HIPS Manual (Halla Intellectual Property System) 208. Legal Affairs Center IP Team
I. Introduction to HIPS
HIPS Update (Ver 208. 3. 2). Simple Approval A. Eliminating the approval process of the R&D team head - Click Save Button, then HIPS directly transmit the invention report to IP Team - Remove the co-inventor assignment process Step Past Now Comment Inventor Invention Report Invention Report - R&D Team head Approval Notice E-mail to Inventor And R&D Team head IP Team Review Review - 33
HIPS Update (Ver 208. 3. 2) 2. Tracking of review result A. Notifying the reviewing result of the invention by e-mail - HIPS send the push mail to inventor and R&D team head 3. Simple Assessment A. Reducing evaluation factor - Background, Sales country, applicability of other company product Deleted 44
I. Log-In
. HOW TO ACCESS. Using Quick Menu : Click a HIPS HIPS Window will be displayed Click 2. Please input http://hips.halla.com on browser 66
2. Log-in After inputting your user ID/password, click on the LOGIN button. Default Password: Qwert2345 77
2. Change Password If you want to change the password, please click on the change Password button. Input your change password, and then click on the Confirm button. 88
Ⅱ. Main Page
. Main Page ㅇ This is the main page of the system, in which a function of performing actual patent processes is carried out. ) Work Status Board - Patent Application Status Board Transfer of an invention, and filing-related review are processed 2) Approval Box : Number of cases to be approved is displayed. Upon clicking on the number of cases, the screen is moved to a screen of a case to be approved. 3) Preparation of menu shortcut icons, and move to the status screen. 4) In-house counsel Korea (IP Team), names and contacts of researcher FSE administrators in the U.S.A., Germany, India, China, etc.. 5) Websites related to patent 0
Ⅲ. Application of Employee Invention
. Preparation of Employee Invention Application 2. Click on the activity of employee invention preparation. 2. Clicking on the employee invention preparation button, the screen is moved to the application of employee invention preparation page. 2
. Preparation of Employee Invention Application 2 3. Button - Temporary Storage The input subject matter is temporarily saved, and the screen is moved to a corrected page. - Save Entry of the input matter is completed, and an employee invention is reported. - List What input is cancelled, and move to the employee invention status page. 2. Basic Information of employee - Basic information such as the inventor s name, ID, company, department name, telephone number, email, etc. is displayed. 3. Information on inventor - Request number The request number is automatically generated by save temporary button or save button. - Inventor Information on an inventor is displayed, and addition or deletion may be carried out by the addition deletion button. Also, when a ratio automatic calculation button is clicked, the ratio is automatically calculated depending on the number of present inventors who select. 3
. Preparation of Employee Invention Application 2. Button - Addition Clicking on the Button, an inventor search pop-up window appears. 3 2. Search Conditions - key words (ID, name, and team) are input to conduct a search for desired information. - when an item including external inventors is checked, and a search therefor is conducted, a search including the external inventors may be conducted. 3. external Inventor Button - Clicking on the Button, a pop-up window in which the subject matter necessary for the registration of an external inventor may be input appears. 4
. Preparation of Application of Employment Invention. Information on applicant - Whether a joint applicant, the title of a contract, and contract documents will be displayed or not is determined according to a joint application (When it is Yes, the above matter is displayed). - The joint applicant and title of the contract may be input, and files may be added to the contract documents. cf) Asterisk(*) means that the item is a mandatory item to be input. 5
. Preparation of Application of Employment Invention 2 3 4 5 6 7. Title of Invention - The title of an invention may be input. 2. Information on project -Information on the project may be searched, and addition and deletion thereof may be conducted. 3. Development status - Development status may be selected, and when the development status corresponds to advanced research, then a car type shall be necessarily input. Also, when the development status corresponds to commercialization, a car type and schedule of mass production shall be necessarily input. 4. Product Classification - Product classification may be input. 5. Prior Patent (optional) Prior patents/applications which Mando Co. have filed may be searched and input. 6. Prior Art Materials (optional) - Prior art materials may be attached. 7. First-to-Publish - First-to-publish may be selected, and when first-to-publish is selected, the date of publication and how to first publish an invention may be input. Also, when first-to-publish is not selected, the date of publication and how to first publish an invention do not have to be input. 6
. Preparation of Application of Employment Invention 2 3 4. Addition Button - Clicking on the Button, a project search pop-up window is called. 2. Search conditions - Information related to the project should be input, and a search may be conducted. ( none or other may be selected) 3. Grid list - Total number of searched lists and corresponding cases are displayed. 4. Button - Clicking on the confirm button, the pop-up window is closed, and information on the selected results is transferred. - Clicking on the close button, the selected data on the present pop-up window is cancelled and closed. 7
. Preparation of Application of Employment Invention 2. Addition Button - Clicking on the button, a product classification search pop-up window is called. (Only one classification can be selected.) 2. Button - Clicking on the confirmation button, the pop-up window is closed, and information on the selected results is transferred. - Clicking on the close button, the selected data on the present pop-up window is cancelled and closed. 8
. Preparation of Application of Employment Invention 2 3. Addition Button - Clicking on the button, a company (Mando) prior patent search pop-up window is called. 2. Search conditions - REF-NO, Application No., and Registration No. are input, and a search is conducted to check the corresponding patent. A similar search is checked, and a search is conducted to check cases similar to the conditions. 3. Button - Clicking on the confirm button, the pop-up window is closed, and information on the selected results is transferred. - Clicking on the close button, the selected data on the present pop-up window is cancelled and closed. 9
