Disaster Management Facilities in the Western Cape JJ Botha; Technical Director AFRICON
Presentation Background The envisaged EMC model for the Province Current Status for: EMC Establishment: Overberg District EMC Cape Winelands District EMC West Coast District EMC Eden District EMC Central Karoo District EMC City of Cape Town Metro DMC Provincial EMC Satellite communication network EMC System implementation Fleet Management System Implementation Imagery Satellite AFRICON 2005
Background
Summary: Disaster Management Act Inter Governmental Committee Advisory Forum Framework Disaster Management Centre Head of Centre Disaster Management Plans National Must Must Must Must Must Must Provincial May May Must Must Must Must Metropolitan District May May Must Must Must Must Local May May May May May Must AFRICON 2005
Envisaged Activities in DMC Disaster risk reduction activities: Information collection Hazard assessment Disaster risk profiling assessment Risk prioritisation Upload to Spatial Development Framework Programme and project management activities Monitoring and evaluation activities Incident, event and disaster response activities: Response planning Operational incident management Early warning Tactical incident and disaster management Media and public relations Post disaster activities: Disaster impact assessment Programme and project management activities Monitoring and evaluation activities General management activities AFRICON 2005
DMC Layout Risk reduction activities: Offices for staff Small conference room Ablution facilities Kitchen Dining area Incident, event and disaster response activities: Operational incident management (call taking and dispatch) area Tactical disaster management area, comprising of: Organisational management Line function management Media and public relations area Sleeping quarters Disaster relief activities: In some instances, storage space for disaster relief equipment and materials should be catered for AFRICON 2005
The envisaged EMC Model for the Province
Concerns about Disaster Management Act Some of the Municipalities in the Western Cape raised the following concerns about the Act: Unfunded Mandate: Our Constitution states: That Disaster Management is a function of National and Provincial Governments That all residents have the right to a save environment White Elephant: Some areas are less disaster prone and the need for a dedicated DMC in these areas seemed like a white elephant Duplication of Existing Facilities: The DMC seems to duplicate existing facilities, such as, 10111, 10177, 112 High Operational Costs: There were also some concerns about the operational costs of the DMC Consequently the PGWC had to develop a DMC model that addressed all of the concerns AFRICON 2005
The Envisaged EMC Model AFRICON 2005 The envisaged EMC model for the Province will require that several emergency services, such as: The SAPS? The Provincial Traffic Police (PTP) The Provincial Emergency Medical Services (EMS) The Provincial Forensic Mortuary Services (FMS) The Regional Fire and Rescue Services (F&RS) Engineering services The Air Mercy Service (AMS) of the Red Cross Society be co-located into the same EMC These emergency services will make use of the EMC on a 24/7 basis for their day-to-day operational activities Attached to the EMC will be a DMC that can be used to fulfil all the disaster management responsibilities set out in the Disaster Management Act
Envisaged DMC and EMC Collaboration Provincial EMC 112 Centre SANDF Silvermine SAPS 10111 Centre CoCT EMC District EMC District EMC District EMC District EMC District EMC Fire AFRICON 2005 Traffic Ambulance Police
AFRICON 2005 Management of Own Resources
Co-ordinating Response Activities Video Wall in Organisation Management Room Video Wall Board A map of the current position of rescue vehicles A satellite image of the weather Detailed aerial photo s for an area A CCTV image of the incident AFRICON 2005
Co-ordination of Response Activities Video Wall Board AFRICON 2005
Advantages of Envisaged EMC Model Improved Emergency Service Delivery: The fact that the various emergency services mentioned above will be situated hand-in-hand in the envisaged EMC will ensure that these services can closely co-operate with one another Economy of Scale: The operational costs (personnel costs, electricity costs, telephone costs and the like) of an EMC are high and can now be shared between the Provincial Government, the District Municipality and the other Role Players Daily Use: The envisaged EMC model for the Western Cape will ensure that the EMC s in the Western Cape will be used on a daily basis by a variety of Role Players Integration with Existing Facilities: The EMC s in the Western Cape will work in conjunction with the other emergency facilities that exist in the Province, such as, the 112 National Emergency Call Centre in the Strand AFRICON 2005
