Government Printing Works egazette Customer Information Pack September 2014
Topics The Public Web Registration Process Why it is important to register Where to find the new forms Submission Timetable New Terminology Electronic Submission Process
Topics Manual Submission Process Notes Updates and Cancellations Notes Queries and RFQs Notes Withdrawals and Renewals Who to contact Sample of forms
THE PUBLIC WEB REGISTRATION PROCESS
Public Web - User Registration Creating your own account - The following information will be required in order for you to successfully register. * denotes a required field. Field Username* First name* Last name* Email address* Password* Description Your username is the account name you will use to login to the website. It is important that you remember it because when your account is locked, your username will be required to reset it. You need to enter your name. You need to enter your surname. Please give us a valid, up-to-date email address. This will be used to confirm your identity and send you a new password if you forget your login details. Your password is the key to using our online gazette services. It must be at-least eight characters long and only contain: letters (A-Z), at-least one number (0-9), and at-least one character (@#$%^&*) Note: Your password is case sensitive; therefore PASSWORD is not the same as password. Please choose something you will remember, but cannot be guessed easily.
Public Web - User Registration * denotes a required field. Field Confirm Password* Verification* Agree with terms and conditions Description Please enter the same password again so we know that you have not typed anything incorrectly. Please enter the code displayed in the textbox; it must be typed exactly as shown. If you cannot read what is displayed, click the link below the textbox. The code will change and you must enter the new code. To read the terms and conditions, please click the link provided on the registration form. After you have read the terms tick the checkbox to agree with terms and conditions. Click the Register button. That s it! You have completed the registration process. You can now use the username and password to log into GPW gazette services.
Public web - Unable to log in In a case whereby you cannot remember both your username AND email address or your account is locked, you need to send an email to info@gpw.gov.za or contact the GPW IT helpdesk at 012 748 6195 for assistance. STEP 1 If you forget your password or username, you can reset your password by clicking the Forgot Password button.
Public web - Unable to log in STEP 2 Enter required information as shown below: Field Email address Verification Send Password Description You need to type the email address you used when you registered. A new password will be sent to this email address. Next you will type the verification code exactly as shown on the screen. If you are unable to read the code please click on the Click here for a different phrase link, the code will change. After you have changed the code, type the new code that has been displayed. Click the Send Password button and a new password will be sent to your email address. You can only reset your password once per day. The email received will contain your new password.
Why it is important to register Immediate access to the latest forms Access to the Gazette publications Latest news regarding the egazette Project
Where to find the new forms Via the GPW Public Web: www.gpwonline.co.za Follow these easy steps: 1. Click on the link for Gazette Services and login to access this page. 2. Once logged in, click on the Notice Submission Forms link on the left panel of the screen. 3. Select applicable form for download under the relevant category.
Submission Timetable Legal Gazette Type Types of Notices Legal A Deceased Estate Notices Insolvency and Company Act Notices Business Notices Company Notices Court Orders Liquidator's notices Legal B Public Auctions Execution Sales Legal C Registration of a Political Party Note: for the Registration of a Political Party, submit as you have always submitted. No new form for this phase.
Submission Timetable Liquor Gazette Type Liquor License Gazette Types of Notices Gauteng Liquor Act (2/2003): Applications for liquor licenses in terms of section 24 Northern Cape Liquor Act, 2008: Notice Of Intention To Apply In Terms Of Section 20 Of The Act For A License National: Liquor Act (27/1989): Notice of application for liquor licenses National: Liquor Act (27/1989): Notice of application for the removal of licenses
Submission Timetable Government Gazettes - National, Regulation and Extraordinary Gazette Type Government Gazettes Types of Notices Board Notices General Notices Government Notice Proclamations
Submission Timetable Tender Gazette Type Types of Notices Tender Bulletin Tender Bulletin notices
Submission Timetable Provincial Gazette Type Provincial Gazettes Gauteng, Eastern Cape, Northern Cape, North West, Limpopo and Mpumalanga General Notices Local Authority Notices Premier Notices Proclamations Types of Notices KwaZulu Natal KwaZulu-Natal Acts KwaZulu-Natal Advertisements (DFA Notices) KwaZulu-Natal General Notices KwaZulu-Natal Municipal Notices KwaZulu-Natal Premier Notices
UNDERSTANDING THE NEW GAZETTE PROCESS
New Terminology Term Transmission number Submission types PoP PO Notice submission form Notice Reference number Gazette Notice number Other documents Definition The initial number sent to you acknowledging receipt of your email. New submission Update Cancel Renew Withdraw Proof of Payment Purchase Order New ADOBE forms The unique notice number sent to you for your new notice request. The number of the previous notice in published gazette Scanned images PDF Excel documents Word documents
Electronic Submission Process (Email) Complete and save the ADOBE Form Submission Rules: 1 notice request per email Email body must indicate the following: Type of submission, e.g. New Submission, Update, Cancellation, etc. Forms submitted, e.g. J187, Form 2, etc. Other documents, e.g. Proof of payment (PoP), Road Carrier Permit, etc. Ensure that Proof of Payment (PoP) or Purchase Order (PO) number is included in the email when submitting your request - This is essential to ensure matching of payment to notice request. Compose email and attach form, PoP/PO, other required documentation Send email to GPW via email submit.egazette@gpw.gov.za Don t forget to attached all the relevant documents as noted above in email body.
Manual Submission Process (Walk-in) Arrive at egazette Contact Centre Complete and submit applicable forms Submit forms and payment (PoP, PO or cash) Submission Rules: Form to be completed/submitted at egazette Contact Centre with Proof of Payment (PoP), Purchase Order (PO) or cash. Ensure completion of cover letter for notice request
Manual Submission Process (Fax) Complete, save and print ADOBE form and Cover letter Consolidate all other required documentation Fax forms and payment (PoP, PO or cash), etc. to GPW 012-334 5840 Submission Rules: Form to be completed and faxed with Proof of Payment (PoP) and/or Purchase Order (PO) number. Ensure completion of cover letter for notice request
Notes Updates and Cancellations Update and/or Cancel requests must be sent to the submit.egazette@gpw.gov.za email address. The following information must accompany your request to update or cancel a notice. Updates Notice reference number Submission type Revised notice submission form Other applicable documents, e.g. Scanned image, Excel documents. Cancellations Notice reference number Submission type
Notes Queries and RFQs Queries and/or Request for Quotes (RFQs) must be sent to the egazette Contact Centre info.egazette@gpw.gov.za The following information must accompany your query or RFQ: Queries Notice reference number Reason for query RFQs Completed form Other applicable documents, e.g. Scanned image, Excel documents.
Notes Withdrawals and Renewals Withdrawal and/or Renewal requests must be sent to the submit.egazette@gpw.gov.za email address. Note: Withdrawals and Renewals are only applicable post publication of the gazette. The following information must accompany your request to withdraw or renew a notice. Withdrawals Gazette Notice number, i.e. number of previous notice in published gazette Submission type Intended gazette for publication Renewals Gazette Notice number, i.e. number of previous notice in published gazette Publication date of gazette Revised notice submission form Other applicable documents, e.g. Scanned image, Excel documents.
Who to contact The Project Office egazette@gpw.gov.za We are here for YOU! egazette Contact Centre info.egazette@gpw.gov.za 012-748 6200