Merck Canada Quick Reference Guide (QRG) January 2015
Topics Covered Login and Submit Menu Submission Form Submission Instructions Edit a Submission Review Quote Report Downloading Translated Files 2
Login and Submit Menu Login to Project Director https://gl-merck1.translations.com/pd/ From the Active menu, on the submit tab, click Add Submission. 3
Submission Form The Manual Submission form will display: 4
Submission Instructions Fill in the General Settings: Name: Enter a Name for the submission Project: Select the corresponding Project Due Date: Select the date you want the translation(s) completed. Claim Level: Leave set to Language Priority: Set to Low, Normal or High as needed Project Manager: Add any team member(s) who need to receive notifications for the submission (if applicable) Custom Fields: Requesting Business Unit * (required) Services Requested * (required) PO or AMEX # * (required for AH Departments) Cost Center PO (GHH Departments) Network Activity Code Brand / Product AMEX# (GHH Departments) Subject Matter Expert E-mail Subject Matter Expert Name WF Stage: TPT Internal Use Optional: Add Instructions Add Project Background 5
Submission Instructions (cont.) Complete the Language Details: Translate From: English (United States) Translate To: Default is French (Canada). If needed, from the Drop down arrow in the right corner, you can select and choose additional languages Source Files Upload From the menu, choose Browse to locate and upload the desired files, individually or zipped and click Open. 6
Submission Instructions (cont.) Add to Batch: Once all files to be translated appear in the file area, click the Add to Batch button. The files will be added to the Batch section. Verify the file count in the batch matches the desired number of file(s) uploaded. Optional - Upload Reference Files: 1 Click the Reference Files button 2 Click Browse to locate your files 3 Select the reference files you wish to upload and associate with the submission 4 Click Open to upload the files Note: These files will not be translated but will be provided as a reference only. 7
Submission Instructions (cont.) Associate the Reference Files: If you are uploading a zip file, uncheck Extract Zip from the top right corner. Once all the reference files have been uploaded, click Add To Level and choose Submission or a specific language from the available options to associate the file to. The reference files will then be added, click Save. Save the Submission: To save the submission, after all files have been uploaded and the form completed, click the Save Submission button. 8
Edit a Submission Login to Project Director https://gl-merck1.translations.com/pd/ Edit a Submission: From the Active menu on the top, on the submit tab, choose the submission from the list that you want to edit and click Edit Submission. 9
Edit a Submission (cont.) Perform any necessary edits. You can edit the Name, Due Date, Custom Attributes, Instructions/Background, add reference files or Cancel Submission. When all edits are complete, click Save in the bottom right corner. 10
Review Quote Report You will receive an e-mail notification indicating that a Submission has been Completed. Login to Project Director https://gl-merck1.translations.com/pd/ Review Quote Report: From the Active menu on the top, on the manage tab, choose the submission from the list that you want to review the Quote Report and click Quote Report. A zip file will download containing a PDF version of the quote report for review. 11
Downloading Translated Files You will receive an e-mail notification indicating that a Submission has been Completed. Login to Project Director https://gl-merck1.translations.com/pd/ From the top, click the Completed menu, select the manage tab. Select the completed submission you want to retrieve, from the top menu choose Download Deliverable. 12
Downloading Translated Files (cont.) 3 Download Deliverables Select the completed submission languages you want to download. Click OK. 4 Download A pop-up will appear in the bottom right corner of the display with a link to click to retrieve the translated content. 13