4028 7 th Street S.E. Calgary, Alberta T2G-2Y8 Phone: (403) 243-1425 Fax: (403) 243-6577 Toll Free: 1-800-921-ACCU (2228) Email: sales@accuflo.com OPERATING INSTRUCTIONS - DETAILED SECTION ONE General Rules and Operating Procedures The uses a 22 key keyboard and 4 line alphanumeric display for the operator control. Although the system is basically menu driven, prompting the operator for input, certain operations are particular to the 8000 and must be thoroughly understood for ease of operation. The operator is prompted through the various modes of operation by a series of Screens on the display panel. Any of the four lines in each screen may contain operation selections or customer / delivery information. To the left of the screen are four line-key which correspond to each one of the four lines on the LCD display. The line keys are used to select the function shown on that particular line or are used to change the information that appears there. If the function can be selected or the information changed, a small left arrow will appear as the first character in the line and points to the corresponding active line key. If the selection is not allowed at the time, the arrow will not appear and the line key will do nothing. BUTTONS 1 2 3 4 1 5 6 7 8 9 0 $. CODE PRINT DISC START --------- STOP 2 3 COMPUTER REGISTER 4 DATA CARD LCD SCREEN Movement between screens is accomplished in two ways depending on what the operator is doing at the time. The screens can be thought of as being in a vertical stack. In most procedures, the operator accesses the next screen down as a delivery is made and a ticket printed out. In some cases the operator may need to move up through the screens as in searching for a customer record (data card users only), or when setting prices, tax codes or preset volumes. This is done by using the up arrow or down arrow keys in the centre of the computer. If the arrow keys are allowed for use, small arrows will appear (one or both) in the lower right had corner of the LCD screen, directing the operator as to which way to go. The other method of movement through the screens is simply selecting a function. 1 2 3 4 1 ARROW BUTTONS 5 6 7 8 9 0 $. CODE PRINT DISC START --------- STOP COMPUTER REGISTER 2 3 4 DATA CARD NUMERIC KEYPAD 1/12
Once selected, the function will either be performed or another screen may appear waiting for further input. In a normal delivery a combination of the two methods is used and additional screens may appear showing the operator what the unit is doing at the time. Periodically the operator will have to input new prices, taxes or pre-set volumes, etc. The method of entry the 8000 uses is called S.E.A., an abbreviation for Select Enter Accept. This is unique to the 8000 and must be understood completely. For example, to enter a new price, the operator pressed the line key pointing to the price on the display. When pressed, a blinking cursor will appear over the first or leftmost digit of the price. You then enter the new amount with the numeric keypad, one digit at a time and the cursor will move to the right with each entry. You do not have to enter a decimal point in the number since the decimals are fixed and the cursor will simply jump over them. Also, it is only necessary to enter digits up to the last one that needs to be changed. After entering the new numbers and the operator is satisfied with what appears on the LCD screen, you simply press the corresponding line key once more, to enter your changes. The blinking cursor then disappears. All entries are made in this matter and it is very important to note that while a blinking cursor appears anywhere on the screen, no other function of the unit is available. The operator must extinguish the cursor by accepting the entry on the LCD screen before continuing. If an error has been made during the entry process, and the line key was in error, just depress the line key again and enter the correct numbers. If the cursor is still blinking, simply continue to enter digits and the cursor will wrap around and start back on the first digit. One very important key is the one labelled Start / Stop (shown in the next picture). When this key is pressed the 8000 will exit the current screen and go back either to the previous screen or all the way back to the main menu screen. It s main purpose is to get back quickly to the main menu from anywhere you are within the system. In some cases it may have to be pressed twice. The only time it will not operate is when a blinking cursor appears on the LCD screen (as explained above), or between the time the ticket is inserted and the final printout. 1 2 3 4 5 6 7 8 9 0 $. CODE DISC START PRINT --------- STOP 1 2 3 START / STOP BUTTON COMPUTER REGISTER 4 DATA CARD The following illustrates the first three screens that you will encounter after the system powers up. If there is no datacard present, you will also get the message NO DATACARD INSERTED, if a data card is present, the message STANDBY WHILE DATACARD IS BEING CHECKED. SOFTWARE VER. 501HA SELF TEST STAND BY (screen # 1) SOFTWARE VER. 501HA SELF TEST O K (screen # 2) < PRINT SHIFT TOTALS < SELECT METER (PRODUCT) < LOAD TRUCK < SETUP (screen # 3) 2/12
