Powerful Online Banking Solutions CUTaxForms Refresher Training December 2012
2012 CUTaxForms Generate Tax Form EStatements in PDF format and send an email notification to members Generate Modified Tax Form IRS File to exclude members receiving them electronically (registered for EStatements) Tax Forms Supported (CU660/CU711) 1042S, 1098, 1098E, 1099C, 1099INT, 1099MISC, 1099OID, 1099Q, 1099R, 1099SA 5498, 5498ESA Third Party Mortgage Tax Statements (MC, FICS, E3) also supported (add-on) Tax Forms available for members to view in Online Banking Within the list of EStatements Within a Tax Statements only button (viewable to all members) Requires that you have installed the following add-ons: View PDF Statements View Statement History
Similar to EStatements Run CU660/CU711 on the host Run CUBUS tax forms programs on the host Tax data files are transferred to the server Server processes files and generates emails
Cubus Server CUNotify Application Server 108, 112 Directories Original *.tar files from host [datadrive]:\cutech\cualert\live\estateme nts\archive estmtsall*_tax*.tar Statements for all members (registered or not) estmts*_tax.tar Statements for registered members Member Tax Forms (Text Files) [datadrive]:\cutech\cualert\live\estateme nts\backup\yyyymm Configuration Files [datadrive]:\cutech\cualert\live\estateme nts\config 2009+ Directories Original *.tar files from host [datadrive]:\cuapp\cuaccounts\live\cunot ify1\estatements\archive estmtsall*_tax*.tar Statements for all members (registered or not) estmts*_tax.tar Statements for registered members Member Tax Forms (Text Files) [datadrive]:\cuapp\cuaccounts\live\cunot ify1\estatements\backup\yyyymm Configuration Files [datadrive]:\cuapp\cuaccounts\live\cunot ify1\estatements\config After running CU660/CU711 programs Run the CUBUS Tax Forms programs on the host CuNotify1Server.exe processes the files tar files are moved to the Archive directory Members view tax form PDF generated on the fly from text file Host FTP s files to..\estatements\pickup directory Text files are extracted & placed in the..estatements\backup\yyyymm directory Emails are created and sent to members
Host Programs 1.08, 1.12 2009.2+ Description ALERT_ETAXFORMS_ONE ETAXFORM_ONE Generates tax forms for one member registered for e- statements ALERT_ETAXFORMS ETAXFORM Generates tax forms for all members registered for e- statements ALERT_ETAXFORMS_ALL ETAXFORM_ALL Generates tax forms for all members ALERT_ETAXFORMSRE_ONE ETAXFORM_RE_ONE Generates mortgage tax forms for one member registered for e-statements ALERT_ETAXFORMSRE ETAXFORM_RE Generates mortgage tax forms for all members registered for e- statements ALERT_ETAXFORMSRE_ALL ETAXFORM_RE_ALL Generates mortgage tax forms for all members
ALERT_ETAXFORMS_ONE ETAXFORMS_ONE Generates tax data files for ONE member registered for e-statements and an email notification is sent Prompts you for the tax file name: CU660 or CU711 The program will use the IRS (electronic transmission) file, so the control Transmit Electronically should be set to Y in CU98IRS prior to running CU660 and CU711. Prompts you for the Member Number: The member must be registered for e-statements with an activated email address Use this program to test the tax forms for one member before sending it out to all members. Be sure to run your test for a member who has met the minimum dividend amount requirement or the system will not find the member in the tax files If you are not sure who has met the requirement, you can verify they are located in the tax files by reviewing the host report generated when running ETAXFORM_RPT2
ALERT_ETAXFORMS ETAXFORM Generates tax data files for all members registered for e- statements and an email notification is sent Prompts you for the tax file name: CU660 or CU711 and Tax Date The program will use the IRS (electronic transmission) file, so the control Transmit Electronically should be set to Y in CU98IRS prior to running CU660 and CU711. Date: The date you enter here is the date in which the statement will display within the statement list. If you want tax forms to display at year end for example, enter 12/31/2012. Creates data files for printing Tax data of all members NOT registered for e-statements. /data/<live>/cpu.660/cpu.660.cubus /data/<live>/cpu.711/cpu.711.cubus Printing Tax Forms If you want to print & mail tax forms for all members, use the original file, CPU.CU660 or CPU.CU711 If you want to print & mail tax forms for only members NOT registered for EStatements, use the new file CPU.CU660.CUBUS or CPU.CU711.CUBUS OR (for CU660 ONLY) use the CU660 program to NOT print certain (e-statements) mail codes when you generate the vendor file.