. Preparation of Application of Employment Invention 2. Invention Report - DOI (Disclosure of Invention) file (doc, pdf ) should be attached. 2. Information on Application - Urgency of application may be set, and when the case is set to be urgent, the reason of urgency should be input. - Necessity of filing in foreign countries may be set, and when it is set to be necessary, the reason thereof should be input. - Remarks may be input, and they may be input up to 4000 bytes. - Confirmation of transfer must be checked, and when completion of a process is clicked without consent, a pop-up window in which confirmation of transfer is requested to be checked appears. 3. It is a part of selecting the evaluation of an inventor. It is a part of evaluating technical distinction, application of a product, and a completion of the invention. 20
2. Request for Approval of Invention Disclosure 2. The assignment of the invention is completed by clicking checkbox I agree 2. Clicking on the Save button, and then directly transmit the invention report to IP Team (MDK) 2
3. Request for Approval of Invention Disclosure Continue to the next page. The subject matter input by the inventor is displayed. 22
4. Review of Prior Art Search (Inventor) 2. Click on the activity of prior patent search review (inventor). 2. Clicking on the prior art review by invention after clicking on the case process button, the screen is moved to the prior art search review screen. 23
4. Review of Prior Art Search (Inventor). The subject matter of the reviewed prior art search is displayed. 24
4. Review of Prior Art Search (Inventor) 2 3. The subject matter of the reviewed prior art search is displayed. 2. Review of Prior Art by Inventor - A reviewer designated when reviewing prior art is displayed as the reviewer, and the present date is displayed as the date of review. - Review comments are necessarily input, and may be input up to 4000 bytes. - Relevant files may be attached as the file. 3. Button - Clicking on the temporary save button, input data is saved, and the screen is moved to the correction page. - The input data is saved by clicking on the completion of preparation button, and whether data is input into a section to be necessarily checked is confirmed, and the results are saved. - Clicking on the close button, a pop-up window is closed without saving the data. 25
5. Review of Specification by Inventor 2. Click on the activity of review of specification by inventor. 2. After clicking on the case process button, and clicking the review of specification by inventor button, the screen is moved to the specification review screen. 26
5. Review of Specification by Inventor. Bibliographical data - The subject matter of the corresponding case is summarized to be displayed. 2. Subject Matter of Specification - The subject matter prepared by the patent team is displayed. Continue to the next page. 27
5. Review of Specification by Inventor. Review of Specification by Inventor - The items in the checklist may be selected. If selecting the correction required in the checklist, the screen is modified to necessarily input the review comments. 2. Button - Data is saved by clicking on the temporary save button, and the screen is moved to the correction page. - The input data is saved by clicking on the preparation completion button, and whether data is input into a section to be necessarily checked is confirmed, and the results are saved. - Clicking on the close button, a pop-up window is closed without saving the data. 2 28
6. Review of OA Report by Inventor 2. Click on the activity of the review of the OA report by inventor. 2. Clicking on the review of response by inventor button after clicking on the case process button, the screen is moved to the review of OA report by inventor screen. 29
6. Review of OA Report by Inventor. Bibliographical data - The subject matter of the corresponding case is summarized to be displayed. 2. Subject Matter of Reviewed Response - The subject matter prepared by the patent team is displayed. 2 Continue to the next page 30
6. Review of OA Report by Inventor. Review of Inventor s Response - Due date of Submission: The statutory deadline of the corresponding OA case is displayed. Reporter/Report Date: Name of inventor, and report date are automatically displayed. - Mass Production: Select the process of applying mass production, schedule to apply mass production, or no plan for mass production. - Scheduling in mass production/car type of mass production: When in the process of applying mass production or scheduled to apply mass production is selected for mass production, the type must be input. -Product similar to other companies product: Select Yes or No - Company name: It must be input when Yes is selected in the Product similar to other companies product. -Review comments may be input up to 4000 bytes. -Relevant files may be attached as files. 2 2. Button - Clicking on the temporary storage button, input data are saved, and the screen is moved to the correction page. - The input data are saved by clicking on the completion of preparation button, and whether data are input into a section to be necessarily checked is confirmed, and the results are saved. - Clicking on the close button, a pop-up window is closed without storing the data. 3
Ⅳ. Help Desk
Help Desk If you have any support issues, use help desk on the group ware. Click on the help desk 33
Help Desk (Continued). Service Request - Create Service Request 2. System - select HIPS. Then recipients of request are automatically designated. (see following page) 3. Module - select Other. 4. Subject - Please input the main subject 2 3 5. Detailed description - Please state the detailed explanation including capture image 4 5 34
Help Desk (Continued). Attachment - It is helpful to attach captured error screen. Recipients of request are automatically designated. 2 If you have any other questions, please contact us by sending email to the address below. - email : wonseok2.choi@halla.com WONSEOK CHOI (Legal Affairs Center / IP Team) 35
(Ref) Invention Disclosure Report Form. Inventor (Name, Employee No.) 2. Title of Invention 3. Background (Technical field) & Prior Art (Patent or Non-patent) 4. Gist of invention 5. Advantageous Effects - Describe the title as not common system name but specific name featuring the invention - Do not use the same name of previous invention ex) Steering control method and device (X) Method and Device for detecting road surface condition by rack force estimation (O) - Describe application/patent No. of prior art which you have known - If you don t know, you may omit this item ex) Mando s case : KR200-xxx, P205-xxxx-KR Other applicant s case : US20-xxxxxxx (should include National Code such as US, IN, ) - Explain proposed invention along with related flowchart - Also, include drawing orsystem block diagram - Explain proposed invention by comparing with prior art - Explain Solution method which solves the problem of prior art - Technical effects derived by proposed invention 36
Thank you!