The first two screens appear automatically after power-up, while the 8000 performs tests of its internal hardware. The third screen is your Main Menu from which all functions of the system are selected. There are five major functions of the 8000. Four of these are shown on the main menu, and are selected by pressing the corresponding line key to the left of the display. These functions are chosen only periodically. The fifth major function, which is done routinely, is to make a delivery. To start the delivery sequence, you must select the Button (shown below). 1 2 3 4 5 6 7 8 9 0 $. CODE DISC START PRINT --------- STOP 1 2 3 DOWN ARROW BUTTON COMPUTER REGISTER 4 DATA CARD These five functions will be discussed in detail in the following sections. SECTION TWO Printing Shift Totals When the PRINT SHIFT TOTALS (line #1 button) is selected, the operator will be prompted to insert a blank ticket into the 8000. After the ticket has been fully inserted the 8000 will begin to print the current shift total information, this includes; 1.) Time and date of previous shift printout. 2.) Current time and date of this shift total. 3.) Truck Number. 4.) Driver Number. 5.) Plant Number. 6.) Total gallons / litres delivered since last printout. 7.) Total dollars billed since last printout. 8.) Total money received on account since last printout. 9.) Current quantity of product on board The shift totals are mainly for driver reference and are not intended to be very detailed. The information returned to the office on the datacard (if used), can be processed by the office computer for very detailed reports. After the printout is finished, the operator is returned to the main menu. SECTION THREE Meter (Product) Selection Depending on the configuration and type of system you have. You select the meter or product you would like to dispense with the line #2 button. By selecting the line #2 button you will notice the screen will alternate between Meter (1) and Meter (2) on dual meter systems, or Gasoline and Distillate on multi-product systems. The correct meter / product must be selected prior to inserting a ticket into the system. 3/12
SECTION FOUR Loading the Truck When the LOAD TRUCK or line #3 button is selected, the following screen will appear; < QTY ON BOARD 00000.0 < QTY LOADED 00000.0 < PRODUCT CODE 02 < LOAD LOCATION 01 Before entering the LOAD TRUCK feature, be sure to select the proper meter / product that you would like to work with. You must do this for each meter / product that you have on your truck. The operator may enter new numbers for any of the lines listed above. The quantity on board is automatically decreased by the amount of each delivery made, and increased by any amount entered into quantity loaded for that meter / product. Normally the quantity on board only need be adjusted to reflect the actual amount of product on board, this in the event that a prior load had not been entered or when first setting up the 8000 system. When selected quantity loaded will always come up with all zeros on the screen, and the product code and load location will be retained from the last loading operation. If a datacard is being used and you have put load records on it, the information will be written to the datacard. Pressing the down arrow or start / stop buttons will return the operator to the main menu. SECTION FIVE Set-up Selecting SETUP or the line #4 button places the operator into SETUP mode. This enables the operator to configure the 8000 for how it will be used. This included setting the date and clock, discounts and sales number sequence etc.. Set-up is required after the 8000 is installed, and then periodically for such things as daylight savings time. The different screens in SETUP are shown and explained below. Note that if only one thing needs to be changed, the operator can just down arrow through the screens and change what is necessary. Then by pressing the Stop / Start button, you will return to the main menu. The first screen that appears after pressing SETUP is; < DRIVER NUMBER 0000 ADDITIONAL SETUP REQUIRES ACCESS CODE < ENTER # This screen allow the operator to change the driver number which from time to time may change. A six-digit access code or PIN number protects further access to other set-up features. The factory default access code is set to all ZEROS (0 0 0 0 0 0). By pressing the line #4 button, your cursor will start flashing, enter zeros for your access code on this line and then press the line #4 button to enter your selection. This will allow you access to the following screens. 4/12
