Smooth Operator Configuration Note For Smooth Operator Family of Products Octel Voice Processing Configuration Note 77140 Mitel SX200 LIGHT *COV Module Revised 9/17/97 Mitel SX 200 Light Mitel COV Digital Lines Dialogic D/42D-SX Board(s) Personal Computer Communications to the SX200 Light is by emulation of a Superset 4 Telephone 1.0 METHOD OF INTEGRATION Set Emulation. The Dialogic D42SX voice board emulates a Superset 4* telephone. Call forward to personal greeting is achieved by digital data being sent simultaneously with the call to the Smooth Operator. Message waiting indicators are set and canceled by dialing a soft key feature access code prefix, the subscriber's extension, followed by a suffix code. A hookflash followed by the extension transfers the caller to the operator Smooth Operator Ordering Information 2.0 SMOOTH OPERATOR ORDERING INFORMATION There are many options available for both kit and turnkey versions of this product, depending on the application. Please consult with your sales representative. Disclaimer: Configuration Notes are designed to be a general guide reflecting Octel's experience configuring its systems. These notes cannot anticipate every configuration possibility given the inherent variations in all hardware and software products. Please understand that you may experience a problem not detailed in a Configuration Note. If so, please notify Sales Engineering at (408)324-3066, and if appropriate we will include it in our next revision. Octel accepts no responsibility for errors or omissions contained herein.
Mitel SX200 Light COV Confidential Page 2 PBX hardware requirements 3.0 PBX HARDWARE REQUIREMENTS COV Line Card (6 port) 9109-020-000 One RJ-14 jack with 4-conductor line cord for every two Smooth Operator ports One analog line for remote service access One RJ-11 Jack for above and 2-conductor modular telephone cord. If FaxMail is installed. - One analog line per FAX port. - One RJ-11 Jack for every Brooktrout TR-112 fax port OR one RJ-14 Jack for every two Brooktrout TR-114 fax ports, along with 4-conductor modular telephone cords. PBX software requirements 3.1 PBX SOFTWARE REQUIREMENTS Lightware 15+1 Lightware 15 Basic Lightware 15 Enhanced Supported integration features 4.0 SUPPORTED FEATURES [ ] Items are supported System Forward to Personal Greeting Message Waiting All Calls [ ] LCD Display [ ] Ring/no answer [ ] LED [ ] Busy [ ] Lamp [ ] Busy/No Answer [ ] Audible / Stutter Dial Tone [ ] Do Not Disturb [ ] Multiple Return to Operator [ ] Station Forward to Personal Greeting Direct Call [ ] All Calls [ ] Auto Attendant [ ] Ring/no answer [ ] Outcalling [ ] Busy [ ] Personal Greeting of Original-Called Party Busy/No Answer [ ] Multiple Call Forward [ ] Do Not Disturb [ ] Double Call Forward [ ] Flexible Forwarding Call Coverage [ ] Forward to No Answer Greeting [ ] Intercom Paging [ ] Forward to Busy Greeting [ ] Supervised Transfers Intercom/CO Forwarding [ ] Call Screening [ ] Call Queuing [ ] Intercom Paging [ ] Record Telephone Conversation [ ] Disconnect Type - positive disconnect 4.1 DISCONNECT TYPE Digital command from the switch produces positive disconnect. For proper external disconnect supervision, Ground start or Supervised Loop start CO lines are recommended. Note: When Superset Telephone - Headset Operation is active then Disconnect is achieved by Dial Tone detection with Last Party Clear Dial Tone enabled in the Mitel.
