NEW MICROSOFT FEATURES THAT WILL AFFECT EDISCOVERY IN THE FUTURE What Litigation Support Professionals Need To Know About Office 365 Compliance INTRODUCTIONS 1
SPEAKERS Troy Dunham Jake Frazier EJ Bastien Scott M. Cohen ediscovery Program Manager Adobe Sr. Managing Director FTI Consulting Principal ediscovery Program Manager Microsoft Managing Director ediscovery & Information Governance Winston & Strawn LLP Agenda Introductions Office 365 adoption Comparing Office 365 enterprise plans Impactoffeatures features onediscovery The road ahead Q&A 2
OFFICE 365 ADOPTION SHOW OF HANDS How many of you work at a corporation? How many of you work at a law firm? How many of you work for an ediscovery provider? How many of you have adopted Office 365 already? 3
88% percent 1 million servers 65 million Eighty eight percent of the Fortune 500 are on the Microsoft Cloud. (Source: Microsoft) Microsoft has more than a million servers hosted in its datacenters. (Source: Microsoft) More than 65 million Android and ios devices actively using Office mobile each month. (Source: Microsoft) OFFICE 365 ADOPTION 125 markets 100 million 25 million Office 365 is available in more than 125 markets worldwide. (Source: Microsoft) More than 100 million commercial users per month (Source: Microsoft) Office 365 has 25 million consumer subscribers. (Source: Microsoft) http://news.microsoft.com/cloud/index.html 7 GARTNER SURVEY RESULTS Figure 2. When Does Your Organization Plan to Move to Any Components of Office 365? In three years time In two years time Never Staying with current Microsoft Office Suite Never Moving to an alternative suite 1% Never Staying with current alternative suite 1% Already have Office 365 In one year s time Source: Gartner (July 2016) Gartner estimates that 54% of organizations will move to Office 365 in the next 1-3 years. 4
OFFICE 365 ENTERPRISE PLANS ENTERPRISE PLAN FEATURES Office 365 Feature E1 E3 E5 Email and Calendar - Exchange 50 GB Unlimited Unlimited Social, Video, Sites, Task Management SharePoint, Yammer IM, Meetings, Meeting Broadcast Skype for Business File Storage, Information Discovery OneDrive, Delve Office Online Office Client Apps Office 365 ProPlus Archiving, Rights Management DLP, Encryption Office 365 Advanced ediscovery (formerly Equivio) End User & Organizational Analytics Power BI Pro, Delve Cloud PBX Skype for Business PSTN Conferencing Skype for Business 5
COMPLIANCE FEATURES BY LICENSE Data Governance E3 E5/Advanced Compliance Retention/Deletion policies Labels DLP Encryption Auto-Classification Intelligent Ingestion Supervisory Review Anomalous Activity Alerts ediscovery E3 E5/Advanced Compliance In-Place Preservation Case Management Search Export RMS Decryption Native Export Advanced Processing Email Threading Near Duplicate Identification Themes Predictive Coding Processed Export with Load File IMPACT OF FEATURES ON EDISCOVERY 6
1 3 8/16/2017 Office 365 Compliance Data Lifecycle ELECTRONIC DISCOVERY Preserve in place (one copy of the data) Leverage existing indices Reduce data movement Process in place Service wide machine learning Self service case management 7
INFORMATION GOVERNANCE Automatic classification Intelligent retention policies Preserve in place Purge what s redundant, trivial, or obsolete ADDITIONAL CONSIDERATIONS ESI from other sources Visualizations and analytics Data storage location Downloads (e.g. productions) License limitations Third party ediscovery applications 8
THE ROAD AHEAD NEW OFFICE 365 EDISCOVERY ADVANCEMENTS Advanced ediscovery against non-o365 data Upload case-specific offline data directly to Azure storage to be processed in an AED case Deeper processing/indexing Dramatically increased extraction limits Expanded list of supported file types OCR Advanced ediscovery Search Compliance Boundaries Modernized ediscovery UI 9
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