Ariba Supplier Information Management Supplier Registration Process Ariba Self Registration Handbook General Atomics 1
What is Ariba SIM? Ariba Supplier Information Management (SIM) is a SAP solution that enables General Atomics to invite prospective and existing suppliers to complete all supplier registration documentation online. The Supplier Profile Questionnaire (SPQ) inside SIM is the electronic detailed questionnaire replacing GA s the current paper application forms. Self Registering Suppliers initially fill out a basic General Atomics specific SPQ form. Ariba also gives you the opportunity to drive new revenue and exposure through optional programs and FREE programs such as Ariba Network Discovery, which provides suppliers with exposure to buyers currently using Ariba and the ability to develop other B2B e-commerce capabilities. Use of Ariba SIM is FREE to all suppliers. Connectivity Requirements: Internet Browser/Access Valid Email Address 2
Supplier Information Management Process Overview 1 Supplier Registration - General Atomic uses Ariba Network Discovery to search for potential suppliers - If registered, General Atomics extends an invitation to supplier to complete an extended Supplier Profile Questionnaire based on GA s required qualifications. 4 Information Repository & Syndication - Manage supplier data and Reps. & Certs - All supplier data and activities consolidated in a centralized workspace 2 Review & Approval - Supplier Profile Questionnaire checked for completeness by General Atomics - Suppliers can modify and update information when needed - Search, Report & Analyze - Buyers able to find & qualify new suppliers with Ariba Discovery 3 Notifications & Management - Suppliers can be notified via email from Ariba for needed actions - Automated notifications for expiring attributes & certifications 3
Log onto General Atomic website at GA.com Go to Procurement > Supplier Registration Self Registering Suppliers - Ariba Registration 4
Click on General Atomics Ariba Registration Self Registering Suppliers - Ariba Registration 5
Self Registering Suppliers - Ariba Registration Complete Company Info and User Info (*Required Fields) Scroll down to accept Terms of Use 6
Supplier Onboarding Process Terms of Use Supplier Accepts Terms of Use and Ariba Privacy Statement and Submits 7
Self Registered Supplier Activate Ariba account An email will be sent to the address provided in the User Account Information 8
Self Registered Supplier Activate Ariba account An email will be sent to the address provided in the User Account Information If you don t find the registration email, please check junk and spam folders. 9
Self Registered Supplier Complete Questionnaire (SPQ) Complete the Supplier Profile Questionnaire (SPQ) online and attach documents as required through out questionnaire. The SPQ can be saved as a draft to be completed at a later date. Save as Draft Often 10
Self Registered Supplier Return to draft SPQ If returning to Supplier Profile Questionnaire draft, in Sourcing Customer List, click on attachment. Click to return to questionnaire 11
Self Registered Supplier Submit Questionnaire Once complete through Signature and Certifications, Submit. Attach completed summary certification Hit Submit once complete. 12
Self Registered Supplier Complete/Correct SPQ If prompted, complete missing data and submit again. This will repeat until all problems are corrected. 13
Self Registered Supplier Return to Overview Supplier receives a successful submission message. Click on the Close icon to return to Company Profile Overview. Click Close icon 14
Self Registered Supplier Refresh SPQ After Save, Customer Requested Profile show complete. This will trigger an email to our General Atomics Ariba Administration of self registered supplier has complete the SPQ. SAVE Optional: Use these categories to complete additional Public Profile Information for Ariba Network Sourcing. (Your Public Profile Completeness does not need to be 100% if invited to participate in events with General Atomics conducted though SAP Ariba) 15
Supplier Post Onboarding process Welcome email Supplier also receives a Welcome email from Ariba Commerce Cloud 16
Got to Ariba Website - https://service.ariba.com Self Registered Supplier Supplier Login Username from the welcome to Ariba Commerce Cloud email. Password from initial set up 17
To view Supplier Profile Questionnaire Self Registered Supplier View SPQ Click to return to Supplier Profile Questionnaire (SPQ) 18
Self Registered Supplier View SPQ Click Customer Requested to return to SPQ 19
Self Registered Supplier View SPQ Click to open SPQ 20
Update Supplier Profile Questionnaire (SPQ) To Update SPQ - Logs in to Ariba Profile and complete updates. - Example Name change on SPQ Field. Submit change 21
Update Supplier Profile Questionnaire (SPQ) Click to return to Company Profile 22
Update Supplier Profile Questionnaire (SPQ) Change Notification will be sent to Vendor Administrator at General Atomics Click to Save changes 23
Who Should I Contact? Ariba support can be contacted at the following Helpdesk link Forgot Username Forgot Password You can also call Ariba Support for assistance at 1-866-218-2155 (Non-US Ariba Support numbers are available here). Ariba support topics include: Password or connectivity issues Forgotten URL Questions on how to use Ariba Help uploading a document or completing any tasks in Ariba Specific questions and clarifications regarding the General Atomics (GA) Supplier Profile Questionnaire (SPQ) or Ariba invitation process should be sent directly to your Procurement contact (Buyer). 24