TABLE OF CONTENTS Copyright & License Notes 3 Introduction 13 Chapter 1 - Excel Basics 14 Creating an Excel Workbook 14 Examining the Excel Environment 15 Opening an Existing Workbook 19 Navigating a Worksheet 21 Creating a New Workbook 22 Saving a New Workbook 23 Moving Between Workbooks 25 Setting Excel Options 26 Switching between Views 28 Using Tell Me to Obtain Help 29 Closing a Workbook and Exiting Excel 30 Chapter 2 - Working with Data 32 Entering Text and Numbers 32 Entering Numbers as Text 32 Changing Column Width: 33 Entering Simple Formulas 33 Choosing Formula Cell References 35 Using AutoSum 36 Hide Zero Values in Formulas 37 Total rows and columns at the same time using AutoSum 39 Changing & Deleting Data 41 Using Undo/Redo 42 Using Find and Replace 42 Using Find and Replace to Remove Blank Spaces in Cells 45 Using the Go To Command 47 Spell Checking Your Worksheet 49 Inserting Symbols 51 5
Using Smart Lookup 52 Chapter 3 - Editing a Worksheet 55 Working with Ranges 55 Copying and Pasting Data 57 Using the Office Clipboard 58 Cutting and Pasting Data 60 Copying and Moving Cells using Drag-And-Drop 61 Changing Column Width 62 Autofit 64 Changing Row Height 65 Inserting and Removing Rows and Columns 66 Copying Data and Formulas with AutoFill 67 Using AutoFill to Create a Series 69 Filling in Cells using Flash Fill 69 Chapter 4 Formatting a Worksheet 71 Formatting Text 71 Using the Format Cells Dialog Box 72 Formatting Values from the Ribbon 74 Formatting Numbers 75 More about Fractions 77 Using the Format Painter Button 79 Alignment and Text Wrapping 80 Merging Cells and Centering Text 82 Adding Cell Borders 83 Applying Colors and Shading to Cells 84 Applying Cell Styles 87 Hiding and Unhiding Rows and Columns 88 Freezing and Unfreezing Rows and Columns 90 Inserting and Removing Page Breaks 91 Chapter 5 - Page Setup and Printing 94 Adjusting Margins 94 6
Setting Page Orientation 95 Setting Paper Size 96 Defining a Print Area 98 Printing Worksheet Titles 99 Forcing a Worksheet to Fit 100 Inserting Headers and Footers 101 Printing a Worksheet 104 Chapter 6 - Formulas and Functions 106 Copying Formulas 106 Relative References 107 Absolute References 107 Mixed References 108 The MIN, MAX, COUNT and AVERAGE Functions 108 Entering Functions Manually 109 The Insert Function Button 110 Chapter 7 - Using a Formula to Join the Contents of Multiple Cells 113 Combine Cells using the Ampersand 113 Combine cells using the CONCATENATE Function 114 Combine cells using the CONCAT Function 115 Joining Text with the TEXTJOIN Function 115 Pasting as Values 116 Chapter 8 - Modifying Workbooks 118 Adding and Deleting Worksheets 118 Copying Worksheets 119 Renaming Worksheets 120 Repositioning Worksheets 121 Grouping Worksheets 121 Changing Worksheet Tab Colors 122 Using 3-D Formulas & References 123 Chapter 9 - Working with Tables 124 7
Creating a Table 124 Enter Data into a Table 126 Deleting Rows and Columns 126 Formatting a Table 127 Totaling Data in a Table 129 Sorting Data in a Table 130 Sorting Multiple Columns 131 Filtering Data using AutoFilter 132 Creating Custom Filters 134 Chapter 10 - Working with Charts 137 Creating a Chart 137 Moving a Chart 138 Resizing a Chart 140 Changing the Layout and Style 140 Labeling Chart Elements 143 Formatting Chart Text 146 Formatting Chart Elements 147 Changing the Chart Type 149 Showing or Hiding Gridlines 150 Customizing Axes 151 Creating a Pie Chart 154 Changing a Chart s Source Data 156 Moving a Chart to a Different Worksheet 158 Saving a Chart Template 159 Filtering Chart Data 161 Using Sparklines 162 Customizing Sparklines 163 Chapter 11 - Working With Graphics 166 Adding Pictures 166 Inserting Online Images 167 Adding Shapes 168 8
