PowerPoint is a slide show presentation program. Use a slide show to convey your message to an audience. PowerPoint can be used for education, employee orientation, business promotion, team motivation, and much more. Examples of those who use PowerPoint presentations are college admission officers, high school English teachers, ministers, and third graders! The library s events monitor is a great example of the use of PowerPoint. File Tab Menu Click to display a menu of file commands, such as New and Open Tabs specific to PowerPoint Design, Transitions, Animations, Slide Ribbon Displays groups of related commands in tabs Overview Pane Slide/ Outline tabs Text Place New Blank Slide PowerPoint Ribbons: View Buttons Normal, Slide Sorter, Reading View, Slide Home: clipboard, slides, font, paragraph, drawing, and editing controls Insert: tables, illustrations, links, text, and media clips Design: page setup, themes, background Animations: preview, animations (custom), transitions Slide Show: start slide show, set up, monitors Review: proofing, comments, protect View: presentation views, show/hide, zoom, color/grayscale, window, macros
Common PowerPoint Tasks Create a new presentation either slide by slide or use a template Create text in an automatic text box click in the selected box and start typing. Text created in an automatic text box will appear in the Outline tab. Change the look of the presentation use the Design ribbon to select a new theme, including colors, fonts, and background Add an object to a slide use the Insert ribbon to add a picture, clipart, photo album, smart art graphic, word art, text box and more. Add an animation effect to text placeholders select the text placeholder and use the Animations ribbon to select an effect. Add a custom animation to an object select the object and use the Animations ribbon to custom animate. Add an entrance, emphasis, exit, or motion path effect. Transition from slide to slide use the Animations ribbon to select a transition. Apply to one or all slides. Advance slide by mouse click or automatically. Advance the presentation automatically use the Animations ribbon to transition the slides (set the time for automatically after, then apply to all ) OR use the Slide Show Ribbon to set up the custom timings for the show. Remember! Normal View = Overview Pane (Slides/Outline tabs), Slide Pane, and Notes Pane Anything inserted on a slide is an object whether it is a manual text box, picture from a file, clip art, chart, etc. Objects can be layered and custom animated. Objects do not appear in the Outline tab. You can create handouts and notes for your PowerPoint presentations. With a speaker-led presentation do not put too much text on the screen. The slide is to reinforce the speaker. Think about your audience and the information you are trying to convey. Just because you can do something does not mean you should do it too many flashy animations and sound effects may annoy your audience! F5 = start the show Esc = return to program Advance the show via the enter key or the keys Help! click the question mark to the far right of the ribbon www.office.microsoft.com/powerpoint Help and How To and Training www.smfpl.org Databases Career and Training Learning Express Library computer skills Microsoft PowerPoint - Home Ribbon Slides Group new slide, layout Drawing Group create shapes, group objects
Creating and Designing Slides To create a new presentation - Click on the New command in the File Tab menu. Select blank presentation and click Create. Templates, such as agendas, calendars, and reports are also found in the New command. Add a new slide - Select the slide directly above where you wish the new slide to appear. Click the Home tab and click New Slide. The new slide appears on the screen. The new slide uses the layout of the current slide. However, if the current slide uses the Title Slide layout, the new slide takes on the default Title and Content layout. OR click the downward facing triangle beside New Slide and select another layout. If you wish to move the slide, simply drag it to the appropriate location in the Slides, Outline, or Slide Sorter view. Enter text in a slide Text on a slide is contained in a text placeholder. Select a slide in which you wish to enter text. Click on the text place holder in the slide where you want to place your own text. Enter text. Text in a text place holder will appear in the Outline view. Change a slide s layout - Select the slide(s) you wish to change. Click the Home tab then click the downward facing triangle next to Layout in the Slides group. Select the new layout you wish to use by clicking on it. Change a slide s design - Select the slide(s) you wish to change. Click the Design tab, then select a Theme from the Themes gallery. (Preview the themes by moving your mouse over each one). Select the new theme you wish to use by clicking on it. Change a slide s color scheme - Select the slide(s) you wish to change. Click the Design tab, then click the downward facing triangle next to Colors in the Themes group. (Preview the color schemes by moving your mouse over each theme.) Select the new color scheme you wish to use by clicking on it, OR right click on the color scheme to select Apply to All or Apply to Selected Slides. Change a slide s font design- Select the slide(s) you wish to change. Click the Design tab, then click the downward facing triangle next to Fonts in the Themes group. (Preview the fonts by moving your mouse over each theme.) Select the font you wish to use by clicking on it, OR right click on the font to select Apply to All or Apply to Selected Slides. Change a slide s background - Select the slide(s) you wish to change. Click the Design tab, then click the downward facing triangle next to Background Styles. (Preview the backgrounds by moving your mouse over each one). Select the new background you wish to use by by clicking on it, OR right click on the background to select Apply to All or Apply to Selected Slides. For more options, click on Format Background. Select a fill color, gradient, picture, or clip art. Change a slide s font size, color, and/or style - Select the slide you wish to change. Select the text you want to change by clicking and dragging over the text. Click the Home tab, then use the Font group to select a size, color, and/or style. To make the change on all slides, you must work in Slide Master view.
