Gaston County Schools 2008 Gaston County Schools Date: 5/4/2008 RFP #: S2008 Request for Proposal Project Name: Cisco Switch Purchase Facilities: Bessemer City High School Chapel Grove Elementary School Lingerfeldt Elementary School Robinson Elementary School Bessemer City Primary Elementary School Springfield Elementary School Mount Holly Middle School
Section I RFP Information Gaston County Schools is taking Request for Proposals from qualified vendors to provide Cisco switch equipment. All Cisco switch questions and bids must be submitted in writing to jcostner@gaston.k2.nc.us with the subject line of Cisco Switch Question or Cisco Switch Bids. Bids may also be sent to: Gaston County Schools TSS Attn: Jim Costner Subject: Cisco Switch Bids 35 Bradford Heights Rd. Gastonia, NC 28054 Phone call questions will not be accepted. Bids must contain line item pricing for each part number. Each school must be totaled as a line item and a total for each group as a line item. Tax and shipping charges must be a line item for each group. In the event of a price decrease from the manufacturer, the decrease shall be passed on to Gaston County Schools with a new price sheet sent to the Gaston County Schools TSS office. Gaston County Schools reserves the right to reject any or all bids without explanation. Section I Switch Hardware Specifications - Required Manufacturer Considerations a) Company or vendor must have a Cisco Certified Network Associate or higher as a direct full-time employee and provide certification documentation. b) Company or vendor must be able to troubleshoot and diagnose the Cisco hardware on-site within an six-hour period. c) Company or vendor must ship Cisco equipment current and new, not refurbished or used, equipment. Equipment should not be shipped that has been manufactured prior to August, 2007. d) Company or vendor must be an Authorized Reseller / Seller / Manufacturer s Certified Location (MCL) through EProcurement for Cisco as of December, 2007. e) Company or vendor must be an Authorized Reseller / Seller / Manufacturer s Certified Location (MCL) of Cisco equipment for the previous five years. f) All bids will be for NEW MANUFACTURER S EQUIPMENT. Equipment must be Purchased/provided through authorized Cisco channels. Either direct from Cisco or Through Cisco authorized North American distributors (Ingram Micro, Tech Data, or Comstor). 2
Hardware Description Delivery a) All computer equipment is to be labeled on the shipping label with the appropriate school site. b) All equipment is to be shipped to the Division of Resource Management/ Technology Support Services Building c) Delivery must be between the hours of 9:00 am and 4:00 pm, Monday through Friday except for Holidays. A 24 hour notice is required specifying AM or PM delivery to Technology Support Services. Evaluation Switch evaluation will be made on the following criteria: Selection Criteria Points Price 50 RFP Compliance 40 Warranty 0 00 Section II Company or Vendor Information Background a. What is your company s business name? b. How many years has your company used its present business name? c. List other names your company has operated under? d. How many years did your company operate under a different name(s)? Include dates. Contact Information e. Provide your company s contact information. Include physical address, mailing address, voice number, and fax number and e-mail address for general correspondence, billing issues, safety concerns, scheduling information and material procurement. Local Office Information f. Does your company have an office in the North Carolina or South Carolina area that is within a 6-hour driving period to Gaston County Schools? 3
