User guide V1.0
Upgrading to v4.1 Users of 3.4 or older versions of e- Navigator Planning Station or 1.3 or older versions of the e-np Reader will need to follow these instructions to begin using the v4.1 application. 1. Request an ADMIRALTY Registration Key from your ADMIRALTY Chart agent. This single registration key will be used for e-navigator Planning Station, the e-np Reader and Passage Planner, depending on what you are licenced to use. 2. When you have received your registration key, Uninstall your previous versions of e-navigator Planning Station and e-np Reader. These applications will no longer receive updates when the v4.1 application has been activated. Failure to remove these products may cause issues with your v4.1 application when installed. 3. Install the v4.1 application using the ADMIRALTY gateway quarterly DVD. The Installing the Application section of the user guide will provide further details about this process.
Installing the application Once this has completed, the Setup Wizard will appear. The ADMIRALTY gateway disc is required to install the application. The installation process can only be run on a Windows user profile with Admin rights. 1. Insert the DVD into the DVD drive of your computer. An AutoPlay dialogue box will appear automatically. Click Next. 5. The End User Licence Agreement will appear. Click Open folder to view files. 2. Double-click the file Planning Station_4_1.exe. 3. An ADMIRALTY 4.1 Setup window will appear. Click Install. 4. A progress bar will appear, showing that the installation files are being processed. When you have read this, Tick to accept the terms in the licence agreement and click Next. 6. The Destination Folder window will appear. Click Next. 7. The software is now ready to install. Click Install. 8. The installation will process and complete. Click Finish. 9. You will now see a window confirming that the setup has been successful. Click Close.
The ADMIRALTY icon will now be available from your desktop. IMPORTANT The application must be run for the first time on a Windows user profile with Admin rights. Once the application has been opened for the first time, it can then be closed prior to registration, and from that point forwards all functions can be accessed without the need for Admin rights.
Registering The ADMIRALTY gateway software will need to be installed following the instructions provided in the User Guide: Installing the Application before you can register. To register the application, the ADMIRALTY registration key will need to be saved to the desktop of the PC where the application has been installed. Your ADMIRALTY Chart Agent will supply this file. Registering via the internet 1. Double-click the ADMIRALTY file which should be saved on your desktop. Select the machine name you want to use and click Next. 4. A warning will appear advising that updates will no longer be sent for older versions of ADMIRALTY e- Navigator Planning Station and ADMIRALTY e-reader. To proceed, click OK. 5. Select Internet and click Next. 6. Click Register. 2. The application will launch with your unique registration Key automatically entered into the appropriate field. Click Next. 3. The Set Machine Name page will appear. This allows you to register your installation as Master, Backup or Reserve. Back-up and Reserve should only be used for the e-np service. This will communicate with the UKHO to register the application. This may take a few minutes depending on your connection. 7. When the process has finished, a Successfully registered ADMIRALTY software message will be displayed. Click Finish. 8. The application will need to be restarted before you have access to your ADMIRALTY products. Close the application and open it again using the desktop icon. The home screen will now show a list of your licenced products on the right-hand side of the Home screen.
The options and information shown on the Home screen will vary depending on the products you have subscribed. Select the machine name you want to use and click Next. 4. A warning will appear advising that updates will no longer be sent for older versions of ADMIRALTY e- Navigator Planning Station and ADMIRALTY e-reader. Registering via email 1. Double-click the ADMIRALTY file which should be saved on your desktop. To proceed, click OK. 5. Select Email and click Next. 6. Click Browse to bring up the file browser window. 2. The application will launch with your unique registration Key automatically entered into the appropriate field. Click Next. 3. The Set Machine Name page will appear. This allows you to register your installation as Master, Backup or Reserve. Back-up and Reserve should only be used for the e-np service. Navigate to the location where you would like to save the request file. When a location has been selected, click OK to close the Browse window. 7. Click Save.
8. The wizard will provide on-screen instructions for emailing the saved request file. 13. Click Browse to bring up the file browser window. Follow these instructions in your chosen email client to email the registration request file to the UKHO. Once this has been sent, click Finish. 9. A response email will be sent from the UKHO via email to the address used to send the request. Save the response file to a location on the PC where the application is installed. If you have closed the application since sending the request file, proceed to Step 10. Alternatively, Proceed to Step 12. 10. Open the application if it has been closed since sending the request and click the Wizards Icon on the top-right menu bar. 11. On the Available Wizards menu, click Registration. 12. On the Registration Status page, click Apply to load the registration response. Navigate to the folder where the response file is saved and click Ok. The application will automatically point to the response file. 14. Click Load. 15. When the process has finished, a Successfully processed Registration Response message will be displayed. Click Finish. 16. The application will need to be restarted before you have access to your ADMIRALTY products. Close the application and open it again using the desktop icon. The home screen will now show a list of your licenced products on the right-hand side of the Home screen.
