Tutor Handbook for WebCT

Tutor Handbook for WebCT

Contents Introduction...4 Getting started...5 Getting a course set up...5 Logging onto WebCT...5 The Homepage...6 Formatting and designing the Homepage...8 Changing text on the Homepage...8 Adding and editing textblocks...8 Modifying the appearance of the Homepage...10 Adding new links...11 Changing an icon...13 Adding content to your course...14 Adding a syllabus...14 Using the syllabus tool...14 Options: syllabus tool...15 Using a syllabus file...16 Adding course materials...18 Uploading course materials...18 If your files are not there...19 Update student view...20 Uploading presentations...20 Adding a self-test quiz to your course contents...22 Importing questions from a file...24 Downloading questions...25 Options: table of contents...25 The organise section...27 Customise...28 Options: content module...28 To add the notes facility to a page...29 Adding a URL (Web address)...29 Communication tools...31 Adding communication tools...31 Discussions...32 Threading messages...33 Other options in the discussions window...33 Email...34 Using the email in WebCT...34 Forwarding email to an external email address...34 The chat rooms...35 Changing chat room names...35 Formatting the chat room area...36 Viewing the chat room log...36 Using the chat room...37 Assignments...39 Adding an assignment...39 Assignment settings...40 Evaluations...41 Adding a quiz/test...41 2

Setting up a quiz...41 Adding the questions...42 Linking the questions to the quiz...44 Quiz settings...45 Adapting settings for different users...45 Creating a survey...47 Checking quizzes and surveys...48 The Calendar...49 Viewing the calendar...49 Viewing entries...49 Adding entries to the calendar...50 Editing settings...51 Appendix 1 Outlining documents...52 Appendix 2 The HTML editor toolbar...55 Appendix 3 Saving files as a web page or PDF file...57 Downloading Cute PDF writer...57 Saving a document as a PDF file...58 Saving a presentation as a PDF file...59 Saving a Word document as a web page...60 Saving a presentation as a web page...60 Appendix 4 Uploading files into WebCT...62 Creating a folder for your files...62 Uploading the files into WebCT...63 Appendix 5 Using WebDAV...65 Setting up WebDAV...65 Viewing WebDAV...66 Using WebDAV to load files into WebCT...67 Putting the files that you uploaded into the course...69 Appendix 6 Accessibility...71 Appendix 7 Finding your way around in WebCT navigation...72 News icons in mywebct...72 Where have I got to and how can I get back to where I was?...72 3

Introduction This handbook is for lecturers and tutors who want to use WebCT on their courses and who are not experienced or confident in doing so. It is designed to help you to get started with using WebCT s facilities. It is a guide rather than a training course; you can consult it to see how to perform the technical functions that are necessary to do what you want to with WebCT. This guide does not assume any prior experience of using WebCT so it gives detailed instructions. You will find that the information is expressed quite simply to ensure that everyone can use it if they want to. Those of you who are more experienced with WebCT or IT in general may find it too simplistic. If you have not yet attended a training course on WebCT and wish to do so, or if you want to have more advanced training, contact the Department for Curriculum and Quality Enhancement at elearn@port.ac.uk for details of courses and workshops available. I have tried to include everything that will be helpful in this handbook, but if there is anything else that you think should be added, or anything that requires further explanation, please email me on judith.martin@port.ac.uk and I will be happy to include it in a further edition or to send you separate help. Good luck with using WebCT! Judith Martin IT Training Materials Developer and Learning Support Tutor 4

Getting Started Getting a Course Set up If you are the person who is responsible for getting the WebCT course setup, (usually the course leader), contact the Department for Curriculum and Quality Enhancement (DCQE) at Town Mount and they will set up a course for you (elearn@port.ac.uk). Once this has been done you can log in to WebCT and start working on your course. Logging in to WebCT 1. Open up your web browser and type the URL (web address) http://www.port.ac.uk/webct in to the address bar. 2. Click on the Go button and you will be directed to the WebCT Entry Page. 3. Click on the link Log in to mywebct. 5

4. In the WebCT ID and Password boxes, enter the same username and password that you use to get onto the University of Portsmouth network. 5. Click on the Log in button, this will take you to your mywebct page. 6. You should see all of the courses that you are enrolled on either as a student or as an instructor. 7. The course titles along the left hand pane in the mywebct page are links to the courses. Click on the link for the course that you want to work on, this will take you to the course Homepage. 6

The Homepage If the course has just come from the DCQE it will look something like the following: There may be other icons depending on what was requested. If you click on the View tab you can see what the students will see when they log into WebCT. Their view does not include the Action Area that you have access to down the right side of your screen. You can return to your own view of the Homepage by clicking on the Designer Options tab. All of your activities will be carried out in the Designer Options view, but you can check how things will look to students by clicking on the View tab. 7

Formatting and Designing the Homepage The Homepage is the same for everyone on the course, if you are not the course leader you will probably not have anything to do with formatting the Homepage. Changing the Text on the Homepage You can alter text on the Homepage using the Options: Textblocks area. Upper text block Lower text block Adding and Editing Textblocks If there are no textblocks, add them by clicking on the: Add upper textblock or Add lower textblock buttons. Clicking on these buttons will take you into an area where you can edit or add text to the textblock. Whether you are adding or editing a textblock follow the instructions below. 1. Click in the white circle (radio button) next to the textblock that you want to edit. 2. Click on the Edit button in the Options: Textblocks area of your control panel (see above), this will take you to the Edit Textblock window. 8

