Table of Contents COURSE OVERVIEW... 2 CONVENTIONS USED IN THIS MANUAL... 3 LESSON 1: SYMBOLS... 4 INSERTING SYMBOLS... 4 USING AUTOCORRECT TO INSERT SYMBOLS... 5 TURN ON AUTOCORRECT... 5 LESSON 2: SPECIAL SECTION TEXT WRAPPING... 6 LESSON 3: WORD ART... 9 CREATING WORDART... 9 LESSON 4: SHAPES... 12 ADD A SHAPE TO THE DOCUMENT... 12 INSERTING MULTIPLE SHAPES... 15 LESSON 5: TEXT BOXES... 16 CREATING TEXT BOXES... 16 LESSON 6: CLIP ART... 19 INSERTING CLIP ART... 19 LESSON 7: PICTURES... 21 INSERT A PICTURE FROM FILE... 21 INSERT A PICTURE FROM A WEB PAGE... 21 FORMATTING A PICTURE... 22 LESSON 8: SMARTART... 23 CREATING A SMARTART GRAPHIC... 24 LESSON 9: WATERMARKS... 27 INSERT A WATERMARK... 27 LESSON 10: BOOKMARKS... 29 ADDING BOOKMARKS... 29 LESSON 11: HYPERLINKS... 30 CREATING HYPERLINKS... 30 LESSON 12: DROP CAP... 32 CREATING A DROP CAP... 32 2007 These materials were developed and are owned by All rights reserved. Ver. 2009.02.18 Page 1 pstrain@uakron.edu
Course Overview This is a secondary class in the Word 2007 series. The first two classes (Creating Documents 101 and Creating Documents 102) are designed to give you the basics of working with Word 2007. This course, Objects 201, will explore all the types of objects that you can insert into a document. Also, covered, in respect to each type of object, is how to format and work with the respective object. The topics covered in this course are: Symbols Word Art Shapes Text Boxes Clip Art Pictures Smart Art Watermarks Bookmarks Hyperlinks Drop Caps Ver. 2009.02.18 Page 2 pstrain@uakron.edu
Conventions Used in This Manual In each lesson, there can be: A list of topics A general discussion of the lesson topics A review of several topics One or more exercises One or more tips One or more notes A topic heading is denoted by the Steps graphic, if a list of general Steps is given. Back at your desk, you may refer to these Steps as a basic outline of what to do. An Exercise heading is denoted by the Runner graphic. These classroom exercises provide practice and more detailed information about the topic(s) being covered. Tip Open a File The shortcut CTRL + O will display the Open dialog box. A Tip box is available to offer a helpful hint or a caution about the topic that is being reviewed. A Note provides supplementary information about the current topic Ver. 2009.02.18 Page 3 pstrain@uakron.edu
Lesson 1: Symbols You are able to insert symbols into a document that you do not see on the keyboard. Some examples of symbols are:,,, (Em Dash). The symbols that can be inserted depend on the font that you choose. Inserting Symbols 1. Put the cursor in the document where you want the symbol to appear. 2. On the Insert tab, and in the Symbols group, click on the Symbols button. 3. Make a selection from the drop down list or click on the option for More Symbols. 4. In the Font box, select a Font from the drop down list. 5. Locate the symbol that you want to insert and select it. 6. Click on the Insert button. The Symbol box will remain open. 7. Click on the Close button to close the Symbol box. TIP: Special Characters You can also insert special characters, such as an Em Dash by using the Special Characters tab. Ver. 2009.02.18 Page 4 pstrain@uakron.edu
Using AutoCorrect to Insert Symbols You can use the AutoCorrect feature to automatically insert symbols into the document when you type using text. See the table below for some examples. What you Type What you Get (c) (r) (tm) :) :( --> Turn on AutoCorrect 1. Click on the Office Button. 2. Click on the Word Options button. 3. Go to the Proofing page. 4. Click on the AutoCorrect button. 5. Click, to select, the Replace text as you type checkbox. Click on the OK button. Ver. 2009.02.18 Page 5 pstrain@uakron.edu
Lesson 2: Special Section Text Wrapping When you are working with objects (WordArt, Shapes, Text Boxes, Clip Art, Pictures, SmartArt, etc) you will have a lot of similar formatting tools available. In particular, you will be able to adjust Text Wrapping. Per Microsoft, text wrapping allows you to change the way text wraps around the selected object. In Line with Text: The default. The object is placed into the document at the location of the cursor and it is treated like any other character. Example: Square: Text wraps around the object in a rectangular/square shape. Example: Ver. 2009.02.18 Page 6 pstrain@uakron.edu
Tight: Text wraps around the actual object, rather than in a rectangular/square shape. Example: Behind Text: The object is placed on a level behind text. You can move the object to any location by dragging and dropping. Example: In Front of Text: The object is placed on a level above the text. You can move the objects to any location by dragging and dropping. Example: Ver. 2009.02.18 Page 7 pstrain@uakron.edu
Top and Bottom: Text wraps above and below the object and not on the left and right sides. Example: Through: Same as Tight Wrapping, but closer to the object. Example: Ver. 2009.02.18 Page 8 pstrain@uakron.edu