The options and information shown on the Home screen will vary depending on the products you have subscribed.
Updating Catalogue and Permits Catalogues and Permits are updated together. Your Update Catalogue and Permits tile will turn red when it is out of date. The UKHO releases updated catalogues each week. You should update your catalogue and permits weekly to ensure that you are aware of any missing updates. Updating Catalogue and Permits via the internet 5. When the process has finished, a The following media items were successfully loaded message will be displayed. The catalogues and permits loaded for your products will be listed below. Click Finish. 6. Your Catalogue and Permits will now be updated to the current week, and the Home screen Update Catalogue and Permits tile will now have a status of up-todate. 1. Click the Update Catalogue and Permits tile on the Home page. 2. The Check my status wizard will open. Click Next. 3. Select Internet and click Next. Updating Catalogue and Permits via email 1. Click the Update Catalogue and Permits tile on the Home page. 4. Click Request. This will communicate with the UKHO to get the latest catalogue and Permits. 2. The Check my status wizard will open. Click Next.
3. Select Email and click Next. 4. Click Browse to bring up the file browser window. 7. A response email will be sent from the UKHO via email to the address used to send the request. Save the response file to a location on the PC where the application is installed. If you have closed the application since sending the request file, proceed to Step 8. Alternatively, Proceed to Step 10. 8. Open the application if it has been closed since sending the request and click the Wizards Icon on the top-right menu bar. Navigate to the location where you would like to save the request file. When a location has been selected, click OK to close the Browse window. 5. Click Save. 9. On the Available Wizards menu, click Load Response. 10. On the Load Response page, Click Browse to bring up the file browser window. 6. The wizard will provide onscreen instructions for emailing the saved request file. Follow these instructions in your chosen email client to email the registration request file to the UKHO. Once this has been sent, click Finish. Navigate to the folder where the response file is saved and click Ok. The application will
automatically point to the response file. 11. Click Next. 12. When the process has finished, a The following media items were successfully loaded message will be displayed. Click Finish. 13. Your Catalogue and Permits will now be updated to the current week, and the Home screen Update Catalogue and Permits tile will now have a status of up-to-date.
Using the Catalogue geographic display window as coloured boxes representing their coverage area. ADMIRALTY e-navigator Planning Station and e-np Reader provide access to a geographic catalogue that can be used to plan routes and order charts and publications. Opening the catalogue Click the Order Products tile on the home screen. This will open the Catalogue screen. Items can be selected by clicking on the appropriate box on the geographic display. Product Filters Products can be selected from the Product Filter tree. Only one product can be selected at a time. For charts, the scale bands shown on the geographic display will vary according to the zoom level, with larger-scale charts only being shown when zoomed in on an area. When clicking on an area covered by more than one chart, a radial menu will appear. Geographic display window When selected in the Product Filter tree, the charts or publications for that product will be shown on the Select which chart you require on the radial menu by clicking on the chart title name.
Current Selections panel Items selected on the geographic display window will appear in the Current Selections panel at the bottom of the interface. For chart products, it is possible to move the geographic display so that it is centred on the selected chart. To do this, click the Scroll Chart button. Selected items can be deselected by using the Deselect button Items already within your holdings will show as Held in the status column. A clock will appear in the Order column if the item is already in order.
Searching for products and ports The application allows users to search for products and ports on the geographic display. The search function can be used on the Catalogue, Updates, Renew and View screens. Searching for ports You can search for ports within the Catalogue, Updates and Renew and View screens. 1. Open the relevant screen within the application. Searching for products You can search for ports within the Catalogue, Updates, Renew and View screens. However, you can only search for products you hold in the Updates and Renew and View screens. 1. To begin searching for products, navigate to the relevant screen within the application. 5. Click Search on the geographic display toolbar. 2. Enter the Port you would like to search for. 2. Click Search on the geographic display toolbar. 3. The application will display the results. Click the Locate the item on the map icon and the geographical display will move to your searched Port. 3. Enter the name or location of the product you are trying to find. 4. The application will display the results. Click the Locate the item on the map icon and the geographical display will move to your searched Product.
Ordering ADMIRALTY Products ADMIRALTY e-navigator Planning Station and e-np Reader allow you to create and submit orders for your licenced products. Your ADMIRALTY Chart Agent will need to activate Direct Ordering on your licence before you can use this function. Creating an Order Products can be ordered by creating a basket and submitting it to be approved. When your Office and Chart Agent have approved the order, it will be processed by the UKHO and updated permits will be provided. Click the Order Products tile on the home screen. This will open the Catalogue screen. Multiple product types can be added to a basket. To create a mixed-product basket, repeat the above steps for different product types in the product tree. To submit your order, click Checkout Wizard. When the Checkout Wizard opens click Next. The wizard will automatically remove any items that are already held or any items already on order. The licensing duration for certain charts can be changed to 3, 6, 9 or 12 months. If you require all the items in the order for the same duration click Select all ; and change the duration using the duration drop-down menu. On the Catalogue screen, select the products you want to order. To add a selected item to a basket, click the Add to Basket button. A basket icon will appear in the basket column, showing that the item is ready to be ordered. Please note that some items are only be available for 12 month duration, and cannot be changed. Click Next. Select Submit Order and then click Next.