The EMC Business Plan 2005/06: The establishment of: The Provincial EMC The Cape Winelands District EMC The Overberg District EMC The West Coast District EMC The City of Cape Town Metropolitan DMC A dedicated Emergency & Disaster Management satellite communication network An Emergency & Disaster Management system implementation 2006/07: The establishment of: The Central Karoo District EMC The Eden District EMC The Provincial Cabinet allocated budget for: 2005/06 R14,600,000 2006/07 R3,360,000 2007/08 R2,360,000 AFRICON 2005
EMC Status Report
Cape Winelands District EMC
Cape Winelands District EMC Several sites in Worcester were investigated Was finally decided to establish the EMC on the same site as the Worcester Regional Hospital DoW has already appointed a Professional Team to undertake the construction of the existing building Construction work to commence on 1 October 2005 and should be completed towards end February 2006 Furnishing to be completed in March 2006 Estimated opening of EMC is March 2006 AFRICON 2005
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AFRICON 2005 Photo of the Proposed Site
Envisaged Site Plan of EMC Soundproof Engine Room UPS Water Tank Store Room Garage Covered Parking Covered Parking Paved Paved Covered Parking Diesel Tank Covered Parking Backup Generator AFRICON 2005
C F C F C F C F Envisaged 1 st Floor Layout of EMC 40.0m Biometric Access Control Biometric Access Control Lockers Biometric Access Control Biometric Access Control F Biometric Access Control Up C 8.4m Proposed Organisational Management Room Proposed Tactical Management Room Kitchen / Dining Area Server Room Reception / Lounge Area District Disaster Management Centre Reception & Media Briefing Conference & Media Briefing Room Emergency Management Shift Supervisor Lockers C F Biometric Access Control C F LCD Screen LCD Screen 25.4m District Emergency Management Centre Emergency Call Takers / Dispatchers LCD Screen LCD Screen 10.8m AFRICON 2005
Envisaged 2 nd Floor Layout of EMC District Disaster Manager Up Kitchen / Dining Area Fireproof Safe Reception / Lounge Area Stationary & File storage Office Accommodation Conference Room 25.4m Fireproof Safe 10.7m AFRICON 2005
Overberg District EMC
Overberg District EMC Established in District Fire Station in Bredasdorp Building completed in July 2004 Satellite uplink installed July 2005 EMC system installed July 2005 Fully operational AFRICON 2005
AFRICON 2005 General Emergency Call Taking & Dispatch
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AFRICON 2005 Disaster Management Centre
AFRICON 2005 Server / Equipment Room
Eden District EMC
Eden District EMC Several sites were considered A suitable site has been selected The site contains a building that should be refurbished Planning of refurbishment work will be done during 2005 Refurbishment will commence in 2006 Planned completion date in June 2006 AFRICON 2005
F C Biometric Access Control C F F C C F C F Printer 1.6 m x 0.8 m Fax LCD Screen LCD Screen Printer 1.6 m x 0.8 m Fax The Eden District EMC District Emergency Management Centre Reception & Media Briefing Notice Boards Biometric Access Control Server Room At George Fire Station Role Players: EMS PTP FMS F&RS District DM Envisaged activities: District Disaster Management Centre Emergency & engineering services call taking Deployment of line function resources Co-ordination of line function & other resources Conference & Media Briefing Room Reception / Lounge Area Up Coat Rack Walk-in Safe File Storage Up Up Proposed Organisational Management Room Lockers Kitchen / Dining Area Marker Boards Emergency Management Shift Supervisor Proposed Tactical Management Room Emergency Call Takers / Dispatchers LCD Screen Lockers File Storage AFRICON 2005
West Coast District EMC
West Coast District EMC To be established at existing fire and ambulance station Some refurbishment works are required Planning of refurbishment work has commenced Refurbishment work planned to be completed by December 2005 AFRICON 2005
AFRICON 2005 West Coast District EMC
Provincial EMC
Provincial EMC Several alternatives sites were considered Finally decided that it should be established at Tygerberg Hospital DoW has already appointed a Professional Team to undertake the refurbishment of the existing building Refurbishment work to commence on 1 June 2005 and should be completed towards end November 2005 Furnishing to be completed in November 2005 Satellite uplink to be installed November 2005 EMC system to be installed early December 2005 Estimated opening of Provincial EMC is middle December 2005 AFRICON 2005
AFRICON 2005 Provincial EMC
AFRICON 2005 Provincial EMC
