How-To Guides Published on bspace Help (

How-To Guides Published on bspace Help (http://bspacehelp.berkeley.edu) SET UP & ADMINISTRATION 2 CREATE A COURSE SITE 2 CREATE A PROJECT SITE 4 ADD UC BERKELEY USERS TO A SITE 6 ADD NON UC BERKELEY USERS TO A SITE 9 ADD/REMOVE TOOLS FROM A BSPACE SITE 10 ADD & ORGANIZE CONTENT 11 UPLOAD FILES TO RESOURCES 11 CREATE FOLDERS IN RESOURCES 12 CREATE A WEB PAGE IN RESOURCES 13 EMBED A YOUTUBE VIDEO 14 COPY & MOVE FILES 16 ADD A LINK TO RESOURCES 17 ADD A NEWS FEED 18 ADD A SYLLABUS 21 COMMUNICATION 22 POST AN ANNOUNCEMENT 22 USE THE MAILTOOL TO EMAIL PARTICIPANTS 23 EMAIL ARCHIVE TOOL SETUP 24 ASSESSMENT 255 ADD AN ASSIGNMENT 25 COLLABORATION 27 SETUP A FORUM 27 CHANGING FORUM PERMISSIONS 28 STUDENT JOURNALS USING THE FORUMS TOOL 300 EDITING THE WIKI'S DEFAULT TEMPLATE 322 SECTIONS AND GROUPS 34 BSPACE TOOLS THAT USE SECTIONS & GROUPS 34 CREATE & MANAGE SECTIONS AUTOMATICALLY 36 CREATE & MANAGE SECTIONS MANUALLY 37 GROUPS IN BSPACE SITES 38 1

Set Up & Administration Create a Course Site Faculty, GSIs, and staff are able to create new bspace sites. This set of instructions will document how to create a course site with a roster. Attention: You must be listed as the Instructor of Record in the Online Schedule of Classes to associate the class roster with a bspace course site. If you are a GSI, create the site without a roster and add the Instructor. The Instructor will then be able to add the roster by clicking Edit Class Roster(s) in the Site Info tool. 1. Click Worksite Setup in the left toolbar. If you do not see Worksite Setup, make sure you have first clicked the My Workspace tab at the top of the screen. 2. The Worksite Setup screen shows all the course and project sites of which you are a member. Click the New link located in the top toolbar. 3. The Course Website radio button selected by default. From the Academic Term dropdown menu select the term in which the course will be given. Click the Continue button to proceed with the site creation. 4. DOES NOT APPLY TO UC BERKELEY EXTENSION (SKIP TO #5): Mark the Check Box indicating the course number you would like to add to this site. Then click the Continue button. This associates a class roster with your website. Note: Associating more than one roster with a course site. You may add more than one course to a course site. For example, if you are teaching multiple sections of the same course, or cross-listed courses, you can create one course website for all courses. By associating two rosters with a single site, you reduce redundancy and ensure that students who register for either course will be included in the course email list. 2

Alert: If you do not see the Course Information screen with checkboxes to associate your class roster, then you need to be made the "Instructor of Record" (please see your department scheduler) or you are a GSI who does not have roster privileges. 5. On the Class Information screen, enter basic information about the course site. The Site Title is set to a default name, but you can change it at this time such as to Course Title, EDP number, and Instructor Last Name e.g. Basketweaving-EPP000000-Sirney. In the Description field type a description for the site or contact information and office hours. This description will appear on your site's home page. 6. (Optional) In the Short Description field type a brief description of the course. This description will appear in a publicly viewable list of course sites. 7. Your name and email address automatically appear in the Site Contact Name and Site Contact Email fields. This information comes from the campus directory and will be displayed publicly to anyone who accesses bspace. Click the Continue button. 8. Choose the tools you want to include in your site by clicking the checkboxes in front of the tool names. "Site Info" is always checked as you need that tool in order to edit your course site. Tip: Certain tools are included in the default course site template. If you do not want to include them in your course site, uncheck the checkboxes in front of them. 9. (Optional) You can choose to reuse material such as Resources and Web Content from other course sites that you own. Click the radio button in front of your choice, and then click the Continue button. 10. On the next screen, you can customize your course site's tools. (If you did NOT choose Email Archive and Web Content as Tools for your site you will not see this Customize Tools screen). In the Site email address field enter an email address for the course, and then click the Continue button. Note: You will learn how to add News and Web Content in separate job aids. UC Berkeley News is the default RSS feed for bspace. 3