Submitting an order via the internet 2. Click Browse to bring up the file browser window. 1. Select Internet, then click Next. 2. A breakdown of your order will be displayed. Click Next to proceed or Previous to make amendments. 3. The order request will now be sent for fulfilment. This process requires an internet connection. When the order has been received, a confirmation message will be displayed stating that the order is now with your chart agent for approval Navigate to the location where you would like to save the request file. When a location has been selected, click OK to close the Browse window. 3. Click Save. Order responses are always sent by email. When your order has been approved, the updated.admiralty file containing your new permits will be sent to your registered email address. The Loading an Order Response section of this guide provides details. Submitting an order via email 4. The wizard will provide on-screen instructions for emailing the saved request file. Follow these instructions in your chosen email client to email the registration request file to the UKHO. Once this has been sent, click Finish. 1. Select Email, then click Next.
5. When the order has been received, a confirmation email will be sent to your registered email address stating that the order is with your ADMIRALTY Chart Agent for approval. When your order has been approved, the updated.admiralty file containing your new permits will be sent to your registered email address. The Loading an Order Response section of this guide provides details. Ok. The application will automatically point to the response file. 10. Click Next. 11. When the process has finished, a The following media items were successfully loaded message will be displayed. Click Finish. Loading an order response 7. Click the Wizards Icon on the topright menu bar. 8. On the Available Wizards menu, click Load Response. 9. On the Load Response page, Click Browse to bring up the file browser window. Navigate to the folder where the response file is saved and click
Renewing ADMIRALTY products Your licenced charts and publications can be renewed from within the application when they are approaching the end of their licensing period. Charts and publications that require renewal will appear within the Renew screen from the last month of their subscription period, as well as the month immediately following expiry. Your ADMIRALTY Chart Agent will need to activate Direct Ordering on your licence before you can use this function. 1. The Renew Products homepage tile will inform you when there are charts or publications that require renewal. The tree will only show products containing items that require renewal. 3. The charts or publications for the selected product that require renewal will be shown on the geographical display. 4. The application will automatically select all the items for the selected product that are eligible for renewal. If you do not wish to renew any of the items you can remove them from the list by clicking on the Deselect button. Please note that e-np updates are supplied as a single fil. When requesting e-np updates, all outstanding updates will be sent, regardless of the books selected. 5. When happy with your selection, click Add to Basket. Click the Renew Products tile to open the Renew screen. 2. Select the product that you would like to renew on the product tree. A basket symbol will appear next to your selection. 6. Multiple product types can be added to a renewal basket. To create a mixed-product basket, repeat the above steps for different product types in the product tree. 7. To order these items for renewal, click Checkout Wizard.
5. A breakdown of your order will be displayed. Click Next to proceed or Previous to make amendments. 8. When the Checkout Wizard opens click Next. 9. The licensing duration for certain charts can be changed to 3, 6, 9 or 12 months. If you require all the items in the order for the same duration click Select all ; and change the duration using the duration drop-down menu. 6. The renewal request will now be sent for fulfilment. This process requires an internet connection. When the order has been received, a confirmation message will be displayed stating that the order is now with your chart agent for approval Order responses are always sent by email. When your order has been approved by your ADMIRALTY Chart Agent, the updated.admiralty file containing your new permits will be sent to your registered email address. Please note that some items are only be available for 12 month duration, and cannot be changed. Click Next. Submitting a renewal order via email 6. Select Email, then click Next. 10. Select Submit Order and then click Next. Submitting a renewal order via the internet 4. Select Internet, then click Next. 7. A breakdown of your order will be displayed. Click Next to proceed or Previous to make amendments. 8. Click Browse to bring up the file browser window.
When your order has been approved, the updated.admiralty file containing your new permits will be sent to your registered email address. The Loading an Order Response section of this guide provides details. Loading a renewal order response Navigate to the location where you would like to save the request file. When a location has been selected, click OK to close the Browse window. 9. Click Next. 12. Click the Wizards Icon on the topright menu bar. 13. On the Available Wizards menu, click Load Response. 10. The wizard will provide on-screen instructions for emailing the saved request file. 14. On the Load Response page, Click Browse to bring up the file browser window. Follow these instructions in your chosen email client to email the registration request file to the UKHO. Once this has been sent, click Finish. 11. When the order has been received, a confirmation email will be sent to your registered email address stating that the order is with your ADMIRALTY Chart Agent for approval. Navigate to the folder where the response file is saved and click Ok. The application will automatically point to the response file. 15. Click Next.
