The Original Quick Reference Guides Microsoft PowerPoint 2010 PowerPoint offers a host of wide-ranging creative tools for designing, displaying and sharing presentations. New features in PowerPoint 2010 allow you to edit, correct, and manipulate photos and videos like never before, and the inclusion of a number of new transition animations and SmartArt enhancements will allow for even more professionalism in your designs. In addition, the ability to broadcast presentations over the Internet in real time provides yet another method for transmitting your slide show to an intended audience, even if they are not PowerPoint users. Quick Access Toolbar. See Using the Quick Access Toolbar, below. Click to access Backstage View. The Ribbon. See Using the Ribbon, below. SmartArt Graphics. See Using SmartArt Graphics, page 4. Thumbnails Pane Object placeholder Notes window Slide number Presentation theme. See PowerPoint Themes, page 3. View selector Zoom buttons and slider Using the Backstage View The Backstage View replaces the File menu and Office Button from previous versions of Microsoft Office. You can access common commands such as Open, Save, and Print here. To save a presentation: press CTRL+S, or click Save. If needed, type a file name, choose a location to save the file to, and click Save. To open a presentation: press CTRL+O, or click Open. Select the presentation and click Open, or click the arrow for a menu of options (e.g. Open as Copy). To print a presentation, notes, or handouts: press CTRL+P, or click Print. Set printing options using the drop-down menus, then click the Print button. To access program preferences: click, then click Options. T ABLE O F C ONTENTS Using the Ribbon The Ribbon contains common commands and tasks used to make changes in PowerPoint, grouped in context-sensitive tabs. To fully customize the Ribbon: right-click anywhere on the Ribbon and choose Customize the Ribbon. Using the Quick Access Toolbar To add a command to the Quick Access Toolbar: right-click the command icon on the Ribbon and choose Add to Quick Access Toolbar. To customize the Quick Access Toolbar: right-click anywhere on the Ribbon and choose Customize Quick Access Toolbar. 2Building Presentations Creating Presentations Adding & Organizing Slides Slide Sections Reusing Slides Slides From Other File Types 3Slide Masters, Themes & Templates Slide Views Slide Masters Custom Layouts Themes Creating Templates 4Designing & Inserting Objects SmartArt Charts & Graphs Tables Embedding & Editing Video 5Formatting & Animation Adding Shapes Formatting Text Arranging Objects Pictures Animations & Transitions 6Review, Run & Share Reviewing Your Presentation Running Presentations Sharing Presentations Recording Narration Saving Presentations as Videos Web Broadcasting New in PowerPoint 2010! www.nlearnseries.com...plus Shortcut and New Feature page!
Building Presentations 2 Building a Presentation with New Content Choose from a number of creation aids such as layouts, themes, and templates to build a suitable presentation. Creating a New Presentation Click New, and choose Blank presentation. Alternatively, choose a template option. Tip: Use the Search field to look for additional template options at Office.com. If you choose a template, follow the appropriate instruction below: Recent or Sample templates, and Themes: Select a template or theme and click Create. You can also choose to add a theme later. To learn about creating templates, see Creating a Template, page 3. New from existing: Browse your computer or network to find and open an existing presentation. When you save the new presentation, you will be prompted to rename it. To use individual slides from existing presentations, see Reusing Slides from Other Presentations, right. Adding and Organizing Slides & Slide Elements To add a slide: using Normal or Slide Sorter view (see Slide Views, page 3), select the slide after which you want to add a new slide. Under the tab, in the Slides group, click the New Slide drop-down arrow and choose a layout option from the gallery. To add another slide with the same layout: click New Slide, or press CTRL+M. To change the layout of an existing slide: under the tab, in the Slides group, click Layout and choose a layout from the gallery. To rearrange slide order: in Slide Sorter view, or on the Thumbnails Pane in Normal view (see Slide Views, page 3), click and drag slides as needed. To select elements within your slides: under the tab, in the Editing group, click Select Selection Pane. Use