Tip: The recommended format for a course email address is Course_EDP_Term (for example, Music EDP000000_sp06). This format will prevent two sites from having the same email address. 11. On the Set Site Access screen, you can set access options for your site. To publish your site, or make it available to the members of your site, leave the check box for Publish site marked, and click the Continue button. Tip: Allowing Global Access means any bspace user can access your site. In another job aid, you will learn how to make individual pieces of content public, such as a syllabus. 12. Confirm your site setup and click the Create Site button at the bottom of the screen to finalize the site creation. Tip: To change information on a previous screen, click Back. Make your edits and then click Continue to return to this confirmation screen. 13. The new course has been added to your list of sites and a new tab is displayed in your account.<!--element not supported - Type: undefined Name: undefined--> Create a Project Site bspace can be used to support research and collaboration not associated with a course. This set of instructions will document how Faculty, GSIs, and staff can create a project site. Attention: If you create project sites, you need to add the site members manually. See How To Add Participants for instructions. 4

Steps 1. Click Worksite Setup in the left toolbar. If you do not see Worksite Setup, make sure you have first clicked the My Workspace tab at the top of the screen. 2. The Worksite Setup screen shows all the course and project sites of which you are a member. Click the New link located in the top toolbar. 3. The Course Website radio button selected by default. Select the Project site radio button and click Continue button to proceed with the site creation. 4. Enter a title and description for your project site. Your name and email address automatically appear in the Site Contact Name and Site Contact Email fields. This information comes from the campus directory and will be displayed publicly to anyone who accesses bspace. Click the Continue button. 5. Select the tools you want to include in your site by clicking the checkboxes in front of the tool names. "Site Info" is always checked as you need that tool in order to edit your course site. Tip: Certain tools are included in the default project site template. If you do not want to include them in your project site, deselect the checkboxes. Click the Continue button. 6. On the next screen, you can customize your course site's tools. (If you did NOT choose Email Archive and Web Content as Tools for your site you will not see this Customize Tools screen). In the Site email address field enter an email address for the course, and then click the Continue button. Note: You will learn how to add News and Web Content in separate job aids. UC Berkeley News is the default RSS feed for bspace. 5

7. Set the access levels for your site and click Continue. o Publish: Publishing your site means that all the site members will see the site tab in their account. o List in the Directory: If your site is listed in the directory, anyone who accesses http://bspace.berkeley.edu will be able to search for your site and o see any material you have made public. Joinable: If your site is "Joinable," anyone who can log in to bspace will be able to search for your site and add themselves as a member. This is useful for communities of practice. 8. Confirm your site setup and click the Create Site button at the bottom of the screen to finalize the site creation. Tip: To change information on a previous screen, click Back. Make your edits and then click Continue to return to this confirmation screen. 9. The new project has been added to your list of sites and a new tab is displayed in your account. Add UC Berkeley Users to a Site This document will demonstrate how to find students, GSIs, or UC Berkeley staff and faculty in the campus directory, and then added them to a bspace course worksite. 6

NOTE: All UC Berkeley Extension instructors or students that have a CalNet ID and a calmail email address with the domain berkeley.edu must be added to the site as a UC Berkeley User and assigned the appropriate role (e.g. instructor, student, staff, etc). Find Participants in the CalNET Directory 1. go to the CalNET Directory website at: http://directory.berkeley.edu 2. Search for the person using the options in the Directory People Lookup. 3. When you have identified and selected the person in the directory, locate the "UID" located next to the person's name. Add Participants and Assign Roles 1. Click Site Info in the left toolbar. 2. From the Site Info screen click the Add Participants button located in the top toolbar. 3. In the Other UC Berkeley Participants field, type the email addresses or UID number of the students, GSIs, or UC Berkeley staff you want to add. Place each address on its own line using Enter or Return on your keyboard. In the example 7

below the campus e-mail address was used for one student and the UID was entered for the other. ALERT: NEVER add Berkeley student, faculty, or staff member to your site using the "Non-UC Berkeley Participants" box. 4. If you want to assign new participants to different roles, choose the "Assign each participant a role individually." 5. Click the Continue button. 6. Choose the role for participants you are adding to your site. For more information differences between Course site and Project Site rolles, see the Help Topic about Roles and Permissions. o Same Role: If you decide to give all participants the same role, you can choose by clicking the radio button next to the role. o Individual Roles: If you have chosen to assign each particpant an individual role, you will see that you can choose from the Role dropdown menu to the right of each name. 7. Click the Continue button. 8. Choose whether you would like to send an email to notify users that they have been added to your site. 9. Click the Continue button. 10. Confirm the list of participants that you have chosen to add to your site and click the Finish button. 8

