TimeForce II Release Notes Version 3.11.5
Table of Contents FEATURE LIST... 3 DAILY MAXIMUM PAID HOURS FOR BREAKS... 3 UNPROCESSED TIME CARD PUNCHES... 4 MY SCREEN WIDGET BEHAVIOR... 4 REMOVE INACTIVE CARD NUMBERS... 5 NO PAY LEVEL TIME CARD ERROR... 5 NEW REPORTING FOUNDATION... 5 REPORT EMAIL OPTION... 6 FMLA LEAVE DETAIL REPORT DISCLAIMERS... 6 EXCEPTIONS VARIANCE REPORT ERRORS... 7 CLOCK STATUS DESCRIPTION... 7 MAINTENANCE ISSUES/BUG FIXES... 7 MAIN PROGRAM SCREENS... 7 Time Cards... 7 Reports, Exports... 8 My Screen, Clocks Tab... 8 Scheduling, Job Tracking... 8 SYSTEM POLICIES... 9 Overtime, Rounding Policies, Holidays, Premium Pay... 9 Enter Absences, Disbursements, Allocate Hours... 9 Accruals, Minimum Hours, Break Policies, Time Off Requests... 9 SYSTEM FUNCTIONS AND MISC... 10 User Security, OnDemand... 10 General and Miscellaneous... 10 2013 Infinisource. All rights reserved. P.O. Box 860, Sandy UT 84091-0860 Telephone (801) 262-1611 TimeForce II is a registered trademark of Infinisource. Windows is a trademark of the Microsoft Corporation. InstallShield Express is a registered trademark of InstallShield Software Corporation.
Feature List The following new features and functionality changes are included with this release. Daily Maximum Paid Hours for Breaks The option has been added to allow employees a maximum total number of paid break time per day, without defining the number of breaks allowed. For example, 30 minutes of paid break time can be allowed by the system. The break time can be taken as two 15 minute breaks, or three 10 minute breaks throughout the day. Any amount of break time taken beyond the allowed 30 minutes is unpaid. Click on the main Admin tab, and then on the Break Policies link located under the Policies heading. Add a new policy, or click on an existing policy to edit it. See Figure TFII 3.11.5 Release Notes- 1. Figure TFII 3.11.5 Release Notes- 1: Daily Maximum Break Time With the Amount Applies To field set to Day, the Amount specified is the total number of paid break time that the employee is allowed to take in a day. Note that the Restrict option can be used in conjunction with this setting, making it so that any break time taken beyond the specified amount is unpaid. Dev Item # 30780 10/28/2013 3 of 10
Unprocessed Time Card Punches In previous versions of TimeForce II, punches would not show up on the Time Card until they had been processed, taking a few moments in some instances. With this release, punches that are queued for processing will appear on the Time Card in a row labeled Unprocessed Punch. Refer to Figure TFII 3.11.5 Release Notes- 2 below. Figure TFII 3.11.5 Release Notes- 2: Unprocessed Time Card Punches Unprocessed punches appear for informational purposes only, no action is required. As the displayed punch is picked up and processed by the program, it will be moved to the main body of the Time Card, at which time the Unprocessed Punch row in the Time Card table will disappear. Dev Item # 30888 My Screen Widget Behavior The behavior of the widgets on the My Screen home page have been optimized to maximize system performance. Upon opening the screen, all widgets will be displayed, but with no data. A new [RUN] icon appears in the heading of each widget on the page. Clicking on this icon initiates each widget to pull information. Only one widget will be active at a time. When information is run for a new widget, the previously viewed widget will remain static. A [REFRESH] icon appears at the bottom of each static widget, allowing for easy refreshing of information upon returning to the widget. If you navigate away from the My Screen page and come back, widgets will need to be re-initiated. For users who use My Screen as their login home page, these changes will greatly improve system performance, as data for all widgets is not being pulled at the same time. Dev Item # 30886 10/28/2013 4 of 10
Remove Inactive Card Numbers The option has been added to remove an employee s card number when their employee profile is set to a status of inactive. This can be helpful for customers who re-use cards in the system. Click on the main Admin navigation tab, and then on the Settings link located under the System Tools heading. Browse to the Employee section of the screen. See Figure TFII 3.11.5 Release Notes- 3. Figure TFII 3.11.5 Release Notes- 3: Remove Inactive Card Numbers Put a check-mark in the Remove card numbers when inactivating employees option, and click on the [SAVE] icon to save the changes that you have made. With this option enabled, any employee inactivation will also remove the card number assigned to them. If the employee is ever re-activated in the system, a new card number must be assigned. Dev Item # 27502 No Pay Level Time Card Error A new error has been added to the system for when hours that are assigned to a pay level appear on the Time Card for an employee who is not assigned to the corresponding pay level in the system. The error appears as No Pay Level, and has a default abbreviation of NP. Dev Item # 30879 New Reporting Foundation A new reporting framework has been designed to replace the SSRS reporting infrastructure. The process of generating reports remains unchanged, utilizing the Report Queue for accessing report content. Dev Item # 30927 10/28/2013 5 of 10
Report Email Option The option has been added to email reports to all users who have the necessary access permissions to view the employee in TimeForce II. This is opposed to previous functionality of only allowing the employee s direct supervisor to receive emailed reports. This feature is a system option that must be enabled. Click on the main Admin navigation tab, and then on the Settings link located under the System Tools heading. Browse to the Employee section of the screen. See Figure TFII 3.11.5 Release Notes- 4. Figure TFII 3.11.5 Release Notes- 4: Report Email Option Select the Email Time Card errors to all that can see the employee option, and click on the [SAVE] icon at the bottom of the screen. Dev Item # 27968 FMLA Leave Detail Report Disclaimers The FMLA Leave Detail report now contains the following disclaimers at the bottom of each generated report. Eligible employees must work at a location where the company employs 50 or more employees within 75 miles. This report does not incorporate this rule; it must be taken into consideration by the FMLA administrator. Covered Family Service member may be eligible for up to 20 Weeks of FMLA Leave for approved leave types. This report does not incorporate this condition; it must be taken into consideration by the FMLA administrator. Available hours are calculated by multiplying the average worked hours by 12 (for the 12 weeks of leave) and subtracting the used hours. Dev Item # 30411 10/28/2013 6 of 10