6 2 3 1 4 5 To add or edit text, type in the area marked 1. To change text alignment click on the relevant radio button in the area marked 2. To make text bold, italic or underlined, click the check box/boxes of your choice in the area marked 3. To change size or colour use the drop down boxes in the area marked 4. You can add a further area of text in the area marked 5. Change the background colour using the drop-down box in the area marked 6. Note the button saying HTML editor, using this box you can format your text. Clicking on the HTML editor button will lead to the following screen: See Appendix 2 for details of what the HTML editor can do and how to use it. Further down the Edit Textblock screen you can add an image with a caption. 9

You can use the Browse button to find your image file on your computer, add a caption in the box below if you want to and format it using the options. When you have finished click the Update button. You can change the order of textblocks by moving them up or down using the appropriate buttons in the Options: Textblocks area. If you want to delete textblocks use the Delete button in the Options: Textblocks area. Modifying the Appearance of the Homepage At the bottom of the Action Area is the Customise area. You can use this area to: Modify layout move things around on the Homepage. Click on the button and make any changes that you want to make in the Modify Layout window, and click on the Update button. 10

Customise page colours change the background, text and link colours in the page. Click on the button, you will be offered a number of options to change colours for the various areas of the Homepage. Make your choices and click on the Update button. Modify/Add background image add a background to the Homepage or change the existing one. Click on the button and use the Browse button in the Modify/Add background image window to find the image that you want, and then click on the Update button. Modify/Add banner image add a banner image to the Homepage or change the existing one. Click on the button and use the Browse button in the Modify/Add banner image window to find the image that you want, and then click on the Update button. Adding New Links If you want to add a new link to your Homepage for an element of your course that DCQE have not added for you, you will use the Options: Links part of the Actions Area. To add a new link: 1. Click on the Add page or tool button in the Actions area. This will take you to the Control Panel. 11

2. Select what you want to add to the Homepage, e.g. Image Database, and click on the link. This takes you to the Add Image Database window. 3. Fill in the boxes, give it a name that is as descriptive as possible, tick the boxes to make it show on the Homepage and on the Course Menu if you want to. You can use the default icon rather than searching for a new one. 4. Click on the Add button. The Image Database is now added to the Homepage. 12

Changing an Icon If you want to edit an icon, e.g. change the image or wording, click on the white circle (radio button) next to the picture and click on the Edit button in the Options: Links area, select the options to change and then click on the Update button. To delete an icon, click on the radio button to select it and then click on the Delete button. You can also: o hide it by selecting it and clicking on the Hide button; o reveal it after it has been hidden by selecting it and clicking on the Reveal button; o set a time for it to be released to your students by selecting it and clicking on the Specify selective release button; o change its position on the Homepage by selecting it and using either the Move backward or Move forward buttons; o move it to an organiser page by selecting it and using the Move to organiser page button, this means putting it into another icon area, e.g. instead of having icons on the Homepage for Email, Discussions and Chat you can put them all into a Communications organiser page and access them through that link, this prevents the Homepage from becoming too cluttered; o if you have not put a link to an area into the Course Menu and you want to, you can do that using the appropriate buttons. 13

Adding Content to Your Course Adding a Syllabus You can either add a prepared syllabus that you have as a file stored on your computer, or you can create one using WebCT s syllabus tool. Using the Syllabus Tool 1. Starting on the Homepage make sure that you are in Designer Options view. 2. Click on the Syllabus icon on your Homepage. 3. Make sure the Syllabus tool option is selected. 4. In the Options: Syllabus Tool window click on the drop-down list and select the type of document you want to put into the syllabus area and click on the Add button. You are now in the Add Section window. 5. Fill in the information that you would like to give to the students. 14

6. Click on the Add button. WebCT will show you that your syllabus is now available. Options: Syllabus Tool To make changes to your syllabus click on the white circle (radio button) next to the name and then on the Edit button, make your changes and then click on the Update button. To delete the syllabus click on the radio button next to the name and then on the Delete button. If you have more than one syllabus and want to change the order use the Move item up by: or Move item down by: facilities and the Go button. Set the drop-down box to the number of places that you want a particular item to move up or down. 15

Using a Syllabus File In order to display any files in WebCT you need to upload them onto WebCT first. See Appendix 4 for instructions. Once your syllabus file(s) are uploaded onto WebCT you can add them to the Syllabus area of your course. 1. Start on your Homepage and make sure you are in the Designer Options view. 2. Click on the Syllabus link. 3. Select the Syllabus file option by clicking in the white circle (radio button) next to the name. 4. Use the Browse button to find the file on WebCT; it will be in the My-Files folder, possibly in a folder that you set up yourself within My-Files (see Appendix 4). 5. Scroll through the My-Files folder until you find the file or folder that you are looking for. 6. Select the file by clicking on the radio button next to the name. 16

7. Click on the Add selected button, this will take you back to the Syllabus area. 8. Click on the Update button. Your syllabus file is now added to the Syllabus area. 17

Adding Course Materials Before uploading files to WebCT you should save them as a web page or a PDF document. See Appendix 3 for instructions. Before you can put any files into a course in WebCT you need to upload them onto WebCT. See Appendix 4 for instructions. Once you have uploaded the course material files into WebCT as per the instructions in Appendix 4 you can start adding them to your course. Uploading Course Materials 1. Start from the Homepage in Designer Options view. 2. Click on the Course Content icon, this will bring you to the Course Content, Table of Contents area. 3. Click on the Add files button, this will take you to the Add Files area. You can see a list of the files in your My-Files folder in WebCT. 4. Scroll through the list until you find the file that you want to add to your course. 18

If Your Files are Not There 1. If the files you want are not in the box, but have been added to WebCT in your My-Files folder you will need to find them. Click on the Browse button, this will take you to your My-file folder in WebCT. 2. Find the files that you want to add to your course materials and select them by ticking the white box (check box) next to the names. 3. Click on the Add selected button. This will bring you back to the list of files shown above. 4. Select the files that you want (as above). 5. Click on the Add button, this will add your file(s) to the Table of Contents. 19

