable automatic/manual account creation by deselecting Allow Clients to Create New Accounts. This may be preferable in situations where there are a limited number of licenses available. In this case you would create accounts using the Administrator s Add User function. If you deselect Allow Clients to Create New Accounts, and you select Use Client Computer's Login Name in the Client Login Method area, you must create accounts with the Administrator using each user s Macintosh account user name. See Adding User Accounts on page 41. Allow Clients to Create Accounts: Select to allow the creation of new user accounts from any Kurzweil 3000 client computer. This option is enabled by default. Allow Clients to Change Product Types: Select to allow users to choose the product type (Kurzweil 3000 Professional Color or Black & White, or Kurzweil 3000 LearnStation) that he or she wants to use when logging in to a Kurzweil 3000 client computer. If this option is disabled, users cannot change the product type from its current selection. Note: The ability to run a specific Kurzweil 3000 product depends on the current availability of a license for the selected product. Collect Statistics: Select to direct the Engine to track and save each users interaction with Kurzweil 3000 to a log file. The log file is named EventLog.log and it is stored in the Kurzweil 3000 Network folder. See The Kurzweil 3000 Network Folder on page 21. For more information see Collecting User Statistics on page 56. Kurzweil 3000 for Macintosh Network Guide 17

Installing the Kurzweil 3000 Engine and Product Licenses 10. Click Next. The Transfer [licenses] window appears. 11. Insert the License Key into a USB port on the Macintosh. 12. Enter the number of licenses for each product that you want to install on this Engine, and click Transfer. Click Transfer All to move all of the licenses on the License Key to the Engine. Click Transfer None to install and start the Engine, and display the Administrator window without installing any licenses. The Administrator transfers the licenses to the Engine computer, starts the Engine, and then displays the Administrator window. 18

Chapter 2. Installing the Kurzweil 3000 Network The Administrator shows one user Administrator logged in, and the number of licenses installed for each product type. For more information about the Administrator s features and functions, see Using the Kurzweil 3000 Administrator on page 37. 13. Remove the License Key and return it to a safe and secure place. Important Note: Keep the Kurzweil 3000 Network Engine computer turned on and connected to the LAN at all times. Also, to ensure against losing the connection between the Engine and clients, do the following: Kurzweil 3000 for Macintosh Network Guide 19

Installing the Kurzweil 3000 Engine and Product Licenses To set the Energy Saver Preference: 1. On the Engine computer, select System Preferences from the Apple menu. 2. Click Energy Saver. 3. Click Sleep. 4. Set the Put the computer to sleep when it is active for slider to Never. 5. Optionally, you might also want to deselect the Put the hard disk(s) to sleep when possible checkbox, as this will improve the response time of communications between the Engine and clients. 6. Lock the Energy Saver preferences panel, so that these settings are not changed by accident. 20

Chapter 2. Installing the Kurzweil 3000 Network The Kurzweil 3000 Network Folder As part of the Kurzweil 3000 Network Engine installation, the Administrator creates a folder named Kurzweil 3000 Network on the top-level of the computer s hard drive. This folder contains various log files maintained by the Engine. User Folders Within Kurzweil 3000 Network folder there is another folder named Users. This folder contains a folder for each user account created on this Engine. The individual users folders contain their personal settings file. EventLog.log file Among the files stored in the Kurzweil 3000 Network folder, the EventLog file is of special interest. This file keeps track of users activities such as dictionary look ups, and changes to reading speed, and reading mode as they interact with Kurzweil 3000. See Collecting User Statistics on page 56. Kurzweil 3000 for Macintosh Network Guide 21

Installing Kurzweil 3000 on Client Computers Installing Kurzweil 3000 on Client Computers Use the following procedures to install Kurzweil 3000 on each computer that you want to have access to a Kurzweil 3000 Engine. To install Kurzweil 3000 on a client computer: 1. Place the Kurzweil 3000 Version 4 Network CD-ROM into the CD-ROM drive. 2. Copy the Kurzweil 3000 application icon to the Applications folder (recommended) or to another preferred location on the Macintosh. 3. Remove the Kurzweil 3000 Version 4 Network CD-ROM from the CD- ROM drive. 4. Double-click the Kurzweil 3000 application icon. The Select Engine window appears. 22