Lesson 3: Word Art Creating WordArt 1. Place the insertion point where you want the WordArt to appear. 2. On the Ribbon, go to the Insert tab and in the Text group, click on the WordArt button. 3. Click on the style of WordArt that you want. 4. Enter the text in the Edit WordArt Text box where it says, Your Text Here. Adjust the Font, Size and other Attributes (Bold, Italics, etc) as desired. Ver. 2009.02.18 Page 9 pstrain@uakron.edu
5. Click on the OK button. 6. Note that there is a contextual tab, WordArt Tools, which is now available for formatting. You must have the WordArt object selected to have this contextual tab available for use. 7. You can format and adjust the WordArt object using the WordArt Tools tab. Some options you have available are: : Opens the Edit WordArt Text box and allows you to change the font, size and text. : Allows you to adjust the horizontal character spacing. : Allows you to change the WordArt style. : Allows you to change the fill color of the WordArt. : Allows you to change the line color of the WordArt. : Allows you to change the overall shape of the WordArt. : Allows you to change the Text Wrapping of the WordArt. The default text wrapping for a WordArt object is, In Line with Text, which means the WordArt is placed at the insertion point in a line of text in a document. The object remains on the same layer as the text. Ver. 2009.02.18 Page 10 pstrain@uakron.edu
8. To adjust the size of the WordArt, click on the object to select it. Then, use the sizing handles to drag the object bigger or smaller. 9. To go back to working with the document, click outside the object to deselect the WordArt and to activate the document again. Note: You can select text already in the document and then initiate WordArt using the steps on the previous page. Note: To delete WordArt, click once on the object to select it and then use the Delete key. Ver. 2009.02.18 Page 11 pstrain@uakron.edu
Lesson 4: Shapes There are many shapes that you can insert into a document such as: There are also many options for inserting arrows, banners, stars, callouts, flowchart shapes, and more. Add a Shape to the Document 1. Go to the Insert tab on the Ribbon. Click on the Shapes button. 2. Locate and click on the shape that you want to insert into the document. 3. The cursor will change to appear as a cross. Ver. 2009.02.18 Page 12 pstrain@uakron.edu
4. To insert the shape with a predefined size, click anywhere in the document one time. This will create an object that is approximately 1 inch by 1 inch. To insert a customized sized shape, drag with the mouse, the shape to the size that you want. To prevent distortion, hold down the Shift key when dragging. 5. The default wrapping style for shapes is In front of text. This means that the shape is placed on the top layer of the document and the shape can be moved by selecting the shape and moving with the mouse to a new location. 6. Some objects have green circles and yellow diamonds present. These are tools that will allow you to change the appearance of the object. Green Circle: The green circle is the Free Rotate tool which will allows you to rotate the object to any angel. To use this tool, drag the handle in the direction that you want the object rotated. Yellow Diamond: The yellow diamond is the Adjustment handle which will allow you to adjust the curve of a line. To use this tool, drag the handle in the direction you want the curve adjusted. Not all shapes have this option. 7. You can make shapes larger by using the sizing handles which appear after you have clicked once on the shape to select it. 8. To add text to the shape, right click with the mouse and select the option for Add Text and then type the text. Ver. 2009.02.18 Page 13 pstrain@uakron.edu
9. To adjust the vertical alignment of text inside the object, right click the border of the object. From the short menu, select the option for Format AutoShape. Click on the tab for Text Box. On this tab, you can adjust the vertical alignment of the text in the AutoShape. On this tab you can also adjust the amount of space between the AutoShape border and the text on the inside of the box by using the fields under Internal margin. Also, on the Text Box tab, you can automatically resize the text box to fit the text by selecting the option for Resize AutoShape to fit text. When, you have made your selections, click on the OK button. 10. To delete a shape, click on the shape to select it and press the Delete key. 11. When you insert a shape, the Drawing Tools contextual tab displays. 12. Use this tab on the Ribbon to format the shape as desired. Ver. 2009.02.18 Page 14 pstrain@uakron.edu
Inserting Multiple Shapes If you are going to insert multiple shapes to create a drawing, you will want to consider using the Drawing Canvas. The Canvas will allow you to create a drawing and keep the shapes together, in the original design, if you should decide to move them to another location in the document. Using the canvas will also allow you to adjust the size of the drawing in a way that will keep all shape sizes proportional. 1. On the Insert tab, click on the Shapes button. 2. From the menu, select the option for New Drawing Canvas. 3. Insert the shapes that you want on the drawing canvas. If the shape is inserted outside of the canvas, simply drag the shape to the location you desire. 4. After you add all of the shapes that you want, press the Esc key. Ver. 2009.02.18 Page 15 pstrain@uakron.edu