16. When the process has finished, a The following media items were successfully loaded message will be displayed. Click Finish. Renewing Admiralty Passage Planner Once you re Plan A Passage window on the home screen displays Expired or Expiring on.../../../. (Shown below) you need to renew your license to continue using the passage plan software. Once your software has passed the expiry date you will have a month s grace to renew. Please contact your Admiralty Distributor to renew your Passage Planner license for another year.
Managing Paper Charts 7. The Charts contained in the Holdings file will be automatically selected. The application allows you to create a record of what paper charts you currently have on board. Mark paper charts as on board using a holdings file You can obtain a paper chart holdings file from your Chart Agent. Once received, save this to a preferred location and continue with the instructions below. 1. Click the Wizards button from the top-right menu. 2. On the Available Wizards menu, click Mark Paper Charts on Board. 3. The Mark Paper Charts On Board Wizard will open. Click Next. 4. Click Browse for File. Click Next to confirm. 8. A message will appear stating that the paper charts were successfully added to your holdings record. Click Finish to exit the wizard. Mark paper charts as on board manually 1. Click the Wizards button from the top-right menu. 2. On the Available Wizards menu, click Mark Paper Charts on Board. 5. A File explorer will pop up, navigate to the location where the Holdings file is saved and click Open. 6. The application will start processing the file. Once complete, you will receive a valid file message. Click Next. 3. The Mark Paper Charts On Board Wizard will open. Click Next. 4. Click Select from List. 5. Click Next to proceed to the Paper Chart List.
6. Click on the Charts which you have on board from the list. 14. A list of the paper charts you hold on board will appear. Click Select All Products if you would like to update all of your paper charts to the same date. Once you have completed your selection, click Next. 9. A message will appear stating that the paper charts were successfully added to your holdings record. If you have paper charts updated to different weeks, this process will have to be repeated for each week of updates. Click Finish to exit the wizard. 15. Once all charts for a given week have been selected click Next Updating paper chart status The application allows you to maintain an updating record of the paper charts that have been marked as on board. This can serve as a useful maintenance record, and can help to demonstrate your compliance during inspections. 10. Click the Wizards button on the top-right menu. 16. You will now see the charts you have selected and drop down boxes for Year and Week. Select the Year and Week which the charts are updated to and Click Next to confirm. 11. On the Available Wizards menu, click Update Paper Charts Status. 12. The Update Paper Charts Status Wizard will open. Click Next. 17. When the process is complete, the application will provide a message confirming the week you have updated to. Click Finish to exit the wizard. 13. Select Update Paper Charts and then click Next.
Removing paper charts Paper charts that have been marked as on board can be removed using the following process. 1. Click the Wizards button on the top-right menu. 2. On the Available Wizards menu, click Update Paper Charts Status. To remove these paper charts, click Next. 8. When the process is complete, the application will provide a message confirming that the selected paper charts have been removed from your holdings. Click Finish to exit the wizard. 3. The Update Paper Charts Status Wizard will open. Click Next. 4. Select Remove Paper Charts and then click Next. 5. A list of the paper charts you hold on board will appear. Click Select All Products if you would like to remove all of your paper charts. To remove old editions of paper charts you no longer hold, select these individually in the list. 6. Once all charts to be removed have been selected, click Next. 7. A confirmation list of the paper charts you would like to remove will appear.