Formatting Drawing Objects 170 Inserting WordArt 171 Inserting SmartArt 172 Inserting an Organization Chart 174 Modifying an Organizational Chart 176 Taking a Screenshot 177 Chapter 12 - Financial & Logical Functions 179 Using the IF Function 179 Using Nested Functions 179 The COUNTIF Function 181 Using the PMT Function 182 Using the FV Function 186 Using AutoCalculate 188 Chapter 13 - Date and Time Functions 189 Understanding Date/Time Functions 189 Adding a Date and a Date Interval 190 Adding Months & Years to a Date 190 Subtracting Dates 191 Calculating Time Intervals 192 Chapter 14 - Managing Workbooks 193 Creating a Workbook Using a Template 193 Creating a New Template 194 Editing a Template 195 Showing or Hiding Workbook Elements 196 Creating a Workspace 197 Comparing Two Workbooks Side by Side 198 Saving a Workbook in a Different File Format 200 Using Data Consolidation 201 Chapter 15 - Importing & Exporting Data 204 Importing External Data into Excel 204 Importing Text Data into Excel 204 9
Converting Text to Columns 207 Removing Duplicate Rows of Data 210 Removing Extra Spaces from Data 212 Importing Data from a Database 213 Linking to another File 216 Linking & Embedding Objects 217 Exporting Data from Excel 219 Publishing Worksheets & Workbooks to the Web 220 Creating Web Queries 223 Chapter 16 Advanced Number Formatting 226 Creating Custom Number Formats 226 Using Conditional Formatting 227 Applying Conditional Formatting Based on Top/Bottom Rules 229 Applying Specialized Conditional Formatting 231 Creating your own Formatting Rules 234 Managing Conditional Formatting 236 Clearing Conditional Formatting 238 Chapter 17 - Working with Ranges 239 Naming a Range 239 Using a Named Range 240 Managing Range Names 242 Using the VLOOKUP Function 243 Chapter 18 - Working with Macros 246 Creating a Macro 246 Running a Macro 249 Editing a Macro 250 Make a Backup of your Macros 252 Saving a Workbook with Macros 253 Opening a Workbook with Macros 255 Adding a Macro to the Quick Access Toolbar 255 Chapter 19 - Data Analysis Tools 258 10
Tracing Formula Precedents 258 Tracing Cell Dependents 259 Tracing and Fixing Errors 260 Error Checking a Worksheet 261 Creating a PivotTable 262 Rearranging a PivotTable 264 Setting PivotTable Options 266 Formatting a PivotTable 267 Filtering PivotTable Data with Slicers 270 Filtering A PivotTable Inline 272 Creating Custom Filters 273 Filtering PivotTable Data Using Timeline 275 Creating a PivotChart 277 Chapter 20 - Summarizing Data 279 Adding Subtotals to a List 279 Nesting Subtotals 281 Applying Advanced Filters 283 Adding Group and Outline Criteria to Ranges 285 Using Data Validation 286 Previewing Data using Quick Analysis 290 Chapter 21 - Analyzing Your Data 293 Using Goal Seek 293 Using Solver 294 Creating & Displaying Scenarios 296 Creating a Scenario Summary Report 298 Using Data Tables 299 Forecasting Future Values 301 Chapter 22 - Collaborating with Others 303 E-mailing a Workbook 303 Sharing a Workbook with Others 305 Web Page Preview 307 11
Converting Worksheets into Web Pages 309 Inserting Hyperlinks 311 Stop Excel from Creating Automatic Hyperlinks 313 Viewing and Editing Comments 315 Editing Comments 316 Locking/Unlocking Cells in a Worksheet 316 Protecting a Worksheet 318 Showing or Hiding Formulas 319 Protecting a Workbook 321 Creating a Shared Workbook 323 Tracking Changes to a Workbook 325 Accepting and Rejecting Changes to a Workbook 327 Encrypting a Workbook 328 Marking a Workbook as Final 330 Merging Copies of Shared Workbooks 331 Inspecting Workbooks 333 Checking Document Compatibility 335 Checking Document Accessibility 336 Index 338 12