Exceptions Variance Report Errors The Exceptions Variance report has been modified to allow for the selection of the Under Hours and Over Hours Time Card errors. The Scheduled column reflects the number of scheduled hours. The Actual column reflects the actual number of hours worked by the employee. The Variance column displays the difference between the scheduled vs. actual hours. Dev Item # 30037 Clock Status Description A Description column has been added to the Clock Status screen, allowing for easier identification of the listed time clocks. Click on the main Clocks tab, and then on the Clock Status link located directly below the main row of navigation tabs. The Description column is located in the OnDemand Clock Status section of the screen. Dev Item # 31126 Maintenance Issues/Bug Fixes The following maintenance issues/bug fixes are included with this release. Note that the majority of bugs listed below have appeared under very specific setup circumstances and environments only. Main Program Screens The following maintenance issues pertain to the main areas of the program represented by the navigation tabs at the top of the screen. Time Cards Timecard Processor error with absences present on the Time Card 31136 Deactivating a punch from the Daily Details tab generates an error 31065 If premium hours that cross midnight appear on the last day of the pay period, overtime is not calculated until the employee s Time Card is re calculated Unprocessed punches appear when a punch pair crosses midnight, but is pushed back to the date of the IN punch 30968 31040 10/28/2013 7 of 10
Reports, Exports Hours Detail report hangs at status of Rendering 31172 Hours Breakdown Summary report hangs at status of Rendering 31171 New reports hanging at a status of Rendering 31162 Endpoint Error when running SSRS reports 31134 Employee Info report displays Pay Information when the option has been deselected 29762 An error is generated when attempting to load the Exception report screen 31011 Job Time Card report is missing a Page Break option 27387 Job Time Card report only displaying current assigned pay period data when set to a date range of Pay Period 31045 Exceptions Variance report not allowing for filtering by department 28467 The number of available hours in the Comp Time Audit report does not match the available balance in the Accruals section of the program Export template setup using Conditional by Value generating error when export is attempted 28100 31043 My Screen, Clocks Tab If the Error Monitoring list of punch errors extends for more than one page, the NEXT links do not function 31173 System Null error on the Who s In section of My Screen 30922 Adding or removing widgets in My Screen generates error 31014 Clock List not sorting correctly after editing a Time Clock Profile 31145 Scheduling, Job Tracking Shift duplication occurring when modifying a shift from a different day on the Time Card that crosses midnight 30374 Not Allowed on Job error removes absence hours from Time Card 29299 Job Tracking Defaults not being assigned to employee totals 30923 10/28/2013 8 of 10
System Policies The following maintenance issues have been addressed in the policies throughout the system. Overtime, Rounding Policies, Holidays, Premium Pay Weighted Average overtime is allowing for use with Two Week, Three Week, Four Week, and After X Days policy types 31020 6 Day Consecutive Weighted Average overtime not calculating correctly 31009 7 Day Consecutive Weighted Average overtime not calculating correctly 31008 Shift Rounding policies not rounding the scheduled OUT punch 31177 Shift Rounding policies with daily start time not functioning correctly 30934 Error generated when Holiday hours are set to award to the same Premium Pay Policy as hours worked on the holiday date 24 Hour Premium Pay Policy does not function when using Split time for punches crossing midnight, and the punches cross a Pay Period When duplicating premiums/overtime that have compound pay codes, records do not aggregate correctly 31174 31114 30891 Enter Absences, Disbursements, Allocate Hours System hangs up when attempting to create Absence 31175 Absences inherit default department/premium info when No Department is specified 30109 System hangs up when attempting to create Disbursements 31164 Date reverts to the first day of the pay period when clicking on the Disbursement Details tab to view a disbursement Allocating hours with a Maximum Hours policy in effect sometimes results in negative hours 31129 31124 Accruals, Minimum Hours, Break Policies, Time Off Requests Departmental premiums used with Hours Based Accruals calculating incorrectly 31002 Minimum Hours policies not adding enough time to meet the requirement of the policy 30814 Multiple scheduled breaks causing Break Discrepancy error in Time Card 31036 The system allows Time Off Requests to be unapproved in a locked pay period 30469 10/28/2013 9 of 10
System Functions and Misc The following changes were made to various functions and misc areas throughout the system. User Security, OnDemand Assigned Employee list in User Security includes Inactive employees 29972 User accounts tied to inactive employees are allowed to log into the system 29223 When a department is set in Clock Settings, OnDemand is not overwriting the employee s specified Default Department 30390 General and Miscellaneous Incorrect day of the week selected in Enter Absence when language preferences are set to English Canada An error in one company prevents Run for All Companies from completing the overall job Schedule Anywhere error being generated when assigning a new employee with no user account to a Policy Group. Social Security Number is displayed in employee searches, even with the option de selected 31142 31078 30121 30107 If you have any questions, please contact our Technical Support Department at 800-697-7010, 6 am through 6 pm, MST. 10/28/2013 10 of 10