Contents Getting Started with Adobe Connect... 2 Starting a Meeting with Adobe Connect... 5 How to Record Your Adobe Connect Session... 12 Additional Adobe Connect Resources... 16 Adobe Connect Mobile Option... 16 1
Getting Started with Adobe Connect Now thatt you have received your Adobe Connect host licenseyou can begin setting up meetings. You may setup as many meetings as needed within your Adobe connect room. Begin by going to http://villanova.adobeconnect.com andd logging in with your email addresss (email is used for the login field) )and password. When you login, your screen willlook similar to the one shown next. 2
To create a new meeting click on the Meeting button next to the words Create New. On the following screen, complete the information to create a meeting. 3
Give your meeting a name. You must customize part of the URL for the meeting by entering in the part of the URL after https://villanova.adobeconnect.com (This part cannot have spaces but can have underscores). Note that the start time and duration are filled in with the current date and time; this is informational only and only meant to be used with invitations,your meeting will not automatically end or disappear after one hour. The first time you setup a meeting you ll probably want to accept the default template, but know that you can create custom layouts which may be saved as templates for use in future meetings. For Access please select the third option which says Anyone who has the URL for the meeting can enter the room. Click Finish at the bottom of the screen when you have entered all of the information. After clicking Finish your screen will display the meeting information including the URL that you can add to Blackboard or paste into an email. 4
Starting a Meeting with Adobe Connect Click on the Enter Meeting Room button near the bottom of the screen. Your screen will look similar to the one shown next. The different windows you see are called Pods. By default you have Share, Video, Attendees, and Chat Pods. All of these Pods make up a Layout. The three icons on the right side of the screen represent the different default Layouts. Click on any of them to see what they look like. Within each Layout the Pods may be dragged around the screen by using your mouse. Click in the top part of the Pod (where the name is for example Video) and drag the Pod to a new location on the screen. An example is shown in the next screen shot. Notice the Video Pod has moved. 5
Prior to the start of a meeting it is a good idea to run the Audio Wizard to test your mic. (This is something you will want to have your students do as well.). Begin by clicking on the Meeting link near the top of the screen and selecting Audio Setup Wizard. You ll see the next screen shown below after you select Audio Setup Wizard. Click Next to continue through the Audio Setup Wizard. After clicking Next you ll see the screen shown at the top of the next page and you ll click the Play Sound button. 6
When you click the Play Sound button, you ll hear a sound and see an indicator moving across the bar on the screen. When you hear the sound, you can click the Stop Sound button and then click Next. Next you ll select your microphone. Click on the pull-down menu on the Select Microphone screen to see your options and select the appropriate one. Click Next after you have made your selection. 7
The next step is to set your microphone volume by doing a recording test. Click on the Record button on the next screen and say something into your microphone. After you press the Record button when you first begin to speak, you may see the screen shown next in which case you will click Allow then begin speaking. As you are speaking into your microphone, you ll see the blue bar appear and move across the screen. If it fills the entire space, your voice is being picked up nicely and may even be too loud in which case you can adjust the volume on your microphone. When you have finished speaking, click the Stop Recording button then click the Play Recording button. This will give you a chance to hear what you have just said and check the sound level. 8
After you have finished recording and listened to what you recorded click Next. The final step in setting up your microphone is to check the silence or background noise. Click Test Silence and follow the instructions shown on the screen. When you have completed the Silence Level text, click Next and then click Finish to complete the Audio Setup Wizard. 9
The next step is to start your webcam. To do this click on the Start Webcam button in the Video Pod. Your webcam will show a preview first, click Share on the preview to start broadcasting. The Attendees Pod will show thatyou are the Host of the meeting. There are also two other roles. There is the role of Presenter and the role of Participants. When students enter the room, they will be Participants. Hosts can set up a meeting, invite guests, add content to the library, share content, and add or edit layouts in a meeting room. They can promote other participants to the role of meeting room host or presenter, or give enhanced permissions to a participant without promoting the participant. Hosts can start, stop, join, and leave audio conferences. They can also start and stop broadcasting audio into a meeting room. Hosts are able to create and manage small group breakout rooms within a meeting. They can also perform all the tasks that a presenter or participant can. Presenters can share content already loaded into the meeting room from the library. They can share content from their computer. Shared content includes Adobe Presenter presentations (PPT or PPTX files), Flash application files (SWF files), images (JPEG files), Adobe PDF 10
files, MP3 files, and FLV files. They can share their screen with all attendees, chat, and broadcast live audio and video. Presenters can mute audio broadcasts on their computers. Participants can view the content that the presenter is sharing, hear and see the presenter s audio and video broadcast, and use text chat. Participants can mute audio broadcasts on their computers. Now that your mic and camera are ready, let s take a look around the actual Adobe Connect room. You are able to move participants to a presenter role by clicking on their name and dragging and dropping it under the presenter heading.please Note: the presenter must enable the audio and camera first to make them available to the participants. 11
How to Record Your Adobe Connect Session If you would like to make a recording of your Adobe Connect session begin by clicking on the Meeting tab at the top of the screen and select Record Meeting. You ll be able to give your meeting a name (by replacing the default which is the name of the room) and add a description. Click OK when you have finished entering the information. 12
In the top right corner of the screen you ll see a red button and a box letting you know the meeting is being recorded. Once you have started recording the meeting the message will disappear, but the red button remains. If you need to pause the recording, or when you wish to stop the recording, click on the red button and the recording meeting message will reappear allowing you to make the appropriate choice. To view a recording session return to the Adobe Connect Central page. Yours will like similar to the next screen shown. From this page click on Meetings near the top of the page. 13
You ll see all of your meeting listed. Click on the meetingwhich has the recording(s) you wish to view. Along the line beginning with Meeting Information select Recordings. 14
**Select the meeting and click the Make Public button to ensure that users will be able to view your recording.you now have an opportunity to edit your recording or download it for viewing offline. If you choose to view your recording offline, a file will be generated. If the meeting lasted one hour, it will take one hour to generate the file. If you click on the link for any recording, you will see the URL which can be placed in a Blackboard course.in Blackboard: click the Build Content button andselect Web Link and copy and paste the URL. 15
Additional Adobe Connect Resources Adobe Connect Browser TEST Open meeting to run the Audio Wizard Quick Start Guide for Hosts (Instructors) Quick Start Guide for Participants that you can give to Students Adobe Connect Mobile Getting Started Adobe Connect Mobile Option There is an Adobe Connect Mobile APP which is available for Apple IOS Products through the Apple, APP Store and for Android Platforms through the Google Play Store. Features such as Weblinks and Fileshare pods not supported; The Presenter Only Area, Prepare Mode, Adding pods, and giving enhanced rights to participants features not available on ipad. This document covers some of the basics of Adobe Connect. More information is available from http://tv.adobe.com/show/learn-adobe-connect/. Feel free to also contact CIT at cit@villanova.edu for additional assistance. 16