Page Unleashing the Power Of PowerPoint Break-through classes for brilliant presentations Workbook Class 2 ~ Power Enhancements 10/16/08 Instructor: David Newbold Information Commons Biomedical Library Page
Page 2 The PowerPoint Series of Classes Class One Getting Started Beginners Class How to develop a new presentation starting with a concept Class Two Advanced Advanced Features Employing creativity in developing presentations Class Three Presenting Key Presentation Skills Tools and ideas for making outstanding presentations Page 2
Page 3 Table of Contents Topic Sub-Topic Page # Description of PowerPoint 4 Class Purpose and Objectives 5 PowerPoint 2003 & 2007 A Comparison of Basic Functions 6 PowerPoint Main Work Area Identity of Main PowerPoint Work Area Features 7 PowerPoint Tabs and Ribbons 8-9 Choosing & Changing Themes, Fonts, Backgrounds and colors Try-It 1: Choose a theme and modify the fonts, colors and background Fine-tuning with the Master Slide Feature: Try-It 2: Change the color of the master slide heading 11 Sounds Try-It 3: Insert one or more sounds into a slide 12 Video Try-It 4: Insert a Video into a slide 13 Action Buttons Try-It 5: Insert Action Buttons in a Slide Presentation 14 Inserting Images Try-It 6: Insert an Image into a Slide Presentation 15 Animation Try-It 7: Insert a transition and animation scheme to govern all the slides in your presentation Motion Paths Try-It 8: Insert an Object and draw a Motion Path 17 Inserting a chart Try-It 9: Insert a chart into a slide and change the data. 18 Tables Try-It 10: Insert and format a table 19 Inserting hyperlinks Try-It 11: Insert a hyperlink 20 Working with shapes Try-It 12: Insert a shape and apply effects 21 SmartArt Try-It 13: Insert, Format and inscribe a smartart image 22 layouts Try-It 14: Insert and overwrite layouts 23 Text Boxes Try-It 15: Insert a text box using the Insert>Textbox command. 24 10 16 Page 3
Page 4 Description of PowerPoint Microsoft PowerPoint is a powerful presentation program that enables the user to create professional slide presentations and handouts. It is ~ 1. A tool for helping us structure our presentations 2. A means of helping our audience better grasp/understand the main points of our presentations 3. A help to our audience in remembering what we said Page 4
Page 5 The Class Purpose To help you unleash the power of PowerPoint ~ The Power to ~ Inform Persuade Motivate Empower Entertain The objectives of this class 1. To give you a firm grounding in how to use PowerPoint, and how to use it effectively and professionally 2. To help you develop proficiency in creating professional presentations 3. To help you understand the most effective techniques for using PowerPoint in conjunction with your verbal presentations. Page 5
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Page 7 Main Menu Office Button Text Formatting Shapes Selection & Modification Custom Animation Outline Tab Slide Thumbnails Slide Numbers Notes Pane Slide Views Page 7
Page 8 Home Tab Insert Tab Design Tab Animation Tab Page 8
Page 9 Slide Show Tab Review Tab View Tab Page 9
Page 10 CHOOSING & CHANGING THEMES, FONTS, BACKGROUNDS AND COLORS Try-It 1: Choose a theme and modify the fonts, colors and background 1. Open Class 2 Work File 2. In the Design tab select a theme from those displayed in the Design Themes ribbon 3. Once you have a theme, go to the next section to the right of Themes scroll bar and select a color combination (run your pointer over the colors to see the effect on your slide to help you make a selection.) 4. Go to Fonts, just below Colors, and run your pointer over the font combination before selecting a font style that you like. 5. Go to Backgrounds, to the right of Colors and Fonts, and try out some of the available backgrounds including the custom background format command beneath the Background selections. Page 10
Page 11 FINE-TUNING FONTS WITH THE MASTER SLIDE FEATURE: Try-It 2: Change the color of the master slide heading 1. In the View tab, select the Master Slide View 2. Select the Home tab 3. Select the text in the First Line bullet text of the Master Slide 4. Find the Font section on the Home ribbon (third section from the left) 5. Choose a different color from the color swatches in the Text Color drop down box 6. After the color had changed in the first line bullet text, select the Slide Master tab 7. Then click the Close Master View button on the far right of the Slide Master ribbon and admire your work. 1 3 2 Page 11
Page 12 SOUNDS Try-It 3: Insert one or more sounds 1. From the Insert tab, click on the Sounds button on the far right box 2. Select a sound file from the samples in your files or from the Clip Art assortment 3. A dialog box will appear that asks if you want to have it activated on mouse click or automatically; select one. 4. A Speaker icon will appear on the slide 5. Double click on the Speaker icon and notice that a new tab appears called Sounds at the right side of the menu 6. Review the options available in the Sounds ribbon especially the Hide During Showing and the Loop Until Stopped check boxes 7. Once you have inserted your sound files, click on the Slide show icon and listen to your sound 8. You can insert more than one sound in the slide and have them go sequentially or all at once; see the settings on the Sound tab. Page 12
Page 13 VIDEO Try-It 4: Insert a Video into a slide, make adjustments and test. 1. From the Insert tab click on Movies 2. Select either from File or From Clip Organizer 3. A Select the video you want to include 4. A dialog box will ask you if you want the video to start automatically or on mouse click 5. A black box will appear on the slide. You can adjust the size and placement of the box as you would an image. 6. You will note that a Movie Tools tab appears in the top bar of the screen. 7. Try out the various options on the Movies Tools ribbon. 8. Click on the Slide Show button to view your work. Page 13
