SharePoint Wiki Plus Getting Started

SharePoint Wiki Plus Getting Started Installation & User Guide

Copyright 2005-2008 KWizCom Corporation. All rights reserved. Company Headquarters KWizCom 148 Castle Rock Dr. Richmond Hill, Ontario L4C 5K5, Canada E-mail: info@kwizcom.com Web site: http://www.kwizcom.com Sales E-mail: sales@kwizcom.com Telephone: +1-905-370-0333 2

Table of Contents Introduction... 4 Product Overview... 5 Support for standard Wiki markup language 7 Improved content editing capabilities 7 Complete Tagging Solution 9 Support for RSS feeds/alerts Subscriptions 11 Page-level discussions 12 Content lifecycle management 12 Advanced reporting 13 Fully-customizable 16 Installation... 17 Software prerequisites 17 Server Requirements... 17 Client PC Requirements... 17 Installation Procedure 17 New Installation... 17 Install Wiki Plus on existing installation... 18 Post Installation 19 Wiki Plus Localization... 21 Component Activation... 22 FAQ... 23 What is Wiki Plus? 23 What do we do with our existing wiki content? 23 Can we change Wiki Plus graphics and deploy our company brand? _ 23 Do I have to install anything on my company's client-pcs? 23 What is a Knowledge Trustee? 23 Version Release Notes... 25 Version History 25 Technical Support... 27 The KWizCom Web site 27 The Web Form 27 Appendix A Supported wiki tags... 28 3

Introduction KWizCom SharePoint 2007 Wiki Plus is an advanced, comprehensive and complete Wiki solution for SharePoint. Its unique additional features make it the ideal tool for true crossorganization knowledge sharing. Wiki Plus is compatible with MOSS 2007 standard and enterprise editions. This document provides all the information needed to get started with Wiki Plus evaluation: Product overview Installation guide Component activation FAQ Version release notes 4

Product Overview True, SharePoint-based Enterprise Wiki solution. KWizCom Wiki Plus is an advanced, comprehensive and complete Wiki solution based on Microsoft SharePoint platform. Its unique additional features make it the ideal tool for true cross-organization knowledge sharing. Wiki Plus was built on-top of MOSS 2007 infrastructure, allowing you to use all standard SharePoint features together with comprehensive Wiki capabilities. The advanced wiki features and the natural integration with SharePoint platform provide the most productive and cost effective tool for real collaboration and knowledge sharing across the enterprise. Wiki Plus key features include: Support for standard Wiki markup language Improved content editing capabilities Complete taxonomy solution (Web 2.0 tagging / Hierarchical categories) Content rating 5

Support for RSS feeds / Alerting / Subscriptions on wiki pages and categories Content lifecycle management Support for discussions on Wiki pages Advanced reporting Wiki content template Enable adding images and file attachments to wiki pages the easy way! True SharePoint integration it s all standard SharePoint behind the scenes No separate maintenance costs! The following sections present some of the features in more details. 6

Support for standard Wiki markup language Wiki Plus supports standard wiki markup language. While the out-of-the-box SharePoint wiki library only supports the [[page]] markup, which enables the creation of new wiki pages while editing an existing page, Wiki Plus supports almost the entire wiki markup standard. Supported wiki tags are fully described in appendix A. Improved content editing capabilities Wiki Plus provides an enhanced Wiki and HTML WYSWYG editor (based on Telerik editor control) for SharePoint Wiki pages. The Wiki Plus editor facilitates the production of high quality web pages providing enhanced Web/Wiki editing features. Some of its additional features are: Support for Wiki Markup We have implemented a Wiki Markup parser, embedded in this new editor and thus enabling users who are familiar with the Wiki markup to keep using this markup inside the SharePoint environment. Enable easy linking between wiki pages With the Wiki Plus editor you can implement various wiki sites 7

and easily link between pages located in different wiki libraries/sites, by using the "Add link to an existing wiki page" wizard: Wiki content templates now you can create various wiki page templates for different content requirements simple as creating a WORD template! Easy management of file attachments Want your wiki page to include file attachments? No problem! Use the Document manager to upload and link to any documents in a single operation: 8

Embedding of object such as tables, pictures, symbols, time and date powerful and flexible Insertion of contents snippets such as o Order confirmation o Email signature o Problem report feedback Insertion of web links either freely or from pre-prepared lists Complete Tagging Solution Wiki Plus includes a SharePoint Tagging Feature that provides you with a complete tagging solution for the wiki pages. Some of the tagging capabilities are: Tag field type When editing a wiki page you can tag it manually or by using the auto complete feature: Tag Cloud The tag cloud enables you to find wiki content by tags and to 9

subscribe to certain tags. Tags Index The Tag index displays all existing tags ordered by ABC, enabling users to view all wiki pages by tag, and subscribe for an alert when there s new/updated content linked to a required tag. 10

