Copyright 2004, Mighty Computer Services

EZ-GRAPH DATABASE PROGRAM MANUAL Copyright 2004, Mighty Computer Services The Table of Contents is located at the end of this document. I. Purpose EZ-Graph Database makes it easy to draw and maintain basic graphs of houses, structures, or other areas, for such things as pest control treatment records, job estimating, or any other application where being able to quickly draw and print a sketch is necessary. II. System Requirements: PC-compatible computer running Microsoft Windows 95, 98, ME, NT 4.0 SP4+, 2000, XP or later operating system. Any printer with properly installed Windows drivers. Network optional. III. Installation: EZ-Graph Database can be installed either on a single computer or on a network computer for simultaneous access by a number of users. For network installation, you will need to install some files on the server (computer that holds the database) and some on the clients (other computers that access the database over the network). You may need to contact a networking consultant if you don't already have a network configured and want to use the program in networked mode. To start the installation, insert the installation CD and the setup menu should automatically display. If it does not, run the SETUP.EXE program on the installation disk. Then click the option to Install New EZ-Graph Database Program'. After agreeing to the license terms, select which type of installation you want to perform. The available types are listed below: A. Stand-Alone Computer installation This option configures EZ-Graph Database to run on a single computer. This is the simplest setup. With this option all of the files are installed into a single directory named C:\EZ-GRAPH on the computer's hard-drive. A shortcut icon is placed on the Windows desktop to start up the program easily. B. Network Server only installation This option installs the EZ-Graph Database files on a networked computer to be accessed only by other computers on the network (not this computer). The type of network doesn't really matter (it can be server-client or peer-to-peer) as long as the other computers can access the drive the files are installed to. For this option you need to select the drive on the server where you want the files to be installed. Make sure this is a drive that the other computers can map a drive letter to and that the other computers have read and write access to this drive. The EZ-Graph Database program files will be installed into a directory named EZ-GRAPH on this server drive. If you want to access the EZ-Graph Database program from the server computer itself as well as other computers, you should instead do the Network Server also used as Client installation. C. Network Client only installation This option installs just a few files needed to access EZ-Graph Database over a network. It installs the necessary files into a local directory named C:\EZ-GRAPH. In order to access the database files you must have read and write access to the server drive where the files are installed. You will need to tell the installer what drive letter you have the server drive mapped to. Make sure this drive is mapped before attempting the network client installation. A shortcut icon will be placed on your Windows desktop to start up the program easily. D. Network Server also used as Client installation This option installs the EZ-Graph Database files on a networked computer to be accessed by other computers on the network, AND configures the server so it can run the program as well. EZ-GRAPH DATABASE PROGRAM MANUAL - PAGE 1

IV. Logging Into the Program After installing EZ-Graph Database as outlined above, whenever you run the program you are prompted for a USER ID and PASSWORD. The initial User ID is EVALUATION and there is no password (just press Enter). You can change the User ID and assign a password if you like by going into the Registration screen (option #40 on the menu). V. Licensing/Registration & Options In EVALUATION mode you may try out the features of the program by drawing and printing graphs, but you may not save any of the graphs you draw. To enable all program features you will need to register and license the program. To do this, contact Mighty Computer Services at (256) 362-8884. When you receive your license code, this information gets entered on the Registration screen (option #40 on the menu). In addition to your registration information and license code, there are a few other options that can be configured on the Registration screen. User ID: Login Password: The login ID used to enter the program. This can be anything you want. If a password is specified here, it will be required anytime someone tries to enter the program. You can leave the password blank if you wish. Default Number of Lines: This option specifies how tall you typically want your graph drawing area to be. 50 lines is the minimum size, allowing you to draw graphs 78 columns wide by 50 lines tall without having to scroll the screen. 99 lines is the maximum height, allowing you to draw graphs 78 columns wide by 99 lines tall, but with the screen scrolling as needed. You can select any number from 50 to 99. Note that this setting applies only as the default size for NEW graphs if you don t select a different size. Any graph can be drawn at any size (50-99), or resized later. EZ-GRAPH DATABASE PROGRAM MANUAL - PAGE 2