the Selection and Visibility pane to select and delete objects, reorder them (using the Re-order arrows ), or show, hide, and rename them. To reposition or resize a placeholder: click and drag the placeholder or its frame to position or resize it as needed. To reset a placeholder, click Reset under the tab. Slide Sections Use sections to group related slides for easier navigation through your presentation. Use either Slide Sorter or Normal view to see slide sections. To add a section: in Slide Sorter or Normal view, right-click between slides and choose Add Section. Right-click the section divider and choose Rename Section. Name the section and click. Note: Insert a second section marker to denote the end of a section. To collapse/expand a section: click. To reorganize or remove a section: right-click the slide section header, then choose the appropriate option from the menu. Building a Presentation with Existing Content Use existing content from other presentations or files to create a new presentation. Reusing Slides in a Presentation To copy slides in a presentation: use the Slide Sorter view or the Thumbnails Pane in Normal view to select one or more slides (press and hold CTRL to select multiple slides). Press CTRL+C to copy. Click the slide after which you want to insert the copied slide(s) and press CTRL+V to paste. Reusing Slides from Other Presentations 1. In Normal or Slide Sorter view, click the slide you want to add a new slide after. 2. Under the tab, in the Slides group, click the New Slide drop-down arrow and choose Reuse Slides. The Reuse Slides task pane opens. 3. Click Browse File. Locate the presentation containing the slide you want to use and click to view the slides in the task pane. Mouse over a slide to view it as a larger thumbnail in the Reuse Slides task pane. 4. To keep the formatting of the original slide (e.g. background color or theme) check the Keep source formatting box at the bottom of the task pane; otherwise, just click the thumbnail to add the slide to your presentation. 5. Continue to add slides if desired, and click to close the task pane. Creating Slides from Other File Types You can import text from files created in other programs such as Microsoft Word. If the original file contains heading styles, the text style will be maintained in the slide. If not (e.g. you are using a plain text file), each paragraph will be inserted into a separate slide. 1. Under the tab, in the Slides group, click the New Slide drop-down arrow and choose Slides from Outline. 2. In the Insert Outline dialog box, select an outline file (e.g. Word document) and click. Format the text as needed (see Adding and Formatting Text, page 5).
Slide Masters, Themes & Templates 3 Slide Views View icons are located under the PowerPoint window. Normal View tab, and at the bottom-right of the Click the or tabs in the Thumbnails Pane to view your slides as thumbnail images, or your presentation text as an outline. Use the main slide area to edit slides, and the notes pane below to add speaker notes. Slide Sorter View Use to view your slides as thumbnail images. To reorder slides, click and drag them to a new location. To duplicate a slide, click the slide and press ctrl+d. Notes Page View Use to add notes to your slides. View selector Reading View Click to run your slide show, starting from the current slide. See Running Your Presentation, page 6. Using Slide Masters Slide masters are used to store information about the theme and slide layout of a presentation, including object placement, effects, backgrounds, color, text styles and placeholder positioning. Changes made to the slide master are applied throughout the entire presentation. You can customize a slide master and then save it as a template. To view the slide master: under the tab, in the Master Views group, click Slide Master. To customize the slide master theme, Master Layout button colors, and fonts: select the slide master (generally at the top of the thumbnail list). Under the tab, use the menus in the Edit Theme and Background groups to customize the slide master as needed. Using a Custom Layout Note: Remember to click Slide Master under the tab. To add a slide with a custom layout: under the tab, in the Edit Master group, Slide master Insert Layout. Click Rename, enter a name in the Rename Layout dialog box, and click. To add a placeholder to the slide layout: click one of the slide thumbnails below the slide master. Under the tab, click the Insert Placeholder drop-down arrow. Select a