Removing the On Order status remove the status from all items that are on currently order. If required, the on order status against a chart or publication can be removed. The on order status is displayed as an icon in the Order field on the Current Selections panel of the Catalogue screen. 5. When you are happy with the selection, click Next, or click Previous to make amendments. 6. The following page will provide a summary of the items to be removed. Click Next to proceed. This is when an order has been created for that chart or publication that has not yet been fulfilled. Please note that this wizard does not cancel any order with your ADMIRALTY Chart Agent. You should contact your Chart Agent directly to cancel any orders. 7. The application will remove the on order status and the Completion page will appear advising the status removal has been successful. Click Finish to close the wizard. 1. Click the Wizards icon on the topright menu bar. 2. On the Available Wizards menu, click Ordered items 3. The Ordered Items wizard will open. Click Next. 4. The application will retrieve the items that are recorded as currently on order. From here, items can be selected individually, or alternatively the Select All Products button can be used to
Loading a.admiralty file automatically point to the response file. 20. Click Next. If you receive a.admiralty file from your ADMIRALTY Chart Agent or directly from the UKHO, it can be loaded into the application by using the Load Response wizard..admiralty files can contain catalogue and permit updates, product data and messages about your products. Every time you successfully request updates or place an order from the application, you will receive a.admiralty file in response. 21. When the process has finished, a The following media items were successfully loaded message will be displayed. Click Finish. 17. Click the Wizards Icon on the topright menu bar. 18. On the Available Wizards menu, click Load Response. 19. On the Load Response page, Click Browse to bring up the file browser window. Navigate to the folder where the response file is saved and click Ok. The application will
Getting AVCS updates and data In order to update the AVCS ENCs installed on your ECDIS, the AVCS catalogue must be up to date in the application. This will allow you to request all missing updates. Please ensure you have loaded the latest AVCS data from your current AVCS DVD to minimise data download size through the internet. Getting AVCS updates and data via the internet 1. Click the Get Data And Updates tile on the homepage. This will open the Updates screen. AIO is also listed here and can be updated through the same process. 3. When happy with your selection, click Add to Updates. A basket symbol will appear next to your selection. 4. To submit your update request, click Data Basket. The status of the tile will inform you whether there are updates outstanding for you products. 2. On the Updates screen, select AVCS from the Products Filters tree and select the ENCs you wish to update. 5. When the Data Basket opens click Next. 6. A breakdown of your update request will be displayed, and an Estimated overall request size will be shown to indicate an approximate download size for the request. You can remove ENCs from this request if the download size is too
large by selecting an ENC and clicking Remove From Order. 7. When you re happy with the selection, Click Next. 12. Click the Get Data And Updates tile on the homepage. This will open the Updates screen. 8. Select Internet, then click Next. 9. A breakdown of your order will be displayed. Click Next to proceed or Previous to make amendments. 10. The application will communicate with the UKHO to get your updates. This may take a few minutes depending on your connection. The status of the tile will inform you whether there are updates outstanding for you products. 13. On the Updates screen, select AVCS from the Products Filters tree and select the ENCs you wish to update. When successful, a Results page will appear, listing the permits and data that has been downloaded and installed. 11. Click Finish to exit the wizard. Getting AVCS updates and data via email In order to update the AVCS ENCs installed on your ECDIS, the AVCS catalogue must be up to date in the application. This will allow you to request all missing updates. Please ensure you have loaded the latest AVCS data from your current AVCS DVD to minimise data download size through the internet. AIO is also listed here and can be updated through the same process. 14. When happy with your selection, click Add to Updates. A basket symbol will appear next to your selection. 15. To submit your update request, click Data Basket.
16. When the Data Basket opens click Next. 17. A breakdown of your update request will be displayed, and an Estimated overall request size will be shown to indicate an approximate download size for the request. You can remove ENCs from this request if the download size is too large by selecting an ENC and clicking Remove From Order. 18. When you re happy with the selection, Click Next. 19. Select Email, then click Next. Navigate to the location where you would like to save the request file. When a location has been selected, click OK to close the Browse window. 22. Click Next. 23. The wizard will provide on-screen instructions for emailing the saved request file. 20. A breakdown of your order will be displayed. Click Next to proceed or Previous to make amendments. 21. Click Browse to bring up the file browser window. Follow these instructions in your chosen email client to email the registration request file to the UKHO. Once this has been sent, click Finish. 24. You will now receive an email response with an attached.admiralty file. Save this file the PC where the application is installed.
25. To finish updating and retrieving your data, click Next to proceed to the Load Response screen. 25. Click Next. Loading an update response If you exit the wizard before receiving your update response, you can load the.admiralty file by navigating to the Load Response wizard from the Available Wizards menu. 26. When the process has finished, a The following media items were successfully loaded message will be displayed. Click Finish. 22. Click the Wizards Icon on the topright menu bar. 23. On the Available Wizards menu, click Load Response. 24. On the Load Response page, Click Browse to bring up the file browser window. Navigate to the folder where the response file is saved and click Ok. The application will automatically point to the response file.
Updating an ECDIS using a downloaded exchange set Once AVCS update data has been loaded into the application, it can be exported as an exchange set to update your ECDIS. Your ECDIS status must be updated before you can begin this process. 1. Click the Export To ECDIS tile on the Home Page. 5. In the next window, click Browse to bring up the file browser window. Navigate to the location where you would like to save the exchange set and click Export. The tile status will inform you whether you have AVCS update data installed that hasn t yet been transferred to your ECDIS. 2. On the next screen you can view and save the AVCS Read Me file. This will export the exchange set. 6. Click Finish to exit the wizard. 7. Load the permits then the data into your ECDIS. When you have reviewed the Read Me file, click Next. It is then important that you report the new ECDIS status in Planning Station, so the report is up to date. 3. Click Permits and Data, and then click Next. 4. If you have downloaded multiple sets of update data, on the next screen select the exchange set you want to export to your ECDIS and click Next.
