Interdisciplinary Processes at the Digital Repository of Ireland Sinead Redmond, Software Engineer, An Foras Feasa Rebecca Grant, Digital Archivist, Royal Irish Academy
Presentation Synopsis Introduction to DRI DRI Structure Problem statement Problem solution Solution outputs
Mission DRI is a trusted digital repository for Humanities and Social Sciences Data -linking and preserving the rich data held by Irish institutions, with a central internet access point -Our Cultural & Social Heritage -Exchequer funded; HEA PRTLI 5, 5.2M -RIA (lead), NUIM, TCD, DIT, NUIG, NCAD -Partners: academic, cultural, social, industry -Sep 2011 Sep 2015
Management Board DRI Structure Stakeholder Advisory Group Core Implementation Team International Advisory Group Management, Operations Policy, Demonstrators, Infrastructure Requirements Rollout E&O
DRI strands and Work Packages
Issues with Strand and WP structure Strands and Work Packages divided by area of expertise and required work to be done Led to hiving off of specialist areas Because of the interdisciplinary nature of the DRI and its goals, it became apparent that structures to allow for interdisciplinary work and communications were needed Interdisciplinary Working Groups and Taskforces were set up
Organisational DRI Task Forces Liaisons Metadata Guidelines Data Protection Workflows Business Models TDR Trusted Digital Repository IP & Copyright Irish Language
The Metadata Taskforce The goal of the Metadata Task Force to oversee and steer the successful implementation of metadata deliverables in the DRI Implementation Plan to, in conjunction with WP7, input into the design of the data model to help manage and resolve a range of metadata-specific issues that DRI will need to address during the lifecycle of the project. to advise on the policy and technical issues pertaining to the production of policy and ingestion guidelines to DRI.
The Metadata Taskforce Strand 2 (Policy) Rebecca Grant (Digital Archivist, RIA) Dr. Aileen O Carroll (Policy Manager, NUIM) Charlene McGoohan (Requirements Analyst, NUIM) Dolores Grant (DRI-IRL Digital Archivist, RIA) Catherine Ryan (Digital Librarian, RIA) Jenny O Neill (Data Curator, TCD) Strand 3 (Design and Implementation) Agustina Martinez Garcia(Software Engineer, NUIM) Stuart Kenny (Software Engineer, TCD) Sinead Redmond (Software Engineer, NUIM) Strand 4 (Rollout Access, Support and Development) Dr. Seathrún Ó Tuairisg (NUIG Demo Project leader) Dr. Rósmáire Ní Cholla (Digital Curator, NUIG Demo Project) Marta Bustillo (Metadata Cataloguer, TCD)
Common Metadata standards in Ireland 10
Selection of fields Balance between facilitating search of the repository, and not wishing to discourage depositors with onerous ingest requirements. Overall metadata policy/strategy aims to reduce barriers to sharing 11
Simple Dublin Core Qualified Dublin Core Encoded Archival Description http://dublincore.or g/documents/dces/ Mandatory Title, Type, Rights, Creator, Description, Date Recommended Language, Contributor Relation, Source, Coverage, Subject http://dublincore.org/documents/ 2000/07/11/dcmes-qualifiers/ Mandatory Title, Type, Rights, Creator, Description, Date Issued, Created Recommended Language, Contributor Relation Is Version Of, Has Version. Is Replaced By, Replaces Is Required By, Requires, Is Part Of, Has Part, Referenced By, References, Is Format Of, Has Format Source, Coverage Spatial, Temporal, DCMI Point, DCMI Box Subject http://www.loc.gov/ead/index.html Mandatory Title of the Unit, ID of the Unit, Conditions Governing Use, Origination, Physical Description, Scope and Content, Date of the Unit, Level Recommended Language of the Material, Related Material, Separated Material, Alternative Form Available, Geographic name Subject, Name, Personal Name, Family Name, Corporate Name
The Workflows Working Group The goal of the Workflows Working Group The aim of the Workflow Group is to identify areas within the data lifecycle (data creation, processing, analysis, preservation, access and reuse) that require coordination and input across strands. Preliminary discussions have identified the following areas that require coordination between strands: User roles - addressed and documented by WP7 Access Controls (user and data workflow). Ingest Workflow (including collection manager approval, deposit agreement (uploading and check box), end-user agreement/licence - all of which are informed by policy and the IP Copyright Task Force)
The Workflows Working Group Audit Workflow (data workflow) Preservation workflow (data workflow - an automated process) Data workflows (edit an object (how does impact on DOIs?), embargo dates (is the metadata published?), metadata is open but how to handle thumbnails, snippet view and search with restricted content.)
The Workflows Working Group Strand 2 (Policy) Rebecca Grant (Digital Archivist, RIA) Dr. Aileen O Carroll (Policy Manager, NUIM) Charlene McGoohan (Requirements Analyst, NUIM) Jenny O Neill (Data Curator, TCD) Strand 3 (Design and Implementation) Agustina Martinez Garcia(Software Engineer, NUIM) Sinead Redmond (Software Engineer, NUIM) Kathryn Cassidy (Software Engineer, TCD) Eoin Kilfeather (PI, DIT) Anna Deegan (Graphic Designer, DIT)
The Workflows Working Group example output
Solutions implemented for interdisciplinary collaboration Taskforces Meetings Trackers Plone Telcos via Skype Google Drive
UAT with DRI stakeholders Initial requirements gathering undertaken with 40 stakeholder institutions Provided guidance on requirements which fed into work of Metadata Taskforce and Workflows working group, for example which metadata schema needed to be supported Reconvened key stakeholders to provide initial feedback at UAT workshops Pilot Repository launched in May 2014 to wider stakeholder group, given opportunity to interact with the pilot and asked for comments
UAT with DRI stakeholders This process is key to ensuring that our ongoing validation and verification processes that take place project-wide reflect the needs and expectations of our stakeholder community Ensures ongoing engagement with the people and institutions who generously gave of their time to complete the requirements gathering process Feedback on the pilot, particularly UI and workflows influenced next phase of development.
Summary and conclusions We have described the development of the innovative interdisciplinary processes and procedures put in place during the building of the DRI We have explained how these are implemented to ensure that a fit for purpose digital repository for the humanities and social sciences is delivered by the end of the project We have discussed the creation of taskforces and working groups across the project, illustrated by the example of the Metadata Taskforce and the Workflows Working Group, and examined some of their outputs Finished by describing the ongoing validation and verification processes, including user acceptance testing and stakeholder consultation, that take place project-wide to ensure the final delivery