placeholder, then click and drag an area on the slide to add it. Resize the placeholder as needed, or press DELETE to remove it. To set the size and orientation of the slide layout: under the tab, in the Page Setup group, click Page Setup. Choose from Portrait or Landscape orientation for slides, notes, handouts, and outlines. From the Slides sized for drop-down menu, choose an appropriate size and click OK. To save a slide master as a template: click Save As, and rename the file. Choose PowerPoint Template from the Save as type drop-down menu. Click Save. PowerPoint Themes Themes ensure that all slide colors, fonts, and effects maintain a consistent look throughout your presentation. Applying and Customizing Document Themes 1. Open a new or an existing presentation and, in Normal view, click the tab. 2. In the Themes group, click the drop-down arrow to open the gallery, or use the down arrow to scroll through the gallery. 3. Click a theme to apply it to your presentation. To apply a theme to selected slides: in Slide Sorter view, or the Thumbnails Pane in Normal view, select the slide or slides you want to apply the theme to. Under the tab, right-click the theme in the gallery that you want to apply and choose Apply to Selected Slides. To customize a theme: under the tab, select a theme, then use the menu options in the Themes group (e.g. Colors) to modify it. Customize theme elements Saving Themes Under the tab, click the gallery drop-down arrow and choose Save Current Theme. In the Save Current Theme dialog box, name the theme and click. The theme is saved with your local Microsoft templates as an Office Theme (*.thmx) file and will be available in your Themes galleries. Creating a Template Using an existing presentation to create templates allows you to maintain consistency, or to preserve formatting and graphics to comply with corporate standards. Slide masters, layouts, and themes are saved as part of the template (see Using Slide Masters and Using a Custom Layout, left). Creating a Template from an Open Presentation With a presentation open, click Save As. In the Save As dialog box, name the file and choose PowerPoint Template (*.potx) from the Save as type drop-down menu. Click. Tip: Re-open the original presentation to continue working with it. Creating a Template from an Existing Presentation Click New New from existing. In the New from Existing Presentation dialog box, browse to the presentation file you want to use as a template, and then click. New from existing button
Designing & Inserting Objects 4 Using SmartArt Graphics SmartArt allows you to take existing text and turn it into a dynamic diagram with graphics that are laid out and formatted for you. Use SmartArt templates to create organizational charts and diagrams, and to reflect slide themes (see PowerPoint Themes, page 3). To insert a new SmartArt graphic: 1. Under the tab, in the Illustrations group, click SmartArt. 2. In the Choose a SmartArt Graphic dialog box, choose a category, then click on any SmartArt thumbnail to see a description on the right. Click a category to filter SmartArt options. Select an option and click OK to insert it. 3. Click OK to insert the selected SmartArt graphic. 4. Click the placeholders to enter text, or click the arrows on the left side of the graphic to display the text entry pane. 5. Use the SmartArt Tools and tabs to format your graphic. To create a SmartArt graphic from existing text: select a text box (e.g. a list). Then, under the tab, in the Paragraph group, click Convert to SmartArt Graphic. Mouse over the options in the gallery to preview them, then click to select one. If desired, click More SmartArt Graphics for more options. Note: When you convert text to a SmartArt graphic, you may lose some of its formatting (e.g. font size, font color). Customizing SmartArt Graphics Click to change SmartArt graphic colors. Click to reset SmartArt graphic changes. Click to convert text into a SmartArt graphic. To add shapes to a SmartArt graphic: select a shape in the graphic. Then, under the SmartArt Tools tab, in the Create Graphic group, click the Add Shape drop-down arrow and choose an option from the menu. To change the colors of a SmartArt graphic: select the SmartArt graphic. Under the SmartArt Tools tab, in the SmartArt Styles group, click Change Colors. Click an option in the gallery to select it. To remove changes made to the SmartArt graphic: under the SmartArt Tools tab, click Reset Graphic. Note: To remove the changes made to only one shape, right-click the shape and choose Reset Shape. To make a SmartArt graphic shape invisible: select the shape. Then, under the SmartArt Tools tab, in the Shape Styles group, click Shape Fill and choose No Fill. Click Shape Outline and choose No Outline. Note: As you add shapes to the graphic, all other elements get smaller. To resize graphics, see Arranging Shapes and Text Boxes, page 5. Adding a Simple Chart or Graph If you have Microsoft Excel, you can create quick charts or graphs to add some flare to your slides. 