Updating AVCS ECDIS status via disk The application can be used to maintain a record of you ECDIS update status for AVCS ENCs. Before you can update the status of the AVCS ENCs that you hold, the exchange sets must have been loaded onto your ECDIS. 1. Click the Update ECDIS Status tile on the homepage. When you have completed your selection, click Next. 6. The following screen will inform you that the status has been updated in the e-navigator Planning Station record. Click Next to continue. The status of the tile will inform you whether you need to run the update process. 2. The Update ECDIS Status wizard will open. Click Browse to bring up the file browser window. 3. Navigate to the drive where the AVCS disk is located and find the folder M01X01 for the DVD, or V01X01 for the CD. Alternatively, navigate to a Planning Station Exchange Set saved to your PC. 7. The next screen gives you the option to install the selected charts into Planning Station. Click Next to continue. 8. Once loaded, the selected ENCs will be available to view on the View tab. 4. The application will inform you if this has worked with a message stating Valid Exchange set found. Click Next. 5. The application will now process the exchange set. Select the charts and cells that you have loaded onto your ECDIS or click Select All Updates. Click Finish to exit the wizard.
Updating ECDIS status and installing Data for ARCS via disk 14. Click Next. The valid exchange set will now process and list the charts available to update. 15. Click Select All Updates and then Next to Start updating the ECDIS Status. To update ARCS ECDIS Status and Install Data for viewing, this can only be done via the ARCS RC and Update Disks. 9. Insert the Latest ARCS Update disk. 10. Click the Update ECDIS Status tile on the homepage. 16. Once complete, the number of ARCS charts with the ECDIS Status updated will be displayed. The status of the tile will inform you whether you need to run the update process. 11. The Wizard will display you ECDIS Status for ARCS and AVCS. On this screen an option to install the ARCS data to view in Planning Station will be optional. To install the data click Next. 17. Planning Station will detect Permits to install the data against. Click Next. If you receive a Permit not detected message, please contact your Chart Agent to tick up Planning Station Permits on your record. Click Browse to bring up the file browser window. 12. Navigate to the drive where ARCS disk is located and click OK. 18. You will now be asked to insert and install the relevant RC disks, Planning Station will state which RC require to be loaded. 13. The application will read the disk and a validation message will appear along with the week number. Insert the disk and click Browse. Navigate to the disk and the click Ok.
19. Once you have loaded each RC disk individually they will display a completed status. Insert latest ARCS Update disk and click Browse. Navigate to the disk and the click Ok. 20. You will receive an update process was successful when all data has been installed. 21. Click Finish to exit the wizard.
Using Routes Creating and saving a route will save the route under a generic route name. 1. To create a route navigate to either the Catalogue, Updates, Renew or View Screen. 5. Your route is now saved within Planning Station which can be exported, edited or loaded at a later date. 2. Click Route in the geographic display toolbar and click New from the drop-down list of options. Editing a route 3. To plot a route, drop waypoint by left-clicking on the geographic display. You can change the scale in order to focus on specific areas. Once a route has been created, it can be edited in several ways. Adding waypoints to a route 6. Click Route on the geographic display toolbar and Click Edit on the drop-down menu. 4. Once you have completed your Route, click Route in the geographic display toolbar and click Save from the drop-down list of options. Alternatively double-click to place the final waypoint. The application
7. The cursor will become a crosshair. Click on the area you wish to add a waypoint. The additional waypoint(s) will be added to the end of the route. 12. To move a waypoint, click on the Waypoint within the list and change the Latitude and Longitude. Alternatively, go to the route tool bar and click Edit. Then click and move the waypoint in the Geographic Display using the cursor. 8. Alternatively, you can use the Routes Section at the bottom of the View screen to view more details of your Waypoints and amend your Route from here. 9. To add a new waypoint at end of a route, click the Add Waypoint button. Deleting waypoints from a route Waypoints can be deleted by selecting a waypoint and clicking Delete current Waypoint. This will add a waypoint at the end of the list. You will need to input the Latitude and Longitude you require. Amending route details Route details can be amended by clicking the data field you wish to amend, and entering the new details. 10. To Insert a new waypoint before the currently selected waypoint, either double click on the Waypoint in the Geographic display or select the waypoint in the list. 11. Click the Add Waypoint button to insert a new waypoint. Finalising route changes Once you have Finished Editing your Route. Click Route in the route toolbar and click Save.
Loading a route Saved routes can be loaded into the Catalogue, Renew, Updates, and View screens for later use. 1. To import a route, navigate to either the Catalogue, Updates, Renew or View Screens. 5. When you have made a selection, click Finish to load the Route. 6. The view will return to the Available Wizards menu. Close this and the loaded route will now be shown on the geographic display. 2. Click Route in the geographic display toolbar and click Load from the drop-down list of options. Selecting products under a route Routes can be used as a way of selecting charts and publications on the Catalogue, Renew and Updates screens. 1. Navigate to either the Catalogue, Updates or Renew screens. Alternatively, the same can be achieved by clicking the Load Routes button from the Wizards menu. 2. Create or Load a Route from the geographic display toolbar 3. The Load Routes Wizard will open and present a list of saved routes. 3. Select a product from the Product Filters panel. 4. Click on the Route you would like to load.