Chapter 2. Installing the Kurzweil 3000 Network The Select Engine window lets you select a Kurzweil 3000 Engine either from a list of available engines or by entering the IP Address of computer on which there is a running Kurzweil 3000 Engine installed. 5. In the Engine Address area, do one of the following: Click the Bonjour button, and select the name of the Kurzweil 3000 Engine that you want this client to use from the list. or Click the Manual button, and enter the IP address of a Macintosh that is running the Kurzweil 3000 Engine that you want this client to use. Note: The IP Address of the Engine must be a static as opposed to a dynamic IP Address. To obtain the Engine s IP address, select System Preferences from the Apple menu, and click Network. The IP address is listed next to the Built-in Ethernet entry. Kurzweil 3000 for Macintosh Network Guide 23

Installing Kurzweil 3000 on Client Computers 6. In the Initial Product Type area, select the Kurzweil 3000 product that you want this client to use. If the Allow Clients to Change Product Types option is deselected, users will not be able to switch between product types when they log in from a client (see page 17). 7. Click Save & Quit to save your configuration settings. Or, click connect to test the connection. 8. Repeat this procedure on each Macintosh that you want to be a Kurzweil 3000 client. or To test the connection, see Verifying Client Connections on page 25. 24

Verifying Client Connections To test a new client connection: 1. Go to a Kurzweil 3000 client computer. 2. Double-click the Kurzweil 3000 icon. Chapter 2. Installing the Kurzweil 3000 Network A message appears stating that the client is connecting to the Engine you designated during the installation procedure. Depending on the selected Engine options, Kurzweil 3000 either starts up, or the Log In window appears. 3. In the Log In window, again depending on the selected Engine options, you will need to supply one or both of the following pieces of information: User Name: As you are adding a new user, click Select a User, and select New User. Type a name in the User Name box, and click Add. Kurzweil 3000 adds the name to the User Name list, and on subsequent log ins, you can just select it. Remember, New User only appears if Allow Clients to Create Accounts is selected in the Engine s Settings window. Product Type: Choose a Kurzweil 3000 product from the Product Type menu. Remember this menu only appears if Allow Clients to Change Product Types is selected in the Engine s Settings window. 4. Click Log In. The selected Kurzweil 3000 product type launches. If you now check the Administrator, you will see this user in the User list. Kurzweil 3000 for Macintosh Network Guide 25

Installing the Cepstral Speaking Voices Installing the Cepstral Speaking Voices The Kurzweil 3000 CD-ROM contains the additional Cepstral David and Cepstral Callie English-speaking voices from Cepstral. Although it is optional, we recommend that you install these voices on each Client as they produce excellent results. To install the voices: 1. Log in to the Macintosh using an Admin account. 2. Insert the Kurzweil 3000 CD-ROM into the drive. 3. Double-click the Extras folder. 4. Double-click the Cepstral folder. 5. Double-click a Cepstral voice package. The installer launches. 6. Follow the installer prompts. 7. Repeat steps 4 to 6 for the second Cepstral voice package. 8. When the installation has finished, restart the Macintosh. 26

Chapter 2. Installing the Kurzweil 3000 Network Installing and Configuring the Firefox Browser The Kurzweil 3000 Read the Web feature lets you use Kurzweil 3000 reading and lookup tools with Web browser content. If you want to use this feature, you must install the Mozilla Firefox (Firefox) Web browser version 1.0.7 or later, on each Macintosh that will run Kurzweil 3000. Currently, Kurzweil 3000 for the Macintosh only supports the Firefox Web browser. If you do not have Firefox you can either install it from the Mozilla Web site or from the Kurzweil 3000 CD. We recommend that you install it from the Mozilla Web site, as that ensures that you get the latest version. If you already have a supported version of Firefox on your Macintosh, go to Installing the Kurzweil 3000 Read the Web Extension on page 28. Installing the Firefox Browser If you do not have Firefox you can install it from either the Mozilla Web site or from the Kurzweil 3000 CD. We recommend that you install it from the Mozilla Web site, as that ensures that you get the latest version. If you already have Firefox on your Macintosh, go to Installing the Kurzweil 3000 Read the Web Extension on page 28. To install Firefox from the Mozilla Web site: 1. Open your current Internet browser. 2. Type in the URL for the Firefox download page http:// www.getfirefox.com. 3. Click the Free Download link. The download starts. 4. In the window that appears, click Continue. 5. When the download is complete, copy the Firefox application icon from the Firefox disk image on your Desktop to the desired location on your Macintosh, for example, the Applications folder. Now go to Installing the Kurzweil 3000 Read the Web Extension on page 28. Kurzweil 3000 for Macintosh Network Guide 27