1. Under the tab, in the Illustrations group, click Chart. 2. In the Insert Chart dialog box, select a chart type and click OK. If installed, Microsoft Excel opens with a default table of data suited to the chart type. 3. Edit chart data as needed. The chart in PowerPoint will update as you make changes. Close the Excel worksheet. 4. Alter the layout of chart elements such as axes, labels, and gridlines using the Chart Tools tab, or choose a standard layout from the Chart Layouts group under the Chart Tools tab. Change size, color, styles and effects of chart elements under the Chart Tools tab. To edit chart data: under the Chart Tools tab, click Edit Data to open the chart in Excel. Make changes as needed, then close the window. Adding a Table To insert a table: under the tab, click Table. Click and drag to select the number of columns and rows, then release your mouse to insert the table. To insert or delete columns or rows: right-click on a table. Choose Insert, then a desired option (e.g. Insert rows above), or choose either Delete Rows or Delete Columns. Alternatively, select the table and, under the Table Tools tab, use the Rows & Columns group options. To add or erase lines in a table: select the table and, under the Table Tools tab, click Draw Table and draw lines manually into the table. To erase any lines, click Eraser instead. Press ESC when finished. To format a table: select the table and, under the Table Tools tab, choose from the Shading, Border, and Effects options. In the Table Style Options group, select formatting for particular rows and columns. Embedding and Editing Videos Select a video from a website or a file on your computer and embed it into your PowerPoint presentation. Once inserted, videos can be trimmed and edited, and you can add bookmarks to quickly navigate to important parts. To insert a video into your presentation: 1. Under the tab, in the Media group, click the Video drop-down arrow and choose one of the following: Video from File: Locate the video file on your computer and click. Video from Web Site: Locate the embed code on the webpage containing the video you want to insert. Copy and paste the code into the Insert Video From Web Site dialog box. Click. 2. Under the Video Tools or tab, click to preview the video. To add a shape, border, or effect to the video: under the Video Tools tab, in the Video Styles group, click the desired menu. Mouse over the options to view them, then click to select one. To edit or trim a video: select the video and, under the Video Tools tab, in the Editing group, click Trim Video. Drag the Start Time and End Time markers to the desired locations and click OK. Drag to select start and end times, then click OK. To add a bookmark to a video: pause the video at the desired point and, under the Video Tools tab, in the Bookmarks group, click Add Bookmark. Select a bookmark and click Remove Bookmark to remove it.
Formatting & Animation 5 Inserting and Formatting Shapes and Text Adding Shapes to a Slide Under the tab, in the Drawing group, select a shape from the gallery. Click and drag on the slide to insert it. To adjust the size of the shape: click and drag its frame handles. Hold SHIFT to maintain proportions, or hold CTRL to resize the shape from its center. Adding and Formatting Text To add text to a slide: click in a text placeholder and start typing. If the slide doesn t have a text placeholder, under the tab, in the Text group, click Text Box. Click on the slide and start typing, or click and drag to set the width of the text box. To add text to a shape: click the shape and start typing. The lines of text will wrap within the shape. To apply a Quick Style: select the object and, under the tab, in the Drawing group, click Quick Styles. Mouse over options in the gallery to view them, then click to apply one. To format text and paragraphs: under the tab, use options in the Font and Paragraph groups. To add WordArt: under the tab, in the Text group, click WordArt and choose a style from the