Mitel SX200 Light COV Confidential Page 3 Programming PBX system parameters 5.0 CONFIGURING THE MITEL Before you begin programming, it is recommended that form 32 - CDE print be used for a hard copy of the customer database to verify existing programming. Refer to the Programming section in the Mitel manual for information on entering, saving, and exiting database programming. Note: Caution - the form numbers referred to in this document are for example only. The numbers may vary with the revision of software installed on the switch. To configure the Mitel SX-200 Light for call processing with Smooth Operator, data must be entered into the following database forms: Class of Service Define Form - 03 (for Smooth Operator ports) Station Form - 09 Hunt Groups Form - 17 Class of Service Define Form - 03 (for Subscriber stations) Non - Dial - In Trunks Form - 14 5.1 CONFIGURING THE SMOOTH OPERATOR LINE PORTS Enable the following features for the Smooth Operator ports: Form 03 - Class of Service Define 211 Call Hold and Retrieve Access 212 Can Flash if Talking to Incoming Trunk 213 Can Flash if Talking to Outgoing Trunk 216 Data Security 229 COV Voice Mail Port 238 Override Security 240 Line Privacy 258 Send Prime Line as Forwarder 259 Message Sending 303-312 Paging Zone Access (Dependent upon zone assigned) 313 CO to CO Trunk Connect 314 CO to Tie Trunk Connect 315 CO to DID Trunk Connect 316 Tie Trunk to Tie Trunk Connect 317 Tie Trunk to DID Trunk Connect 318 DID to DID Trunk Connect 601 Auto Hold Disabled (optional) 604 Auto Line Select 606 Sub-Attendant Messaging 612 Superset Telephone - Headset Operation Note: Refer to section 7.4 before enabling this function. 612 Superset Telephone - Headset Operation
Mitel SX200 Light COV Confidential Page 4 Form 09 - Stations / Supersets Telephones Add or Change COV line equipment to be used as Smooth Operator ports. Header information defines the columns as follows. Bay,Slt,CCT Physical Location - Bay, Slot, Circuit Ten Tenant Ext Prim Line Extension COS Class of Service COR Class of Restrictions Typ Type of line Circuit Announce For Call Announcer port Name Name of Set for Display Assoc Association Not Used Comments 15 character additional information Mitel Superset 4 Emulation Key Mapping SUPERSET 4 (KP) (KO) (KN) (KM) (KL) (KK) (KJ) (KI) (KH) (KG) (KF) (KE) (KD) (KC) (KB) (KA) PROGRAM 2:44 30-JUN-95 NAME MSG 1 ghi 4 prs 7 qz * (K6) (K7) (K8) (K9) Form 17 - Hunt Group Create a Hunt Group containing Smooth Operator ports; Header lines indicates which Hunt Group is being programmed, the access code, type of hunting used and type of hunt group. Softkeys are available to program some of the different variables: Ext Num Enter extension number of Smooth Operator ports Stn/Set Press Softkey Stn/Set to define Hunt Group type Circular/Terminal Press Softkey - Terminal Hunt Group Access Code (K0) (K1) (K2) (K3) (K4) (K5) abc 2 jkl 5 tuv 8 0 def 3 mno 6 wxy 9 # display select features speaker on/off mic. on/off Softkey to enter valid hunt group number Softkey to enter a valid access number unique to database, can be a maximum of 5 digits
Mitel SX200 Light COV Confidential Page 5 5.2 CONFIGURING THE SUBSCRIBER STATIONS Form 03 - Class of Service Define Enable the following features: 206 Call Forwarding Busy 207 Call Forwarding Don't Answer 300 Automatic Callback 5.3 CONFIGURING THE SYSTEM VARIABLES The following adjustment should be applied to system wide variable. Form -04 System Options/System Timers Option Number 22 Last Party Clear - Dial Tone Enable Option Number 07 Cancel 24-hour Disable Form -14 Non - Dial - In Trunk Groups Assign trunks to ring in for Auto Attendant Applications Day, N1, N2 answer points are assigned in this form: Bay, Slot, CCT Physical location of Trunk COS Class of Service for Trunk (Default 1) Ten Tenant Group Number Day, N1, N2 Assign Answer Point - Pilot Number of Smooth Operator for designated time slot Tk Num Trunk ID Number Tk Name Names can be up to 8 characters Smooth Operator Programming 6.0 CONFIGURING THE SMOOTH OPERATOR During the install process, run the Integrator program and choose the Mitel SX200 Light w/covswitch. The Integrator will place appropriate feature codes into the Smooth Operator Setup. The following codes should be inserted by the integrator. Three digit extensions are assumed. Outside Line Access Code 9, Off Hook Delay (OFFHDLY) 50 Hook Flash Interval (FLINTVL) 50 DTMF Tone Length (TONELEN) 8 Message Waiting Parameters Permit Message Waiting Lights X (Enabled) Message Waiting Light Prefix ON K7,4, Message Waiting Light Suffix ON, K3, K0 Message Waiting Light Prefix OFF K7,4, Message Waiting Light Suffix OFF, K4, K0 ( indicates an Escape character, which may be input by typing @)