Backup Generator Water Tank 0.8 m x 0.8 m 0.8 m x 0.8 m Diesel Tank UPS Biometric Access Control 0.8 m x 0.8 m Biometric Access Control F F C C C F F Keypad Access Control C Biometric Access Control LCD Screen Shift Supervisor LCD Screen Conference Room Biometric Access Control F C F C Keypad Access Control LCD Screen Dispatchers 1.6 m x 0.8 m Printer Fax Shift Supervisor LCD Screen LCD Screen To Parking Area Switch Room Ablution Facilities to be upgraded New Public Access to Disaster Management Centre Biometric Access Control F C C 0.8 m x 0.8 m F Biometric Access Control Proposed Organisational Management Room Up Up 0.8 m x 0.8 m New Corridor Up Up Reception Fire Escape F Biometric Access Control C Proposed Tactical Management Room C F Biometric Access Control Server Room Foldable Doors Kitchen / Dining Area Biometric Access Control C F C F Biometric Access Control Corridor to Nurses Home Proposed Media briefing/training ro The Provincial EMC at Tygerberg Hospital Role Players: EMS PTP FMS AMS Provincial DM Envisaged activities: Emergency services call taking Deployment of line function resources Co-ordination of line function & other resources Call Centre Manager ProvincialCall Centre Manager Reception / Lounge Area Soundproof Engine Room Storage Room Provincial Emergency Management Centre Kitchen / Dining Area Lockers Office Accommodation Provincial Disaster Management Centre Proposed Call Takers Reception & Media Briefing Lockers AFRICON 2005
City of Cape Town DMC
City of Cape Town Metro DMC The CoCT already has a lot of the required infrastructure The satellite uplink was installed in July 2005 The EMC will be implemented by August 2005 The CoCT should be fully operational by August 2005 AFRICON 2005
Central Karoo District EMC
Central Karoo District EMC Several sites are currently being investigated The most suitable site still has to be selected The sites all contains a building(s) that should be refurbished Planning of refurbishment work will be done during 2005 Refurbishment will commence in 2006 Planned completion date in June 2006 AFRICON 2005
Emergency & Disaster Management satellite communication network
Emergency & Disaster Management satellite communication network Purpose: To provide high availability data communications network for emergency & disaster management role players To provide back-up voice communications network for emergency & disaster management role players Progress: Tender was awarded in April 2005 Satellite uplinks to be installed at Local Municipalities from June to September 2005 Satellite uplinks to be installed at District EMC s from July 2005 to October 2005 Satellite uplink at Provincial EMC to be installed in November 2005 AFRICON 2005
Emergency & Disaster Management systems implementation
Emergency & Disaster Management system implementation Purpose: Day-to-day operational system for emergency role players Co-ordination system for disaster management purposes Progress: Tender was awarded to AFRICON in April 2005 Installation to commence from May to November 2005 System to be fully functional by December 2005 AFRICON 2005
Overview of Emergency & Disaster Management system Web Site External Users (Public) Data Mining Application Disaster Management Planning Application Disaster Management Information Repository Disaster Response Management Application Web Site Internal Users (Role Players) Disaster Recovery Application AFRICON 2005
Disaster Management Information Repository Performance Management Disaster Recovery Projects & Progress Actual Disaster Responses Disaster Preparedness Plans Disaster Risk Reduction Projects Disaster Management Resources Disaster Management Information Repository Disaster Management Organisations Risk Priorities Possible Vulnerabilities Potential Hazard Impacts Basic Spatial Data Technological Environment Geographic Environment Natural Environment AFRICON 2005 Cadastre
Fleet Management System Implementation
Vehicle Monitoring Purpose: Day-to-day tracking and monitoring of all emergency vehicles in Province: Rapid response vehicles Ambulances Traffic Police vehicles Police vehicles Fire and rescue vehicles Co-ordination for disaster management purposes Progress: Tender was awarded to Digicore late 2004 Installation commenced early 2005 Currently tracking and monitoring over 2,000 emergency vehicles AFRICON 2005
Equipment Installed in Vehicles In Vehicle Display Unit: Different statuses Standard messages AFRICON 2005 The On Board Computer: Tachograph GPS Cell Phone Backup battery
The Vehicle Tracking Technology Essential to have a back-up AFRICON 2005
Imagery Satellite
Imagery Satellite The Department of Agriculture is in the process of acquiring part ownership of a imagery satellite The expected launch date of the imagery satellite is December 2005 The imagery satellite will orbit the earth in a low southnorth orbit every 1.5 hrs This will enable the PGWC to acquire satellite images of the Western Cape on a daily basis The satellite images can be extremely useful for emergency disaster management It is envisaged that the satellite images will be streamed to all the EMC via the communication satellite AFRICON 2005
Thank you The Spearhead, 42 Hans Strijdom Ave, Cape Town, 8001 P O Box 494, Cape Town, 8000 South Africa Tel: +27 21 421 6527 Fax: +27 21 418 1847 E-mail: jacquesb@africon.co.za Internet: http://www.africon.com