Installing and Configuring the Firefox Browser To install Firefox from the Kurzweil 3000 product CD: 1. Insert the Kurzweil 3000 CD into the CD drive. 2. Double-click the Extras folder. 3. Double-click the Read the Web folder. 4. Drag the Firefox application icon to the desired location on your Macintosh. Now go to Installing the Kurzweil 3000 Read the Web Extension on page 28. Installing the Kurzweil 3000 Read the Web Extension The Kurzweil 3000 Read the Web extension enables the Read the Web feature to work with Firefox. To install the extension: 1. Log in to the Macintosh using an Admin account. 2. Launch Firefox. If this is the very first time you have ever run Firefox, you are asked some questions related to making Firefox your default system browser. How you answer these questions has no effect on the functionality of the Read the Web feature. 3. Insert the Kurzweil 3000 CD into the CD drive. 4. Double-click the Extras folder. 5. Double click the Read the Web folder. 6. Drag the Kurzweil 3000 Read the Web Extension file onto a Firefox window. The Extension Installer window opens, prompting you to install the extension. 7. Click Install Now. 8. Close the Extensions window. 28

Chapter 2. Installing the Kurzweil 3000 Network 9. Restart. 10. Restart and Quit Firefox again to complete the installation of the extension. Updating Firefox and Kurzweil 3000 Read the Web As with most applications, Firefox is updated from time to time. If you update Firefox, you might also need to update the Kurzweil 3000 Read the Web extension. However, even if you don t need to update the extension, you must still perform the following update procedure for the new version of Firefox. To update Firefox for use with Read the Web: 1. Log in to the Macintosh using an Admin account. 2. Install the new version of Firefox. 3. Launch Firefox. 4. From the Tools menu, choose Extensions. 5. In the Extensions window, select the extension. 6. Click Uninstall. 7. Quit and restart Firefox. Then Quit it again. 8. Start Kurzweil 3000. 9. From the Kurzweil 3000 menu choose Check for Updates. Determine whether or not there is a new version of the extension. The updated extension might either be part of a general Kurzweil 3000 patch or as a specific Kurzweil 3000 Read the Web update. 10. If there is an update available, download it, and then launch Firefox. Then perform steps 6-10 as detailed in the procedure Installing the Kurzweil 3000 Read the Web Extension on page 28. If there isn t an update, perform the entire Kurzweil 3000 Read the Web extension installation procedure detailed on page 28. Kurzweil 3000 for Macintosh Network Guide 29

Installing and Configuring the Firefox Browser What s Next? After you have installed the Kurzweil 3000 Network Engine and clients, and verified that you can access the Engine from the clients, go to Administering the Kurzweil 3000 Network on page 33 for information about using the Kurzweil 3000 Administrator. 30

Chapter 2. Installing the Kurzweil 3000 Network Uninstalling the Kurzweil 3000 Network If you ever have to uninstall the Kurzweil 3000 for Macintosh Network software, use the following procedure: 1. On each Client computer, Quit Kurzweil 3000, then drag and drop the Kurzweil 3000 application icon into the Trash. 2. On the computer on which the Engine is installed, run the Administrator, and uninstall the Engine following the instructions in Uninstalling an Engine on page 59. 3. Quit Kurzweil 3000 Administrator, then drag and drop the Kurzweil 3000 Administrator icon into the Trash. Kurzweil 3000 for Macintosh Network Guide 31

Uninstalling the Kurzweil 3000 Network 32

3 Administering the Kurzweil 3000 Network In a Kurzweil 3000 Network, you perform administration tasks using the Kurzweil 3000 Engine Administrator (Administrator). The information in this chapter is arranged into the following main topics: About the Kurzweil 3000 Administrator on page 34. Starting the Administrator on page 35. Using the Kurzweil 3000 Administrator on page 37. Determining License Requirements on page 49. Uninstalling an Engine on page 59. Kurzweil 3000 for Macintosh Network Guide 33