Lesson 5: Text Boxes A text box is a graphic object that contains text. It is often used to grab the attention of the reader. You can format a text box with borders, shading, and you can add different colors and fonts. Text boxes give you the freedom to put text in boxes that are on a separate layer from the text in your document. The default wrapping is in front of text. Creating Text Boxes 1. On the Insert tab and in the Text group, click on the Text Box button. 2. Select the option for Draw Text Box. You can also use the options in the gallery for pre-formatted text box options. 3. The cursor becomes an arrow. With the mouse (hold down the left mouse button) drag until the text box is big enough. When you have the desired text box size, release the left mouse button. 4. Enter text and format as desired. Ver. 2009.02.18 Page 16 pstrain@uakron.edu
5. To move the text box, click it and when the cursor changes to a four way arrow, drag the text box to a new location. 6. After you insert a text box, the Text Box Tools contextual tab displays. Use this tab on the Ribbon to further format the text box. 7. To rotate the text in the text box, use the Text Direction button in the Text group. 8. You can change the fill color or the border colors by using the Shape Fill and Shape Outline button in the Text Box Styles group. 9. To adjust the size of the text box, move the cursor over the corners (or sides) until the double arrow cursor displays, these are sizing handles. Drag and drop until the desired size is achieved. 10. The default wrapping style is, in front of text. This means that wherever you drop the text box it will be placed over anything on the page. To adjust the wrapping, you can select the text box and click on the Text Wrapping button in the Arrange group. Ver. 2009.02.18 Page 17 pstrain@uakron.edu
11. To adjust the vertical alignment of the text in the text box (top to bottom), right click the border of the text box. From the short menu, select the option for Format Text Box. Click on the tab for Text Box. On this tab, you can adjust the vertical alignment of the text in the Text Box. On this tab you can also adjust the amount of space between the Text Box border and the text on the inside of the box by using the fields under Internal margin. Also, on the Text Box tab, you can automatically resize the text box to fit the text by selecting the option for Resize AutoShape to fit text. When, you have made your selection, click on the OK button. 12. To delete a text box, click on the text box to select it and press the Delete key. Ver. 2009.02.18 Page 18 pstrain@uakron.edu
Lesson 6: Clip Art Inserting Clip Art 1. Place the insertion point where you want the clip art to appear. The default text wrapping is in line with text. 2. On the Ribbon, go to the Insert tab and in the Illustrations group, click on the Clip Art button. 3. In the Clip Art side pane you can search by keyword in the Search for field. You can search using more than one word as well. 4. In the Search in field you can select where you want to search. You can choose from My Collections (your objects), Office Collections (those that come with Office 2007), Web Collections (clipart from Microsoft online), or All collections. 5. In the Results should be field, use the down arrow to select what type of clip art you want to search for. For example, clip art, photographs, movies, or sound clips. Ver. 2009.02.18 Page 19 pstrain@uakron.edu
6. After you enter search criteria, click on the Go button. 7. Click once on the object to insert the clip art into the document. 8. You can also place the cursor (not pressing, just resting over) over the right side of the picture and a gray bar with an arrow appears. If you click on this arrow a short menu returns with various options. 9. After you insert clip art, the Picture Tools contextual tab displays. Use this tab on the Ribbon to further format the object. Ver. 2009.02.18 Page 20 pstrain@uakron.edu
Lesson 7: Pictures Insert a Picture from File 1. Click in the document where you want the picture to go. 2. On the Ribbon, go to the Insert tab and click on the Picture button. 3. Use the Insert Picture box to locate the picture you want to insert. 4. Double click on the picture to insert it into the document. You can also click once and then click on the Insert button. The default wrapping is in line with text. Insert a Picture from a Web Page 1. Go to a Web page and drag the picture that you want right into the Word document. Note: Make sure that the picture you choose is not a link to another Web page. If it is a link, you will not see the picture in the document and in its place you will see the link to the other Web page. To determine if the picture is a link, put the cursor over a picture and if a web address appears in the bottom left corner of the window, it is a link. 2. You can also insert a linked picture from a Web page. To do this, right click with the mouse over the picture and select the option for Copy. In the Word document, right click where you want the picture to go and select the option for Paste. Ver. 2009.02.18 Page 21 pstrain@uakron.edu