Mitel SX200 Light COV Confidential Page 6 Inband Parameters Total Number of DID Digits 15 Seconds to Wait for DID 1 Location of Inband Signaling Code 1 Number of Milliseconds to Wait for Digits 50 Code for Go to Voice Mail $FROM Start at End of String for Go to Voice Mail (Disabled) Location of Mailbox Number for Go to Voice Mail 7 Code for Immediate Subscriber Login to Mailbox $ Start at End of String for Immediate Login (Disabled) Location of Mailbox Number for Immediate Login 2 Start at End of String for Default Code X (Enabled) Location of Mailbox Number for Default Code 3 In addition to running the Integrator, ensure the following parameter is set to its corresponding values in System Setup: Hangup Detection Parameters Minimum Duration for Drop in Loop Current (LCDTIME) 6 Note: Verify these dialing sequences for your PBX Headset Operation 6.1 SUPERSET TELEPHONE - HEADSET OPERATION Note: Refer to section 7.4 before performing the following changes. If Smooth Operator is to function using Superset Telephone - Headset Operation then, in addition to running the Integrator, ensure the following parameters are set to their corresponding values in System Setup. Receptionist Disconnect all Rotary Callers X (Enabled) Transfer Calls to Receptionist after Max. Errors (Disabled) Hangup Dial Tone Detection Time (DTONDET) 600 Loop Drop Time (LCDTIME) 30 Smooth Operator Programming For Analog Networking Compatibility. 6.2 SMOOTH OPERATOR PROGRAMMING FOR ANALOG NETWORKING COMPATIBILITY. After running the Integrator, check SET_UP.CFG in the \CVR1 directory. Look for two lines that will have A62 DI and A63 DO. To see if the lines have been entered properly enter the following command in an OS/2 Window: FIND A6 \CVR1\SET_UP.CFG If the two lines are not there then using the E editor, edit SET_UP.CFG and change the lines with A62 and A63 to read as follows: A62 DI A63 DO
Mitel SX200 Light COV Confidential Page 7 Important notes concerning this integration 7.0 CONSIDERATIONS/ALTERNATIVES The following items should be considered, below: Supervised Transfers Configuring Dedicated Ports for Message Waiting Lights Direct Call for Message Retrieval Off Hook Considerations - Line In Lockout Condition 7.1 SUPERVISED TRANSFERS If Smooth Operator is programmed to execute a supervised transfer, Handsfree Announce must be disabled. If call forwarding is on at the station, ensure that it is for Ring/No Answer only, and that the ring timer is greater than the Maximum Rings for the mailbox. 7.2 CONFIGURING DEDICATED PORTS FOR MESSAGE WAITING LIGHTS If Smooth Operator is not set up with dedicated outbound ports, there is a possibility of call collisions occurring. Call collisions happen when an outbound call and an inbound call attempt to use the same port simultaneously. This results in the loss of Forward to Personal Greeting integration on the incoming call. In addition to possible call collisions, the Mitel will automatically extinguish a station's Message Waiting Light (MWL) if the station connects with a member of the hunt group that set the MWL. For example: John receives a message, Smooth Operator lights the MWL. John returns to his desk and calls Mary, Mary's phone is forwarded to Smooth Operator. Since John is now connected to the hunt group that turned his light on, the Mitel automatically extinguishes the MWL even though John hasn't logged into his mailbox and listened to his message. This is a result of Mitel's "Messaging-Call Me Back" feature. This MWL conflict can be avoided by dedicating the ports used for OUTBOUND in a separate hunt group. Create a hunt group in the same manner as described in section 5.2. Program these OUTBOUND ports to forward always to the pilot number of the Voice Mail hunt group (this will prevent subscribers from calling in on these ports and causing delays for scheduled MWL events). When a Smooth Operator OUTBOUND port (seen in System Setup as "2" in OUTBOUND) sets an MWL, it will be set by a port that is not a member of the hunt group to which subscribers forward their phones and thus will not extinguish the MWL on a forwarded call. If there are complaints of intermittent message waiting lights, check the state of Option 07 in System Options/System Timer, which should be disabled. See Section 5.3.
Mitel SX200 Light COV Confidential Page 8 7.3 DIRECT CALL FOR MESSAGE RETRIEVAL Instruct subscribers to dial the pilot number of the Smooth Operator hunt group to retrieve their messages (or program a button on the phone to do the same). This will retain the Direct Call feature for message retrieval. Otherwise, if a subscriber presses the Message Call Back soft key, the call will forward from the OUTBOUND port into the Voice Mail Hunt group and will lose the integration information; the system will answer with the main greeting. 7.4 OFF HOOK CONSIDERATIONS - LINE IN LOCKOUT CONDITION Smooth Operator lines will go into Lockout if they remain Off Hook for too long. To remove this condition and get the switch and Smooth Operator back in sync, do the following: replace the Smooth Operator line with a Superset; come off hook and then go on hook; wait a minute; the phone should be restored; reconnect the line to Smooth Operator. Smooth Operator should then be restarted to let the ports relink. If Smooth Operator is down for an extended period of time the Mitel lines will remain off hook, time out and go into lockout. This condition is likely to occur when FAX Mail and FAX Retrieval are active. The Smooth Operator port will remain off hook and monitor the FAX calls and can not receive calls. In addition to lines in lockout, there may be complaints of Ring No Answer when forwarding to Voice Mail. One programming option should significantly reduce this occurrence: in switch programming ensure that COS for the Smooth Operator extensions has Superset Telephone - Headset Operation - 612 enabled. See Form 03 in section 5.1 Configuring the Smooth Operator LINE PORTS and section 6.1 Superset Telephone - Headset Operation in Configuring the Smooth Operator. Copyright 1994, 1995, 1996, 1997 Octel Communications Corporation. All rights reserved. Printed in the United States *Trademark of Mitel COMMUNICATIONS CORPORATION Sarasota City Center 1819 Main Street, Suite 900 Sarasota, FL 34236 (941) 331-7500 (CFN 77140)