WORLD Conference and Exhibition 10-11 November 2015 BCI World Conference and Exhibition 2015 Sponsorship Handbook www.bcm2015.com
INTRODUCTION The BCI s global reputation for its thought leadership, research, award-winning education programme and established membership and partner network comes together with the best in the industry to put on a show like no other. Held over two days in Central London, the BCI World Conference and Exhibition has a programme packed with opportunities to learn, network and keep up to date with the latest developments in the sector, making it the most highly regarded industry event of the year. With the launch of the latest research, presentations offering best practice or debate over the topical issues pertinent to the industry, the BCI World Conference and Exhibition has something for everyone, from beginners right through to thought leaders. As an unrivalled networking and learning experience for over 1,000 delegates, visitors and exhibitors from across the world, the BCI World Conference and Exhibition is an opportunity to engage with a wide range of professionals and organizations working in the areas of business continuity, resilience, risk management, crisis management, emergency management or disaster management. Experienced practitioners, researchers, decision-makers, innovative product and service providers, leaders and expert international speakers make this the event of the year to be part of. I think this conference keeps getting better each year. The exhibition in particular is excellent. A very valuable two days of listening and debating with leaders in the industry. Enjoyed the two days. Very beneficial to get a more global perspective. A great event thanks! Well done, especially the BCI Events team keep up the good work! 1 BCI World Conference And Exhibition 2015 www.bcm2015.com Sponsorship Handbook
WHY SPONSOR? Showcase to a Targeted Audience Build & Develop Key Contacts In 2014 over 1,000 people attended the BCI World Conference and Exhibition at Olympia, making it one of the largest gatherings of BC professionals in the world and an excellent opportunity to showcase a wide variety of products and services to an enthusiastic and knowledge hungry audience. With such a large audience of global BC professionals, it is not just a chance to showcase your products and services, but also an opportunity to network and build relationships with key international decision makers. Global Marketing As a sponsor of the BCI World Conference, your profile will be raised beyond just the boundaries of the conference with over 8000 members and 30000+ contacts in more than 100 countries, and working in an estimated 3,100 private, public and third sector organizations. By sponsoring BCI World Conference, this global audience can be opened up to you through high-profile marketing and communications. 100 Countries 8000 Members WORL Key Reasons to Sponsor Meet and build relationships with key decision makers in the BC world Communicate directly with a targeted audience Expected Attendees Keep up to date with industry trends Generate leads Promote and increase brand awareness Launch new products and services to existing and potential clients Book early to benefit from dedicated, highprofile marketing and communications campaign CEOs, Directors Business Continuity Managers, Advisers, Specialists and Coordinators Emergency Planning Operational Managers Risk Managers Resilience Managers, Consultants and Analysts IT security / Disaster Recovery Risk Managers and Consultants nce and Exhibi Sponsorship Handbook BCI World Conference And Exhibition 2015 www.bcm2015.com 2
ABOUT THE EXHIBITION The exhibition acts as the central networking hub and provides exhibitors with access to delegates and visitors from around the globe. The exhibition is one of the largest in the world and attracts key decision makers who select providers for diverse products and services such as training and education, information availability and recovery services, tele-communication and mass notification systems, assessment and certification, insurance, consultancy and planning software. Every year professionals attend BCI World to meet face-to-face with top tier vendors, learn about current and emerging technologies and evaluate the full spectrum of products and solutions available today. Other benefits of the exhibition include access to free Wi-Fi and a dedicated sponsor s lounge where exhibitors can meet potential clients in a more relaxed environment. Welcome Networking Event All delegates and sponsors will be invited to attend a welcome networking event on the eve of the conference. This event offers a great chance for sponsors and delegates to engage with each other in a fun, relaxed atmosphere before the exhibition officially opens the following day. What s Unique About The BCI The BCI seeks to promote and facilitate the adoption of good business continuity practice worldwide by: Raising standards in business continuity Undertaking industry research Driving thought leadership in business continuity Facilitating the sharing of best practice in business continuity Training and certifying BC professionals Raising the value of the BC profession Developing the business case for business continuity 42% 15% 4% 1% 12% 5% 7% 5% BCI Members by Region 9% Sponsorship Handbook BCI World Conference And Exhibition 2015 www.bcm2015.com 3