4. Click Select on the geographic display toolbar and then click Products Under Route. 5. This will select all relevant charts or publications for the selected product that a positioned under the route. This includes charts not visible at your current zoom level. These will be added to your Current Selections. 6. From here you can amend your selection, such as remove items you already hold, add or remove from Folio or add to Basket.
Exporting and importing routes with an ECDIS Exporting a route A route created in the application can be exported for use in your ECDIS. Once a file type is selected, amend name of the file to your preference and click Save. 16. The Route file will now be saved to your selected location, which can now be transferred to your ECDIS. 13. With a route loaded in the application, click Route on the geographic display toolbar and click Export from the drop-down list of options. 17. Click Finish to exit the Export Wizard. Importing a route Routes created in an ECDIS can be imported for use in the application. Alternatively, click Export Routes on the Available Wizards menu. 14. The Export Route Wizard will open. Click Browse. You will need to save a route file on your ECDIS and transfer it to the PC where the application is installed in order to use this function. 1. To import a route, navigate to either the Catalogue, Updates, Renew or View Screen. 15. A window will pop up. Select the location to save the file. Click Save as type and select the ECDIS type you wish to export onto. 2. Click Route in the geographic display toolbar and click Import from the drop-down list of options.
Alternatively, click Import Routes on the Available Wizards menu. 3. The Import Routes Wizard will open. Click Browse. If the route does not appear automatically, click Route in the route toolbar and click Load from the drop-down list of options. Then select your route from the list. 4. A window will pop up. Select the location where the ECDIS route file is saved, then select the Route Type from the drop down list. You will see you route file appear, select the relevant route and Open. 5. Once loaded, the application will present a message stating that the route has been successfully imported. Click Finish to exit the Import Routes wizard. 6. The route will now appear on the geographic display.
Using the View screen Planning Station allows you to view your products from within the application. Please ensure you have installed your data via the Update ECDIS Status Wizard. 1. Click the View tile from the top menu. 3. Click the arrow icons to pan the view. 2. Navigate to the appropriate geographic area on the geographic display or load a Route and Navigate to this area. Click the zoom buttons to adjust the viewing scale. If you would like more information about the Chart or a feature click on the area and a radial menu will appear. 3. Go to the Product Ribbon and select the product you wish to view. You can have AVCS or ARCS as a base view and then select e-np and ADP to be displayed additionally. For ENCs you can select Chart or Feature. A pick list will then appear under Active Plugins. Viewing AVCS 1. Select AVCS in the Product Ribbon. 2. The data will load to display the ENCs within your chosen area. These are scale dependant, if you are unable to see the data zoom into a larger scale. 4. In the Active Plugins you can also apply your AIO (if enabled on your licence), set safety depths, contours and select your Text Options.
Click the zoom buttons to adjust the viewing scale. Viewing ARCS 1. Select ARCS in the Product Ribbon. If you would like more information about the Chart click on the area and a radial menu will appear. 2. You will need to locate the Active Plugins bar at the bottom and select the ARCS Charts you want to view. 5. For ARCS, select Chart Info. A pick list will then appear under Active Plugins. Viewing ADP 1. The ADP views are displayed as each separate product; ATT, ADRS and ADLL however these can be all selected at the same time. 3. These are scale dependant, if you are unable to see the data zoom into a larger scale. 2. These can also be selected along with AVCS and ARCS to give more detail with the Charts. 4. Click the arrow icons to pan the view.
3. Selecting any of the ADP elements form the radial menu will give you the same information as the desktop application if ADP is installed and licenced on the same computer as Planning Station. - the e-np number - the title of the publication - the edition of the publication - the status of the publication - the expiry date of your licence for that publication 21. The status column will show you whether an e-np is up-to-date. Opening an e-np The View screen acts as a bookshelf for all of your licence e-nps in both a geographic and list view. All books available for you to view are listed in the e-np list at the bottom of the View page. Sailing directions are also shown as boxes on the geographic display denoting their coverage area. 18. Click on the View button on the top menu to navigate to the View screen. 19. Click e-np on the sub-menu to bring up the list of books available to you. 20. All books you are licenced to view will be listed at the bottom of the screen. Update Missing This indicates that there are outstanding Notice to Mariners for this publication. Users should update their e-nps from the Updates screen as soon as there are able to remain compliant. New Edition This indicates that there is a new edition of this book available. You will be able to continue viewing the old book up until the point where the new book is installed, or your licence for the book expires. However, you should endeavour to install the new edition as soon as you are able to remain compliant. Up-to-Date This indicates that this is the most recent edition of this book, and that all updates have been installed. 22. To open a book from the list, click on the Open Book button on the left-hand side of the e-np list for each book. Each line will show: 23. To open a Sailing Direction from the geographic display, click on the box for that publication.