gallery. To format WordArt: under the Drawing Tools tab, use the options in the WordArt Styles group. Arranging Shapes and Text Boxes Click and drag an object s frame to reposition it on the slide, or drag one of the frame handles to resize it. To nudge objects, select them, then use the arrow keys to move them. To rotate or flip an object: click the object and position the mouse pointer on the rotation handle. When the pointer becomes a, click and drag the handle. To flip an object or rotate it in 90 increments: under the tab, in the Drawing group, click Arrange Rotate and choose an option. To reorder, or group together several objects: under the tab, click Arrange and choose the desired option from the drop-down menu. Adding Pictures To add a picture: under the tab, in the Illustrations group, click Picture. In the Insert Picture dialog box, browse to select a picture and click. Image Correction and Manipulation Select the image and, under the Picture Tools tab, then do any of the following as needed: To change image sharpness, brightness and contrast: under the Picture Tools tab, in the Adjust group, click Picture Corrections Options, located at the bottom of the menu. In the Format Picture dialog box, use the sliders to adjust the amount of sharpness, brightness and contrast applied, using your image to view changes in real time. To change color saturation or tone, or to recolor an image: under the Picture Tools tab, in the Adjust group, click Picture Color Options. In the Format Picture dialog box, use the sliders to adjust Color Saturation and Color Tone. Alternatively, click in the Recolor section and choose an available option. Tip: If necessary, click to revert the image back to its original color. The Cropping Tool To crop to a custom size: 1. Under the Picture Tools tab, in the Size group, click Crop. Drag the edges of the crop frame inward to hide unwanted portions of the image. 2. With the desired frame size set, move either the frame or the image itself to the correct position. When finished, press ESC. To crop to a specific shape or ratio: under the Picture Tools tab, in the Size group, click the arrow below Crop, then click either Crop to Shape or Aspect Ratio and choose an option from the related drop-down menu. Note: When you crop out parts of an image, those parts remain in the image file. However, you can remove those parts permanently. To delete cropped areas from an image permanently: under the tab, in the Adjust group, click Compress Pictures. In the Compress Pictures dialog box, ensure that the Delete cropped areas of pictures box is checked. Click OK. Slide Animations and Transitions Adding Animation Effects To apply a standard animation effect to a slide element: select the element and, under the tab, mouse over the options in the Animation group, clicking to view additional options. Click to select an option. Note: SmartArt can only be animated as a group in the order (or reverse order) in which the elements appear. To apply a custom animation: 1. Under the tab, in the Advanced Animation group, click Add Animation and select the appropriate More effects (e.g. More Entrance Effects) at the bottom of the drop-down menu. 2. In the dialog box that opens, select an effect and click OK. 3. To fine tune each effect, click Animation Pane in the Advanced Animation group. Then, click next to the element animation in the pane and choose Effects Options from the menu. Click to preview the effects. Tip: Animated slides are shown in the Thumbnails Pane with an animation symbol, which can be clicked on to preview slide animations. Editing or Removing Animation Effects With the Animation Pane open (see To apply a custom animation, above), click the effect number beside the animated element, and then do the following: To change the sequence of multiple animation effects: drag the effects to reposition them as needed, or use the Re-order arrows. To remove an effect: click and choose Remove. To change an existing effect: select the animated object. Under the tab, click in the Animation group and select a new effect. Applying Slide Transitions 1. Under the tab, click the scroll arrow in the Transitions to this slide gallery. Mouse over transitions to preview them, then click to select one. 2. In the Timing group, use the Sound and Duration options to apply sound effects and change transition speed. 3. Check or clear the On Mouse Click or After boxes to choose when and how the transition will activate. Tip: Use Apply to All to apply effects to all slides.
