Windows 8.1 User Guide for ANU Staff This guide has been created to assist with basic tasks and navigating Windows 8.1. Further tips for using Windows 8.1 can be found on the IT Services website, or by phoning +61 2 612 54321. General 1 Logging in and logging off 1 Navigate between Start and Desktop 2 Start an application 3 Accessing files 4 Web browsers 5 Accessing web browsers 5 Importing favourites from your previous computer 6 Email 7 Navigating Outlook 7 Adding a functional account (group mailboxes) 8 Setting up mailbox rules 9 Setting up Mailbox and calendar delegates 10 Mail archive 11 Adding a room or other shared calendar 12 Keyboard shortcuts 13 Information Technology Services itservices.anu.edu.au/computers/windows-8-1
GENERAL Logging in and Logging Off Logging in Click anywhere on screen to bring up the login box. Enter your University ID and password, and press ENTER on the keyboard. Login screen Logging out Click on the avatar icon. After the drop-down menu is displayed, select the Sign out option. Expect immediate sign out of your session if using the Log off tile. Use this with caution if you have unsaved documents or windows open. Start screen Windows 8.1 User Guide Version 20140320 1
GENERAL Navigate between Start and Desktop To navigate from the Start Screen to the Desktop screen: either select the Desktop Screen tile (as shown below) or press the Windows key on your keyboard. To navigate from the Desktop Screen to the Start screen: either press the Windows Key on your keyboard or the Windows icon found on the taskbar and on the sidebar of your Desktop Screen (as shown below). Note: the sidebar is hidden, and appears when hovering your cursor over the bottom right corner of your Desktop Screen. Keyboard Sidebar Desktop Windows 8.1 User Guide Version 20140320 2
GENERAL Start an application Navigate to the Applications Screen by selecting the down arrow found at the bottom left corner of the Start Screen. Locate and select an application. You may need to scroll right with the mouse wheel or cursor keys to see all of the apps. Alternatively, while on the Start Screen, search for an application, file or program by typing its name. You don t have to type into any particular location, just start typing the name. Windows 8.1 User Guide Version 20140320 3
GENERAL Accessing files To begin, open the Files window by selecting the File Explorer icon found on the taskbar of your Desktop Screen. Accessing files via the Home Directory Select the Home Drive (H:) icon displayed on the File Explorer window. Accessing files via a USB Select the Removable Device (E:) icon displayed on the Files Explorer window. Ejecting your USB To eject your USB, right click on Removable Device (E:) icon, and select the Eject option from the drop-down menu. Windows 8.1 User Guide Version 20140320 4
WEB BROWSERS Accessing web browsers Use the taskbar on your Desktop Screen or the tiles on your Start Screen to locate and select the browser of your preference. If the Menu bar does not display in your web broswer, pressing the Alt key on your keyboard will display it. Desktop toolbar Start screen Windows 8.1 User Guide Version 20140320 5
WEB BROWSERS Importing favourites from your previous computer Note: to follow these instructions, you must first save an exported copy of your favourites from your previous computer. Importing favourites to Internet Explorer 1. Locate the file that you saved from your previous computer with your IE favourites. 2. On the new computer, open File Explorer and go to C:\Users\University ID (eg C:\Users\u1234567) 3. Find the Favorites folder in the list and then paste the file from previous old computer into it. Importing favourites to Firefox 1. Open a Firefox browser and select Bookmarks, then Show All Bookmarks 2. In the new window that opens, select Import and Backup, then Import bookmarks from HTML 3. Locate the file that you saved from your previous computer with your IE favourites, and select Open. Follow any additional prompts and your bookmarks should appear in Firefox. Importing favourites to Chrome 1. Open Chrome and from the menu on the right-hand side, select Bookmarks 2. In the menu that appears, select Bookmark Manager, then Organize. From the menu, select Import bookmarks from HTML file 3. Locate the file that you saved from your previous computer with your IE favourites, and select Open. Follow any additional prompts and your bookmarks should appear in Firefox. Windows 8.1 User Guide Version 20140320 6