Add Non UC Berkeley Users to a Site bspace generally relies on people using their CalNet ID and passphrase to log in to the system. In some cases, however, you might want or need someone outside the UC Berkeley community to have access to your site. You can create guest accounts and add new users to your site in a few easy steps. NOTE: The majority of UC Berkeley Extension students and many instructors do not have CalNet IDs and Calmail email addresses with the domain berkeley.edu, and therefore, need to be added to the site as Non UC Berkeley Users and assigned the appropriate role (e.g. instructor, student, staff, etc). Add Participants and Assign Roles 1. Click Site Info in the left toolbar. 2. From the Site Info screen click the Add Participants link located in the top toolbar. 3. In the Non-UC Berkeley Participants text box, enter an email address for each people for whom you wish to add to your site. NOTE: Enter each email address on a separate line. ALERT: NEVER add Berkeley student, faculty, or staff member to your site using the "Non-UC Berkeley Participants" box. 4. If you want to assign new participants to different roles, choose the "Assign each participant a role individually." 5. Click the Continue button. 6. Choose the role for participants you are adding to your site. 9

Tip: Assign the guest(s) a role in your site. Educational Technology Services recommends that you choose a read-only role ( Guest or Access ) in most cases. For more information see our FAQs about Course Site Roles and Project Site Roles. 7. Click the Continue button. 8. Choose whether you would like to send an email to notify users that they have been added to your site. 9. Click the Continue button. 10. Confirm the list of participants that you have chosen to add to your site and click the Finish button. Once they have logged into bspace with this account site participants can add a first and last name (since only their email will show up in the account initially) by going to My Workspace > Account > Modify Details. This is also where they can change their password. You can't do this for them. Add/Remove Tools from a bspace Site Follow these steps to add or remove various tools from your bspace course or project site. Edit Tools 1. Click Site Info in the left toolbar. 2. From the Site Info screen click the Edit Tools button located in the top toolbar. 3. Check or uncheck the tools that you want to add or delete from your course or project site. TIP: Only add tools to your site that you plan to use in the immediate future to avoid confusing participants. For more information individual tools, see the Overview of How-To Guides. 4. Click the Continue button located at the bottom of the screen. 5. Confirm the information is correct and click the Finish button to update the list of tools. 10

Add & Organize Content Upload Files to Resources This document will demonstrate how to add a file to a worksite's Resources tool. You can add an type of files to the Resources tool, such as PDFs, Word documents, images, and audio/video clips. Steps to Add a File to Resources 1. Click on the Resources tool in the left nav bar. 2. Click the Add drop-down to the far right of the target folder. 3. From the Add dropdown menu choose Upload Files. 4. Click Browse to select a file to upload. 5. Using your computer's file system, choose the file that you would like to open. 6. Enter a title for the file in the Display Name field and an optional description can be added by clicking the Add details for this item. It is recommended you make the folder name as descriptive as possible. Folder descriptions do not appear on the main Resource page, and thus will not be seen by members of your bspace site without clicking an additional Properties link next to the folder. 7. (Optional) Choose the file's copyright status from the dropdown menu in the Copyright Status field.. Tip: To learn more about copyright and fair use, visit http://www.universityofcalifornia.edu/copyright/welcome.html 8. (Optional) Click the checkbox to display a copyright alert. 11

9. (Optional). To make the file accessible to anyone accessing bspace, click the checkbox in front of This file is publicly viewable. You can also choose Availability at this time. By default the file will Show, but you can also to choose to Hide or Specify Dates. Tip: Public access is not limited to bspace members. Anyone accessing http://bspace.berkeley.edu/ can search public worksites and view their contents. 10. Use the Email Notification dropdown to choose the type of email notification you want worksite participants to receive. 11. When you are finished, click the Upload Files Now button. 12. The file now appears in the list of Resources. If you chose to display the copyright notification, the copyright symbol will be visible next to the file name. Create Folders in Resources This document will demonstrate how to add a folder to the Resources tool in a bspace site. Creating folders in Resources allows you to better organize your worksite's documents, URLs, and other materials. 1. Click Resources in the left toolbar. 2. Click the Add drop-down to the far right of the target folder. 3. From the Add dropdown menu, choose Create Folders. 4. Type a title for the folder in the "Folder Name" field 12