About the Kurzweil 3000 Administrator About the Kurzweil 3000 Administrator The Administrator is a tool that lets you accomplish Kurzweil 3000 Network administration, and license management tasks. Administrator Quick Facts: You can install and run the Administrator on any Macintosh running Mac OS X 10.3.9 or later. A Kurzweil 3000 Engine does not have to be installed on the same Macintosh as the Administrator. This allows you to install the Engine in a secure location, and still have the ability to administer it. You can use the Administrator to administer a Kurzweil 3000 Engine on the computer that the Administrator is installed on (local computer), or on Kurzweil 3000 Engines that are installed on other computers (remote computers). 34

Starting the Administrator Chapter 3. Administering the Kurzweil 3000 Network This section details starting the Administrator. It covers starting up the Administrator to administer both local and remote Engines. To start the Administrator: 1. Double-click the Kurzweil 3000 Administrator icon. If the Macintosh from which you are running the Administrator does not have an Engine installed, and this is the first time you are running the Administrator on this Macintosh, you are prompted to install an Engine. This is optional. If you don t want to install an Engine click No to proceed. If you want to install an Engine, see Installing the Kurzweil 3000 Engine and Product Licenses on page 14. The Starting Points window appears. It contains two options. 2. Click the appropriate Administration option. If you choose Administer this computer, the Administrator window appears, displaying information for this Engine. See Using the Kurzweil 3000 Administrator on page 37, for information about Administrator features and functions. Note: If there is no Engine installed on the local computer, the Administer this computer option is unavailable. Kurzweil 3000 for Macintosh Network Guide 35

Starting the Administrator If you choose Administer another computer, go to the next step. 3. In the Choose Engine window, choose the Engine you want to administer from the Bonjour menu. If the Engine you want to administer is on a different subnet, it will not appear on the Rendezvous menu. Click the Manual button, and type in the IP address of the remote Engine. 4. Click Connect. 5. In the Kurzweil 3000 Engine Password window, type the password that you chose during the initial installation and setup of this Engine. Note: If you forget the password for a remote Engine, you cannot administer it from another computer. You must administer it locally from the computer on which it is installed. 6. Click OK. The Administrator launches. See Using the Kurzweil 3000 Administrator on page 37, for information about Administrator features and functions. 36

Chapter 3. Administering the Kurzweil 3000 Network Using the Kurzweil 3000 Administrator The Administrator window consists of the following functional areas: Menu Bar, Task area, and the Status area. Menu Bar Task Area Status Area The Menu Bar includes the Administrator, Engine, Edit, Window, and Help menus. See The Administrator Menus on page 38. The Task Area provides access to all of the Administrators network and license management functions. This area also displays the number of licenses for each product type that are currently installed on the Engine. The Status Area lists the number of licenses for each product type that are installed on the Engine, and how many of those licences are in use. The lower part of the Status area lists each user account name, its current login status, the name of the Macintosh that it is logged in from, its IP address, and the product type it is using. Kurzweil 3000 for Macintosh Network Guide 37

Using the Kurzweil 3000 Administrator The Administrator Menus The Engine Administrator has four menus: The Kurzweil 3000 Administrator menu contains the following items: About Kurzweil 3000 Administrator. Select to display information about the version of the Administrator you are using, as well as useful telephone numbers for contacting Kurzweil Educational Systems. Register Through Web Site. Select to connect to an area of the Kurzweil Educational Systems web site where you can register your Kurzweil 3000 Network product. It is highly recommended that you register so that we can keep you informed about product updates. Quit Administrator. Select to close the Administrator. The Engine menu contains the following items: Remove/Install Engine on this computer. Select to remove or install an Engine on the local computer. See Uninstalling an Engine on page 59. Close. Closes an Administrator window. Administer the Engine on this or another computer. Select to open another Administrator window to administer a different (local or remote) Kurzweil 3000 Engine. See Starting the Administrator on page 35. The Window items are: Minimize, Zoom, Cycle through Window and Bring All to Front. The Edit menu is unavailable and not used by the Administrator. The Help menu contains the following items: Administrator Help. Select to open Online Help. Send Email to Technical Support Kurzweil Educational Systems Web Site Kurzweil 3000 for Macintosh Web Site Kurzweil 3000 for Macintosh Current Version. Connect to the product download site to check for downloadable updates. 38

