Harlingen Consolidated Independent School District Online Registration Update Student Form 2015-2016 Parent Guide
Steps for Online Registration Process 1. Get a Parent Access Center (PAC) account if you don t have one already. Contact your child s campus to get your account. Provide a valid/current email address. 3. Log in to PAC. 4. Complete the Update Student Enrollment Form and Submit. 5. Take required documents including proof of residency and student immunization records to the campus. 6. If you have any questions, please contact your child s campus. 2
What is Online Registration? Online Registration is an eschoolplus module that allows parents or guardians to electronically begin the registration process by completing the standard Registration Form online for current/returning students. Gone are the days of filling out dozens of registration forms by hand. To access the online registration feature, parents must have a Parent Access Center (PAC) account and a valid email address. There are a number of benefits to having a PAC account. You can access your child s attendance record, upcoming assignments, test scores, daily grades, and report cards. With PAC, you as a parent are able to keep up with how your child is doing on a regular basis just by logging into the website. Web Browser Compatibility To view the Update Student Form, please use one of the browsers below: Chrome (latest version) Internet Explorer 9+ Firefox (latest version) Timeout Feature The system will give you a warning if there s nothing being entered, clicked, and scrolled on the form after 20 minutes. Click the Keep session open to continue with the form: Update Student Enrollment Form The Update Student Form is meant to be completed for returning secondary students only (grades 6-12). Returning students are students who were enrolled in HCISD on or before May 29, 2015 or in previous school years. The following schools are participating in online registration for the 2015-2016 school year: all HCISD Middle Schools, Harlingen High School South, and Dr. Cano Freshman Academy. 3
Access Update Student Registration Form 1. Navigate to the district s website: www.hcisd.org 2. Click the For Parents tab Parent Resources as seen below: 3. Click on the click here link under Parent Access Center as seen below: 4. Login to the Parent Access Center by clicking the Click here to Login link as seen in the image below: 5. In the Login screen, enter your PAC credentials and click Login: 4
6. Click the Registration icon as seen below: 7. Click the Update Registration tab: Note: If you do not see the Update Registration tab, the window for online registration might have ended. 8. Under the Registration Forms click the Update Student Enrollment Form as seen below: Here is where you start the Update Student Form A new browser tab will open once you ve clicked on the link and you should see the form below (part of the form is being shown): 5
Follow the instructions below to complete the form: 1. Click on Show All Sections to expand all of the sections within the form. Student Information Tab The student s existing information in our system is shown on the left hand size. The grayed out fields cannot be changed. Items allowed to be modified/updated: o Hispanic/Latino Ethnicity o Race (select multiple if applicable) o Language of Correspondence Tooltips and Saving Tooltips are hints available for every question that can be viewed when you hover over the answer field (drop-down, text box, etc.) with your mouse. 2. Select a value for Language of Correspondence if this is blank by clicking the drop down menu: 6
3. Any changes made will be highlighted in yellow when you hit the Save button: Note: There is a Save button under each section. Make sure you click it once you complete each section. Student s Address and Phone: If the student s address or phone numbers make the appropriate changes. 4. Select the Effective Date in case you need to update the student s physical address (if nothing has changed, don t enter a date). You must provide proof of residency even if no changes are made to the student s current address. The effective date can be the date the student started living in the new address. 7
If the physical and mailing address have changed, uncheck Same as Physical Address to activate the Mailing Address fields: Student Phone: 5. Update the student s Home (Primary Number) or Mobile numbers if either has changed. If mobile phone is your primary number, include it as both Home and Mobile as seen below: To delete a phone number, check the Delete box and click the Delete Phone button: 8
You can add a new phone number by clicking on the Add Phone button. 6. Click the Save button. Updated fields will be shown highlighted in yellow. Contact Information Click Edit/View to review your information The information for the student contacts (Parent, Guardian, Emergency, and Other) is shown in this section. The first contact should always be the Guardian or parent/ legal guardian. Update (parent/guardian) contact information first prior to adding new contacts: 7. Under Edit/View, click the to review and update the contact information. 8. Select a value for Language of Correspondence if this is blank. This determines the language of the online registration form. If left blank, it will default to English. 9
9. Review Email Address and update if necessary: 10. If the contact s address is not the same the student s mailing address, uncheck Same as Student s mailing address box and enter correct address: Contact Phone: Update the parent/guardian s Home (Primary Number), Mobile, Work or Text numbers if any of these have changed. If mobile phone is your primary number, include it as both Home and Mobile as seen below: In the event of an emergency at school, you can have peace of mind knowing that you will be informed immediately by phone, email, and/or text messages. 10
11. Change or add a new number if necessary. Please verify your Work and Mobile/Text numbers for the district s Alert Message System. 12. If you wish to delete a number, click on the Delete box and then on the Delete Phone button: If you wish to add another number (work, mobile, etc.), click the Add Phone button. A new row will appear as seen below: Contact Types: Make the appropriate changes to the type of contact if necessary (from Guardian to Emergency or Other): 13. Click Save to save the contact changes. To cancel the changes made to the contact, click Cancel Contact Update. The figure below shows how a contact will be displayed once it has been changed. Notice that the status now reads Changed: To add new contact, click Add Contact button and repeat process. 11