VI. Program Menu Functions All of the program functions are selected using one of the following menu options: A. Graph Records 1. Access Records For each graph you draw, you create a graph record to hold it. Each Graph Record is automatically assigned an ID number which is simply used by the program to differentiate each Graph Record. The Graph Record gives you a place to record the name and address of whatever you are drawing a graph of (customer, job location, etc.). You can also specify a Group (shown as GP on the screen) to place the graph record in. (See Graph Groups below.) The graph record also contains a memo field where you can record in-house notes about the graph. These notes are never printed anywhere. They are only for onscreen display. You also have a field named Graph Size where you specify the height of the graph from 50 to 99 lines. Each graph may be sized independently from other graphs in the database. To resize an existing graph, first edit the EZ-GRAPH DATABASE PROGRAM MANUAL - PAGE 3

Graph Record and change the Graph Size field to the number of lines desired. Then select Edit a Graph (option #11 on the menu). When you load the graph into the graph editor it will be resized as needed. Note that if you shrink a graph (for example, changing the Graph Size from 80 to 70), the bottom lines will be truncated to make the graph the size you specified. If you enlarge a graph, blank lines will be added at the bottom. You will also notice that a portion of the graph is displayed in the Graph Record as well. You cannot make changes to the graph itself here. This is for display purposes only. To view more of the graph, press Alt-4 until the graph area is highlighted in red (as shown in the screen shot). You can then scroll around in the graph using the cursor keys. (You may notice that the graph appears vertically elongated here. This is because when the graph is edited in the editor and when it is to be printed, a special squashed font is used to maintain a square aspect ratio. But when displayed in the Graph Record, the standard non-squashed font is used making it look taller.) 2. Edit a Graph This menu option allows you edit a graph for an existing Graph Record. The Graph Record must already have been created (although there may or may not be a graph in the record) before you can edit the graph. When you select the Edit a Graph option, you are presented with a list of existing Graph Records to choose from. After choosing the Graph Record to edit, what happens next depends upon whether or not the Graph Record you chose already has a graph drawn for it and whether or not you have any Template Graphs defined. (See Template Graphs below.) If there is no existing graph in the selected Graph Record and you have at least one Template Graph defined, you will be given the opportunity to edit either a blank graph or you can copy one of the Template Graphs to use as a starting point. If you already have an existing graph in the selected Graph Record, you are taken directly to the graph editor to modify it. See EZ-Graph Editor below for information on how to work with the graph editor. 3. Delete Graph(s) If you wish to delete a graph from a Graph Record but leave the rest of the information, this option allows you to do so. You must confirm that you actually want to delete each graph so you don t accidently erase it. 4. Print Graph(s) This option allows you to print your Graph Records. You can select individual graphs to print, or you can select entire groups of graphs to print. (See Graph Groups below.) 5. Export Graph(s) If you want to copy selected Graph Records from one copy of EZ-Graph Database to another, the Export and Import features are used. Note that this is not necessary for computers running on a network sharing the same database. Any changes made by one networked computer to the shared database are instantly available to any other networked computer sharing that same database. The Export Graph(s) feature always creates an export file named!exp-imp.wpd in the local C:\EZ-GRAPH directory of the computer the report is run on. You can select as many Graph Records as you wish to include in a single export. 6. Import Graph(s) This function imports the Graph Records exported by the Export Graph(s) feature. It always looks for an import file named!exp-imp.wpd in the local C:\EZ-GRAPH directory of the computer the function is being run on. All Graph Records in the file will be imported, with new ID numbers being assigned as they are imported (to avoid duplication of ID numbers). EZ-GRAPH DATABASE PROGRAM MANUAL - PAGE 4

