Email for Apple Users Carol Fortlage The Villages Apple User Group April 10, 2017 1
Today s Scope Emphasis: email on iphone/ipad Email Terms (vocabulary) Managing email accounts Attaching photos to email Establishing Rules (aka Filters) Using Contacts & groups Tips and Tricks 2
Email Terms Domain name is what follows @ in an email address @icloud.com @aol.com @gmail.com Apple Mail and Microsoft Outlook are software (apps) of the type email client. Webmail = use your browser to access email 3
Webmail 4
Trash v. Junk Trash is your wastebasket. Move messages there when no longer useful. Junk = Spam Populated 2 ways: Your provider labels message as junk/spam. You label a message as junk. Can set up for automatic emptying of Junk Folder. Labeling a spam message as junk is preferable to merely deleting it. 5
Email Terms Archive v. Delete Archive is a background setting that moves discarded messages to a storage locker called Archive rather than to a trash can. Sometimes Archive is the default, especially with Gmail accounts You can turn off Archive. 6
Email Terms: imap v. POP3 Credit: Sanebox, Inc. at pop2imap.com 7
Email Setup Multiple accounts or computers It s a personal choice. You can either Set up each email account on each computer and device you use. OR Appoint one email account as the captain and have it collect messages from all other accounts. 8
Add Account to ios 1 3 2 9
Delete v. Archive 10
Add Account to OS Mail Start in either Mail Accounts or System Preferences Internet Accounts. Both lead to this screen. 11
Add Account to OS Mail 12
Mail on ipad/iphone 13
Want to hide mailbox list? Turn the ipad/iphone to portrait view. 14
Mail Settings on ipad/iphone Important! 15
Contacts Settings on ipad/iphone Do contacts inexplicably appear in your directory? This could be why. 16
Sent from my iphone/ipad 17
Sent from My iphone/ipad Change in Settings 18
Signature personalized! 19
Mailboxes Organize by creating optional mailboxes 20
System Mailboxes These 5 mailboxes are system generated and controlled; you can t rename or move them. 21
Create Optional Mailbox in ios 22
Mailboxes 23
Managing Optional Mailboxes On My Mac Be aware that mailboxes you create and store under the header On My Mac rather than under the account title will not sync with the provider s server. That is, some backup and access opportunities may be wasted. 24
Share Photo as Attachment Start in Photos Choose Select Touch picture(s) Choose Share Choose Email New message opens with attachment in place. 25
Share Photo as Attachment 26
Attach Photo in OS Mail Start either of two ways: from the attachable file (as on ipad/iphone) or from the message. From within message, choose paper clip icon at top right... 27
Attach Photo in OS Mail... then navigate to the target file and double click on it 28
Attach Photo in OS Mail The photo pops into the message body 29
Size of attached photo is controllable (OS) 30
Size of attached photo is controllable choice shows automatically in ios 31
OS powers that ios doesn t have Redirect (rather than forward) a message Set reply-to address different from sending address Customize toolbars (i.e., icon and/or words) Set schedule for deleting Junk and Trash Create rules for sorting email automatically Sign in to icloud.com using Safari Create groups within Contacts iphone/ipad Mail and Contacts can see and use Groups but not create or manage them. 32
Redirect Message 33
Redirect Message 34
Redirect Message Message list maintains integrity of from ID, rather than showing who redirected message. 35
Set Reply-to Address 36
Mail Toolbar Right Click on empty space in Toolbar to choose how icons display 37
Managing Junk and Trash (OS) 38
icloud Sign-in on Browser 39
Google Group example Rules 1. Create a folder in Mail; i.e., TVAUG 2. In Mail, Choose Preferences Rules Add Rule 3. Name your rule; i.e. TVAUG GG 4. Set Condition; i.e. any recipient contains @TVMUG.com 5. Tell Mail what to do if the condition is met: Perform following action; i.e., move message to [select your new mailbox folder] 40
Rules 41
Contacts 42
Send to a Group 43
Send to a Group 44
Contacts Create New Group Create Group, give it an appropriate name, then dra contacts to it. OR... 45
Contacts New Group from Selection 2 1 46
Contacts 47
Contacts If your contacts list is online with your email provider, please consider moving it. Frustrate hackers. Your contacts list is far more difficult to hijack when your address book is not on file with AOL, CenturyLink, Comcast, Embarq, Hotmail, SBCglobal, Yahoo. Gain the many advantages of using a single address book by syncing Apple Contacts among your computers and devices. 48
Transfer Contacts Export from online address list 49
Transfer Contacts 50
Transfer Contacts Double click on the downloaded file, then click Add to import the names into Apple Contacts 51
Previous Recipients Choose Mail - Window (in OS) blanked out for privacy 52
Previous Recipients on ios 53
Previous Recipients on ios 54
Previous Recipients on ios 55
Previous Recipients on ios 56
Today s Scope Emphasis: email on iphone/ipad Email Terms (vocabulary) Managing email accounts Attaching photos to email Establishing Rules (aka Filters) Using Contacts & groups Tips and Tricks 57
Any Questions? 58