OPPORTUNITIES Main Conference Sponsor A unique opportunity is available to become the main conference sponsor. This is a bespoke marketing package and optimum exposure can be achieved by discussing your requirements with the BCI as early as possible. Please contact Faye Leo for more information. Platinum Exhibitor 14,950 See page 6 for more details Gold Exhibitor 10,600 See page 7 for more details Silver Exhibitor 7,000 See page 8 for more details Bronze Exhibitor 2,750 (2x2m 2 ) See page 9 for more details 3,100 (3x2m 2 ) 4,100 (3x3m 2 ) Gala Dinner Sponsor 8,000 See page 10 for more details Welcome Networking Evening Sponsor 5,000 See page 10 for more details Global Awards Sponsor 1,750 Per Category See page 11 for more details Streams 2,000 See page 12 for more details Exhibition Floor 2,000 See page 12 for more details Note: + VAT if applicable 4 Sponsorship BCI World Handbook Conference And Exhibition 2015 www.bcm2015.com BCI World Conference And Exhibition 2015 www.bcm2015.com Sponsorship Handbook 4
EXHIBITOR OVERVIEW PLATINUM 14,950 GOLD 10,600 SILVER 7,000 BRONZE from 2,750 Logo on the BCI website and conference app with link to a preferred URL 1 1 1 1 Organizational profile on the BCI website and conference app Max. 200 words Max. 150 words Max. 100 words Max. 100 words Mention in the BCI enews announcing sponsorship level 1 1 1 1 Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL 1 1 1 1 Post announcing sponsorship level in the BCI newsroom with link to a preferred URL 1 1 x x Logo on all printed event marketing material 1 1 x x Logo on all email marketing campaigns where the conference and exhibition are promoted Exclusive branding on pre-event emails issued by the BCI to attending delegates and visitors Dedicated email to booked delegates and visitors sent by the BCI on behalf of the sponsor 1 1 1 1 2 1 x x 1 x x x Advert in the conference edition of Continuity magazine Half Page x x x Unrestricted access to the exhibitors lounge 6 4 2 1 Acknowledgement at the conference as a sponsor by the BCI 4 4 x x Advert in premium location in the dedicated conference programme Half Page x x x Exhibitor catering passes to include lunch and coffee breaks 6 4 2 2 Complimentary invitations to the welcome networking event 6 4 2 1 Vendor showcasing slot in Hilton meeting room 2 1 1 1 Sponsor branding displayed throughout the event Conference and exhibition Conference and exhibition x x Literature stand in plenary session 2 2 x x Stand space 24m 18m 12m 9m, 6m or 4m Insert in conference delegate packs hard and soft copy. Both to be received at BCI central office by 5/10/15 2 1 1 x POST EVENT Advert in first edition of Continuity magazine in 2015 Half page Quarter page x x Photographs of organization at event 1 1 1 1 Sponsorship certificate 1 1 1 1 Mention in the BCI enews thanking you for your sponsorship 1 1 1 x Note: + VAT if applicable Sponsorship Handbook BCI World Conference And Exhibition 2015 www.bcm2015.com 5
PLATINUM EXHIBITOR 14,950 Note: + VAT if applicable Platinum Exhibitor Package 14,950 This is an exclusive opportunity for your organization to be seen as a major supporter of the 2015 BCI World Conference and Exhibition receiving unrivalled exposure within the industry POST-EVENT Logo on the BCI website and conference app with link to a preferred URL Organizational profile on the BCI website and conference app to a maximum of 200 words Mention in the BCI enews announcing sponsorship level Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL Post announcing sponsorship level in the BCI newsroom with link to a preferred URL (Platinum and Gold Sponsors only) Branding included on all printed event marketing material (subject to confirmation date) Branding included on all email marketing issued by the BCI where the conference and exhibition are promoted, including third party distribution channels where media agreements allow this Exclusive branding on two pre-event emails issued by the BCI to attending delegates and visitors Dedicated email to booked delegates and visitors sent by the BCI on behalf of the sponsor (subject to confirmation date) Half page advert in the conference edition of Continuity magazine Six unrestricted places to the exhibitors lounge Acknowledgement as platinum exhibitor at the beginning and end of the conference in the main room on two days Half page advert in premium location in the dedicated conference programme Lunch and coffee for up to six exhibitors Six complimentary invitations to the welcome networking event Two vendor showcasing slots on the exhibition floor available on a first come, first served basis Sponsor branding displayed throughout the event Flyer drop in the plenary session on day one and day two 24m exhibition stand (can be 12x2m or 6x4m) in location of your choice subject to availability including shell scheme if required with organization name and stand number Two inserts in conference delegate packs Half page advert in first post conference edition of Continuity magazine Photographs of your organization at the event with media sign-off for unrestricted use Sponsorship certificate Mention in the BCI enews thanking you for your sponsorship Sponsorship Handbook BCI World Conference And Exhibition 2015 www.bcm2015.com 6