This is a simple way of adding files, however, it is rather slow because you can only add one file to WebCT at a time. If you are not confident using WebCT you can continue to use this method until you are ready to use a quicker but slightly more complex method. If you would like to learn about the quicker way of adding files to your course, see Appendix 5 - Using WebDAV for more information. Update Student View Once you have got your files into WebCT you must update the student s view using the Update student view button in the Options: Content module area of the Actions area. Until you have done that the students cannot see anything even though you can in your View area. Uploading Presentations Uploading a presentation is slightly different to uploading any other document. If you want to upload it in such a way that your students are able to navigate through the presentation, you will need to go through the following procedure. 1. Save your presentation as a web page. See Appendix 3 for instructions. 2. Upload your presentation into a folder in the file manager of WebCT as you would for other documents. See Appendix 4 for instructions. When you have saved a presentation as a web page you will find a complete folder full of files that make up the web presentation. For this reason you may find it easier to use WebDAV to upload your presentation and drag the entire folder into your WebCT course. See Appendix 5 for instructions. If you are not happy using WebDAV you will need to open the folder and select all of the files before uploading in the way described in Appendix 4. 20

3. In the Table of Contents, click on the Add files button, this will take you to the Add files window. 4. Click on the Browse button and find the folder containing the presentation in the My-Files folder. 5. Open the folder by clicking on the link. 6. Select all of the files in it by clicking in the check box next to the file names. 21

7. Click on the Add selected button, this will take you back to the Add files window. You will see that all of the files in the folder that was created when you saved your presentation as a web page have been uploaded. 8. Now you need to select the file in the list that will display the presentation with arrows for the students to use to navigate between slides, the name of this file depends on the version of PowerPoint that you were using: PowerPoint 97 index.htm PowerPoint 2000 v3_document.htm PowerPoint Xp/2003 1 File_name_files/frame.htm Select the appropriate file. 9. Click on the Add button. 10. Remember to update student view. 1 The name that you have given to your presentation. 22

The reason for going to the trouble of ensuring that you upload the correct file into WebCT is to give your students navigation aids as a means of finding their way around the presentation. Adding a Self-Test Quiz to your Course Contents You can add a self-test quiz to individual pages of WebCT course content. Only multiple choice questions can be used in quizzes in the course contents and the student s marks are not recorded. If you add the self-test quiz to the Homepage as opposed to the course contents page you can check whether the students have done it. 1. From your Homepage in Designer Options view click on the Course Content icon to move to the Course Content area. 2. From the table of contents, select the page of course content into which you want to put a self-test quiz and click on it to open it, this will take you to the Content Page Settings window. 3. Click on the words Self test, this will take you to the Question List window. 4. If you have a list of questions already set up you can select it here. 5. If you do not have a list of questions you can create them. 6. Click on the Add question button, this will take you to the Add question window. 7. Complete the boxes to type in your question, your selection of answers and designate a correct answer, you can also add feedback if you want to. 23

8. When you have completed a question click on the Add button. 9. Continue adding questions until your quiz is complete. 10. When your students look at the page of course content they will see that there is a self-test quiz, they can click on it and complete the quiz. You can edit the questions using the Edit button. Delete questions using the Delete button. You can change the order of the questions using the Move item up by: and Move item down by: areas and the Go button. Importing Questions from a File If you have a file of existing questions that you want to use for a self-test you can import them. 1. Make sure that your file of questions is uploaded into WebCT as you would any other content. See Appendix 4 for instructions. 2. Click on the Import questions from file button. 3. Click on the Browse button and find your question file in the My-files folder in WebCT. 4. Click on the Add selected button. 5. Click on the Import button. 24

Your questions will be uploaded into the page of course content and your students will be able to use them as they would questions that have been written in WebCT. Downloading Questions You can download lists of questions from WebCT s bank of questions to your computer, you cannot download individual questions. 1. From the self-test screen click on the Download questions button. 2. Find the question list that you want to download. 3. Save it to your computer. 4. Upload the questions onto WebCT using the Import questions from file button. Options: Table of Contents In the Options: Table of contents area of the Actions area you can: Add a heading this can be used to section off your table of contents into various sections, click on the Add heading button, enter a title for your heading and click on the Add button. Your heading will have been added at the bottom of the list. See section on moving items in the Table of Contents on page 27 for instructions on moving it up. 25

Using the Create and edit an HTML file button you can create a file within WebCT. If you click on that button it will bring you to the Create and Edit an HTML File window. You need to give the file a name, use the drop-down box to decide where to store it and then type in your text. Do not delete any of the tags, these are the pieces of text enclosed in <this> </or this>. If you want to format your file you can use the HTML editor button to reveal the formatting toolbar. See Appendix 2 for more information on this. When you click on the Add button your HTML document will be added to your list of contents. Use the Edit titles button to give your files more meaningful titles in the context of the course. a. Click on the button, this takes you to the Edit titles window. b. Change the titles of the documents as you want to. c. Click on the Update button. Use the Delete button to delete any of the files. 26

The Organise Section In the Organise section of the Actions area you can rearrange the titles. To move the headings to the top: a. Select the heading by clicking on the white circle (radio button) next to it. b. Click on the drop-down menu next to the words Move Item up by. c. Select the number that will bring it to where you want it to be. d. Click on the Go button. e. Keep moving the items up or down until they are all where you want them to be. Use the drop-down box next to the words Indent item: if you want to make some of the entries into sub-headings, select More to move them inwards and Less to move them outwards, click on the Go button to move them. 27