An example of using the Export/Import features might be something like the following: A salesman carries a laptop computer with a copy of the EZ-Graph Database program installed on it. He draws a graph while in the field. When he returns to the office he wants to copy the graph he s drawn into the main EZ-Graph Database system running in the office. So he performs the Export Graph(s) function to create an export file. He then copies that!exp-imp.wpd file from his local C:\EZ-GRAPH directory to the C:\EZ-GRAPH directory of a computer running the database in the office. (He might do this with a floppy, a CDR, or over a network connection or some other method.) Then, from that office computer, he performs the Import Graph(s) function to import the Graph Records the salesman created. B. Graph Groups You can optionally assign Graph Records you create to a Graph Group. A Graph Group is simply a way of grouping graphs together to make it easier to print them all at once. If you don t want to bother with Graph Groups, you don t have to. This feature is optional. 1. Setup Groups Each Graph Group you create must have a unique Group Name. You can also specify an optional description if you want. The Number of Graphs in Group is automatically tracked by the program. As you assign or unassign Graph Records to a Graph Group, this number should update automatically. 2. Recount Totals Sometimes the Number of Graphs in Group total might not be accurate. This function recalibrates these totals by actually counting the number of Graph Records. C. Template Graphs The Template Graph feature allows you to define up to 9 starting point graphs which can be used when you create a new Graph Record. For example, you might always want certain graphs to contain the same basic information such as a symbols legend or other items. Rather than having to draw these common items every time you create a new graph, you can create a Template Graph with this information on it. Then when you create a new graph for a Graph Record, you can choose to base it on the Template Graph you created. (A few sample Template Graphs are included with the program when it is initially installed.) 1. Create/Edit Template Selecting this option first lists the Template Graphs already defined. You can then pick one of the previously defined Template Graphs to edit, or specify a new number (1-9) to create. You then specify the description and size for the Template Graph. You then can edit the Template Graph in the graph editor. 2. Copy to Template Occasionally you may want to duplicate a Template Graph, then modify it to form a new Template Graph. Or you may have created a Graph Record and then decide you would like to use the graph as a Template Graph. This option allows you to copy either an existing Graph Record graph or Template Graph to a new Template Graph. 3. Delete Template(s) This option allows you to completely delete one of the 9 Template Graphs you have previously defined. Once the Template Graph is deleted, the only way to restore it is to re-draw it. EZ-GRAPH DATABASE PROGRAM MANUAL - PAGE 5

D. Other 1. Registration See Licensing/Registration & Options above. 2. Re-Index Database Database indexes are used to keep all records properly sorted. Occasionally they may get out of order. In this case, this option allows you to easily re-index all records in the database without losing any data. 3. EZ-Graph Manual VII. EZ-Graph Editor Displays this reference manual. A. Drawing Grid EZ-GRAPH provides a drawing grid of 78 columns by 50 to 99 rows. (The number of rows depends on the size of the graph you are drawing). When drawing houses, using a scale of 1 square to represent 1 foot often yields good results. This allows you to draw a house up to 78 feet by 50-99 feet. The printed graph will then be scaled 1 inch = 10 feet. If the house is larger than 78' x 99', you will need to scale your drawing differently, perhaps using 1 square to represent 2 feet. This would allow drawing a house up to 156 feet long and up to 198 feet wide, with a printed scale of 1 inch = 20 feet. Even larger buildings or other items such as fields, yards, warehouses, etc. may be accommodated by further adjusting the scale as needed. EZ-GRAPH DATABASE PROGRAM MANUAL - PAGE 6

