CHAPTER 2 Excel More Skills 11 Insert and Edit Comments A comment is a note that is attached to a cell, separate from other cell content. Comments can describe how a complex formula works or provide feedback to other users. When you point to a cell containing a comment, the comment and the name of the computer user who created the comment are displayed. To complete this workbook, you will need the following file: e02_library You will save your workbook as: Lastname_Firstname_e02_Library 1. Start Excel. From your student data files, open e02_library. Save the workbook in your Excel Chapter 2 folder as Lastname_Firstname_e02_Library 2. Display the worksheet footers, click in the left footer, and then click the File Name button. Return to Normal view. 3. In cell A9, notice the small red triangle in the upper right corner of the cell. This triangle indicates that a comment has been inserted in the cell. 4. Point to cell A9 to display the comment, as shown in Figure 1. Comment Figure 1 Create Charts Microsoft Excel Chapter 2 More Skills: SKILL 11 Page 1 of 6
5. Right-click cell A9 to select the cell and to display the shortcut menu. From the displayed menu, click Edit Comment. 6. In the comment, click to place the insertion point in the first line between the s and the colon. Add a space, type Library Manager and then click cell A11 to deselect the comment. Point to cell A9, and view the change in the comment. 7. Right-click cell B4, and then from the displayed shortcut menu, click Insert Comment. The name that displays at the top of the comment box is the user name that you used to log on to the computer at which you are currently working. 8. Using your first and last names, replace the user name with Your Name and then position the insertion point below your name. Type We should reduce the amount of money we spend on books 9. Click in any empty cell, and then point to cell B4 to view your comment, as shown in Figure 2. If your comment does not close when you click an empty cell, the Show/Hide Comments feature might be turned on. To turn off this feature and hide the comment, right-click on the cell containing the comment, and from the shortcut menu, click Hide Comment. Red triangle indicates comment Comment Figure 2 Create Charts Microsoft Excel Chapter 2 More Skills: SKILL 11 Page 2 of 6
10. Right-click cell G5, and then from the shortcut menu, click Insert Comment. Replace the user name with Your Name and then position your insertion point below your name. Type Magazine subscriptions are being moved to online editions, which are less expensive 11. Click the File tab, and then click the Print tab. Notice that the comments do not print. 12. Click the Review tab. In the Comments group, click the Show All Comments button. 13. On the Page Layout tab, click the Sheet Options Dialog Box Launcher. In the Page Setup dialog box, on the Sheet tab, click the Comments arrow, and then click As displayed on sheet. Compare your screen with Figure 3. To print comments, you must select the Show All Comments option, and in the Page Setup dialog box, you must set the comments to print. Comments can be printed either at the end of the worksheet or as they are currently displayed in the worksheet. Page Setup dialog box Comments box Figure 3 Create Charts Microsoft Excel Chapter 2 More Skills: SKILL 11 Page 3 of 6
14. In the Page Setup dialog box, click the Print Preview button, and then notice that the comments obscure some of the data, as shown in Figure 4. Preview of printed page Comments cover some worksheet data Figure 4 Create Charts Microsoft Excel Chapter 2 More Skills: SKILL 11 Page 4 of 6
15. Click the Home tab. Click the cell A9 comment to select the comment box. Position the pointer on any border, making sure you do not point at a sizing handle. When the pointer displays, drag the comment box down and to the left approximately as shown in Figure 5. Comment box moved to range A12:B16 Figure 5 Create Charts Microsoft Excel Chapter 2 More Skills: SKILL 11 Page 5 of 6
16. Move each of the remaining comment boxes below the data. Click the File tab, and then click the Print tab. Notice that the data in rows 1 through 10 can be viewed and that the comments display below the data as shown in Figure 6. Comments below data 17. Click the Review tab, and then click cell A1. In the Proofing group, click the Spelling button, and then check the spelling of the workbook. The spelling tool checks the spelling in comments. 18. Save the workbook. Print or submit the file as directed by your instructor. Exit Excel. You have completed More Skills 11 Figure 6 Create Charts Microsoft Excel Chapter 2 More Skills: SKILL 11 Page 6 of 6