Formatting a Picture 1. When you insert a picture into the document, the Picture Tools contextual tab displays. 2. Use the options of this tab to adjust the picture by using features such as Picture Borders, Text Wrapping, and Crop. Ver. 2009.02.18 Page 22 pstrain@uakron.edu
Lesson 8: SmartArt Per Microsoft Office help, a SmartArt graphic is a visual representation of your information that you can quickly and easily create, choosing from among many different layouts, to effectively communicate your message or ideas. SmartArt graphics are most effective when the amount of shapes and text is limited to key points. There are many different types of SmartArt graphics to choose from, here is a table that defines some common types: Type of Diagram Example Use Process Illustrate an ordered set of steps for a specific task. Hierarchy Depict the structure or an organization or entity. A company organization chart is an example. Cycle Illustrate a process that includes a continuous sequence of steps, tasks, or events. Relationship Depict the connection between two or more sets of elements. Layouts include radial, Venn and target. When you select a layout, placeholders are displayed. Placeholders are not printed, but the shapes around the placeholders print so if you do not use a shape in the graphic you will want to delete the extra shapes. Ver. 2009.02.18 Page 23 pstrain@uakron.edu
Creating a SmartArt Graphic 1. On the Insert tab on the Ribbon, click on the SmartArt button. Type of diagram Graphics of that diagram type Example and description 2. In the Choose a SmartArt Graphic box, select the type of object that you want to insert by double-clicking or selecting it and clicking on the OK button. 3. Notice there are two contextual tabs under SmartArt Tools, Design and Format, and they both can be used for formatting the SmartArt object. Design tab: Format Tab: Ver. 2009.02.18 Page 24 pstrain@uakron.edu
4. To enter text, click on the placeholder in the shape. Enter text. 5. To open the text pane (an alternate method for adding text), click on the handle for the text pane. or you can click on the Text Pane button in the Create Graphic group on the Design tab, on the Ribbon. The Text Pane will display as follows: 6. To delete a shape, click on the shape to select it and use the Delete key on the keyboard. 7. To change the color theme of the SmartArt, go to the Design tab under the SmartArt Tools contextual tab and click on the Change Colors button. Ver. 2009.02.18 Page 25 pstrain@uakron.edu
8. To apply a style to the SmartArt object, go to the Design tab under the SmartArt Tools contextual tab and use the SmartArt Styles group to make a selection for a new style. 9. To promote or demote the level of a bullet or shape, use the Promote or Demote Ribbon. tools in the Create Graphic group on the Design tab on the 10. To delete a SmartArt object, select it by clicking on it so that the handles display. Press the Delete key on the keyboard 11. Click outside the SmartArt object to return working with the document. TIP: Select Multiple Shapes To select multiple shapes at one time for quick formatting, hold down the Ctrl key and select the shapes with the mouse. Ver. 2009.02.18 Page 26 pstrain@uakron.edu
Lesson 9: Watermarks Per Microsoft Word Help a watermark is text or pictures that appear behind document text. They often add interest or identify the document status, such as marking a document as a Draft. You can see watermarks in Print Layout and Full Screen Reading views. Insert a Watermark 1. On the Page Layout tab and in the Page Background group, click on the Watermark button. 2. Make a selection from the gallery. Note that you can use the vertical scroll bar to see more Gallery choices. Ver. 2009.02.18 Page 27 pstrain@uakron.edu
3. To create a custom watermark, click on the option for Custom Watermark. 4. To create a watermark using text, select the Text watermark radio button. To create a watermark using a picture, go to step 7. 5. In the Text field, enter the text you want to appear as the watermark or you can use the drop down to select a predefined text watermark. Change the Font, Size, Color, and Layout as necessary. 6. Click on the Apply button and then the Close button. 7. To create a watermark using a picture, select the Picture watermark radio button and then click on the Select Picture button. 8. Locate the picture and select it. Then, click on the Insert button. 9. Back on the Printed Watermark box, be certain to select the option for Washout so that the picture is lightened and will not interfere with text. Then, click on the Apply button. 10. Click on the Close button to return to the document. 11. To remove a watermark from a document, click on the Watermark button on the Page Layout tab and select the option for Remove Watermark. Ver. 2009.02.18 Page 28 pstrain@uakron.edu