The Administrator Status Area Chapter 3. Administering the Kurzweil 3000 Network The Status area displays the following information: Number of licenses installed on the Engine, the product type, and how many are being used. User name of each person assigned to this Engine. Login status of each user. Machine name and/or the IP address of each logged in user. License type each logged in user is using. The Administrator User The Administrator user always appears as logged on, enabling you to perform system administration tasks. You cannot disconnect or delete the Kurzweil 3000 Administrator. Note: The person(s) designated to administer the Kurzweil 3000 Network must have access to a Macintosh account with Admin privileges for performing such tasks as installing and uninstalling licences. Kurzweil 3000 for Macintosh Network Guide 39

Using the Kurzweil 3000 Administrator The Administrator Task Area The Administrator Task area provides the following functions to help you manage your network and licenses: User Management and Engine Functions Function Use to See Add Add user accounts to the current Engine. Adding User Accounts on page 41. Delete Delete user accounts from the current Engine. Disconnect Disconnect users from the current Engine. Send Message Leave Message Send a message to selected users who are currently logged on to the network. Send a message to selected users that they will not see until the next time they log in. Deleting Users from an Engine on page 47. Disconnecting Users from an Engine on page 45. Sending and Leaving Messages on page 44. Leaving Messages on page 50. Settings Display and edit Engine settings. Changing Engine Settings on page 50. Set Password Change the password that permits administration of a remote Engine. License Management Functions Function Use to See Install Transfer licenses from a USB License Key to a Kurzweil 3000 Engine. Remove Transfer licenses from a Kurzweil 3000 Engine to a USB License Key. Changing the Remote Password on page 58 Uninstalling an Engine on page 59. Uninstalling an Engine on page 59. Overruns Displays license usage. Determining License Requirements on page 49. 40

Adding User Accounts Chapter 3. Administering the Kurzweil 3000 Network Depending on the status of the Allow Clients to Create Accounts option, adding user accounts with the Administrator will either be optional or required. If the option is selected (the default), new users can create accounts the first time they start Kurzweil 3000 on a client computer (see page 42). If the option is deselected, you must add new accounts using the Administrator before users can log in for the first time. Note: You can only delete users with the Administrator. To add a new user with the Administrator: 1. Start the Administrator and choose an Administration option from the Starting Points window. See Starting the Administrator on page 35. 2. In the Administrator window, click Add. 3. In the Add User window, type the new user s name. Valid user names can consist of the characters Aa-Zz, 0-9, hyphen (-), and (space). Kurzweil 3000 for Macintosh Network Guide 41

Adding User Accounts If the Use Client Computer's Login Name option is selected in the Settings window, you must use the user s Macintosh account user name. However, you still must follow the character restrictions listed above. 4. Click Add. The Administrator creates the account, and adds the new user s name to the Users column in the Administrator window. To add a user from a client computer: 1. Double-click the Kurzweil 3000 icon. Depending upon the selected Engine options, one of the following happens: A preselected version of Kurzweil 3000 starts up. In this case, the Use Client Computer's Login Name option is selected causing the Engine to create a new account, based on the current Macintosh account s user name. The Allow Clients to Change Product Types option is deselected causing the Engine to launch the Kurzweil 3000 product type that was selected during the client installation. See Installing Kurzweil 3000 on Client Computers on page 22. The Log In window appears, displaying the User Name menu. Note: The Log In window might also display the Product Type menu if the Allow Clients to Change Product Types option is selected. See Installing Kurzweil 3000 on Client Computers on page 22. 2. If the Log In window appears, select New User from the User Name menu. The User Name window appears. 42

3. Type the desired user name. Chapter 3. Administering the Kurzweil 3000 Network Valid user names can consist of the characters Aa-Zz, 0-9, hyphen (-), and (space). 4. Click Add to add the new name, and close the sheet. 5. If the Product Type menu is available, select a Kurzweil 3000 product type. 6. Click Log In. Kurzweil 3000 starts up, and the new user name will appear on the User Name menu the next time you launch Kurzweil 3000. Kurzweil 3000 for Macintosh Network Guide 43

Sending and Leaving Messages Sending and Leaving Messages To send a message: The Send Message feature allows you to send a message to any user who is currently logged on to the network. 1. Start the Administrator, and choose an Administration option from the Starting Points window. See Starting the Administrator on page 35. 2. In the Administrator window, select the names of currently logged in users to whom you want to send a message. To select multiple users, hold down the Command key, and click the desired names. 3. In the Users area, click Send Message. 4. In the Message window, type your message, then click Send. The message appears on the display of each recipient s computer. To leave a message: The Leave Message feature allows you to leave messages for selected users, whether they are currently logged on to the network or not. Message recipients receive the message the next time they log on to the network. The message appears on each recipient s computer monitor. 1. Start the Administrator, and choose an Administration option from the Starting Points window. See Starting the Administrator on page 35. 2. In the Administrator window, select the names of currently logged in users to whom you want to send a message. To select multiple users, hold down the Command key, and click the desired names. 3. In the User s area, click Leave Message. 4. In the Message window, type your message, then click Send. 44