Customise For details of how to use the Customise area of the window see the section on formatting the Homepage, page 8 - Changing the Text on the Homepage. Options: Content Module Always remember to click on the Update student view button when making any changes in the Table of Contents as the students will not see it otherwise. The Edit Content Module Settings button will enable you to add useful tools for your students to use. Clicking that button leads you to the Content Module Settings window. In the area entitled Select the Action Menu items you would like to appear in this module, you can select from the nine options available. Take Notes enables students to type in notes while they are working through the material, see page 29 for details. Chat gives a direct link to the chat room for a synchronous discussion. Quiz enables you to insert a self-test quiz into the page, see page 22 for details. Bookmarks enable the students to add a page to their favourites. Discussions links directly to the discussion area and can be used in the same way as the Chat link, but for an asynchronous discussions. Glossary can link to a glossary of terms used in the course, you will have to create it first. Search enables students to search the course for a word or phrase. Mail enables a direct link to WebCT s email window. Index enables the students to link to an index, you have to create one first. 28

To Add the Notes Facility to a Page 1. Click on the Edit Content Module settings button. 2. Put a tick in the box next to the words Take Notes. 3. Click on the Update button. 4. When you are returned to the Table of Contents window click on the Update student view button. 5. Select the type of update you want and click on the Update button again. If students click on the link Take Notes a notes pane opens up enabling the students to take notes from the lesson. Add any of the other items in the same way. Adding a URL (web address) You can add a web address to any part of the course. 1. In the Homepage, make sure you are in the Designer Options view. 2. Click on the Add page or tool button. This will take you to the Add page or tool window. 29

3. Click on the URL link, this will take you to the Add URL window. 4. Fill in all of the options that you need and decide where you want the link to appear. 5. Click on the Add button. This will add the link to the page that you chose, in this case an Organiser page. You can format an organiser page in the same way as the Homepage, see page 8. Students will find the link by clicking on the Organiser icon on the home page. 30

Communication Tools The Communication Tools icon on your Homepage leads you to an organiser page which contains the three communication tools: Discussion board Chat rooms Email Adding the Communication Tools Click on the Communications icon on your Homepage, this will take you to the organiser page that contains the three communication tools. If they are not already there you will need to add them. If you look at the page it is very similar to the Homepage. You can add text blocks if you want to and format them in the same way as you would the Homepage, see page 8 for instructions. 1. If there are no icons for the communication tools, click on the Add page or tool button in the Options: Link in the Actions area, or the Add page or tool link on the page. This will take you to the Basic Control Panel. 2. In the Communication Tools area click on Discussions, this will take you to the Add Discussions window. 3. Fill in the boxes. 4. Click on the Add button. 31

A discussion icon will be added to the Communications page. 5. Repeat the process to add the Chat and Email tools. Your communications organiser page should now look something like this. Discussions The discussion area is asynchronous. Students do not have to be logged on at the same time to take part in the discussion. They can leave messages for the group and respond to others that have been left. The messages remain in the discussion area until they are deleted. If you click on the Discussions icon within the Communications organiser page you will reach the discussion area. By default there are three discussions set up. You can set up specific discussion topics for your students in the following way. 32

1. Click on the Create topic button, this will take you to the Create Topic window. 2. Name the discussion topic. 3. Click on the Create button. You will be returned to the Discussions area and your new topic will be available for your students to use. To delete a topic use the Delete topic button. To delete messages use the Delete messages button. To change the order of the topics use the Move item up by or Move item down by areas and the Go button. Threading messages 1. Enter the relevant message topic by clicking on the link. 2. Click on the Threaded button. Other Options in the Discussions Window You can unthread messages using the Unthreaded button. If you want to find a particular message topic you can use the Search button. 33

Compose messages using the Compose message button, you can do this from inside a message topic or from the main discussions window. You can attach files from your computer to messages using the Browse and Attach file buttons If you want to format your messages you can do so using the HTML editor button. See Appendix 2 for more details. Email The email facility in WebCT works a similar way to the Discussion area. The difference is that you and your students can communicate with each other individually using email rather than posting to the whole group as you do when using the Discussions area. Using the Email in WebCT You can create new message topics in the same way as you create new discussion topics (see page 32), but using the Create folder button. Delete topics using the Delete folder button. For other functions see instructions for Discussions section (page 33) Forwarding Email to an External Email Address The important thing to note about WebCT email is that it is exclusive to WebCT; you cannot use it to send to email addresses that are outside of WebCT. However, you can set up WebCT so that messages can be forwarded to an external email address and you can allow your students to do the same if you want them to be able to. 34

1. Click on the Message settings button. 2. Enter the email address that you want your WebCT mail forwarded to in the box next to the words Forward my mail to: 3. Click on the Update button. If you would like to let your students forward their WebCT email to a private email address, click in the white square (check box) next to the words Mail forwarding and click the Update button. The Chat Rooms The Chat Rooms are synchronous. The conversation or discussion takes place in real time. The students need to be there at the same time in order to take part in it. As soon as the discussion is over the messages are lost, although you can check the chat room log to see what has been said. When you click on the Chat icon the Chat window will open, you and/or your students can hold discussions there. Changing Chat Room Names If you want to designate a particular chat room for a particular purpose you can change the name to reflect that. 35

1. Click on the Modify chat room names button. 2. Change the names of the chat rooms. 3. Click on the Update button. You will be returned to the chat window and the chat room names will be changed accordingly. Formatting the Chat Room Area You can format the chat room area in the same way that you can the Homepage using the buttons in the Action area. See the section on formatting the Homepage (page 8). Viewing the Chat Room Log You can monitor what is being said in chat rooms by looking at the chat room log. To do this: 36

