icms 9.0 The industry leading responsive, multi-user, multi-website content management system www.yfactor.com Strategy + Design + Technology www.yfactor.com
Do you need a reliable, flexible and easy-to-use website content management system? Keep it simple icms is a modular, web-based content management system (WCMS) that makes the process of keeping a website up to date easier. Share the load Assign sections of the site to different people to share the workload. Simple tools help to manage workflow and approvals. Be accessible & be mobile Complying with accessibilty legislation and being mobile friendly is important for your website visitors. icms makes both easy. No desktop software, no server, no hassle icms is cloud-hosted so you can just log in and update. We look after the rest of it. icms is for website managers that need to: View across mobile devices icms supports responsive design, making it easy for visitors to view your website on their mobile devices. Be accessibility compliant icms can meet even the most stringent accessibility requirements. Reduce website publishing costs Shift website updates to internal staff and increase efficiencies. Ensure information is current icms has tools to help keep track of what needs to be updated when. Manage non-technical publishers icms is simple to learn and to use since it looks and feels like familiar word processing tools. Look after multiple websites icms can be configured to manage and maintain multiple, connected websites. Page 2
icms 9.0 Features-At-A-Glance Add/edit/move/delete pages Date-based publishing and archiving Automated content update email reminders Page-by-page versioning and rollback Full featured WYSIWYG content editor Unlimited quick polls Page-based meta tag management Friendly URL page naming Printer friendly pages Email to a friend on all pages Integrated search on all pages Custom interface design Auto-generated, responsive navigation menu Automatically generated breadcrumbs Page 3 RSS Integrated workflow management One click publishing Multi-user access and rights management tools Automatically generates a site map Form & survey maker Integrated Google Analytics Integrate with popular third party tools such as Google Calendar, YouTube, Flickr and others Responsive and mobile friendly Seamlessly manages accessibility compliance Easily publish content Improve efficiency and reduce costs Enterprise vs Lite All features are enabled in both versions. Enterprise = Unlimited users Lite = 3 users
Flexibility Unlike other similar tools, icms offers many different configuration choices ranging from single websites to any combination of multiple websites, public websites, private websites and multilingual websites. Mobile Friendly icms makes it easy for your visitors to view your website on their mobile devices. Since icms supports responsive design, your website will automatically adjust to the screen size that your website visitor is using. Any updates you make are immediately available on all their devices. Accessibility Compliance icms can be configured to meet AODA or even the more stringent accessibility standards including accessible menu configuration, non tabled page layouts, ALT tag management and more. Accessible website management training is also available to ensure that website publishers understand how to maintain the standards. Multiple Websites & Portals icms is ideal for organizations that have more than one website. Whether each site is independently managed or is wholly or partially reviewed by a central manager, icms can be configured for page-by-page workflow and approvals. Portals can be configured to be public or to require password access, further increasing flexibility. Multilingual Websites icms supports all characters in all languages and can be configured with multiple independent yet interconnected websites to support an unlimited number of language options. One or Many Users icms administrators can quickly set up groups of users or individual users with varying rights that range from creating content to review it to publishing it. Users can be set up in various workflow publishing and approvals processes. Extending & Integrating From IFrames to exporting of data to single password sign-on to extending website functions through integration with third party tools, icms integrates well with many other software systems and tools. Page 4
Managing Content With icms anyone can easily create and edit pages. Features like content reminders and workflow approval make icms a flexible, powerful, yet simple tool. Core Features Intuitive, web-based page and content management Multi-user, multiple access levels Page roll-back, audit trail tracking Publishing automation and workflow Integrated polls, forms and surveys Website CMS Features Easily add new pages or move or delete pages Manage page content with full screen WYSIWYG page editing Copy, paste, format text, set style sheets Upload images, videos or files including PDF, PPT and many other formats Use pre-set page layouts and page parts Create and manage tables Easily add links HTML page editing can be turned on or off Page can be previewed prior to saving, editing or publishing Web-based access via username and password Multi-user with multi-level rights publishing Granular, page level, access permission setting Page versioning and rollback Audit trail tracking Workflow approval for authors, reviewers and publishers E-mail notification of approval requests and responses Multiple page types: content, file and link Integrated meta tag management Publishing automation including reminders, archiving and go live Friendly URLs and page names Navigation automatically updates across entire website Pages can be visible, hidden, archived, searchable or not searchable Quick poll, form or survey creation Google Analytics Integrate popular third party tools such as Google Calendar, YouTube, Flickr, Blogs and Social Media Create, edit and format text, images, media files and links. Create table layouts or use pre-set style sheets, work in full screen mode and switch to HTML view if desired. Page 5