ALERT_ETAXFORMS_ALL ETAXFORM_ALL Generates tax data files for ALL members and NO email notification is sent Prompts you for the tax file name: CU660 or CU711 and Tax Date The program will use the IRS (electronic transmission) file, so the control Transmit Electronically should be set to Y in CU98IRS prior to running CU660 and CU711. Date: The date you enter here is the date in which the statement will display within the statement list. If you want tax forms to display at year end for example, enter 12/31/2012. Requires that you have installed the following add-ons in order for all members to view their tax forms: View PDF Statements View Statement History
HFS Print Image Format New programs to handle printers that only accept the HFS print image format. Currently, we can generate modified print image files for 1098, 1099-R, and 1099-INT forms These programs will create files excluding those members who are registered for EStatements. ETAXFORM_PI1098 run for HOLD file 50_CU660.1098.FORMS_0735 ETAXFORM_PI1099R run for HOLD file 50_CU660.1099R.FORMS_0734 ETAXFORM_PI1099INT run for HOLD file 50_CU660.1099.INT.FORMS_0736 Each of these programs will create reports in SP.MAINT and create modified files in the /data/liveaccount/cubus_ftp directory on the host for you to send to your print vendor The -1 report is a detailed report of what is in the filtered file after the tax forms for registered EStatements/CUTaxForms members have been removed The -2 report is a report of the members that were filtered out (registered for EStatements/CUTaxForms
Reprocessing Tax Forms All of these programs can be re-run if any corrections are made and new IRS files are created. To prevent duplicate files on the server/within the statement list, use the same date when running the program each time (i.e. 12/31/2012) so that the files are overwritten.
Host Reports ETAXFORM_RPT1 Totals for each form type for a given file ETAXFORM.RPT1 in SP.MAINT ETAXFORM_RPT2 - Detail listing of members that are within a given file. Also includes a total count, by form type, at the end of the report. ETAXFORM.RPT2 in SP.MAINT ETAXFORM_RPT3 - Creates a CU711.CUBUS2 file that contains 5498 and 5498-SA forms that have had contributions/alterations. Also filters out payees that only have a fair market value. ETAXFORM.RPT3 in SP.MAINT
Email Templates Sample email templates are provided at installation Location: C:\Cutech\CuAlert\Live\Messages C:\CuApp\CuAccounts\Live\CuNotify1\Messages (2009.1 or higher) Directory: 2012 CUTaxForms Email Templates The files located in this folder are for sending a plain text email and mobile device notification. Directory: 2012 CUTaxForms Email Templates\HTML-WithCommonTags The files located in this folder are for sending an HTML email which utilizes the System Settings Common Messages tags. Unless you ve done a lot of customization with your email templates and utilize these tags, in most cases only new customers where the 2009.2 version was their initial install, will be utilizing these tags in their templates. Note: For mobile device notifications, you will also need to copy/paste the *Summary.txt files from the 2012 CUTaxForms Email Templates directory. Directory: 2012 CUTaxForms Email Templates\HTML-WithoutCommonTags The files located in this folder are for sending an HTML email which do not utilize the System Settings Common Messages tags. Note: For mobile device notifications, you will also need to copy/paste the *Summary.txt files from the 2012 CUTaxForms Email Templates directory.
Email Templates Filenames for Email Templates: 1042S EStatementEMail_TAX201242.txt 1098E EStatementEMail_TAX20122.txt 1098 EStatementEMail_TAX20123.txt 1099C EStatementEMail_TAX20125.txt 1099INT EStatementEMail_TAX20126.txt 1099MISC EStatementEMail_TAX2012A.txt 1099OID EStatementEMail_TAX2012D.txt 1099Q EStatementEMail_TAX2012Q.txt 1099R EStatementEMail_TAX20129.txt 1099SA EStatementEMail_TAX2012M.txt 5498 EStatementEMail_TAX2012L.txt 5498ESA EStatementEMail_TAX2012V.txt There is also an EStatementSummary_TAX*.txt for each tax type. You can make copies of the 2011 templates and re-name the copies to the file names listed above if you do not want to use the templates provided by CUBUS.
Tax Statement Description To modify the description which displays for members in the statement table, please do the following Edit the C:\Cutech\CUAlert\Live\CuAlert.ini [ESTATEMENT_xx] section for all Tax Statements Desc=2012-1099 Tax Statement If you have a web facing server for CUBUS applications that is different than the database/application server, please make these changes on both servers. 2009.1 and Higher Customers Login to CuNotify1Admin Alert Settings System Alerts EStatements Edit Stmt Type or Alert Settings EStatement Notify EStmt Type Click on the hyperlink for each tax statement in the Type Name column and edit the Description. Note: An IISRESET is required after changes have been made.
Checklist CUBUS has created a CUTaxForms Processing Checklist to assist you This checklist is provided to you when installation at your site has been completed.
Next Steps High Level CUBUS to complete installation if we haven t done so already Credit Union to Modify/Create 2012 Tax Email Templates Credit Union to Modify Tax Statement Description When ready to process taxes run the host programs send file to print vendor
Powerful Online Banking Solutions CUTaxForms Refresher Training December 2012