GOLD EXHIBITOR 10,600 Note: + VAT if applicable Gold Exhibitor Package 10,600 The Gold exhibitor packages provide extensive opportunities for promotion prior to, during and post the BCI World Conference and Exhibition POST EVENT Logo on the BCI website and conference app with link to a preferred URL Organizational profile on the BCI website and conference app to a maximum of 150 words Mention in the BCI enews announcing sponsorship level Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL Post announcing sponsorship level in the BCI newsroom with link to a preferred URL Branding included on all printed event marketing material (subject to confirmation date) Branding included on all email marketing issued by the BCI where the conference and exhibition are promoted, including third party distribution channels where media agreements allow this Exclusive branding on one pre-event email issued by the BCI to attending delegates and visitors excluding selected emails by the platinum sponsor (subject to confirmation date) Four unrestricted places to the exhibitors lounge Acknowledgement as gold exhibitor at the beginning and end of the conference in the main room on two days Lunch and coffee for up to four exhibitors Four complimentary invitations to the welcome networking event One vendor showcasing slot on the exhibition floor available on a first come, first served basis Sponsor branding displayed throughout the event Flyer drop in the plenary session on day one and day two 18m exhibition stand in location of your choice subject to availability including shell scheme if required with organization name and stand number. (Stand size can be 9x2m or 3x6m) Insert in conference delegate packs One page advert in first post conference edition of Continuity magazine Photographs of your organization at the Event with media sign-off for unrestricted use Sponsorship certificate Mention in the BCI enews thanking you for your sponsorship Sponsorship Handbook www.bcm2015.com BCI World Conference And Exhibition 2015 7
SILVER EXHIBITOR 7,000 Note: + VAT if applicable Silver Sponsor Package 7,000 The silver exhibitor packages provide extensive opportunities for promotion prior to, during and post the BCI World Conference and Exhibition POST EVENT Logo on the BCI website and conference app with link to a preferred URL Organizational profile on the BCI website and conference app to a maximum of 100 words Mention in the BCI enews announcing sponsorship level Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL Branding included on all email marketing issued by the BCI where the conference and exhibition are promoted, including third party distribution channels where media agreements allow this Two unrestricted places to the exhibitors lounge Lunch and coffee for up to two exhibitors Two complimentary invitations to the welcome networking event One vendor showcasing slots on the exhibition floor available on a first come, first served basis 12m² exhibition stand in location of your choice subject to availability including shell scheme if required with organization name and stand number. (Stand size can be 3x4m or 6x2m) Insert in conference delegate packs Photographs of your organization at the event with media sign-off for unrestricted use Sponsorship certificate Mention in the BCI enews thanking you for your sponsorship Sponsorship Handbook BCI World Conference And Exhibition 2015 www.bcm2015.com 8
BRONZE EXHIBITOR 2,750 (2x2m 2 ) 3,100 (3x2m 2 ) 4,100 (3x3m 2 ) Note: + VAT if applicable Bronze Exhibitor The bronze exhibitor packages provide extensive opportunities for promotion prior to, during and post the BCI World Conference and Exhibition POST EVENT Logo on the BCI website and conference app with link to a preferred URL Organizational profile on the BCI website and conference app to a maximum of 100 words Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL Branding included on all email marketing issued by the BCI where the conference and exhibition are promoted, including third party distribution channels where media agreements allow this One unrestricted place to the exhibitors Lounge (4m) Two unrestricted places to the exhibitors Lounge (6m and 9m) Lunch and coffee for up to one exhibitor (4m) Lunch and coffee for up to two exhibitors (6m and 9m) One complimentary invitation to the welcome networking event (4m) Two complimentary invitations to the welcome networking event (6m and 9m) One vendor showcasing slot on the exhibition floor available on a first come, first served basis 2x2m², 3x2m² or 3x3m² option on an exhibition stand in location of your choice subject to availability including shell scheme if required with organization name and stand number Photographs of your organization at the event with media sign-off for unrestricted use Sponsorship certificate BCI Sponsorship World Conference Handbook And Exhibition 2014 www.bcm2014.com www.bcm2015.com BCI World Conference And BCI World Exhibition Conference 2015 Sponsorship And www.bcm2015.com Exhibition handbook 97
