MS Word Basic Word 2007 Concepts BWD 1
BASIC MS WORD CONCEPTS This section contains some very basic MS Word information that will help you complete the assignments in this book. If you forget how to save, for example, refer to this unit. Assignment #1 will be to print the document you open and use in this unit. Objectives When you complete this unit, you will be able to: Start MS Word, Open a blank document Change Font Styles and Font Sizes Maximize the screen Know what Font size numbers mean Minimize the document Determine whether to use the Backspace Select and deselect the Caps Lock key or the Delete key Save document on the hard drive Bold, Italicize, and Underline text Close MS Word Use the Header to enter the name and Open a saved document assignment number Expand and collapse folders Save and print assignment How to Start MS Word and Open a Blank Document Some programs may be installed differently, but usually these directions will open a new MS Word document: (open one so you can follow the instructions) Click Start Point to All Programs Point to MS Office Click on Microsoft Office Word 2007 The Main Ribbon for MS Word 2007 You may use parts of several ribbons, but this is the main one showing features and functions for MS Word applications. The Home tab on this ribbon should be selected. BWD 2
Maximize Your Screen Once you have a new blank document, it probably is already maximized to fill the screen and you will see two small squares in the middle box in the upper right corner. If you place your pointer in the middle box, the Screen Tip will indicate Restore Down. Click on the Restore Down; it will make your document smaller. Click it again to maximize it. Did you notice that the little boxes in the image changed? Minimize Your Document There may be times when you want to minimize a document temporarily put it down in the tray for use later while you work on something else. Click on the minimize button. Then click on it in the tray to bring it up again. Save Your Work to the Hard Drive on your Computer (ask your instructor for help if it is to another drive) On the document you opened and have on your screen, press the Caps Lock key on the keyboard (ALL LETTERS WILL BE IN UPPER CASE) and type this line: THIS COURSE IS GOING TO BE A LOT OF FUN! Press the Caps Lock key again to deselect ALL CAPITAL LETTERS Click the Office Button Click Save Office Button BWD 3
This is called a Save As dialog box. Your folder list may not look exactly like this, but you usually see the My Documents folder. Assume you don t want to save in any of these folders and want to create a Homework folder. To create a Homework folder, click on the Create New Folder button. Name the new folder: Homework Basic Word. Click OK. The new folder you just created now shows in the Save in: area. In the File name: area the first line of your Word document shows. That is as good a file name as any in this case. Click the Save button. Notice that the Title Bar, the first line on your document, shows the File Name: BWD 4
Close MS Word Close MS Word by clicking on the X on the upper top right corner. You saved your document and then closed Word. If you forget to save first, you will lose your document. How to Open Your Saved Document There are several ways to open your document. One way is to go through Explore: Right click on Start. When you right click with the mouse, you always open another menu. Click on Explore. Maximize so Explore fills the screen. You may need to drag the scroll bar to the top; you could also click on the scroll arrow several times until the scroll bar moves all the way to the top. Click on the + to expand My Documents; the folders inside will appear. Scroll Arrow Notice that the + has turned into a -. which means there are no more folders inside. If you were to click on the -, it would collapse (hide) the folders and the + would show. Your new folder appears. Scroll Bar BWD 5
Single click on the folder: Homework Basic Word The folder is selected and the file shows on the right. To see this view, click View on the Menu Bar and select Details. Depending on the View, it could also look like this. To see this view, click View on the Menu Bar and select Tiles. To open your file, double click (click 2 times very fast) on THIS COURSE IS GOING TO B You can double click either on the picture or the words. Your file is now open and looks like this: BWD 6