Lesson 10: Bookmarks A bookmark identifies a location or selection of text that you name and identify for future reference. After a bookmark is created, you can refer to that bookmark by creating cross-references or by using Hyperlinks. You can also use the Bookmark dialogue box (or the Go To box) to go directly to the bookmark location. Adding Bookmarks 1. Select the object or text that you want to assign a bookmark to or click with the mouse where you want to insert a bookmark. 2. On the Ribbon, go to the Insert tab and click on the Bookmark button. 3. In the Bookmark name field, enter a name. The name must begin with a letter, but the name can contain numbers. Also, no spaces are permitted in the bookmark names. 4. Click on the Add button. 5. To refer back to bookmarks, return to the Bookmark box. Select the bookmark and click on the Go To button. TIP: Bookmark You can also use the Find and Replace box, Go To tab, to quickly advance to any bookmark in the document. Ver. 2009.02.18 Page 29 pstrain@uakron.edu
Lesson 11: Hyperlinks Per Microsoft Office Help, Hyperlinks are colored and underlined text or graphics that you click to go to a file, a location in a file, or a Web page. Creating Hyperlinks 1. Select the text or picture that you want to display as a hyperlink. Note: Word automatically creates a hyperlink when you type the address of an existing Web page. If the address is not turned into a hyperlink, be sure that the automatic formatting of hyperlinks is turned on. This can be found in Word Options. 2. On the Ribbon, go to the Insert tab, and click on the Hyperlink button. 3. To link to another document, click on the Current Folder button and then locate the file by using the file structure provided under the Look in drop down. Click on the OK button. 4. To enter a web address directly, click on the Existing File or Web Page button and in the Address field, enter the url. Click on the OK button. 5. To direct the link to an e-mail address, click on the E-mail Address button and then enter the e-mail address in the E-mail address field. Click on the OK button. Ver. 2009.02.18 Page 30 pstrain@uakron.edu
6. To link the selection to a bookmark within the document, click on the Bookmark button. In order to link to a bookmark, the bookmark must already be created. Locate the bookmark under the Bookmarks heading and click on the OK button. 7. On any hyperlink, you can adjust what the screen tip will say when the cursor is resting over the hyperlink. To adjust the screen tip, click on the Screen Tip button. Enter the text in the Screen Tip text field. Click on the OK button. 8. To edit a hyperlink, right click with the mouse over the entry and select the option for Edit Hyperlink. TIP: Hyperlinks The default method of using a hyperlink is Ctrl + Click. You can change this by going to Word Options, Advanced page. Ver. 2009.02.18 Page 31 pstrain@uakron.edu
Lesson 12: Drop Cap A drop cap is a way to add a special style or formatting to the first letter of the first word in a paragraph. A drop capital letter is typically used at the beginning of a lesson, chapter, or section of a book, manual, or report. An example of a drop cap: Creating a Drop Cap 1. Select the letter(s) or words that you want to change to a drop cap. 2. On the Ribbon, go to the Insert tab, and click on the Drop Cap button. 3. Make a selection from the drop down menu: None: Removes the drop cap letter Dropped: Aligns the drop cap with the left margin. The rest of the paragraph wraps around the drop cap. In margin: Formats the first letter as a drop cap and places it in the left margin. Ver. 2009.02.18 Page 32 pstrain@uakron.edu
4. For more options, click on the option for Drop Cap Options. In this box, you can select the type of drop cap and you can also change the Font, the number of lines to drop the letter, and the amount of space the drop cap is from the text. After you make selections, click on the OK button. TIP: Drop Caps The drop cap is created in a frame. To make the appearance even more eye catching, you can create a border around the letter. Ver. 2009.02.18 Page 33 pstrain@uakron.edu
O n the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. You can easily change the formatting of selected text in the document text by choosing a look for the selected text from the Quick Styles gallery on the Home tab. You can also format text directly by using the other controls on the Home tab. Most controls offer a choice of using the look from the current theme or using a format that you specify directly. Get Office 2007 Take Training Practice Create! On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. You can easily change the formatting of selected text in the document text by choosing a look for the selected text from the Quick Styles gallery on the Home tab. You can also format text directly by using the other controls on the Home tab. Most controls offer a choice of using the look from the current theme or using a format that you specify directly. To change the overall look of your document, choose new Theme elements on the Page Layout tab. To change the looks available in the Quick Style gallery, use the Change Current Quick Style Set command. Both the Themes gallery and the Quick Styles gallery provide reset commands so that you can always restore the look of your document to the original contained in your current template. Software Training Services offers seminars for all your Office 2007 needs! For more information contact pstrain@uakron.edu Ver. 2009.02.18 Page 34 pstrain@uakron.edu