EMAIL Navigating Outlook The ribbon at the top of Outlook 2013 functions the way you are used to from Office 2010. The look is a bit different but the fundamentals are the same The way you navigate to your calendar, contacts and tasks has changed. To get to these you need to select Mail at the bottom of Outlook 2013. To find the options for account settings, out of office, rules and alerts and other useful things, select the File button on the ribbon: This will bring up the following menu: Key features: Account Settings: > > Add and remove accounts or change existing connection settings. > > Give others permissions to receive items and respond on your behalf Automatic Replies: > > Set up your Out of Office Manage Rules and Alerts: > > Manage rules and alters for your emails Windows 8.1 User Guide Version 20140320 7
EMAIL Adding a functional account (group mailboxes) 1. From your mailbox, select the File tab. 2. In the Account information menu select Account Settings. 3. Select the Account Settings menu item. 4. Select New. 5. In the Add New Account window enter the following: > > Your name: functional mailbox name (e.g. ITS Workspace) > > Email address: email address for the functional group mailbox (e.g. anuemail@anu.edu.au) > > Password: your ANU login password in both password fields 6. Select Next. 7. Wait for Outlook to configure the account. 8. You will get multiple prompts to authenticate the functional account. Enter your credentials: > > Username: enter your UNI-ID@uds.anu.edu.au (e.g. u1234567@uds.anu.edu.au) > > Password: your ANU login password Note: This may prompt you several times; enter the same credentials as per instructed at the last number item. This will force Outlook 2013 to add the functional mailbox as a separate account using your own credentials. 9. Wait for Outlook to configure (this is indicated by 3 green ticks). Note: If you have access to additional Functional group mailboxes then repeat steps 4 until they have all been entered, by clicking Add another account. 10. Select Finish. 11. Select OK to agree to restart Outlook. 12. Select Close. 13. Close Outlook 2013. 14. Re-open Outlook 2013, it may take a few minutes as it will need to setup access to your functional mailboxes. 99 Your functional email account should now be added to your folder list. Windows 8.1 User Guide Version 20140320 8
EMAIL Setting up mailbox rules 1. From your mailbox, select File 2. Select Manage Rules and Alerts 3. The following window will appear: 4. To add a new rule, select New Rule and follow the prompts. 5. To add a new alert, select the Manage Alerts tab and follow the prompts. Windows 8.1 User Guide Version 20140320 9
EMAIL Setting up mailbox and calendar delegates 1. From your mailbox, select File 2. Select Account Settings, then Delegate Access 3. In the new window that opens, select Add 4. Find the person in the address book and select Add, then OK 5. Set the permission level for each applicable permission Windows 8.1 User Guide Version 20140320 10
EMAIL Mail archive 1. In Outlook, select File 2. Select Account Settings, then Account Settings 3. In the window that opens, select the Data Files tab. 4. Browse to the location of the relevant file and follow the prompts. Windows 8.1 User Guide Version 20140320 11
EMAIL Adding a room or other shared calendar 1. Open your calendar 2. On the left-hand side pane you will see My Calendar and below that Calendar. 3. Right-select Calendar and chose where you want to open the calendar from 4. Find the relevant calendar and follow the prompts. Windows 8.1 User Guide Version 20140320 12
KEYBOARD SHORTCUTS Windows 8.1 shortcuts Show/hide the desktop Show Quick Link menu Open File Explorer Open Task Manager Open Mobility Center Zoom Search files, folders, and applications Close Modern UI apps Open Modern UI apps Scroll forward through open apps Scroll backwards through open apps Display presentation mode Choose language Hold the Windows key and press D Hold the Windows key and press X Hold the Windows key and press E Press Control, Shift and Esc together Hold the Windows key and press X and the down arrow Hold Control and scroll the mouse wheel up or down Tap the Windows key once to bring up the Start Screen and then simply begin typing in order to search through your Windows 8.1 PC to find any files, folders, programs or menus you re looking for. Hold the Windows key and press the down arrow Hold the Windows key and press Tab Hold Alt and Press Tab Press the Windows key, Shift and Tab together Hold the Windows Key and press P Hold the Windows key and press Spacebar Web browser (Internet Explorer 11, Google Chrome and Firefox) shortcuts Open a new browser Switch between browser tabs Hold Control and Press T Hold Control and press Tab Note: the Windows key is depicted by the icon. Windows 8.1 User Guide Version 20140320 13