Review, Run & Share 6 Reviewing Your Presentation To rehearse your presentation: 1. Under the tab, in the Set Up group, click Rehearse Timings. Your presentation starts and the Recording control box opens. 2. Rehearse the presentation at normal speaking speed (hit the space bar to advance slides). When your presentation ends, click Yes to save your timings for each slide. These timings appear below the slides in Slide Sorter view. To run the presentation automatically based on recorded timings: under the tab, click Set Up Slide Show. In the Set Up Show dialog box, select Using timings, if present in the Advance slides section. Click OK. During the presentation, slides will advance based on the recorded timings. Running Your Presentation Using Presenter View You can run your presentation using two monitors: one for the audience, and another in Presenter view to display thumbnails and speaker s notes. Under the tab, in the Monitors group, check the Use Presenter View box. In the Show On drop-down menu, select the monitor you want to display to your audience. Your second monitor will display in Presenter view. Showing a Presentation Press f5 or, under the tab, click From Beginning. Click the mouse or press the spacebar to advance slides. Presentation controls appear in the bottom left corner. Press ESC to quit the presentation. To add annotations during a presentation: click and choose a pen type from the menu (e.g. Highlighter), then click and drag to mark up the slide. To turn off the annotation tool, choose Arrow from the same menu. To erase an annotation: click, choose Eraser, and then click on the annotation or select Erase All Ink on Slide. Sharing Your Presentation Marking a Presentation as Final Marking presentations as final makes them read-only, and disables editing and proofing. Choose Info Protect Presentation Mark as Final. Click OK to confirm. The Marked as Final icon will display in the status bar. Note: Repeat this step to remove the Marked as Final status. Saving a Presentation as a Slide Show You can save a presentation so that it will open in Slide Show mode rather than in PowerPoint. It can only be edited when opened in PowerPoint. Choose Save As. Choose PowerPoint Show (*.ppsx) from the Save as type drop-down menu. Name the file and click. Creating a CD or DVD of your Presentation Click Save and Send Package Presentation for CD Package for CD. In the Package for CD dialog box, name the CD. Note: Click to add additional presentation files. Select the files and click, then use the arrows to order the files for play. To package the presentation to a folder: click. In the Copy to Folder dialog box, name the presentation folder, specify its location, and click OK. To package the presentation to CD/DVD: insert a disc in the drive and click. Saving Your Presentation as a Video Save your presentation as a Windows Media Video (.wmv) file for digital distribution to colleagues and clients. Recording Voice Narration and Comments To add narration to a presentation: 1. With your presentation open, under the tab, in the Set Up group, click the Record Slide Show drop-down arrow and choose either Start Record from Beginning or Start Recording from Current Slide. 2. In the Record Slide Show dialog box, click. Recording controls Click to move to the next slide. Click to pause recording. 3. To end the recording, right-click the slide and choose End Show. Use the Slide Sorter view to see the timing for each slide. To preview a narration: in Normal view, mouse over the sound icon on a slide and click. Or, under the tab, click Play in the Preview group. Saving Your Video Presentation To save your presentation as a video: 1. Click Save & Send Create a Video. 2. Click Computer & HD Displays and choose the appropriate display type depending on the video s intended use. Tip: The timings for each slide were determined automatically if narration was added to your presentation, but you can also set them here. Select Use Recorded Timings and Narrations and Don t Use Recorded... from the dropdown menus, then set a new time in the Seconds to spend on each slide box. 3. Click Create Video. Name the file, select the folder you want to save it in and click. Web Broadcasting Broadcasting your presentation over the internet lets others view your presentation in real time directly in their web browsers. Note: When pausing your presentation or switching to another program, viewers will not see your desktop or any other task you perform on your computer. Keep in mind, however, that the presentation will be viewable by anyone who receives the broadcast URL. Required Broadcasting Services A network service is required to host your presentation for broadcast. The PowerPoint Broadcast Service is open to anyone with a Windows Live ID, making it convenient for those outside of your organization. To broadcast your presentation online: 1. Under the tab, click Broadcast Slide Show. 2. In the Broadcast Slide Show dialog box, do one of the following: Click to choose the default PowerPoint Broadcast Service. To choose a service set up by your organization, click and, under Choose a broadcast service, select the desired service. If necessary, click Add a new service, enter the service s network address and click. Click. 3. Use the created URL to send to your intended audience members. When ready, click to begin the broadcast. Note: If you are using the PowerPoint Broadcast Service, in the Connecting to pptbroadtcast... dialog box, sign in using your Windows Live ID to complete the URL creation process. 4. When you have finished presenting, press ESC to exit Slide Show view, then click End Broadcast.