Support for RSS feeds/alerts Subscriptions Users may subscribe to an RSS feed/email alert about added and changed pages. Any page addition or update will generate an RSS feed/email alert. 11

Page-level discussions Users can create a discussion thread that is automatically connected to a wiki page, by simply clicking the Discussions button: Content lifecycle management This Wiki Plus feature enables the content owner to define the desired expiration date for each Wiki page. During page editing, the following window appears at the bottom of the editor window: When the page s is about to expire, the page owner will receive an email alert informing him that the page is about to be expired. The owner will then have the option to confirm expiration or set a new expiration date. 12

Advanced reporting Wiki Plus provides a set of usage reports, based on actual wiki pages creation and updates. Authorized Users (those who belong to the Knowledge Trustees group) can access the wiki plus reports through the Wiki Pages Actions menu: Administrators can access the Wiki Plus reports through the Site Actions > Site Settings menu: 13

The available reports are: Pages Report 14

Contributors Report 15

Fully-customizable Wiki Plus is a SharePoint add-on. As such, it is completely built out of standard SharePoint modules: Features, Master page, site template, Library template, content types and web parts. This means that while you deploy Wiki Plus, you still benefit from ALL other SharePoint features, integrated in your enterprise wiki solution (Search, alerts, permissions, versions, web parts etc.). So, customizing Wiki Plus to any needed Collaboration business need is as easy as customizing standard SharePoint! Wiki Plus exposes all graphic elements, so its layout can be fully customized by customers and integrators. All styles are defined in a standard CSS file located in: Program Files\Common Files\Microsoft Shared\web server extensions\12\template\layouts\kwizcom_wikiplus\defaultwiki.css. The top banner is located in the same folder and can be replaced with your own requested banner. For detailed customization guidelines please review Wiki Plus Customization guide. 16

Installation Software prerequisites Server Requirements 1. Microsoft Office SharePoint Server 2007 (MOSS 2007) Client PC Requirements 2. Microsoft Internet Explorer 6+ SP1 / Microsoft Internet Explorer 7 / Mozilla Firefox 3.0.1+ Installation Procedure New Installation 1. Log in as local admin to your SharePoint server. 2. Unzip the KWizCom SharePoint Wiki Plus zip file on your WSS/SPS server. 3. Double-click the setup.bat file. It will install the following products by order: a. KWizCom SharePoint Tagging Feature b. KWizCom SharePoint Rating Solution c. KWizCom Wiki Plus Remark: If you already have the KWizCom SharePoint Tagging Feature or the SharePoint Rating solution installed on the server, do NOT execute the setup.bat. Instead, browse to the KWizCom Wiki Plus sub folder, and execute its.msi installation file. 4. When the installation process is complete it will recycle all application pools automatically. 17

Install Wiki Plus on existing installation 1. Log in as local admin to your SharePoint server. 2. Remove the existing Wiki Plus installation: 3. Install Wiki Plus as described in the "New Installation" section above. 4. In order to update the existing pages' layout with the new changes made in version 1.2.00, run the upgrade utility: Go to Start>All Programs>KWizCom>SharePoint WikiPlus Solution>Upgrade Existing WikiPlus site 18

Post Installation 1. After completion of the installation, a new KWizCom entry will appear in Windows Start -> All Programs -> KWizCom containing the following programs: Wiki Export&Import these are command line utilities that enable exporting the SharePoint wiki pages and import them into Wiki Plus libraries. About SharePoint Wiki Plus Display general information about the product. Activate SharePoint Wiki Plus This utility enables you (the SharePoint Administrator) to activate the product for use. Upgrade Existing WikiPlus Solution This utility enables you (the SharePoint Administrator) to upgrade update Wiki Plus pages (if you have a Wiki Plus v1.1.00 installed) with the new version's layout (this is optional). 2. In order to activate Wiki Plus in existing site collections, you will have to activate the following site collection features by order (For mew wiki Plus installation only): a. KWizCom Tagging Feature b. Wiki Plus Library Resources Feature 19

3. For new site collections these features will automatically become active. Please review the Administration Guide for configuration instructions. Please review the Customization Guide for a sort of customizations instructions. 20

