Department Responsibility/Role File Name Define Requirement Usages_SPD_20141224101114 Revision Document Generation Date Date Modified Last Changed by ctbrand2 12/23/2014 Status sent for review 12.25 12/24/2014 10:11:00 AM 2/11/2015 10:45:00 AM Trigger: Required Field(s) Comments Output - Result(s) Comments Additional Information Last changed on: 2/11/2015 10:45:00 AM Page 1
Procedure In this topic, you will learn how to Create special usage field values for generating alternate report formats. 1. In most cases, you will probably run academic advisement reports for your students. These reports track students' progress toward graduation based on their career, program, plan, sub-plan, and requirement term data. However, in some instances you may want to evaluate a group of students based on a different set of criteria. For example, you may want to evaluate the GPA of course work in Accounting 1a and Accounting 2a for all pre-business majors to identify those with high grades and to inquire if they are interested in pursuing a degree in the accounting program. You can do this by creating a special academic requirement group that references a user-defined requirement usage. The system does not include academic requirement groups with a special requirement usage in general advising reports; the special requirement groups are used only by specially designed transcript type reports that you configure. Page 2 Last changed on: 2/11/2015 10:45:00 AM
2. To sign in to Campus Solutions, go to sis.illinoisstate.edu. Click the Please click here to PeopleSoft logon page link. 3. You will be directed to the Campus Solutions logon screen. Enter your User ID and Password then click the Sign In button. Last changed on: 2/11/2015 10:45:00 AM Page 3
4. Once you sign in, you will see a list of navigation links that relate to your roles and responsibilities. Academic Requirements is within Academic Advisement menu. Click the Academic Advisement link. Page 4 Last changed on: 2/11/2015 10:45:00 AM
5. is within the Academic Requirements folder. Click the Academic Requirements link. Last changed on: 2/11/2015 10:45:00 AM Page 5
6. In the Academic Requirements folder, click on the link for Define Requirement Usages. 7. On the search page, click the Add a new Value tab. Enter a Requirement Usage usage value. Note: All user-defined usage values must be four digits. Click the Add button. Page 6 Last changed on: 2/11/2015 10:45:00 AM
8. On the page, enter the Effective Date, or click the Calendar button to select a date from the list. The forward and back arrow buttons may be used to navigate to additional rows, or you may click the View All link to view all rows, if applicable. For any subsequent changes to the requirement usage, a new effective-dated row should be added. Click the + or - buttons to add or delete a row. Last changed on: 2/11/2015 10:45:00 AM Page 7
9. Click the Status drop down menu to select the status. Page 8 Last changed on: 2/11/2015 10:45:00 AM
10. Enter a Description, Short Description, and Long Description for the requirement usage. Note: The Description should be meaningful as a search key. The Short Description will appear only on this page. The Long Description will appear on the advising report. Click the Save button. 11. Click the Add button to return to the search page. Last changed on: 2/11/2015 10:45:00 AM Page 9
12. To return to the Navigation Menu screen, click the Home link at the top, right of the page. 13. Congratulations, you have successfully Created special usage field values for generating alternate report formats. End of Procedure. Page 10 Last changed on: 2/11/2015 10:45:00 AM