24. The radial menu will appear in the bottom-right of the geographic display. Click the segment called e-np, and then click the segment containing the chart Id.
Creating and amending an Active Folio 4. Once your selection is complete, click Add To Folio on the Current Selections panel. Charts and publications can be added to an Active Folio which can be used as a method of filtering products within the Catalogue, Renew and Updates screens. For the AVCS service, charts held within an Active Folio will have New Editions and Updates sent to your registered email address automatically each week. Your Chart Agent will need to enable this feature before you can take advantage of it. Creating an Active Folio 1. Click the Catalogue button on menu bar. 2. Select a product from the Product Filter tree. Only one product can be selected at a time. The selected items will now be added to the Active Folio. This indicated by an icon shown in the Folio column. 5. In order to register the Active Folio with the UKHO servers, a Check my Status process must by complete. Refer to the Updating Catalogues and Permits section of the User Guide for instructions on how to perform a Check my Status process. 6. To view only the items within your Active Folio, click the Active Folio Filter slider on the Product Filters panel of the Catalogue, Update or Renew screens. This will restrict the items shown on the geographic display for the selected product to those within the Active Folio. 3. Select the charts or publications you wish to add to the Active Folio from the geographic display. Removing items from an Active Folio 1. Items within an Active Folio are indicated by an icon shown in the
Folio column on the Current Selections panel. 2. To remove an item from the Active Folio, first select it on the Current Selections panel, and then click Remove from Folio. 3. The icon will disappear from the Folio column, indicating that this item is no longer held within the Active Folio.
Generating Reports The following reports can be generated within the application. 4. A PDF document will be generated, which will automatically open in a PDF Reader. Once generated, reports can be saved or printed as required. 5. Click Finish to exit the wizard... Charts and Publications Report: Shows all currently held digital charts and publications, as well as paper charts marked as on board. Cancelled and Replaced Report: Shows any licenced digital charts or publications that have been cancelled and replaced by another product. Planning Station Installed Charts Report: Show the status of charts that are licenced to be viewed in e-navigator Planning Station. Please note that you will only have the option to create a Planning Station Installed Report if you are an ADMIRALTY e-navigator Planning Station user. 1. To generate these reports, click the Wizards icon on the top-right menu. 2. Click Reports. This will open the reports wizard 3. Click Generate next to the report that you would like to view.
Generating a product Certificate The application allows the user to generate and print a certificate to demonstrate that their product is up-todate during audits and inspections. 6. To generate a certificate, click the Wizards icon on the top-right menu. 7. Click ADMIRALTY Certificates. 8. This will open the certificates wizard. You will be able to generate certificates for the products you are licenced to use. Click on the relevant product to generate a certificate. 9. A PDF document will be generated which will open automatically in a PDF Reader. Once generated, certificates can be saved or printed as required. 10. Click Finish to exit the wizard
Information and Settings Information page The Info page holds the licence information for your installation. The options presented will differ depending on your licence subscription. Clicking on the Info icon within the application will provide the licence details for your vessel. If you need to contact the UKHO at any point theses details will be required by Customer Services. From here you can also change the application to the Twilight and Night Palettes for viewing in different lighting conditions. The Info page also allows you to open a log which can help Customer Services to diagnose any issues you may experience when using the application. Click on the Open Logs icon to produce a text file containing a record of the application logs, your request files and you response files. Settings page Clicking on the Settings icon within the application will provide you a list of options.
Uninstalling the application 1. Go to the Programs and Features panel on the PC where the application is installed. file Remove ADMIRALTY Software Files.bat. This will run through a process and delete any outstanding data. When the process is finished you will receive a message advising the removal process has been completed successfully. 2. Select ADMIRALTY 4.1 from the list of programs and click Uninstall. 3. A pop up window will appear. Click Uninstall. Press any key and the window will close. The application has now been completely uninstalled. 4. The PC will complete the uninstallation process and a message will appear to indicate that the application has been removed successfully. Click Close. 5. Some files will remain on the PC following this process. To remove them, navigate to the ADMIRALTY gateway disc and double-click the
Planning for the future? Plan with ADMIRALTY Maritime Products & Services, brought to you by the United Kingdom Hydrographic Office. For more world-class, world-leading products and services visit our website www.admiralty.co.uk Serving our users 24/7, worldwide, 365 days a year For more information and advice, contact our global network of chart agents. Alternatively our in-house customer service team is available day in, day out whatever the query and wherever your journey takes you. The United Kingdom Hydrographic Office, Admiralty Way, Taunton, Somerset, TA1 2DN, United Kingdom Telephone +44 (0)1823 723366 customerservices@ukho.gov.uk www.admiralty.co.uk and are trademarks of the Secretary of State for Defence Crown Copyright 2016. All rights reserved. Correct at the time of publishing. 013