Gala Dinner Sponsor Package 8,000 This year the gala dinner will be hosted at the Hilton London Metropole. Don t miss your opportunity to network with conference delegates and winners of the prestigious BCI Global Awards at this spectacular must attend BC event. POST EVENT Logo on the BCI website and conference app with link to a preferred URL Acknowledgement as gala dinner sponsor at the beginning and end of the evening Photographs of your organization at the event with media sign-off for unrestricted use Organizational profile on the BCI website and conference app to a maximum of 100 words Mention in the BCI enews announcing sponsorship level Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL Post announcing sponsorship level in the BCI newsroom with link to a preferred URL Branding included on all email marketing issued by the BCI where the welcome networking event are promoted, including third party distribution channels where media agreements allow this Half page advert in premium location in the dedicated conference programme Ten complimentary invitations to the gala dinner and Global Awards ceremony and the opportunity to reserve a table of ten in your chosen location Sponsor branding displayed throughout the gala dinner and Global Awards ceremony Insert in conference delegate packs Sponsorship certificate Article in the BCI enews thanking you for your sponsorship One package available gala Dinnerner Sponsor Package 8,000 Note: VAT will be applied if applicable Welcome Networking Event Sponsor Package 5,000 The BCI World Conference and Exhibition welcome networking event takes place on Monday 9 th November, the day before the conference, and is an exclusive opportunity to promote your organization to conference delegates attending by personal invitation from you and the BCI. POST EVENT Logo on the BCI website and conference app with link to a preferred URL Organizational profile on the BCI website and conference app to a maximum of 100 words Mention in the BCI enews announcing sponsorship level Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL Post announcing sponsorship level in the BCI newsroom with link to a preferred URL Branding included on all email marketing issued by the BCI where the welcome networking event are promoted, including third party distribution channels where media agreements allow this Acknowledgement as welcome networking event sponsor at the beginning and end of the evening Half page advert in premium location in the dedicated conference programme Ten complimentary invitations to the welcome networking event Sponsor branding displayed throughout the welcome networking event Insert in conference delegate packs Photographs of your organization at the event with media sign-off for unrestricted use Sponsorship certificate Article in the BCI enews thanking you for your sponsorship One package available Welcome Networking Event Sponsor Package 5,000 Note: VAT will be applied if applicable Sponsorship Handbook BCI World Conference And Exhibition 2015 www.bcm2015.com 10
The BCI Global Awards 2015 The BCI Gala Dinner and Awards The BCI Global Awards recognise the outstanding achievements of business continuity professionals and organizations worldwide and pay tribute to some of the finest talent in the industry. Becoming a winner of a BCI award gives international recognition for hardearned achievements and is considered a great accolade within the BC profession. The awards constitute a key vehicle in raising the profile of the BC profession and the BC discipline. By putting the spotlight on the remarkable accomplishments and successes of BC professionals and organizations, the awards serve to showcase the value of the profession and to demonstrate its critical importance to organizations of any size, in any sector, no matter where. They play a central role in highlighting the career opportunities within the profession and for sowing the seeds for future BC workforce generations, which is crucial to the sustainability of the profession. All winners of the BCI regional awards are automatically entered into the BCI Global Awards. BCI regional awards are currently held in Asia, Australasia, Europe, India, North America, Africa and the Middle East. The BCI Global Awards are celebrated in style at our spectacular gala dinner, which is hosted every year at a top London venue and concludes day one of the annual BCI World Conference and Exhibition, the leading event in the global BCM calendar. The gala dinner furthermore provides an excellent networking platform, bringing together BC professionals from across regions and nations to share their experiences and to celebrate their victories in a fantastic setting. There are ten categories available to sponsor: Business Continuity Manager of the Year Public Sector BC Manager of the Year Business Continuity Consultant of the Year Most Effective Recovery of the Year BCM Newcomer of the Year Business Continuity Team of the Year Business Continuity Provider of the Year (BCM Service) Business Continuity Provider of the Year (BCM Product) Business Continuity Innovation of the Year (Product/Service) 1 Public vote categories 9 Judged categories Business Continuity Personality of the Year POST EVENT A high-profile and targeted marketing and communication plan to cover North American Awards, Middle East Awards, European Awards, Australasian Awards, African