< TIME 14:20:34 < DATE 11/19/97 < SALES NO. 000025 < NEW ACCESS # This screen allows you to enter the current date and time. You ignore the colons and slashes, as the cursor will just jump over them. The time is set in the military format, i.e. 14:20:34 = 02:20:34 PM, the date format is MM/DD/YY. The sales number is the next sequence number that will be printed on the delivery ticket. You can enter any number you wish here and it will be the first number printed on the delivery ticket, then will increase by one number on each ticket thereafter. IMPORTANT If you wish to enter a new access code or PIN number on line #4, be sure to record it somewhere safe. After changing the access number, and exiting back to the main menu, your new access code is the only way you can re-enter set-up mode. If you loose or forget your access number your system will have to be returned to your distributor or the factory and reprogrammed. By pressing the down arrow, you will advance to the next screen below. ELAPSED TIME PRINT < ENABLE (Y/N) < DELAY MINUTES 01 NOTE THE ARROWS ON THE LEFT HAND SIDE OF THE SCREEN, THESE INDICATE THE DIRECTION YOU MAY MOVE WITH THE UP AND DOWN ARROWS THIS ALLOWS YOU TO SCROLL THROUGH THE SUB MENU S. The elapsed time print feature causes the ticket to be automatically printed after a number of minutes have elapsed since product flow has stopped (Weights & Measures in Canada requires that this be set to 1, 2, or maximum 3 minutes). To enable or disable this feature, simply press the line #3 button to change it from (Y) to (N) or visa versa (this feature cannot be disabled in Canada and must be set to 1, 2, or 3 minutes). Enter the delay in minutes by pressing the line #4 button. Pressing the down arrow will advance you to the next screen. < STAGE 1 SHUTOFF 00 < STAGE 2 DWELL 00.0 < TRUCK NUMBER 0000 < PLANT 0000 The first two lines of this screen are used to set valve closures when a pre-set actuator or pre-set solenoid valve are used in the system. Stage #1 shutoff is the number of gallons / litres preceding final shutdown that the first stage valve is shut or the actuator trips for the first time, slowing flow into the second stage. Stage two dwell is the number of gallons / litres and tenths of gallons / litres preceding the final shutdown that the second stage valve closes or the actuator trips for the second time. Stage #1 shutoff usually ranges from 5-15 gallons (20-60 litres). Stage #2 dwell rarely exceeds 1.0 gallons (4 litres), and may have to be periodically adjusted to compensate for a change in product viscosity. If the meter is set up for single stage operation then the stage #1 shutoff should be set to 00 and only stage #2 dwell used. This must be done for both valves in a two meter system. You enter the truck number and plant number on the next two lines, and then down arrow to proceed to the next screen. 5/12
< DISC A ENABLED (Y/N) < 10 DAYS TO PAY < RATE 00.0000 %/$ FOR TYPE PRESS $ Discount A < DISC A ENABLED (Y/N) < 10 DAYS TO PAY < RATE 00.0000 %/$ FOR TYPE PRESS $ Discount B These two screens allow the operator to enable or disable the two types of discounts, as well as determine the rate and time period. Discount A or the quick pay discount is the more common of the two types. If you wish to give a customer a discount if they pay your invoice within your quick pay terms, you would set this up here. Discount B or the good customer discount is used primarily for large volume customers, where you would like to extend a percentage or cents per / gallon / litre discount based on a large volume. If you are pricing your tickets, discount A when enabled prints a separate amount that can be deducted at the bottom of the ticket, this will also discounts taxes. Discount B when enabled will discount before totalling the ticket, printing the net amount at the bottom of the ticket, after taxes. To invoke the discount that you have set-up, after you make your delivery you must return to the 8000 computer before it times out, and press the print button once, then press the discount button. IMPORTANT Please note that if you have set-up both discount A and B, that both discounts will be extended onto the ticket. If you only wish to extend one discount or the other, you must re-enter set-up mode and disable the discount you do not wish to extend before inserting your ticket. If a datacard is being used, the customer s record on the card will contain all discount information and will override any settings you have made in set-up. This allows a unique discount structure for each customer you have on the datacard if you desire. Down arrow to proceed to the next screen. PRINT NAME AND ADDRESS ON TICKET < (Y/N) This screen allows datacard users to select whether or not the name and address of the customer on the datacard will be printed or suppressed on the ticket. You press the line #3 button to toggle between (Y) and (N). If no is selected the first line that will be printed on the ticket is the customers account number only. This is a useful option if you are pre-printing tickets in your office that already contain this information. Down arrow to proceed to the final set-up screen. ODOMETER START < MILES 000000000 < CALIBRATE < ABORT 6/12