B. Cursor Movement The cursor is moved around the drawing grid using the four arrow cursor-keys, along with Home, End, PageUp, and PageDown. The numeric keypad on the right side of the keyboard works well for this purpose. With Num-Lock turned off the arrow keys move the cursor in the direction they point, and the keys in the four corners move the cursor diagonally in each direction. C. Scrolling If the graph page size is larger than 50 lines high, you will need to scroll the screen to view the bottom lines. To switch to scroll-mode, press the Scroll-Lock key. Pressing it again returns to normal-mode. While in scroll-mode, the cursor keys scroll the screen up or down rather than just moving the cursor around. Home scrolls to the top of the graph, and moves the cursor to the very top line. End scrolls to the bottom of the graph and moves the cursor to the very bottom line. PageUp and PageDown scroll the cursor up or down one screenful at a time. Note that you can also hold down the Alt key while pressing one of the cursor movement keys to quickly scroll the screen without using Scroll-Lock (i.e. Alt-Up is the same as scroll-mode Up, etc.). When a graph can be scrolled, the right side border of the drawing area will have a scroll-bar displayed showing the relative position of the currently displayed portion of the drawing. D. Operating Modes There are four (4) operating modes in EZ-GRAPH: Moving, Drawing, Erasing, and Text Entry. These modes allow you to create, modify, and label the treatment graphs as needed. You select the mode desired by pressing the function key associated with it. F1 - Move Mode This mode allows you to position the cursor anywhere on the drawing grid without affecting anything that the cursor is moved over. The cursor changes to green, signifying that it is safe to move it over anything. While moving around, if you wish to quickly erase just the spot that the cursor is sitting on, you may do so by pressing SPACE. Pressing CTRL along with the cursor keys allows you to erase as you move the cursor around, without actually changing to Erase mode. F2 - Draw Mode When in this mode, moving the cursor draws lines. Corners and intersections are automatically drawn as you move the cursor around. Diagonal lines may also be drawn if needed, although these will not connect as smoothly as vertical and horizontal lines. The cursor changes to magenta (pink/purple), to signal that you are in Drawing mode. Pressing CTRL along with the cursor keys allows you to erase as you move the cursor around, without actually changing to Erase mode. This is useful for correcting mistakes such as drawing a line too far. When you release the CTRL key, you resume drawing as before. F3 - Erase Mode The cursor in this mode is destructive, meaning that it erases anything it passes over. You can use this mode to correct mistakes or erase parts of the drawing that no longer apply. The cursor changes to red, as a warning to be careful where you move it. To erase horizontal or vertical lines, you must move the cursor in the direction of the line. For example, moving up across a horizontal line will not erase it, but moving left or right along it will. F4 - Text Mode This mode is for labeling your drawing with text or symbols. The mode reminder at the top-right corner of the screen shows an arrow after the word TEXT. This arrow points in the direction that text will be entered in (initially left to right, as normal). If you wish to enter text or symbols in a different direction, press CTRL and the cursor-key for the direction desired. For example, to enter text vertically going down, press CTRL-. The arrow beside the mode reminder changes to reflect the new text entry direction. While entering text or symbols, press SPACE to delete the next character, replacing it with a blank grid space (printed as a dot). Press BACKSPACE to back up and delete the previous character, replacing it with a blank EZ-GRAPH DATABASE PROGRAM MANUAL - PAGE 7

grid space. Press the DELETE key to delete the next character, replacing it with a hard space. (A hard space is printed as a blank space on the graph, rather than a grid-dot.) Press ENTER to move the cursor to the next line, below where you last began typing text. While entering text, you are prevented from typing over any horizontal or vertical lines. If you wish to be able to type over these lines, press INSERT. The mode reminder at the top-right corner changes from TEXT to OVER, as a reminder that you are able to type over anything. You may enter symbols over the lines, regardless of whether you are in TEXT or OVER mode. EZ-Graph has a few pre-defined symbols: Symbol Meaning Hot-Key 1AC/ Access opening ALT-A! Down drill location ALT-D Deep rod location ALT-R Short rod ALT-S Long rod ALT-L Vent opening ALT-V Water ALT-W To insert a symbol, press ALT and the highlighted letter shown. For example, ALT-D (~D) is the keystroke to insert a Down Drill symbol. The Access symbol (~A) requires you to specify a direction after pressing the symbol's hot-key. When prompted, you simply press the arrow key for the direction desired. The Long Rod and Short Rod symbols depend on the Rod Direction indicator to specify which direction they point in. Pressing Ctrl-R and then a cursor-key changes the Rod Direction. For example, to insert a Long Rod symbol pointing left ( ), first press Ctrl-R, if the Rod Direction indicator does not already show [ ]. Then pressing ALT-L will insert a Long Rod symbol pointing left. These symbols may be used for other purposes if it suits your needs, and you can use text for other items. You can also define your own custom symbols. To do this, press ALT-C while in Text mode to display the Customize Symbols screen. Then you can assign the desired symbol to one of the 10 available quick keys (ALT-0 through ALT-9). Once defined, you can use these symbols just like those that are built-in. EZ-GRAPH DATABASE PROGRAM MANUAL - PAGE 8