Wiki Plus Localization All KWizCom components use.net localization mechanism. This means that a KWizCom component will automatically use a language resource files according to the displayed application's language (this is true for all types of components). The following steps are required in order to create a new resource file for any required language: 1. Open C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\resources folder. 2. Copy wikiplus.resx file and rename it to the required language, for example: wikiplus.en-us.resx 3. Open the file in any editor and translate all text captions 4. Save the file. 5. Copy the file into App_GlobalResources folder for each web application or run COPYBIN command using STSADM 21

Component Activation KWizCom components are available for evaluation prior to purchase. This way you can try our components and verify that they indeed meet your needs. An evaluation version for each KWizCom component contains all features of the component's production version. The only difference is that an evaluation version is timelimited, and will operate for a period of one month. Once you decide to order a KWizCom component, you will need to follow the following steps: 1. Order the component on the KWizCom website www.kwizcom.com. 2. Send us the installed evaluation version's product Code (you will see the product Code on the "About" product page: Product Code Please use the Activation Request web form, on KWizCom web site to send us your product code. 3. Get the component activation key this key will be sent to you by email once your order is processed. 4. Activate your installed evaluation version - click Start -> All Programs -> KWizCom -> SharePoint Wiki Plus -> Activate SharePoint Wiki Plus 22

FAQ What is Wiki Plus? KWizCom Wiki Plus is a complete, SharePoint-based enterprise wiki solution. Wiki Plus is fully integrated with MOSS 2007, thus provides you with enhanced wiki features together with all other SharePoint features security, search, web part pages etc. What do we do with our existing wiki content? No problem! You can export all existing SharePoint wiki pages and then import them into Wiki Plus libraries using a wiki to wiki plus migration utility. Can we change Wiki Plus graphics and deploy our company brand? Sure you can! Wiki Plus exposes its style sheet and graphic files, so you can fully customize the graphic appearance. Do I have to install anything on my company's client-pcs? No. Wiki Plus is a server installation. What is a Knowledge Trustee? Knowledge trustee defines a user who has Wiki knowledge management rights. When Wiki Plus is installed, a new Knowledge Trustees group is created. All users that belong to this group are able to: Redefine a page expiration date Restore previous versions of a wiki page Delete a page 23

Define a default address to which alerts will be sent for a page which has no owner Delete the owner name for a page. Create a Wiki Plus page template. 24

Version Release Notes Primary Software Version 1.2.00 Base version 1.1.00 Release date Dec-05-2008 Sub-Modules Module Version Tagging Feature 2.2.07 Rating Solution 1.4.02 Version History CR # Description Version 1.2.00, Dec-05-2008 26 Deploy rating solution inside the wiki plus solution 30 Bug Fix: fix migration utility 33 Bug Fix: Field validation errors 34 43 Add the option to create a link to an existing wiki page by adding a new toolbar menu. Bug Fix: The space between the tag names and the commands (subscribe, view) is too large 45 Add Table of contents 46 Bug Fix: Errors/issues in wiki reports 54 Display WikiPlus version in the Wiki Plus management interface 55 56 60 Bug Fix: Page Owner does not get an email when his page was updated by someone Bug Fix: when adding new fields to wiki library, they are not visible in the View wiki page Bug Fix: the pages are submitable also without filling all the mandatory fields 61 Bug Fix: The mandatory fields are not viewable on existing pages 66 Bug Fix: FireFox issues 67 Add new fonts to the wiki plus editor 68 Bug Fix: Migration issues, wiki tags are replaced by broken links 69 Bug Fix: Incoming links menu doesn't work 25

CR # 71 Description Include the recent production version of Tagging Feature that includes hierarchical taxonomy management feature. 72 Include example content templates 73 Change Wiki Plus site description in the "Create site" page 75 Change "Create a new Wiki" link to "Create a new Wiki page" 78 80 81 83 Bug Fix: "There are no tags to show in this view." is in Black over Blue - hard to see Bug Fix: The "Name" field should be marked with "*" as a mandatory field Missing explanation for the "Title" field in the "Create new wiki page" page Get rid of the left and right page margins in edit mode and make the editor wider 86 Display Top 5 rated wiki pages in the home page 94 Bug Fix: New columns added to WikiPlus content type are not inherited by the Wiki Plus document libraries 98 Wiki Reports: Add indication of sorted column (Up/Down arrow) 101 Wiki Reports: Add a remark saying that the wiki reports are updated every 5 minutes. 110 In "Page History" change layout from HTML to human-readable format 112 Bug Fix: Resolve mistakes in Wiki Markup parser 117 Bug Fix: Solve rendering issues in Mozilla Firefox 119 Enable upgrading the layout of existing wiki plus sites by adding a new utility 120 Move Wiki management and tagging management to site administration level (was only available in site collection level) Version 1.1.00, June-15-2008 17 Fixed bug: The Usage Report shows an error. 28 SharePoint Wiki to Wiki Plus migration utility. 26