1. Click on the drop-down box next to the words View room log 2. Select the room that you want to view. 3. Click on the Go button, this will take you to the log for that chat room. You can have a print out of what has been said in the chat room. Using the Chat Room To use a chat room: 1. Click on a chat room s name, this will open the chat room. You will see who is logged on in the right-hand window. 2. To leave a message type what you want to say in the white box at the bottom of the window. 3. To post your message press the Return key on your keyboard. Your message will then show in the Output Interaction Box. 37

4. To send somebody a web address (URL) click on the Send URL button, the URL dialogue box will open. 5. Enter the URL (web address) in the box and click on the Send button. 6. To leave the chat room click on the Quit button. 38

Assignments Adding an Assignment 1. From your Homepage in Designer Options view click on the Assignments icon. 2. Click on the Add button. 3. Name the assignment and click on the Add button. This will take you to the Assignments window. 4. Click on the link to the Assignment you have just created, this will take you to the settings window for the assignment. 39

5. To upload the assignment file from your computer click on the Browse button, this will take you to the Manage Files window. 6. Find the assignment file that has been uploaded onto WebCT. If you have not done this see Appendix 4 for instructions. 7. Select the assignment file. 8. Click on the Add selected button, this will bring you back to the settings area for your assignment. 9. Click on the Import button, you will see a link to your assignment displayed in the window. 10. When you want to remove it click on the check box next to the assignment name and click on the Remove button. Assignment Settings 1. Click on the Edit assignment settings button, this will take you to the Assignment settings window. 2. Complete the form with information including: instructions start and end date whether extensions are allowed whether you want to be alerted by email when an assignment has been submitted how many submissions you will allow each student to make when the grades can be released etc 3. Click on the Update button, the settings for your assignment will be complete. Your students will gain access to the assignment file by clicking on the assignment title and opening it. They will have the facility to submit it to you through the drop box facility that will be displayed in their assignment window. 40

Evaluations You can add quizzes, tests and surveys to WebCT in the Evaluations section. Adding a Quiz/Test Setting up the Quiz 1. Start at the Homepage, make sure that you are in Designer Options view. 2. Click on the Evaluation icon, this will take you to the Quizzes/Surveys window. 3. First you need to set up a quiz, click on the Create quiz button; this will take you to the Create Quiz window. 4. Give the quiz a name. 5. If you want to base your quiz on a template that you created when you set up another quiz click in the white circle (radio button) next to that option and select the quiz that you want to use from the drop-down menu. 6. Click on the Create button. Your quiz has now been added to your Quizzes/Surveys window. It has no questions in it, so next you need to create the questions. 41

Adding the Questions If you already have questions set up for your quiz or test skip the next section and go straight to page 44, Linking Questions to a Quiz. Otherwise follow the instructions below to add questions. 1. Click on the Question Database link at the top of the WebCT screen, this will take you to the Question Database window. 2. Click on the Create category button to start creating a category of questions, this will take you to the Create Category window. 3. Name the category. 4. Click on the Create button, this will take you to your question database. You are now ready to add questions to your quiz. 42

5. Click on the drop-down list in the Options: Question area to select the type of question you want. 6. Click on the Go button, this takes you to the Question window for the question type that you have selected. 7. Follow the form to fill in all the details of your questions. 8. When you have finished click on the Save button at the bottom of the page. 9. Repeat steps 5 to 8 until you have created all of the questions for the quiz. You can use a variety of question types. If you want to edit or delete any questions do so using the Edit or Delete questions buttons in the Action area to the left of the screen. 43

Linking the Questions to the Quiz 1. Once you have completed your questions, click on the Quizzes/Surveys link, this takes you back to the Question Database. 2. Click on the name of the quiz, this takes you to the Quiz Editor window for the quiz you are working on. 3. Click on the Add questions button, this opens the Question Browser with all of the sets of questions that you currently have available to you in WebCT. 4. Click on the folder containing your questions to open it. 5. Select the questions that you want to add to your quiz by clicking in the white boxes (check boxes) beside the names of the questions. 6. Click on the Add selected button, you are returned to the Quiz Editor for your quiz and your questions are available. 44

7. Assign points to the questions in the quiz by entering a number in the boxes under the heading Points and click the Update total button. Quiz Settings You can set up the quiz in the way that you want it, e.g. release times, how marks will be released etc. 1. Click on the Edit quiz settings button. 2. In the Basic Settings window you can select: how the questions will be delivered how long will be allowed to complete it how many attempts a student will be allowed to have when it will be made available who it will be made available to whether you want students to receive a message when they submit it how and when the results will be released 3. When you have finished click on the Update button. Adapting Settings for Different Users There might be occasions when you want to give some students slightly different settings to others, e.g.: if you have students who are dyslexic or mobility impaired you may need to give them more time to do quizzes a student who has missed classes because of illness might be given a different deadline date if you have two groups of students doing the same thing at different times you might want to change a number of the settings 45

1. Start as you would to create a new quiz in the Quizzes/Surveys window. (If you are starting from the Homepage click on the Evaluation link and you will find yourself in the Quizzes/Surveys window). 2. Click on the Create quiz button as though you are starting a new quiz. 3. In the Create quiz window select the option Base this quiz on a template, by clicking on the white circle (radio button) next to that option. 4. In the drop-down box select the quiz that you want to adapt. 5. Click on the Create button, this will take you back to your quizzes and surveys window which will now include the adapted quiz. 6. Click on the quiz name, this will take you into the Quiz Editor window. 7. Click on the Edit quiz settings button. 8. Make any changes to your quiz settings that you need to, including who it is to be released to. 9. Click on the Update button. 46

