OJS Quick Guide for Associate Editors 1
Content Quick Guide for Asociate EditorS SECTION 1 Login 1 page... 3 SECTION 2 Review 2... 5
1SECTION 1 Login Go to website Login with your username and password Login with your username and password 3
1SECTION 1 Login Click on Associate Editor 4
2SECTION 2 Review Article election A list with articles under your responsibility are show. You will have to look for the one that requires your attention and click on the title. 5
Submission Main information about the article A new window divided in tree sections will open. The first one contains main data from the article. With a click you can see full text. Article images. If necessary you can include a new file useful to the authors to improve their work. You must enable the boxes so reviewers can see the images. 6
Peer Review Select reviewers in the second section Peer Review Once you click on Select Reviewer, you will see a list with different experts: If you can t find a suitable reviewer add a new one in CREATE NEW REVIEWER. When you find the reviewer press ASSIGN 7
Peer Review Once assigned, the reviewers will appear in a list with a letter. It is recommended to choose at least four reviewers to expedite the process. If you wish to send a personal e-mail to the reviewers click over the envelope. Once the reviewers selected you must add the Review Form. Click on REVIEW FORM. 8
SELECT REVIEW FORM will send you to a new window. Click on ASSIGN Peer Review You must perform this step with each reviewer. Will appear as follows: 9
Peer Review Click on the envelope to send and e-mail to the reviewers to request their participation. 10
Peer Review Immediately screen apears with the text of e-mail directed to the reviewer. You should check the mail body which can be edited and then click send. 11
Peer Review Once you send the request the associate editor have to wait for a reply. The date on witch the evaluation is completed will appear in Underway. If you don t receive an answer from the revievers, cancel the request and ask someone else Also the recommendation made by the reviewers and the date.
To see the evaluation sheet you need to click the icon. Peer Review It is neccesary to evaluate the reviewer s work. Assign a numer and press RECORD. 13
Peer Review To conclude the process with each reviewer press the envelope of the notification to send acknowledgement mail. 14
The acknowledgement body text is written. If you desire, you can add some extra text indications. Peer Review 15
Peer Review Any progress in the review process will be informed to the Associate Editor. The color that highlights the article indicates the action that took place. 16
Editor Decission Editor Decission With at least two reviews the Associate Editor must record its preliminary decission before asking for a Revised Version. If you decide to reject, you can do it. When you select one of the options press
Editor Decission Associate Editor can write comments to Editor in Chief. Then press Save Comments It is mandatory that Associate Editors never use the option to notify the author; this option is only for the Editor in Chief. 18
Editor Decission You must wait for the authors revised version. When it happens click on the file to read it. After you read it s necessary to make a final decision and click on RECORD You must wait for the Author to upload the new file for a second round. Select it and click on Resubmit. If the article requires another round, press Resubmit. The second review round will start automatically. The process will be repeated from Select Reviewers.
Editor Decission If you consider that the article is ready for publication click Accept Submission. Then press click on accept in the pup-up window. Here concludes the process 20