g. What year did your North Carolina or South Carolina office open? h. Has your company ever failed to deliver equipment within the request time? If yes, please attach details. i. Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your company or its officers? If yes, please provide details. Section III - Individual School Switch Hardware Requirements Please complete the following information on the table below for each school and provide a line item and a total cost of equipment for each group including North Carolina sales tax and shipping. The items needed to be shipped and labeled by individual schools. Switch Requirements BESSEMER CITY HIGH SCHOOL 336 WS C3560G-24PS-S Cisco Catalyst 3560G-24PS WS C3560-48PS-S Cisco Catalyst 3560-48PS 2 WS C2960-48TC-L Cisco Catalyst 2960-48TC-L WS C2960-24TC-L Cisco Catalyst 2960-24TC-L GLC-T 000BASE-T SFP GLC-SX-MM Gigabit Ethernet SFP, LC connector, SX transceiver. 6 SC-LC Fiber Jumper -2 meter SC to LC Fiber Jumper, 2 meters Shipping Grand State of North Carolina Sales Tax (6.75%) 4
CHAPEL GROVE ELEMENTARY SCHOOL 352 WS C3560G-24PS-S Cisco Catalyst 3560G-24PS 4 WS C3560-48PS-S Cisco Catalyst 3560-48PS WS C3560-24PS-S Cisco Catalyst 3560-24PS GLC-T 000BASE-T SFP 8 GLC-SX-MM Gigabit Ethernet SFP, LC connector, SX transceiver 8 SC-LC Fiber Jumper -2 meter SC to LC Fiber Jumper, 2 meters Shipping Grand State of North Carolina Sales Tax (6.75%) LINGERFELDT ELEMENTARY SCHOOL 438 WS C3560G-24PS-S Cisco Catalyst 3560G-24PS 2 WS C3560-48PS-S Cisco Catalyst 3560-48PS WS C3560-24PS-S Cisco Catalyst 3560-24PS 2 GLC-T 000BASE-T SFP 4 GLC-SX-MM Gigabit Ethernet SFP, LC connector, SX transceiver 6 SC-LC Fiber Jumper -2 meter SC to LC Fiber Jumper, 2 meters Shipping Grand State of North Carolina Sales Tax (6.75%) 5
ROBINSON ELEMENTARY SCHOOL 488 WS C3560-48PS-S Cisco Catalyst 3560-48PS WS C2960-48TC-L Cisco Catalyst 2960-48TC-L GLC-T 000BASE-T SFP 2 GLC-SX-MM Gigabit Ethernet SFP, LC connector, SX transceiver 4 SC-LC Fiber Jumper -2 meter SC to LC Fiber Jumper, 2 meters Shipping Grand State of North Carolina Sales Tax (6.75%) BESSEMER CITY PRIMARY ELEMENTARY SCHOOL 338 WS C3560-24PS-S Cisco Catalyst 3560-24PS WS C2960-48TC-L Cisco Catalyst 2960-TC-L 2 GLC-SX-MM Gigabit Ethernet SFP, LC connector, SX transceiver 4 SC-LC Fiber Jumper -2 meter SC to LC Fiber Jumper, 2 meters Shipping Grand State of North Carolina Sales Tax (6.75%) 6
SPRINGFIELD ELEMENTARY SCHOOL 499 WS C3560G-24PS-S Cisco Catalyst 3560G-24PS 2 WS C3560-48PS-S Cisco Catalyst 3560-48PS WS C2960-48TC-L Cisco Catalyst 2960-48TC-L 2 WS C2960-24TC-L Cisco Catalyst 2960-24TC-L 5 GLC-T 000BASE-T SFP 6 SC-LC Fiber Jumper -2 meter SC to LC Fiber Jumper, 2 meters... Shipping Grand State of North Carolina Sales Tax (6.75%) 7
MOUNT HOLLY MIDDLE SCHOOL 456 WS C3560G-24PS-S Cisco Catalyst 3560G-24PS 3 WS C3560-48PS-S Cisco Catalyst 3560-48PS 2 WS C2960-24TC-L Cisco Catalyst 2960-24TC-L 5 GLC-T 000BASE-T SFP 8 SC-LC Fiber Jumper -2 meter SC to LC Fiber Jumper, 2 meters 5 GLC-SX-MM Gigabit Ethernet SFP, LC connector, SX transceiver Shipping Grand State of North Carolina Sales Tax (6.75%) Switch Maintenance BESSEMER CITY HIGH SCHOOL 336 2 Cisco Catalyst 3560G-24PS Cisco Catalyst 3560-48PS Cisco Catalyst 2960-48TC-L Cisco Catalyst 2960-24TC-L 8
CHAPEL GROVE ELEMENTARY SCHOOL 352 Cisco Catalyst 3560G-24PS 4 Cisco Catalyst 3560-48PS Cisco Catalyst 3560-24PS LINGERFELDT ELEMENTARY SCHOOL 438 Catalyst 3560G-24PS 2 Cisco Catalyst 3560-48PS Cisco Catalyst 3560-24PS ROBINSON ELEMENTARY SCHOOL 488 Catalyst 3560-48PS Cisco Catalyst 2960-48TC-L 9
BESSEMER CITY PRIMARY ELEMENTARY SCHOOL 338 Catalyst 3560-24PS Cisco Catalyst 2960-48TC-L SPRINGFIELD ELEMENTARY SCHOOL 499 Catalyst 3560G-24PS 2 Cisco Catalyst 3560-48PS Cisco Catalyst 2960-48TC-L MOUNT HOLLY MIDDLE SCHOOL 456 3 2 Cisco Catalyst 3560G-24PS Cisco Catalyst 3560-48PS Cisco Catalyst 2960-24TC-L 0
Cisco Switch Summary Worksheet School Number School Name Price Per Site 336 BESSEMER CITY HIGH SCHOOL 352 CHAPEL GROVE ELEMENTARY SCHOOL 438 LINGERFELDT ELEMENTARY SCHOOL 488 ROBINSON ELEMENTARY SCHOOL 338 BESSEMER CITY PRIMARY ELEMENTARY SCHOOL 499 SPRINGFIELD ELEMENTARY SCHOOL 456 MOUNT HOLLY MIDDLE SCHOOL Grand for all Sites The shipping address for all equipment will be: Technology Support Services Attention: Jim Costner, Cabling Manager Gaston County Schools 35 Bradford Heights Gastonia, NC 28054 Contact Information: Dana Phillips Technology Support Services Gaston County Schools 704-866-6225 or 704 80-883 e-mail: Dana Phillips - dphillips@gaston.k2.nc.us