This screen is used if you have installed the optional odometer sensing kit on your vehicle. Line #2 shows the current mile / kilometres on the vehicle. A new number may be entered here to correspond with the actual truck odometer. This figure will be updated as the vehicle is driven. Please note that this sensor is not uni-directional, and will measure travel in both forward and reverse. Abort will leave this screen and return you to the main menu, selecting calibrate will send you to the following screen. ODOMETER CALIBRATION < BEGIN < ABORT Before selecting begin to start the calibration procedure, you should note the vehicle s odometer reading. To ensure an accurate calibration, it is best to start with all numbers in an even position in the odometer window. Please also note whether or not the odometer reading is in whole units or includes tenth s. Press begin to advance to the next screen. ODOMETER CALIBRATION DRIVE EXACT MILES < END DRIVEN MILES < ABORT While the above screen is showing, drive the vehicle at least two miles (5 kilometres), and try to stop with the odometer reading in an even position in the odometer window. Please note the exact odometer reading once again and press the end driven miles or line #3 button. This will advance you to the final calibration screen. ODOMETER CALIBRATION < MILES DRIVEN 000.0 < CALIBRATE COMPLETE < ABORT You now subtract the beginning odometer reading from you last reading, and enter the difference on the miles driven or line #2, being careful to note the position of the decimal point. When accepted, press the calibrate complete or line #3 button to exit and return to the main menu. At this point you have completed the entire set-up procedure. SECTION SIX Loading Tax / Product Code Information Besides entering and using single tax amounts explained in the following sections, the 8000 can accept and use multiple tax codes and product labels by loading them into the permanent memory of the 8000 through a datacard. Please refer to the enclosed documents pertaining to tax and discount calculations, as well as the programmers guide for a more detailed explanation of this and other features. 7/12
The tax code information needs to be loaded into the 8000 during the initial set-up of the system, and thereafter to reflect any product or tax changes. To load the information from a datacard you simply insert the master tax datacard that you or your distributor has programmed for you, into the front opening provided in the lower right hand corner of the 8000. You then turn the system on, or if on, simply press the start / stop button. Once the 8000 has passed through the self-test screens you will receive the message master taxcard being loaded. This procedure takes only a few seconds, and you will then be prompted to remove the datacard, you will then return to the main menu. SECTION SEVEN Making a Delivery without a Datacard From the main menu, press the down arrow button once, and the following screen will appear; MUTIPLE TANK DELIVERY? < (Y/N) This function gives you the option to disable the time out feature that you enabled in the set-up procedure. At this point you want to decide if you will be filling more than one tank with the same product at your customers location. If answered yes, you will disable the time-out feature and be able to fill multiple tanks with the same product and provide your customer with a single ticket for that product. If selected this option will add the printed statement Multiple Tank Delivery at Single Site on your ticket. This screen will always default to no for each delivery and must be changed if you wish to use it. Press the down arrow once more and the following screen will appear. GALLONS/LITRES 0000000.0 < PRICE $01.0950 < TAX 06.5000% < PRESET 000000 All four lines of the above screen will retain the values from your last delivery. Therefore if the information does not have to be changed, the operator simply presses the down arrow and will be prompted to insert ticket to begin the delivery process. If you wish to price your ticket or use the pre-set option you enter these amount on this screen. If you are pricing your ticket and wish to add taxes you select the line #3 tax button and the following screen will appear. FOR TAX TYPE PRESS $ PRICE $01.0950 < TAX 06.5000% < TAX CODE 00 You can enter a single tax rate on line #3 of this screen, the rate being either $ / gallon / litre or a % of the gross total. Or if you have set-up and installed tax / product codes you simply select the proper code and enter it on line #4. 8/12
If you wish to use a single tax rate on line #3, you must make sure that the tax code (line #4) is set to 00. If any other code is entered on this line, the single tax rate will be ignored, and the tax table from the code entered on line #4 will be processed instead for that sale. Please see section six for additional information on tax codes. To exit this screen, the up arrow button is pressed and you are returned to the price / pre-set screen. If everything looks satisfactory on this screen, you now press the down arrow key and you will then be prompted to insert ticket. After fully inserting the ticket, the pre-printing cycle will begin, and the register(s) will be reset to zero as well as the gallons / litres line on the 8000. The following screen will then appear. GALLONS 000000.0 PRICE $01.0950 TAX 06.5000% PRESET 000000 While this screen is showing, the operator would be making the delivery and the amount being delivered would now appear on line #1 of the above screen, increasing as the delivery proceeds. You will also see the your pre-set amount decreasing, or if not set it will start at 9999999 and start decreasing. After the delivery is finished, you press the print button