Chapter 3. Administering the Kurzweil 3000 Network Disconnecting Users from an Engine You must disconnect a user before you can delete their account, or when you want to transfer a license that is currently in use back to a USB License Key. You might also want to disconnect users when you have to do maintenance on software or hardware that is located on the same computer as the Kurzweil 3000 Network Engine. To disconnect users from an Engine: 1. Start the Administrator and choose an Administration option from the Starting Points window. See Starting the Administrator on page 35. 2. In the Administrator window, select the names of the currently logged in users that you want to disconnect from the Engine. To select multiple users, hold down the Command key, and click the desired names. 3. Click Disconnect. The Message window appears. Kurzweil 3000 for Macintosh Network Guide 45

Disconnecting Users from an Engine 4. Type a message informing the selected users why they have been disconnected. They can save any work on which they are currently working. All other Kurzweil 3000 functions are now unavailable. If you do not type a message and you just click Send, users receive a standard disconnect message. 5. Click Send. 46

Deleting Users from an Engine Chapter 3. Administering the Kurzweil 3000 Network Deleting a user from an Engine deletes their account and their personal preference settings, both of which are stored on the Kurzweil 3000 Network Engine computer. No other files are deleted or altered. See The Kurzweil 3000 Network Folder on page 21. To delete a user from an Engine: 1. Start the Administrator, and choose an Administration option from the Starting Points window. See Starting the Administrator on page 35. 2. In the Administrator window, disconnect any user that you want to delete from the Engine. See Disconnecting Users from an Engine on page 45. 3. Select the names of the users that you want to delete from the Engine. To select multiple users, hold down the Command key, and click the desired names. 4. Click Delete. Kurzweil 3000 for Macintosh Network Guide 47

Installing and Uninstalling Licenses Installing and Uninstalling Licenses Use the following procedures to transfer additional licenses to an Engine from a USB License Key, and to move licenses back to a USB License Key from an Engine. To transfer licenses to an Engine: 1. Start the Administrator, and choose an Administration option from the Starting Points window. See Starting the Administrator on page 35. 2. In the Administrator window, click Install. The Transfer licenses to Engine sheet appears. 3. Insert the USB License Key into a USB port on the computer. 4. Enter the number of licenses for each product that you want to install on this Engine, and click Transfer. The Administrator transfers the specified licenses to the Engine. 5. Remove the License Key and return it to a safe and secure place. To transfer licenses back to a USB License Key: 1. Start the Administrator, and choose an Administration option from the Starting Points window. See Starting the Administrator on page 35. 2. In the Administrator window, click Remove. The Transfer licenses from Engine sheet appears. 3. Insert the USB License Key into a USB port on the computer. 4. Enter the number of licenses for each product that you want to move back to the USB License Key, and click Transfer. The Administrator transfers the specified licenses to the USB License Key. 5. Remove the License Key and return it to a safe and secure place. 48

Chapter 3. Administering the Kurzweil 3000 Network Determining License Requirements You may want to check on your license usage in the following situations to help you determine if and when your organization needs to purchase additional licenses: When users begin to receive a message indicating that a license type is not available. When you launch the Kurzweil 3000 Administrator and the Overrun window appears. To determine license usage and requirements: 1. Start the Administrator, and choose an Administration option from the Starting Points window. See Starting the Administrator on page 35. 2. In the Administrator window, click Overruns. The License Overruns window appears, displaying overrun information. In the above example, you can see that there was a shortage of Kurzweil 3000 LearnStation licenses on October 1st and 2nd between the hours of 1:16 and 2:16 PM. If this overrun condition persists, you might consider either adding licenses (if you have them), moving licenses from another, less used, Engine, or purchasing additional LearnStation licenses. 3. Click Print to print a copy of the report, Save, to save a copy of the report to a file, or Clear, to clear the overrun report. Kurzweil 3000 for Macintosh Network Guide 49