E. Other Functions 1. Mode and Position Reminders The upper-right corner of the screen displays the current operating mode. The upper-left corner of the screen displays the current grid position of the cursor (X,Y) where 1,1 is the top-left corner of the graph. This feature is helpful for exact positioning of the cursor, making drawing to scale easier. Note that when drawing a graph larger than 50 lines, the position indicator shows the cursor position relative to the top line of the graph, not necessarily the top line of the screen. 2. Quick-Cursor You can quickly move the cursor a specified number of spaces using this feature. For example, if you wished to move the cursor to the right 25 spaces, you would normally have to press the right-arrow cursor-key 25 times. Using Quick-Cursor, you simply type the number of spaces to move, and then press the cursor-key once (i.e.: press 25 ). This is a much quicker way to maneuver. This feature works in Move, Draw, and Erase modes only. (Typing a number in Text mode simply types the digits onto the graph.) The cursor behaves exactly as if you pressed the cursor-key the number of times specified; moving, drawing, or erasing as it goes. 3. Adjust Location of Drawing on Page Sometimes you begin to draw a graph and run out of room on one side. You need to shift the entire drawing to allow you to fit everything needed on it. This feature allows you to do that. You must be in Move, Draw, or Erase mode to use this. Press A (for Adjust) and then press the arrow-key for the direction to shift the drawing. You are then prompted for the number of spaces to move the drawing in that direction. After entering the number, press ENTER and the drawing will be re-located on the page. If you shift it too far, the drawing will wrap around from top to bottom or side to side. Simply re-adjust it back some until it is where you want it. 4. Rotate Drawing To rotate a drawing, you must be in Move, Draw, or Erase mode. Press R (for Rotate) and then select the type of rotation desired. You can rotate a drawing 90 degrees clock-wise or counter-clock-wise, or flip it 180 degrees. Unless you are working with a 78 x 78 sized graph area, there will be some of the graph area that cannot be rotated when turning the graph only 90 degrees (since the width and height are not equal). The program will show you the area that will not be rotated and ask for confirmation before doing so. If the portion of the graph you wish to rotate does not fall within the area to be rotated, you may be able to use the Adjust feature (described above) to move the drawing around on the page before rotating it. Be aware that any text labels that are on the graph may need to be re-worked after rotating. 5. Clear Drawing This option erases the entire drawing and lets you start over with a clean slate. Since this is so destructive, you are required to verify this action. When prompted, you must type CLEAR. This prevents you from accidentally losing a drawing that you have put a lot of effort into. 6. Print Drawing While in Move, Draw, or Erase mode, you can press P to print your drawing. F. Exiting from EZ-GRAPH There are two ways to exit the program. The one you use depends on whether or not you wish to save any changes you have made to the graph. F7 - Exit and Save Changes Saves the graph file and then exits from the program. ESC - Exit Without Saving Exits and abandons any changes to the graph you have made. You must confirm this by typing EXIT. EZ-GRAPH DATABASE PROGRAM MANUAL - PAGE 9

TABLE OF CONTENTS I. Purpose... 1 II. System Requirements:... 1 III. Installation:... 1 A. Stand-Alone Computer installation... 1 B. Network Server only installation... 1 C. Network Client only installation... 1 D. Network Server also used as Client installation... 1 IV. Logging Into the Program... 2 V. Licensing/Registration & Options... 2 VI. Program Menu Functions... 3 A. Graph Records... 3 1. Access Records... 3 2. Edit a Graph... 4 3. Delete Graph(s)... 4 4. Print Graph(s)... 4 5. Export Graph(s)... 4 6. Import Graph(s)... 4 B. Graph Groups... 5 1. Setup Groups... 5 2. Recount Totals... 5 C. Template Graphs... 5 1. Create/Edit Template... 5 2. Copy to Template... 5 3. Delete Template(s)... 5 D. Other... 6 1. Registration... 6 2. Re-Index Database... 6 3. EZ-Graph Manual... 6 VII. EZ-Graph Editor... 6 A. Drawing Grid... 6 B. Cursor Movement... 7 C. Scrolling... 7 D. Operating Modes... 7 E. Other Functions... 9 1. Mode and Position Reminders... 9 2. Quick-Cursor... 9 3. Adjust Location of Drawing on Page... 9 4. Rotate Drawing... 9 5. Clear Drawing... 9 6. Print Drawing... 9 F. Exiting from EZ-GRAPH... 9 i