Additional Information This section collects information from various required forms. These are forms provided in the student registration packet. There are a few that need to be printed, signed and return back to the campus on the week of assigned registration. These forms can be downloaded in the Required Documents section and are labeled Sign/Return. Directory Information Requests The Directory Information Requests items are checked by default; this indicates that you are allowing the school district to release student information for that particular type of information request: o Directory General o School Sponsored o Military / Higher Education Institutions IMPORTANT: If you DO NOT want the district to disclose directory information from your child s education records without your prior consent, notify district within 10 days of enrollment. Please sign and return back to the campus the following downloadable forms from the Required Documents section : Secondary Student Electronic Communication Agreement: Internet Acess: 14. Please download the form titled Secondary Elec Comm Agrmt in the Required Documents section and place a checkmark to indicate that you agree: This will allow the student to access the internet. 12
If you DO NOT agree, leave it blank to indicate NO as seen below: Student Release Card The questions labeled Student Release Card allow you to enter the information of one individual other than the parent/guardian; allowed to pick up the student. If you need to provide additional names and information, contact your child s campus. 15. Add a person allowed to pick up student (do not add the parent/guardian): Student Residency Questionnaire 16. Please download the form titled Student Residency Q - ENG in the Required Documents and answer the questions below if they apply to the student: If the questions do not apply to the student, see example below: 13
Migrant Student Survey 17. Please download the form titled Migrant Survey - ENG in the Required Documents and answer the questions below if they apply to the student: If you answered Yes to the question Migrant Student Survey: Did you seek or obtain employment in agricultural or fishing related activities within the past 3 years? Follow the next instruction (#18). 18. Check all that apply from the list below: If none of the listed apply, please enter information in the Migrant Student Survey: List other similar work not listed in the options above. 14
Medical Card Please Note: Please make an initial visit with the school nurse if the student requires medication to be administered during school hours and/or special procedures to be performed during school hours. Medication from Mexico will NOT be administered by the school nurse. In case of emergency the student will be taken to the nearest hospital via ambulance. Allergy Information 19. Please provide any allergy information for the student by answering the following questions. If your child HAS NO KNOWN ALLERGIES please leave these this blank. Medical History 20. Please provide the following information if it applies to the student: o Medical problem. o Medications used for this problem. o Special diet ordered by a physician. o List of any surgeries. If your child has more than one medical problem, contact campus to provide these. Note: Spell check is available by clicking on this button 15
21. Click Save to save all the changes made. Additional Questions The information collected in this section pertains to the Community Eligibility Provision (CEP) PEIMS Income Survey 2015-2016 form. The survey is divided in three parts: Part I: Identify Student Eligibility Part II: Household Income Information Part III: Parent Declined Survey If you choose to decline this survey, please enter your initials in PART III: Parent Declined Survey: 22. Please download the document titled PEIMS Income Survey under Required Documents for additional information. 23. Click Save to save the information entered. The option to check your spelling is available through the button. 16
Required Documents This section contains the electronic copies of some of the forms you filled out in the Additional Information and Additional Questions sections. 24. Click Download file to download and save the forms labeled Keep for your records : Some forms need to be signed and returned to the campus during the week of assigned registration. These forms are labeled Sign/Return. 25. Click the Download file link to download the required forms below: Military Connected Student Insurance Rejection 26. Print and sign each form and return back to campus on the week of assigned registration. Complete the Online Registration Process You re almost done! Please follow the steps below to complete the online registration process. 1. Verify that you have entered the correct information on all the sections. 2. Read the Agreement statement at the bottom of the form. Please visit http://www.hcisd.org/page/6520 to get a copy of the Student Code of Conduct and Student Handbook: 3. Click the box next to I Agree. This is an electronic signature indicating that you agree with the terms. 17
4. Click the Print button to print a copy of the form for your records. 5. Click the Submit button to submit the form for the campus registrar to review. Congratulations! You have completed the online registration process. If any additional information is required, you will be contacted via telephone or e-mail. Remember to bring the proof of residency in the form of a utility bill and the student immunization records in addition to any additional documentation required by the district the week of assigned registration. Exit Online Registration To exit the Online Registration site at any time, follow the next steps: 1. Click the Save button anywhere on the form. 2. Click the Log Out button found on the far right hand side of the blue menu bar: Resuming session after Logout Once you click Logout, you will exit Online Registration and be taken back to the Parent Access Center. You can log in at any time to make changes to the form. Note: Once you have submitted a form, you can still go back and make changes. The changes will become official, once the campus registrar accepts these. 1. Login to the PAC using your credentials. 2. Click on Registration then select the Update Registration tab. Note: If you do not see the Update Registration tab, the window for online registration might have ended. 3. Click on Edit to make changes to the form: 18
The form will open and you can go ahead and make the appropriate changes. 4. Click the Save button. 5. Repeat the steps in the Complete the Online Registration Process to submit the form. Questions / Concerns: Once you have submitted the form, the campus registrar will review the form. You will receive an email if you need to provide additional information. Please contact your child s campus in case of questions and other concerns. 19