Page 14 ACTION BUTTONS Try-It 5: Insert Action Buttons in a Slide Presentation 1. In the Insert tab select Shapes from the Illustration section 2. At the bottom of the Shapes menu, select the Video Action Button shape 3. Draw the Action Button on your slide by clicking and dragging until the shape is the right size 4. A dialog box appears headed Action Settings 5. Click the Hyperlink radio button 6. In the drop-down menu below the radio button select Slide 7. In the Slide title, Slide 8, then click Okay and Okay again 8. Click the Slide Show button and when the slide appears, click on the Video button 9. You should see the video Herding Cats. Page 14
Page 15 INSERTING IMAGES Try-It 6: Insert an Image into a Slide Presentation 1. In the Insert tab select Picture from the Illustration section 2. Find a picture in the file list and select it 3. Size the picture to fit comfortably into the bottom 2/3 of the slide 4. With the picture selected, run your pointer over the various picture styles in the Picture Tools format menu 5. Then explore the Format drop-down menus to the right of the picture styles (Picture Shape, Border, and Effects 6. To the left of the Picture Styles, in the Adjust box, explore the dropdown menus (Brightness, Contrast and Recolor). 7. At the far right of the menu bar, select the Crop tool and practice cropping and un-cropping your selected picture. Page 15
Page 16 ANIMATIOIN Try-It 7: Insert a transition and animation scheme to govern all the slides in your presentation 1. Click on a slide text box or chart 2. Select the Animation Tab 3. In the second box from the left, click on Animate 4. In the Animate drop-down menu click on the various selections and watch the effect on the text in your text box. 5. When you have tested them all, select one you like and click the Preview button on the far left of the tool bar. 6. For custom animation, click on the Custom Animation box in the Animation Section and try out the various Animation styles in the Custom Animation panel at the right of the work area. Page 16
Page 17 MOTION PATHS Try-It 8: Insert an Object and draw a Motion Path 1. Select an object from the Clip Organizer 2. From the Animation tab select Custom Animation 3. Click on the object you inserted 4. In the Custom Animation panel on the right of the screen, click on Add Effect 5. At the bottom of the Add Effect dropdown menu, click on Motion Paths 6. Select a Motion Path from those displayed or from More Motion Paths 7. At the bottom of the menu 8. Select Play at the bottom of the panel to see your motion path perform. Page 17
Page 18 INSERTING A CHART Try-It 9: Insert a chart into a slide and change the data. 1. Insert a new slide 2. Click on the Insert Chart button (Insert Tab>Chart) 3. Select a chart format from the Options box 4. When the chart appears with the Excel spreadsheet, change the values in the spreadsheet 5. When finished updating, try different chart formats from those displayed in the chart ribbon 6. Add a title for the chart slide in the top placeholder box. 7. Notice that a special tab now appears in the far right area of the tab bar 8. Click on each of the three tabs under the Chart tab and check out all you can do with charts Page 18
Page 19 TABLES Try-It 10: Insert and format a table 1. In the Insert tab, click on the Table button which is the first on the left 2. You are presented with several options, the first of which is a matrix of squares 3. The squares represent the rows and columns of a table 4. Let your pointer glide over the number of rows and columns you want in your chart and click when you have it 5. Notice that there is now a Table Tool tab at the right end of the tabs 6. Under this heading are two tabs: Design and Layout 7. Layout contains tools and options for the technical aspects of the table 8. Design is concerned with the table s appearance 9. Take some time to try out the various, styles, shading boarders and effects 10. Enter data in the table cells and try out different typefaces and colors Page 19
Page 20 INSERTING HYPERLINKS TRY-IT 11: INSERT A HYPERLINK 1. Highlight a section of text, or create/insert an object and select it. 2. From the Insert tab, select the Hyperlinks tab from the Links menu 3. In the Hyperlinks dialog box, either enter a web URL, or select one of the pages listed in the box 4. Press OK 5. Select Slide Show and test the link. Page 20
Page 21 WORKING WITH SHAPES TRY-IT 12: INSERT A SHAPE AND APPLY EFFECTS 1. From the Insert tab, select Shapes 2. With your left mouse button pressed, drag the pointer over the area where you want to place the shape 3. Select the shape, go to the menu and select Format (last menu item selection on the right) 4. Format you shape from the variety of items on the Format ribbon. Page 21
Page 22 SMARTART TRY-IT 13: INSERT, FORMAT AND INSCRIBE A SMARTART IMAGE 1. Click on your Insert tab 2. Click on SmartArt 3. Select a SmartArt design 4. Draw the design on your page 5. Type relevant text in the places provided 6. Select colors, shapes and formats from the SmartArt Tools Design and Format menus on the menu bar Page 22
Page 23 LAYOUTS TRY-IT 14: INSERT AND OVERWRITE LAYOUTS 1. Click on your Home tab 2. In the box labeled Slides select New Slide 3. Click on the dropdown box labeled Layouts 4. Try several different layouts on your new slide 5. Go to a slide in which text has already been entered 6. Try different layouts, noticing how PowerPoint automatically includes the existing text. 7. Return the slide to the original layout. Page 23
Page 24 TEXT BOXES Try-It 15: Insert a text box using the Insert>Textbox command. 1. Insert a blank slide using the Home tab and the New Slide button 2. Click on Layout and Blank. 3. Click on the Insert tab 4. In the Text section, click on Text Box 5. You will notice your pointer changes to a text insertion point 6. Click anywhere on your blank slide 7. A box appears with a blinking insertion point 8. Start inputting text. 9. You can also grab a handle and stretch the box laterally 10. The box will not stretch vertically until you press the Enter key Page 24