Quick Polls, Forms and Surveys Quickly and easily create quick polls, custom forms and surveys and place them on any page of your icms website. Build Features Choose form type Select various size text fields with labels Set up radio buttons with group and individual labels Set up checkboxes with group and individual labels Provide a file upload field with label Limit file size of uploads Optionally make fields required Optionally validate submitted data (for example: numbers, dates, email) Provide a Thank You message or redirect options on form submission Set up Email to Recipient and/or Save to Database options Optionally send email on form submission Define fields that will only be seen by the author after posting (for example: follow up fields) Add a form to any page on your icms public or private website or portals Data Analysis View in aggregate form (where applicable) View individual submission details Email to another interested party Export to CSV file Administration Polls, forms and survey administration access is integrated with icms user management. Create new polls, forms or surveys Create quick polls Manage forms Page 6 Analyze survey data
Responsive Design Websites using the responsive web development approach automatically adjust to display the best view of the site depending on the screen size and orientation of the device that s being used to view it. When an icms website is viewed on a mobile device, the site adjusts to the screen size of the device that s being used. Benefits Rather than managing, a separate site and corresponding codebase and content for widescreen monitors, desktops, laptops, tablets and phones of all sizes, a single codebase can support users with differently sized viewports. In responsive design, page elements reshuffle as the viewport grows or shrinks. A three-column desktop design may reshuffle to two columns for a tablet and a single column for a smartphone. Responsive design relies on proportion-based grids to rearrange content and design elements. Responsive design is relatively future-proof in that it can support any device sizes. If a 5-inch device or 15-inch device takes off in the market, the code can support the new devices. icms Features Same content can be used for all screens Layouts shuffle to suit screen size Easy to navigate on all devices Automatically simplified menu bars Functionality of icms extended to all devices Responsive Design Page 7
Accessibility Compliance Due to legislation such as the AODA in Ontario and Section 508 in the United States, accessible websites are becoming a requirement by law for many organizations. Experience Accessibility Yfactor s icms follows the W3C guidelines for accessibility by providing a simpler, more enjoyable experience for website visitors with accessibility needs. From any page on your website visitors can select the Accessible Site button on the top right and view a website specifically created to meet accessibility standards and to work with assistive technologies such as screen readers. Simplify Publishing Accessibility compliant websites are automatically generated with icms using separate accessiblecompliant stylesheets on standard content. Content authors can create standard content knowing that accessibility formating will be applied when needed. If special content is desired for users in accessibilty mode, authors can simply add it in the Accessibile Content tab. Keep it Interactive Due to the way icms manages accessibility compliance, your website can continue to display interactive and visual content for those who do not require accessible content. Page 8 Features W3C compliant (WCAG 2.0 Level A or AA Guidelines) Visitors can navigate the website without the use of a mouse Scalable text High contrast text using only Arial or Verdana fonts Tables not used for layout, only for data Links & buttons are descriptive No repeating link titles e.g., more info. All links are descriptive. CSS for layouts and menus Includes a skip to content link, putting the focus on the page heading Accessibility Administration Accessible Website Keyboard Shortcuts
Managing Users Powerful, yet simple to use, icms user management tools allow the system administrator to assign access levels and manage users in both simple or complex environments. Secure User administration is only accessible to system administrators All system users are able to update their own profiles, but security measures prevent them from changing access permissions Access to HTML code in WYSIWYG editor can be granted by user Granular User permissions can be set for all websites and pages including: Authors Reviewers Publishers Site administrators System Administrators Practical Set user types to group user permissions Upon user deletion an alternate user will be chosen to inherit all outstanding tasks such as page reviews, form posts, etc. Reports Authorized users are able to view reports including: Overdue page review dates Poll and form reports Automatic email alerts for preselected page updates Defining User Access Rights Managing Users Page 9
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Benefits of icms 1. Simple & Flexible Easy to use and easy to learn, icms can be configured for many different situations and comes with practical tools. 2. Mobile & Accessible Keep the administration simple, yet give your visitors choices and with mobile friendly and accessible websites. 3. Reliable & Proven icms has been running websites since it s first version was launched in 2005. A proven track record and excellent support make it an ideal choice for organizations that value reliability. About Us Experienced, strategic and collaborative, Yfactor is a marketing and communications firm that delivers strategic consulting, creative design and technology products and services. We have worked with economic developers, tourism destinations and municipalities in 14 states and provinces, consistently delivering effective solutions that make a tangible economic impact. Marketing & Communications Strategies Business, Tourism, Resident Attraction Branding and Creative Websites and icms Contact Us Anya Codack, Founder 1-416-977-9724 x509 Mobile: 604-417-0809 acodack@yfactor.com Marketing Communities Toronto Vancouver Toronto: 416-977-9724 Vancouver: 604-305-1045 Toll Free: 1-877-793-5016 www.yfactor.com Strategy + Design + Technology Yfactor is an Aptean Company. www.aptean.com. Page 12