Awards, Asian Awards, Indian Awards and the Global Awards Formal announcement through BCI communications and social media channels throughout the whole of 2015 Web button on awards page of main site Your company profile, logo and hyperlink to your website included on the dedicated BCI awards page of the BCI website Event advertised through a full page in Continuity magazine Your logo included in any PR or BCI communications announcing the category shortlist A dedicated congratulations e-mail sent to the short list on behalf of the sponsor Your logo and company listed in a printed awards programme that is issued to all attendees of the event The sponsor name up in lights as the award is presented Tweets and announcement through social media channels for results and sponsors. Live tweets for the Global Awards Your logo and company listed in a printed awards programme that is issued to all attendees at each event The opportunity for a nominated employee of the sponsoring organization, if present, to present the award to the winner Sponsor name engraved on the award s trophy Two complimentary places at the awards and gala dinner for the Global Awards and attendance offered at the regional events Name and logo of awards sponsor to be included in PR and all BCI communications following the event Dedicated e-mail sent on behalf of the sponsor to all winners Sponsors name included on winners gallery on the BCI website, including logo and link BCI Global l Awards Sponsor packages 1,750 Note: VAT will be applied if applicablele Ten packages available Sponsorship Handbook BCI World Conference And Exhibition 2015 www.bcm2015.com 11
Conference Stream 2,000 each Sponsor one of the Conference Streams and have your organization's name included in all relevant marketing material, including the Conference Programme. Your branding will be displayed in the room dedicated to the sponsored stream, which may include two pull up banners one at the front of the room and one outside of the room. You may also put flyers on the seats in the room dedicated to the sponsored stream for delegates to collect. Exhibition Floor Sponsor 2,000 Sponsoring the Exhibition Floor entitles you to have your organization's name included in all relevant marketing material, including the Conference Programme. You also have the opportunity to run educational seminars on your products and services during the lunch breaks on both days. You may place two pull up banners one at the front of the exhibitors lounge and one at the front of the vendor showcasing room. You may also put flyers on the seats of the vendor showcasing room for delegates to collect. Note: VAT will be applied if applicable BCI World Conference and Exhibition Booking Form ORGANIZATIONAL DETAILS Please complete in BLOCK CAPITALS and BLACK INK Firm/Organization Nature of business Address Post code Country Contact name Telephone Email address Web address PACKAGES Platinum exhibitor 14,950 Gold exhibitor 10,600 Silver exhibitor 7,000 Bronze exhibitor 4,100 Bronze exhibitor 3,100 Bronze exhibitor 2,750 Gala dinner sponsor 8,000 Awards sponsor 1,750 Welcome networking evening sponsor 5,000 Conference stream 2,000 Exhibition Floor 2,000 Note: +VAT if applicable ADDITIONAL OPPORTUNITIES Advertising in the conference brochure from 500 PURCHASE ORDER NUMBER Please complete in BLOCK CAPITALS and BLACK INK Purchase Order No. Signature Date Print name TERMS AND CONDITIONS I confirm that I have read, understood and accept the terms and conditions (see page 12) Sponsorship Handbook BCI World Conference And Exhibition 2015 www.bcm2015.com 12
BCI World Conference and Exhibition Terms and Conditions for Sponsors 1. DEFINITIONS In these terms and conditions the terms; i Exhibitor means any person, firm or company who has made application for and who has been granted space in the exhibition. Ii Exhibition means the event detailed on the space application form. iii Organiser means the BCI. 2. APPLICATION FOR STAND SPACE i ii Until the completed space application form has been received and accepted by the Organiser, the Organiser has the right without giving notice to the Exhibitor to reallocate the stand space to another exhibitor and the booking will be null and void. Upon acceptance of the space application form by the Organiser there shall be a contract between the Organiser and the Exhibitor to which these terms & conditions shall apply. 3. ALLOCATION OF STAND SPACE Every effort shall be made to allocate to the Exhibitor the stand space which has been ordered. However, to facilitate an effective layout of the Exhibition and if the Organiser believes it to be in the best interest of the Exhibition, the Organiser has the right to make a stand reallocation at any time, provided that the reallocated stand space shall not be more than 10% greater or less than the space which has been booked. If the space is reduced, the price for the stand shall be reduced proportionate to the amount of the space reduction. 4. REDUCTION OF SPACE Save as otherwise provided in the application form, if the Exhibitor wishes to reduce the size of his allocated space at any time prior to the Exhibition, then the Organiser reserves the right (without prejudice to any other right or remedy) to apply a charge. This will vary depending on the time at which the reduction occurs. The Organiser further reserves the right to resell or re-allocate such space for its own benefit. 