Creating a Survey 1. Starting on your Homepage, ensure that you are in Designer Options view. 2. Click on the Evaluation icon, this will take you into the Quizzes/Surveys window. 3. Click on the Create survey button, this will take you to the Create Survey window. 4. Name the survey and click on the Create button. This will take you back to the Quizzes/Surveys window. 5. Click on the name of the survey. 6. Set up questions as for a quiz in the Question Database, see page 41 for instructions. 7. Add questions as for a quiz, see page 42 for instructions. 8. Edit survey settings as for a quiz using the Edit survey settings button, see page 45 for instructions. 47

Checking Quizzes and Surveys You will probably want to check your students quiz or survey responses. You can override the marks given by WebCT for short answer questions if you feel that it is appropriate. 1. Start on the Homepage and ensure that you are in Designer Options view. 2. Click on the Evaluation icon, this will bring you to the Quizzes/Surveys window. 3. Click on the name of the quiz or survey that you want to check. This will take you into the quiz or survey 4. Click on the Submissions button. If any of your students have submitted the quiz or survey you will be able to see their results, read their responses and override the marks if you wish to. 48

The Calendar Viewing the Calendar Starting on the Homepage, click on the Calendar icon; this will take you to the calendar view for the current month. Any events that have been added to the calendar will be marked. Viewing Entries 1. Click on the date link on the calendar, this will take you to the day view for that day. 2. To see details of a link click on the link either in the day view or the month view, this will open any links to websites that the person making the entry has included. 49

Adding Entries to the Calendar 1. Click on the date number for which you want to add an entry, this will take you to the detailed view of that date. 2. Click on the Add entry button, this will take you to the Add a Calendar Entry window. 3. Fill in all of the details of your entry; you can add a URL (web address) if you want to. 4. Click on the Add button, this will take you back to the detailed view of the day. 5. To return to Month view click on the View month button. 6. To view a week in detail click on the View week button. You can scroll through the days using the Previous day and Next day buttons. 50

Use the Add entry button to add further entries to the day. Use the Edit button to edit the entry. Use the Delete button to delete a selected entry made by you. Use the Delete all from day button to clear the day of all entries made by you. Editing Settings Starting in any calendar view (month, week or day), click on the Edit settings button, this will take you to the Settings window. In this window you can: allow or prevent students from making public or private entries; and set the default access to new calendar entries as public or private. When you have adjusted the settings, click on the Update button. 51

Appendix 1 Outlining Documents If you give the headings in your documents heading levels, students will be able to navigate through them using the Document Map feature, this is particularly helpful to dyslexic students who find it difficult to scroll through large blocks of text and find what they are looking for. In order to give your headings a level and identify them to the Document Map as headings you use the outlining feature in Word. 1. Type your document in the normal way. 2. Click on the View menu. 3. Select the Toolbars option. 4. Then select the Outlining toolbar. The outlining toolbar has appeared amongst your other toolbars. You will use this toolbar to identify your headings and give them a hierarchy 52

The first heading in this document is going to be a main heading so it will be Level 1. 1. Click on the heading. 2. Click on the Outline level box on the Outlining toolbar and select Level 1. To make the next heading a Level 2 heading: 1. Click on the heading. 2. Click on the Outline level box on the Outlining toolbar and select Level 2. This will now be a level 2 heading. Anything that is not a heading should be Body text. When you have been right through your document and identified all of the headings and assigned them a level you will be ready to check the Document Map. Click on the View menu and the Document Map command. 53

You can now see the Document Map and your students can use the headings to navigate through the document using main headings and lower level headings. If you notice anything in your Document Map that you did not intend to be a heading: 1. Find it in the document, (you can do this by clicking on it in the Document Map pane). 2. Select the text. 3. Use the Outline level box on the Outlining toolbar to make it into Body text. 54

Appendix 2 The HTML Editor Toolbar You will notice that this toolbar looks quite familiar from your work with Microsoft programmes. Most of the buttons are the same as in Microsoft and do the same things. The tools on this toolbar enable you to do the following. Button Function Cut you can cut pieces of messages to paste them elsewhere. Copy you can copy pieces of other messages to paste them into your message. Paste to paste what you have cut or copied into your message. Import text you can import text that you have copied from a document on your computer or on the internet into a message. Format as heading enables you to format your text as a heading type. Font style allows you to change the font style, e.g. if you are happier with a plain font like the one in this guide you can choose Sans Serif, it does not have the number of fonts available that Microsoft programmes do, but you should be able to find one that suits you. Font size allows you to change the size of the font. Bold enables you to format all or parts of your message as bold. Italic enables you to format all or parts of your message as italic script Underline enables you to format all or parts of your message as underlined. Font colour enables you to change the font colour of all or part of your message. Left alignment enables you to left align all or parts of the text in your message. This is usually the default setting. Centre alignment you can centre align all or part of the text in your message. Right alignment you can right align all or part of the text in your message. Insert table enables you to insert a table into your message and decide for yourself how many rows and columns you want it to have. Insert default table enables you to insert a default table, which is one with four columns and three rows. You can change the number of rows or columns later if you need to. Add row enables you to add a row to your table. Add column enables you to add a column to your table. 55

