1. Go to https://eiacuc.rutgers.edu 2. Enter your Rutgers NetID and Password. 3. Click Login to enter the site. Logging In My Inbox My Inbox displays all eiacuc submissions associated with you. Identify the reason the submission appears in My Inbox by looking at the State column. o Note: Pre-submission means you have not yet submitted the protocol. ID column will indicate the type of submission (PROTO= new protocol, AMEND= amendment, AR= Annual Review, TR= Triennial Review, and CON= concern). o Note: Annual Reviews are only required for USDA covered species and DoD funded protocols. IACUC Tab Submissions: o Research Teams: Indicates your research team(s) and the research team(s) you are on. o In Review: All submissions undergoing IACUC review. o Active: All approved submissions. o Archived: All discarded and closed submissions. o All Submissions: All submissions, in any state. Concerns: Allows you to create a concern. Help Center: Contains Huron s eiacuc reference guides and videos. Updated: 8/27/17 1
How to Create your Research Team *Note: This is only for new PIs. Please see instructions below if you are currently a PI. 1. From the IACUC tab, click Create Research Team. 2. Type a Research Team Name and select the PI. 3. Click Add to add team members. Fill out all required fields (*) and click OK. You can start typing the team member s name or click the to search for a name. Do not add the PI as a Team Member. 4. Once all team members have been added, click Finish. How to Edit your Research Team *Note: This is for personnel who were PIs prior to eiacuc rollout on 7/1/17. 1. From the IACUC tab, click your Research Team name. 2. Click Edit Research Team. 3. Click Add to add team members. Fill out all required fields (*) and click OK. You can start typing the team member s name or click the to search for a name. Do not add the PI as a Team Member. 4. Once all team members have been added, click Finish. How to Check Substance and Procedure Libraries 1. From the IACUC tab, click your research team name. 2. Click on the Procedures tab and check for the procedures you need (ex. Tissue/blood collection, substance administration, euthanasia, etc.). Standard Procedures: These procedures can be inserted directly into your protocol (no editing). Team Procedures: You can create your own team procedures, or copy and edit a standard procedure/template to create a team procedure. 3. Click on the Substances tab and check for the substances you need. 4. If the procedures and substances are listed, click on the item name to review its details. 5. Click View Procedure or View Substance. How to Create Substances and Procedures 1. From the research team workspace, click Create Substance. 2. Complete required fields (*) and click Finish. 3. From the research team workspace, click Create Procedure. Updated: 8/27/17 2
4. Complete required fields (*). If more than one page, click Continue to move to the next page. When done, click Finish. How to Create a Protocol 1. From the research team workspace, click Create Protocol. 2. Complete the required fields (*) and click Continue to move to the next page. For #2 Short Title: Use your current approved protocol # for protocols created prior to eiacuc. 3. For the Protocol Team Members, include each person who will perform work under this protocol. Do not include the PI here. 4. For the Experiments, select the procedures that apply to all animals (common procedures) and those that apply to some animals or are used differently across animals (variable procedures). 5. On the final page, click Finish. 6. If you would like a research team member to be able to edit the protocol, click Assign PI Proxy. Enter the protocol team member name and click OK. You can assign multiple PI proxies. All other research team members will only be able to view protocols. How to Submit a Protocol for Review 1. From the protocol workspace, click Submit. 2. Click OK to agree to the statement and submit the protocol for review. IACUC Review Process How to Review and Respond to Reviewer Requests 1. Click the email link to open the submission. If you are already in eiacuc, click My Inbox. 2. On the History tab, find the Clarification Requested activity and read any comments. 3. If the reviewer added reviewer notes, click the Reviewer Notes tab. To edit the protocol in response to the reviewer note, click the Jump To link. Updated: 8/27/17 3
4. Click Edit Protocol to open the protocol. In the Reviewer Notes box, click the Click here to respond link. 5. Select a response from the list and explain your response in the box. 6. Click OK. If on a protocol page, exit the protocol when done. 7. On the protocol workspace, click Submit Response. 8. In the Comments box, explain your response to the reviewer and click OK. How to Create and Submit a Follow-On Submission (Amendment, Annual Review, Triennial Review) 1. From the IACUC tab, click your research team. 2. Select the name of the approved protocol. 3. On the left, click the Create button. 4. Complete the pages. Click Continue to move to the next page. 5. When done, click Finish on the final page. 6. Click Edit to make changes. 7. Click Submit. 8. Click OK to agree to the statement and submit for review. How to Create an Amendment Using an Attached Amendment Form * Note: This can only be done until your triennial review is due. You must create your protocol at that point. 1. From the IACUC tab, click your research team. 2. Select the name of the approved protocol under submissions. 3. On the left, click the Create Amendment button. 4. Answer questions 1-3. Save. 5. Continue to the Protocol Team Members page. Click Add to add personnel. *Note: Students must log into eiacuc once to register their accounts prior to a PI adding them as protocol personnel. Once the student is registered, their name will appear in the pick list. 6. Continue to the Supporting Documents section. *Do not edit any shell data that is already entered in the system. The only section you are allowed to edit is the Protocol Team Member section. 7. Add the amendment form as an attachment. Click Finish. For Newark- This is an unlocked version of your approved protocol with changes incorporated. For Legacy Rutgers- This is your protocol with changes highlighted and a cover letter. For RWJMS- This is a cover letter or memo. 8. Click Submit. Updated: 8/27/17 4
Submitting a Concern The concern feature in eiacuc is another method of reporting an animal welfare concern. The other methods posted in the vivariums are still available (anonymous hotline, email, and phone). 1. From the IACUC tab, click Create Concern on the left. 2. Complete the required questions, marked with an asterisk (*). Click Continue to move to the next page. 3. When done, click Finish. *Note: IACUC staff will submit the concern to move it from Pre-Submission to Pre-Review. Updated: 8/27/17 5