Technical Support Technical support may be obtained by using any of the following methods: The KWizCom Web site The KWizCom website at www.kwizcom.com contains the most updated valuable information, including: Answers to frequently asked questions (FAQ's) about our products usability and technical questions. Product updates, which provide you with bug fixes and new features. The Web Form For technical support through the Internet, please fill in our support web form on our web site For more information on technical support, please review our support programs page. 27

Appendix A Supported wiki tags This section presents all Wiki tags supported by KWizCom Wiki Plus. Please be noted that most of this markup is not necessary since the Wiki Plus editor enables editing and formatting functions through its toolbars and menus (So wiki markup is not really needed) Links and Urls What viewers see A link to another wiki page. What you type in Wiki Plus editor Editing custom list forms is done with [[SPD]]. Editing custom list forms is done with SPD. A link to another wiki page, where the displayed link title is different than the wiki page's name. The target page name must be placed first, then the title that will be displayed second. Editing custom list forms is done with SPD. Editing custom list forms is done with [[SharePoint Designer SPD]]. Links to special wiki pages 1. Link to the "incoming links" page (that show all pages that link to a requested page) Special:Whatlinkshere/Home 2. Link to a page's "History" page (that shows all versions of the page) [[Special:Whatlinkshere/Home]] [[Special:Recentchangeslink/Home]] 28

Special:Recentchangeslink/Home Links to other resources (not Wiki pages). 1. URL http://www.wikipedia.com/ 2. Named link Wikipedia 3. Unnamed link [1] http://en.wikipedia.org/ [http://en.wikipedia.org Wikipedia] [http://en.wikipedia.org/] Display various date formats 1. July 20, 1969 2. 20 July 1969 3. 1969-07-20 4. 1969-07-20 # [[July 20]], [[1969]] # [[20 July]] [[1969]] # [[1969]]-[[07-20]] # [[1969-07-20]] Links to media files (sound/video) [[media:jj-latest.ogg sound track]] The default library for images and other media files is "WikiPlus images" library. Click here to hear his latest sound track 29

Images: What viewers see An Image. Images are stored in "WikiPlus images" library. What you type in Wiki Plus editor [[Image:KWizCom-logo.gif]] An image with alternative text. [[Image:KWizCom-logo.gif KWizCom Knowledge Worker Components]] A picture resized to required size. (resized to 50 px) [[Image:KWizCom-logo.gif 50px]] Linking directly to an image without displaying it. [[:media: KWizCom-logo.gif Image of KWizCom logo]] Image of KWizCom logo <DIV > tags <div style="display:inline; width:220px; float:right;"> Place images here </div> 30

Character formatting: What viewers see What you type in Wiki Plus editor Underlined/Bold/Italic/strikeout formatting. Underlined text Italicized text Bold text Italicized & Bold text strike through <u>underlined text</u> ''Italicized text'' '''Bold text''' '''''Italicized & Bold text''''' <s>strike through</s Small/Big text tags You can use small text or big text. You can use <small>small text</small> or <big>big text</big> Invisible text (source comments) These are editor comments, not intended for viewers. <!-- comments --> Diacritical marks: À Á Â Ã Ä Å Æ Ç È É Ê Ë Ì Í Î Ï Ñ Ò Ó Ô Õ Ö Ø Ù Ú Û Ü ß à á â ã ä å æ ç è é ê ë ì í î ï ñ ò ó ô œ õ ö ø ù ú û ü ÿ À Á Â Ã Ä Å Æ Ç È É Ê Ë Ì Í Î Ï Ñ Ò Ó Ô Õ Ö Ø Ù Ú Û Ü ß à á â ã ä å æ ç è é ê ë ì í î ï ñ ò ó ô 31

œ õ ö ø ù ú û ü ÿ Punctuation Commercial symbols Subscripts x 1 x₁ or x₀ Superscripts x¹ or x⁰ x¹ x 1 ε 0 = 8.85 10 12 C² / J m. ε₀ = 8.85 10¹² C² / J m. Greek characters α β γ δ ε δ ε ζ η θ ι κ λ α β γ δ ε ζ η θ ι κ λ μ ν ξ ο π ρ σ ς 32

μ ν π ξ ζ ο η π θ ρ ς σ Γ Δ Θ Λ Ξ Π Σ Φ Ψ Ω τ υ φ χ ψ ω Γ Δ Θ Λ Ξ Π Σ Φ Ψ Ω Mathematical characters ± ℵ ø ± ℵ ø 33