Inserting Objects Insert Clip Art on a slide - Select a slide on which you wish to place clip art. Click the Insert tab, then click Clip Art in the Illustrations group. The Clip Art pane will open on the right of the screen. Search for the clip art and click GO. Click on the picture you wish to insert. The Clip Art will now appear on the slide. Handles around Clip Art allow you to resize it. Move clip art from one place to another on the slide by dragging it. The Picture Tools tab appears when you insert Clip Art. Use it to format Clip Art. Insert Word Art on a slide - Select a slide on which you wish to place WordArt. Click the Insert tab, then click WordArt in the Text group. Click on the WordArt style you like. A WordArt text box appears on the slide. Click in the text box and enter your text. Handles around the WordArt text box allow you to resize it. Move WordArt from one place to another on the slide by dragging it. The Drawing Tools tab appears when you insert WordArt. Use it to edit WordArt styles add a text fill, outline, or effects. Click the dialog box launcher to bring up the WordArt dialog box, OR right click on the WordArt text box to bring up more options, including the Mini Toolbar. Stack objects Select a slide on which there is more than one object. Drag one object over the other. The objects are now stacked. Click Format in the Picture Tools tab. Select the object you wish to arrange. Use the Arrange group to send the selected object forward or back in the stacked pile of objects. Group and Ungroup objects Select an object on a slide. Holding the Control key down, select another object, then another. The Drawing Tools and/or Picture Tools tab will appear. Using the Arrange group in either ribbon, Group the objects to form one larger group. Resize or drag the object as needed. To ungroup the objects, click the downward facing triangle beside Group and select ungroup. Animations One or more Animation effects can be applied to any object on a slide. Choose from entrance, emphasis, exit and motion path animation effects. Basic animations fade objects, wipe them, or fly them onto the screen. Apply an Animation effect to a text placeholder and an object. Select the slide you wish to add effects to. Select the text placeholder/object you wish to animate. Click the Animations tab and select an animation from the Animations group. Click to view the Animations gallery. PowerPoint applies the animation to the object and assigns it a sequence number. Click Effect Options to change the animation effects. Add an Animation effect to an object - Select the slide you wish to add effects to. Select the object you wish to animate. Animate the object, then click Add Animation to add a second animation to the object. Each animation is assigned a sequence number. Change the Animation trigger Something must trigger the animation to run. The default trigger is clicking anywhere on the slide. To change the animation trigger - click the Animations tab. Click the sequence number of an animation (or select it in the Animations pane). Click Trigger On Click of. Select the object you wish to be the trigger for the animation. OR click Start. Click an option from the drop-down menu. On Click runs the animation when you click the mouse. With Previous runs the animation simultaneously with the previous animation. After Previous runs the animation automatically after the time set in the Delay box. Set the duration of the animation and the delay time.
Customize animations Use the Animation Pane in the Animations ribbon to customize animations. Select a slide with animation. Click the Animations tab. Click Animation Pane in the Advanced Animation group. The Animation Pane appears with all of the animations listed. Click the selected animation listed in the Animation Pane. A downward facing arrow appears. Click the downward facing arrow. Choose Effect Options in the drop-down menu to edit effects. Add sound to an animated object by select a sound effect from the Effect Options drop-down Sound list. On the drop-down menu select Timing to display a dialog box. The name of the dialog box will vary according to the type of animation effect. Enter the number of seconds you wish to delay before the animation starts. You can also set the speed of the animation itself. Add transitions to your slide show - Select the slide or slides to which you wish to add a transition. Click on the Transitions tab, then select a transition from the Transitions Gallery. Select an Effect Option. Select the Speed and Sound of the transition by choosing from the drop-down lists. Select to advance by Mouse Click or Automatically. Click Apply to All if you want the transition between all slides. Print your presentation Click the File Tab button. Choose Print from the drop-down list of commands. Click the downward facing triangle next to Full Page Slides. Select slides, notes, outline, or handouts. Slides are full page Handouts contain 2, 3, 4, 6, or 9 slides. Choosing 3 slides per page includes lines beside each slide for note taking. Notes pages contain one slide and the speaker s notes. Outline View contains the outline of each slide. Tip! For a quick preview of your slide show while editing, hold down the CTRL key while clicking on the From Beginning or From Current slide on the Slide Show Ribbon. The presentation will appear in a small window atop the slide being edited.