Shortcuts & What s New? 7 Shortcuts In addition to the shortcuts listed below, you can use KeyTips to quickly execute commands. Press ALT to reveal available KeyTips, then press the applicable letter or number to execute the command. General Operations New presentation... ctrl+n Open presentation... ctrl+o Save presentation... ctrl+s Print presentation...ctrl+p Spell check presentation... f7 Formatting Text and Objects Make selected text bold / italic / underlined... CTRL+B / CTRL+I / CTRL+U Decrease or increase selected font size... ctrl+] or CTRL+[ Change case of selected text... shift+f3 Convert selected text to a link...ctrl+k Copy / cut / paste text... CTRL+C / CTRL+X / CTRL+V Align text left or right...ctrl+l or CTRL+R Align text center...ctrl+e Justify text...ctrl+j Group selected objects... ctrl+g Ungroup...ctrl+shift+G Undo...ctrl+z Redo...ctrl+y Delivering a Presentation Run presentation from first slide... f5 Run presentation from current slide... shift+f5 Go to the previous / next slide...page UP / Page DoWN Go to slide number... number +ENTER Start / stop an automatic presentation...s End presentation...esc Return to first slide...hold LEFT + RIGHT mouse buttons for 2 seconds Hide / show arrow pointer...a Change pointer to pen or eraser...ctrl+p or CTRL+E Hide / show ink markup... CTRL+S View the All Slides dialog box... shift+f5 View the computer task bar...ctrl+t Stop media playback...alt+q Toggle between playing and pausing media... ALT+P Tip: During a presentation, press f1 to view a list of slide show shortcuts. Viewing and Navigating Slides Go to first slide of presentation (no text selected)... CTRL+HOME Go to last slide of presentation (no text selected)...ctrl+end Go to beginning or end of line...home or END Search... ctrl+f Switch between the and tabs... ctrl+shift+tab Show / hide design grid in Normal view... shift+f9 Show / hide guides in Normal view... alt+f9 What s New in PowerPoint 2010? Image Correction and Cropping Tools Advanced image editing tools now allow you to correct color temperature and saturation, brightness, and contrast with a few simple mouse clicks. The enhanced cropping tool offers a lot more flexibility than before. See Adding Pictures and The Cropping Tool, page 5. Working with Multiple Presentations Simultaneously You can now open two or more PowerPoint presentations simultaneously, then drag slide content freely between them. Content moved to a new slide can take on the style elements of either the new or original presentation. To move a slide from one presentation to another: with both presentations open, click and drag the entire slide or individual elements from one presentation to the next. Alternatively, select the element and then copy and paste it to the new presentation. Note: If you want the pasted slide/element to retain the style and settings of the original presentation, click below the slide or element and choose Keep Source Formatting. Embedding Video Embed videos from a website or your computer into your presentation, then trim and edit them to suit your needs. Add style to your videos using the many available borders and animations, or insert a few bookmarks for immediate access to important parts of the clip. See Embedding and Editing Videos, page 4. Slide Sections Organize your slides into logical groups using sections for easier navigation when editing, presenting, or working collaboratively on a slide show presentation. See Slide Sections, page 2. Web Broadcasting Broadcasting your presentation over the internet allows others to view the slide show from anywhere in the world, whether they have PowerPoint installed on their computers or not. Create a URL, email it to your audience and, when ready, begin your presentation. See Web Broadcasting, page 6. Creating a Video Presentation Save your presentation as a video, complete with narration and comments, then send it to your audience. During the creation process, slide transitions and narration timings can be edited to emphasize your points. See Saving Your Presentation as a Video, page 6. To customize this guide, visit our website at www.nlearnseries.com/custom To order other guides in our series, please contact us by email (info@nlearnseries.com), or by fax (416-487-3121) Microsoft PowerPoint 2010: Quick Reference Guide copyright 2010 Nevada Learning Series USA, Inc. We assume no responsibility for errors or omissions in this guide. PowerPoint is a registered trademark of Microsoft. ISBN: 978-1-55374-150-3 Printed in the U.S.A.