Bulleted list enables you to add a bulleted list to your message or to format existing lists with bullets. Numbered list enables you to add a numbered list to your message or to format existing lists with numbers. Alphabetical list enables you to add an alphabetical list to your message or to format existing lists alphabetically. Decrease indent you can decrease the indentation to all or parts of your message. Increase indent you can increase the indentation to all or parts of your message. Insert hyperlink enables you to insert a hyperlink into your message. Click on this button and type in the web address you want to include in your message. Insert image enables you to insert an image from a file on your computer into your message. You will have to type in the location of your image on your computer or on the internet to put it into the message this way. Insert HTML enables you to add an attachment to your message e.g. a file in your computer. You will have to type in the location of your file on your computer or on the internet to attach by this method. Insert horizontal line enables you to section off parts of your message with a horizontal line. Insert symbol you can add a symbol to your message, e.g. a Greek letter, a mathematical symbol, a copyright symbol etc. Spell check clicking on this button enables you to check the spelling in your message before sending it. Show/Hide if you want to see were you have put in line breaks for paragraphs or spaces in your message click on this button. Help leads you to more help about using the HTML editor and the WebCT communications area. About gives you information about the version of WebCT you are using, this is not information that you need, it is useful to the IT department. When you have finished using the HTML editor click on the Update button and you will return to the page that you started from. 56

Appendix 3 Saving Files as a Web Page or PDF File Before uploading files onto WebCT it is necessary to save them as web pages or PDF documents. Word documents can be used but, but they will be displayed as they would in Word, including every instance of red or green underlining where Microsoft disagrees with your spelling or grammar. For formatting purposes it is best to save: documents that you want your students to view online as a web page documents that you want your students to be able to print out as PDF documents. Downloading CutePDF Writer In order to save documents as PDFs you need to download the programme CutePDF Writer onto your machine unless it; or another PDF writer is already installed. This is available on the university s system and you can download it yourself. 1. Click on your computer s Start button. 2. Select the Utilities option. 3. Click on Install Free CutePDF. 4. Follow the instructions that you are given. You will probably find that CutePDF has made itself your default printer so that when you want to print anything nothing happens. 5. To cure this click on the Start button again. 6. Select the Settings option. 7. Then select the Printers and Faxes option, this will take you to the Printers and Faxes window. 57

If there is a tick by CutePDF Writer as there is here that means it has become your default printer. 8. Find the printer that you normally use and click the right-hand mouse button on it. 9. Click on the option Set as Default Printer. 10. Close the Printers and Faxes window. Saving a Document as a PDF File 1. Click on the File menu. 2. Select the Print command. 3. In the Print dialogue box click on the drop-down arrow next to the word Name and select CutePDF Writer. 58

4. Click on the OK button, a version of your document will now have been saved as a PDF file ready for uploading onto WebCT. Saving a Presentation as a PDF File 1. Click on the File menu. 2. Select the Print command. 3. In the Print dialogue box click on the drop-down arrow next to the word Name and select CutePDF Writer. 4. Select from the options available in the PowerPoint print dialogue box, e.g. do you want to save it as slides, printable handouts etc. 5. Click on the OK button. A copy of your presentation is now saved as a PDF file ready to be uploaded onto WebCT. 59

Saving a Word Document as a Web Page 1. Click on the File menu. 2. Select the Save as Web Page option; this will take you to the Save as Web Page dialogue box. You can use the Change Title button to change the title that will appear in the title bar of the web page if you want to. 3. Click on the Save button, a version of your document will have been saved as a web page ready for uploading to WebCT. Saving a Presentation as a Web Page Saving a presentation as a web page is slightly different to saving a Word document as a web page. 1. Click on the File menu. 2. Select the Save as Web Page command. This will take you to the Save as Web Page dialogue-box. 60

You can change the title that will display on the title bar of the presentation if you want to, using the Change Title button. 3. Click on the Publish button. 4. Select whether you want the whole presentation or part of it. 5. Select browser support options. To be safe it is probably best to select the third option as some of your students may still be using older browsers. 6. When you have decided where you want to save the file, click on the Publish button. A copy of your presentation is now saved as a web page ready to upload onto WebCT. 61

Appendix 4 Uploading Files onto WebCT Creating a Folder for your Files To upload files into WebCT you need to: 1. Start from the Homepage. 2. Click on the Control Panel button. This will take you into the Basic Control Panel. 3. Click on the Manage Files button. You should have two files visible: My-Files WebCT-Files 62

You can upload any files onto WebCT into the My-Files file or you can create a file and give it a name that will indicate to you what it contains. To create a folder: 1. Click on the Create Folder button in the Options: Folders area, at the bottom of the Action Areas pane. 2. Give the folder a name. 3. Specify where you want it to be situated. Within the My-Files folder is probably the best location. 4. Click on the Create button. If you open the My-Files folder you should find the new folder inside. You now need to upload your files from your computer onto WebCT and place them in an appropriate folder. Uploading the Files onto WebCT 1. Click on the Upload button in the Options: Files action area. 2. Use the Browse button to find the file on your computer. 3. Specify what folder you want it to go to using the drop-down list. 63

4. Click on the Upload button. 5. You will now find your file in the folder that you specified and it is ready to be put into one of your WebCT areas. 64

Appendix 5 Using WebDAV Setting up WebDAV Before you are able to use WebDAV you need to set it up. You only have to do this once for each course. 1. Make sure you are in your mywebct page. 2. Click on the WebDAV info button. This will bring you to the WebDAV info window where you will see a list of all of the courses that you are allowed to add files to. 3. Select and copy the URL (web address) next to the words Course files. 4. Click on your computer s Start button. 5. Select the Utilities option. 6. Then select the Create WebLink option. 65

7. Paste the URL (web address) that you have copied into the box marked Enter URL. 8. Give your link a meaningful name, one that you will recognise as belonging to that course. 9. Click on the Create Link button, you should get a message box telling you that you have successfully created the link. 10. Click on the OK button. 11. Close the Link box and close the WebDAV information window. You have now set up WebDAV and are ready to use it. Viewing WebDAV To use WebDAV you need to open My Network Places, this should be an icon on your desktop. 1. Double-click the My Network Places icon to open it. 2. Find the link that you set up, it will have the name you gave it. 66