Close MS Word Close MS Word by clicking on the X in the upper top right corner. Close the Explore screen also by clicking on the X in the upper top right corner. Another Way to Open an MS Word Document Click on Start. Rest your cursor arrow on ALL PROGRAMS until all the programs appear. (The programs on your computer may differ from those on the author s computer.) Rest your cursor arrow on MI- CROSOFT OFFICE and follow the dark ribbon over to the right and single click on Microsoft Office Word 2007. When your Word document opens, Office Button Click the Office Button Look at the Recent Documents. The first one listed is the last Word document saved. Click on #1, either the number or the words, and it opens. BWD 7
How to Change Font Styles Click after the words: THIS COURSE IS GOING TO BE FUN! so your cursor is at the end of the sentence. Press the Spacebar once. Press the Caps Lock key down on the keyboard and add: I AM GOING TO DO WELL! Select the sentences by holding down the left mouse button at the beginning of the sentences and drag over it so it is highlighted. Click on the Font Style arrow and various font styles will appear. As you drag your cursor down over the different font styles, notice how your sentence changes. This makes it easy to change the font style to something pleasing to you. Click on the ALGERIAN font. BWD 8
How to Change Font Sizes The sentences are still selected so you can do other things with them to change the formatting (the look). Formatting can include the font styles and sizes, bold, italics, underline, etc. Click on the Font Size arrow and various font sizes will appear. As you drag your cursor down over the different font sizes, notice how your sentence changes. This makes it easy to see what size you want. Click on the 48. What the Font Size Numbers Mean In printers language, there are 72 points to 1 inch. If you selected a word and clicked on Font size 36, the selection would be 1/2 high (36/72). If you clicked on 24, your selection would be 24/72 of an inch high. A common font size for most applications is 12, such as Times New Roman font style with 12 as the font size. Using the Grow Font and Shrink Font to change font size The sentences are still selected so you can still change the way it looks (the formatting). You can change the size of the font by clicking on the Grow Font and Shrink Font buttons Change the font size to 26 by clicking the Grow Font and Shrink Font buttons. BWD 9
How to Know Whether to Use the Backspace or the Delete Key Look down at your keyboard. Notice that there is a line (empty space) between the Backspace and the Delete keys (on regular size keyboards). Pretend that your blinking cursor is that line: Backspace left Delete right If the letters you want to erase are to the left of your blinking cursor, use the Backspace key to the left of the line. If the letters to erase are to the right of your cursor, use the Delete key. I AM GOOING TO LIKEE TTHIS COURSSE! a b c d a) To erase the first O, it is to the left of the cursor, so use the Backspace key. b) To erase the first E, it is to the right of the cursor, so use the Delete key. c) To erase the first T, it is to the right of the cursor, so use the Delete key. d) To erase the first S, it is to the left of the cursor, so use the Backspace key. Bold, Italicize, and Underline Text Select the text THIS COURSE IS GOING TO BE FUN! I AM GOING TO DO WELL with the Algerian, 26 fonts set earlier:. Click the Bold button Click the Italic button Click to Underline button Note: If you want to remove Bold, Italic, or Underline select the word or sentence and click B or I or U again. It is a toggle; click it once and it is on, click it again and it is off (like a light switch). 2007 2011 Ellsworth Publishing Co. BWD 10
How to Enter Your Name and Assignment Number in the Header You will be asked to enter your name and assignment number in most of the assignments in this textbook. This is Assignment #1. With your Word document open that has THIS COURSE IS GOING TO BE FUN! I AM GO- ING TO DO WELL with Algerian, 26, follow the directions under the illustration: Click the Insert Tab. Click the Header button. Click to select the Blank (Three Columns) header. Type the Header Click the first [Type Text] and type your name, and assignment #BWD-1: Your Name, #BWD-1 Click the second [Type Text] and click the Date & Time button. Select the Date & Time format of your choice. Click OK. Click the third [Type Text] and depress the Delete key to delete it. BWD 11
This is what your first assignment looks like. (You may have chosen a different format for the date.) Click the Close Header and Footer button. Click the Office Button and click Save as. In the Homework Basic Word folder, save file as #BWD-1. Click the Office Button again and rest your cursor on the Print button. The options appear. Click the Print button.. Click the OK button to print. Turn printout in to your teacher. BWD 12