once, this will close the valve. And will also restore the line arrows on the left-hand side of the screen, allowing you to review your settings, and gives you one last opportunity to make any changes. Pressing the print button a second time finishes the delivery process and all calculations are then made and the ticket is printed out. You will then be prompted to remove the ticket, after which you will be returned to the main menu. The following is a summary of the delivery procedure when no datacard is used 1. From the main menu Multiple Tank Delivery (Y / N) Enter Price and Pre-set Amount Select Tax Set Single Tax Rate or Enter Tax Code Up Arrow Double Check Your Entries Insert Ticket Make Delivery Let System Time Out or Press the Print Button Once Check Prices and Taxes Last Chance Press Print Button Remove Ticket 2. If you are not pricing tickets and do not have multiple tank delivery option and do not have to change prices, pre-set, or taxes, you simply, 9/12
Insert Ticket Deliver Product Print, Print Remove Ticket SECTION EIGHT Making a Delivery Using a Datacard Making a delivery with the datacard is very similar to the above procedure, but additional screens have been added to handle the datacard portion of the operation. With a datacard inserted into the 8000, simply press the down arrow and the following screen appears. LOCATE CUSTOMER < SCAN ACCOUNTS? < ENTER ACCT. NUMBER 00012345 At this point the operator has an option of finding the customer by scanning or by entering the customers account number. If you choose scan accounts, the first customer that was placed onto the datacard will appear on the screen. You can now scroll forward and back using the arrow buttons to locate the customer of your choice. If you selected enter account number, the cursor will begin to flash, prompting you to now enter the customer s account number. You enter the account number on line #4, and then you press the line #4 button to enter your selection. The 8000 will then search the data card and display the account you have chosen. If the account number you entered is incorrect, the 8000 will return the message Account could not be found and then give you the option to search again or return to the main menu. If the customer is found, your screen appears as follows. < MIDWEST COMPUTER 1605-170 TH STREET HAMPTON, IOWA 50441 ACCOUNT # 00012345 At this point the operator may select the account shown on the screen by pressing the line #1 button as indicated by the left arrow. If not selected, you have the option of using the up and down arrow to scroll through the accounts. You will notice that by pressing the down arrow once you now can get four additional lines of information on this account. This is useful for additional instructions or credit information and might look as follows. CREDIT OK BEWARE OF DOG TANK LOCATED BEHIND SHED An up arrow from any comment screen will return you to the customer screen. Once you have selected your customer, the system operates similar to one without the datacard. You will be first prompted with the multiple tank screen, then down arrow to the price / tax screen. This 10/12
screen will be now filled in for you from the datacard information. You can change this information or continue all the way through the printing of the ticket. The same way you do without a datacard. After you have printed the customer s ticket the following screen will appear. < R.O.A. $000000.00 < PERCENT FULL 0000 < ALERT CODE 00 < TANK NUMBER With the above screen you now have the option of writing additional information to the datacard. By pressing the line #1 button, you can now enter the amount you received on account for this customer if they happened to give you a cheque or cash. Pressing the line #2 button allows you to enter the percentage you filled this tank. As this is a four-digit entry it may also be interpreted as a gallon or litre amount. Alert code on line #3 is usually a unique set of code numbers set up by your office to allow your driver to report different occurrences or dangers at this site (i.e. code 10 No one home, Code 22 Broken fill cap, Code 99 Unsafe site, etc ). Pressing the stop / start button will return you the main menu. Below is a summary of the delivery procedure when using a datacard, Select Scan or Enter Account Number Choose Account with Line #1 Button Y / N to Multiple Tank Delivery Change Settings if Necessary Insert Ticket Make Delivery Let System Time Out or Press the Print Button Once Check Prices and Taxes Last Chance Press Print Button Enter ROA, Percent Full, or Alert Code Print Remove Ticket Any questions or further information may be obtained through your distributor or Midwest Computer Register Corporation. 11/12
/SMARTLINK WARNING: THE /SMARTLINK POWER CABLE MUST BE DISCONNECTED FROM THE MID:COM COMPUTER DURING ANY SERVICE WORK, MECHANICAL OR ELECTRICAL. ANYTIME YOUR TRUCK LEAVES YOUR HANDS THIS SHOULD BE DONE. FAILURE TO DISCONNECT THE COMPUTERS POWER CABLE DURING REPAIRS MAY CAUSE SERIOUS DAMAGE TO THE CENTRAL PROCESSING (CPU) MODULE AND OR THE POWER MODULE, VOIDING SYSTEM WARRANTY. MAKE SURE THIS NOTICE IS LEFT IN THE VEHICLE YOU ARE INSTALLING THIS EQUIPMENT IN. 12/12