5. CHARGES The Contractual price includes: i Shell scheme if required or space as indicated on the floor plan ii Name Panel if shell scheme used iii Two spotlights plus one single 500w socket outlet per shell scheme stand. The Contractual price does not include: Connections for electricity, electric current for additional electrics required over and above that specified above, electrics on space only stands, Internet connection, loading and handling of equipment and staff, telephones, furniture, flowers or the provision of anything else not expressly mentioned. 6. PAYMENTS Completion of this booking form indicates the Exhibitor agrees to pay a non-refundable deposit of 50% and an invoice will be issued which must be paid immediately. The balance due on each stand will be invoiced before the end of August 2015. Bookings made from the end of August onwards will be invoiced in full and payment must be received immediately. Any discounts received in relation to the BCI Partnership will be withdrawn if your partnership lapses prior to the event. In the case of non-payment of any sum payable by the Exhibitor to the Organisers or of the breach or nonobservance by the Exhibitor of any terms or conditions of the Contract, the Organisers shall be entitled to re-enter the space and remove and exclude the Exhibitor without prejudice to the right of the Organisers to recover any monies due under this Contract or under any claim for damages by the Organisers. 7. BANKRUPTCY etc. In the event of any Exhibitor ceasing to carry on business or committing any act of bankruptcy, or of a Company going into liquidation, the Organisers shall be entitled to determine the contract forthwith, and all the monies paid by the Exhibitor under such contract shall be forfeited. 8. PROMOTIONS AND PRESENTATIONS The Organiser shall organise and promote the Exhibition in such manner as it considers appropriate and reserves the right at any time to amend or vary the manner or methods of such organization and promotion. The Exhibitor acknowledges that the Organiser shall not be held responsible for the failure of all or any other contracted exhibitors to attend the exhibition or the failure of any number of attendees to attend the Exhibition for any reason beyond the reasonable control of the Organiser. The name of any exhibitor which may appear on any floor plan or stand number or any statement made by or on behalf of the Organiser that any exhibitor is booked to attend any Exhibition provisionally or otherwise shall not constitute any warranty, representation or undertaking by the Organiser that any such exhibitor shall attend any Exhibition or attend any particular location. Any application for space shall not be conditional on the presence or location of any other exhibitors at the same or any other Exhibition. 9. POSTPONEMENT OR ABANDONMENT The Organiser at any time, without prior notification, may change the location of the venue, the date, the opening and closing times of the Exhibition. The Exhibitor shall not have any claim against the Organiser in respect of any loss or damage whatsoever consequent upon the Exhibition failing to be held for any reason outside the Organiser s control or the Exhibition venue being or becoming wholly or partially unavailable for the holding of the Exhibition for any reason. If by rearranging the venue, the period of the Exhibition, the size or location of the stands, postponing the Exhibition or by doing any other reasonable thing the Exhibition can be held, the contract for space shall be binding save that it shall be deemed to be varied to allow for the necessary change in venue, dates or period of the Exhibition, stand size, location or otherwise. 10. CANCELLATION OR DEFAULT BY THE EXHIBITOR An Exhibitor shall not be at liberty to cancel or withdraw his application for a Stand once it has been confirmed by the Organisers. Such confirmation will be effective upon receipt of a completed booking form. If any Exhibitor notifies the Organisers in advance that, owing to unforeseen circumstances he is unable to occupy the Stand allotted to him, the Organisers may, at their discretion, cancel the allotment without prejudice to any claim by the Organisers against the Exhibitor. Should the Organisers succeed in re-letting any such cancelled space they may, at their discretion, relieve the Exhibitor of any part of his responsibility for payment of the vacated space. If any Exhibitor shall fail to pay any sum due to the Organisers or shall contravene or fail to observe any of the requirements of these rules and regulations, the Organisers reserve the right to revoke his allotment of space and to exclude the Exhibitor, his agents and property, at his expense from the Exhibition premises and to re-allocate the Stand space. Such action by the Organisers shall not prejudice any other remedy they shall have against the Exhibitor nor reduce the amount paid or owing by him, the Exhibitor, to the Organisers. Sponsorship p Handbook BCI World Conference And Exhibition 2015 www.bcm2015.com 13
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