Section IV Timeline Timeline Proposals (Bids) Due: May 27, 2008 by 5:00 PM to Jim Costner Public Opening of Bids May 28, 2008 at 9:00 AM at the TSS meeting room. Tentative Decision Date June 2, 2008(Gaston County Schools Board Meeting) GCS REPRESENTATIVES. GCS PRIMARY CONTACT (All questions related to the bid must be in writing):. Name: Jim Costner Title: Cabling Projects Manager Tel #: (704) 866-6273 E-mail: jcostner@gaston.k2.nc.us Questions related to this bid can be submitted through e-mail and should have CISCO SCHOOL SWITCH BID QUESTION as the subject. Section V - GCS Standard Terms & Conditions INVITATION TO BID - CONDITIONS. Sealed Bids (TO INCLUDE ORIGINAL AND THREE COPIES) for furnishing a CISCO SWITCH PURCHASE will be received by mail or hand delivery until the time indicated under Schedule of Events to the office of: Gaston County Schools 35 Bradford Heights Rd. Gastonia, NC 28054. Attention: Debbie Core 2. Complete bids must be received in the above office on/or before the time and date specified. Bids or related documents received after the time and date specified, whether delivered in person or mailed, will not be considered and will be returned. 3. NOTE: No Bids will be considered in which any portion of the Bid Specifications or any Provisions of this Invitation to Bid has been modified. 2
PREPARATION OF BIDS. Bidders are expected to examine all specifications, Schedules, and instructions included in the Bid package. Failure to do so will be at the Bidder's risk. 2. If erasures or other changes appear on the Bid documents, the person signing the Bid must initial each erasure or change prior to submittal. Bid documents with erasures or changes without initials will not be considered. 3. Reference to the Gaston County Schools CISCO SWITCH PURCHASE shall appear on all technical data and/or other information furnished by the Bidder. 4. Receipt of amendment(s) / addendum by prospective Bidders must be acknowledged prior to the opening. Addendum received prior to submittal will be acknowledged in the appropriate space of the RFP Response Form. Addendum received after Bid submittal will not be considered. 5. Any documents intended to supplement or deviate from the express requirements of this Invitation to Bid may result in the rejection of that Bid. 6. All Bids must be signed. Unsigned Bids will not be considered. MODIFICATION OR WITHDRAWAL OF BID. A Bid that is in the possession of Gaston County Schools may be altered by letter bearing the signature and name of the person authorized for offering, provided it is received prior to the time and date of opening. 2. A Bid that is in the possession of Gaston County Schools may be withdrawn by the Bidder in person, by written request bearing the signature and name of the person authorized for offering, provided it is received prior to the time and date of opening. Bids may not be withdrawn after the opening. AWARD AND PURCHASE. Gaston County Schools hereby notifies all Bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit Bids in response to this Request for Proposal, and will not be discriminated against on the grounds of race, religion, gender, color, national origin, or ancestry in consideration of an award. Bidder hereby agrees that should Bidder be awarded this contract, the Bidder will not discriminate against any person who performs work there under because of race, religion, gender, color, national origin, or ancestry. Furthermore, the Bidder should be an organization that also practices the beliefs of equal opportunity in the morals of their company. 2. Award will be to the one lowest cost/most responsible Bidder meeting the specifications and requirements as set forth in this document. 3. Gaston County Schools reserves the right to reject, without explanation, any or all Bids, to waive any informalities or technical defects in Bids, and unless otherwise specified by Gaston County Schools to accept any item or group of items in the Bid, as may be in the best interest of Gaston County Schools. 3
4. This RFP and its response as accepted will become part of the contract between the bidder and the school district. 4