3. Double-click on the link to open it. 4. Enter your normal WebCT username and password into the box that presents itself to you. Your link should open showing all of the files and folders that you have got in WebCT. 5. Decide which folder you want to put your files into or create a new folder for the purpose using the File menu, the New command and Folders option. You are now ready to load files onto WebCT. Using WebDAV to load files into WebCT 1. Keep My Network Places open. 2. Open Windows Explorer using the My Computer icon on your desktop. 3. Find the files on your computer that you want to load onto WebCT. 4. Arrange the Windows Explorer window and the My Network Places window so that you can see the files that you want to upload onto WebCT and the folder that you want to load them into. 67

5. Select the files that you want to upload onto WebCT. 6. Drag the files that you want to upload onto WebCT to the folder that you want to put them in. You will see a file transfer box. 7. Open the folder and see that the files are there. 68

You are now ready to put the files where you want them to be in WebCT. Putting the Files that you Uploaded into the Course 1. Return to WebCT and to the course that you are working on. 2. Click on the Homepage icon for the area that you want to load the files into, e.g. Course Content. 3. Click on the Add files button in the Options: Table of Contents Actions area. You will see a list of files in a box to the right of the screen. If your files are not there: a. Click on the Browse button. b. Scroll through the list in the My-files folder until you find the folder or files that you want to add. c. Select them by clicking in the white box (check box) beside them. d. Click on the Add selected button. 69

4. Select the files in the window to the right; you can select them all together. 5. Click on the Add button. Your files are now added to the Course Content Table of Contents and you can edit and move them (as described on page 28). Remember to update the student view whenever you add new files to your course. 70

Appendix 6 Accessibility If you are using WebCT for any part of your course materials it is important that you ensure that all students are able to access them. There is no magic answer to this and no page will be perfect for everyone. However, there are a few simple things that you can do to help with accessibility. 1. USE SANS SERIF FONTS. Fonts such as Arial, Comic Sans, Helvetica are much easier for dyslexic students to read. 2. USE AT LEAST SIZE 12 FONTS. Many people struggle to read smaller fonts. 3. DON T MAKE IT NECESSARY FOR STUDENTS TO DISTINGUISH BETWEEN COLOURS. Students who are colour blind may miss the point if they have to distinguish between colours. 4. TAKE CARE WITH COLOUR COMBINATIONS. People with low vision may not be able to read text if the contrast between text and background is not sufficiently great, avoid dark text on a dark background or light text on a light background. 5. USE IMAGES AND COLOUR. Many dyslexic students respond well to images and colour, make your pages lively and colourful, but remember that somebody else may be colour blind so don t make colour crucial to the course. 6. MAKE SURE YOUR HYPERLINKS ARE DESCRIPTIVE. Many people who are visually impaired and using screen readers find it useful to scan a page for links, if the links have wording like click here they will be meaningless out of context. 7. AVOID LARGE BLOCKS OF TEXT. It is difficult to read large blocks of text on a computer screen, break up text with bullet points, images etc. 8. USE VISUAL REPRESENTATIONS OF INFORMATION. Dyslexic students often remember visual representations much better than text. Where a diagram or image can be use, use it. 9. DO NOT JUSTIFY TEXT. This distorts the text and makes it difficult for dyslexic students to read. 10. TIME LIMTS ON TESTS AND QUIZZES. If it is not necessary to put a time limit on online tests and quizzes then don t. Students with dyslexia, mobility problems or poor hand-eye co-ordination may run out of time. Alternatively you can modify the quiz for them to give them extra time. See page 45 Quiz Settings for details. 71

Appendix 7 Finding your way around in WebCT Navigation WebCT provides a number of clues to help you find your way around and to show you where you are and how to get back to where you were before. On the Homepage you have icons to click on so it is very clear where you are, but when you get into the content of the course it can become a bit more confusing. News Icons in mywebct As soon as you log on to WebCT you will start seeing navigation tools and buttons to help you get to where you need to go and back again. If you look at the course in mywebct it will start to tell you when something new has been added. This could be anything from a new discussion posting to a new assignment. You can use these to remind students when an assignment is due. If you look at the News section here you will see that there are little icons. These give you the latest news: If you just roll your mouse pointer over these a message like a screen tip will pop up telling you what has been added or giving you other news. If you click on them they will take you directly to the new discussion posting, assignment or whatever else they might be directing you to. Where have I got to and how can I get back to where I was? Whenever you leave the Homepage WebCT creates a trail for you to show you where you are and how you got there. In WebCT language this is called The Breadcrumbs which comes from the fairy tale Hansel and Gretel who left a trail of breadcrumbs so that they could find their way home. This is what you do whenever you navigate away from your Homepage in WebCT. 72

In the above diagram I have navigated away from the Homepage by clicking on the Discussions icon. Once I got into Discussions I clicked on the Ethical discussions topic. If you look at the circled area of the screen shot above you will see the trail of places where I have been. Sometimes the trail might be quite a lot longer as you may go through more places to get there. This is your path back home. To return directly to the Homepage click on Homepage. To go back one step at a time click on the previous step in the trail, in this case Discussions, then you will find yourself back in the main discussions area. In a longer trail you might want to jump a few steps. So if you have been somewhere that you wanted to be and now have found that you have moved somewhere else, just follow the steps in the trail of breadcrumbs and you will get back to where you want to be. Anytime that you are not sure where you are or where you want to get to, you can always click the Homepage link in the Breadcrumbs, or the WebCT logo which you will find on the top left hand corner of the screen. You will then arrive back at your Homepage where you can start following links again. 73