Tip: We recommend that you make the folder name as descriptive as possible as folder descriptions do not appear on the main Resource page. 5. (Optional). Clicking the Add details for this item link will let you: o Enter an description of the folder. It is recommended that you do not rely on the Description field and instead make the folder name as descriptive as possible. Folder descriptions do not appear on the main Resource page, and thus will not be seen by members of your bspace site without clicking an additional Properties link next to the folder. o Make the contents of the folder public. Click the radio button next to "This folder and its contents are publicly viewable." Making folders available to nonmembers means that the folders and their contents can be viewed by anyone using bspace, not just participants of the course worksite or bspace members. o Specify dates. You can show, hide or choose viewing dates for this folder. o Add metadata by clicking the "Optional properties" link. 6. When you have finished with these options, click the Create Folders Now button at the bottom of the page. Create a Web Page in Resources This document demonstrates how to create a web page (HTML Page) in Resources. Create HTML Page 1. Click Resources in your site's toolbar. 2. Click the Add drop-down on the same row as the folder where you would like to create a web page. 3. Select Create HTML Page from the Add dropdown. 13

4. Use the editing tools to compose your web page in the text area and click Continue. 5. Now, enter the title in the "Name" field and a description of the document. It is recommended that you make the document's name as descriptive as possible. Descriptions do not appear on the main Resource page, and thus will not be seen by members of your bspace site without clicking an additional Properties link next to the document. 6. Choose the content's copyright status from the dropdown menu in the Copyright Status field. Tip: To learn more about copyright and fair use, visit: http://www.universityofcalifornia.edu/copyright/welcome.html 7. (Optional). Click the checkbox to display a copyright alert. 8. (Optional). To make the material accessible to anyone accessing bspace, click the checkbox in front of "This file is publicly viewable". You can also choose to "Hide" the file or "Specify Dates". Tip: Public access is not limited to bspace members. Anyone accessing http://bspace.berkeley.edu/ can search public worksites and view their contents. 9. You can choose whether to have members of your site emailed automatically when the new material is posted. Use the Email Notification dropdown to do so. 10. When you are done, click the Finish button. The title of the material now appears in the list of Resources. The document icon to the left of the document name indicates that it is a plain text file. Embed a YouTube Video This document demonstrates how to embed a YouTube Video within a HTML document and save it in a site's Resources. Steps for Embedding a YouTube Video into bspace YouTube provides a box next to most of their videos called Embed for users to copy and paste into their own web pages. 1. Find a video that you want to put in your site. 2. Locate the Embed code. 3. Copy the entire text from the Embed box. 14

4. Return to your bspace site. 5. Click Resources in the left toolbar. 6. Click the Add dropdown found on the same line and to the right of the folder of your choice. 7. From the Add dropdown choose Create HTML Page to create a new web page. 8. Click the Source button in the text editor. 9. Paste the Embed code from the YouTube video into the text field and click Continue. 10. Enter the title in the Name field and a description of the document. It is recommended that you make the document's name as descriptive as possible. Descriptions do not appear on the main Resources page, and thus will not be seen by members of your bspace site unless they click the additional Properties link next to the document. 11. Choose the content's copyright status from the dropdown in the Copyright Status field. 15

Tip: To learn more about copyright and fair use, visit: http://www.universityofcalifornia.edu/copyright/welcome.html 12. Click Finish to save your changes. Copy & Move Files This document will demonstrate how to copy and move files in Resources between sites. This can be useful if you have content which you would like to share between sites. Steps to Copy Resources 1. From within your destination site, click the Resources tool in the left toolbar. You should now see all your site's content. 2. Click Show other sites at the bottom of the screen. 3. At the bottom of the screen below "Hide other sites", you can now see the Resources folders of other course or project sites you own. 4. Click the checkbox next to the file you want to move. Then click Move at the top of the screen. If you only wanted to copy, not move, the file, you would click Copy at the top of the screen. 5. The resource you are moving (or copying) will be highlighted in grey. To move (or copy) the file, click the correct destination site at the top. In this example, the 16

destination folder is ASTRON 39 002 Sp07 Resources 6. Click the "Paste moved item here" icon next to the destination folder to complete transfer. When you have successfully moved the file, you should see the moved (or copied) file in Resources. Tip 1: You can follow this same process to copy/move files between sites, or within a site. Just click the checkbox next to any folder or file, click Move/Copy at the top of the screen, and click Paste Moved Items next to the destination folder. Tip 2: You can copy/move multiple files at once by simply clicking multiple checkboxes before clicking Move/Copy. Tip 3: Resources for all your sites (including My Workspaces) are available in the Resources area of any site. To see the Resources for sites other than the current site, click Show other sites at the bottom of the Resources area. Add a Link to Resources This document will demonstrate how to add a URL to a site's Resources tool. In addition to various types of files (i.e. documents, images, audio clips), you can add URLs to the Resources tool. Steps to add Web Links 1. Click Resources in the left toolbar. 2. Click the Add drop-down to the far right of the target folder. 3. From the Add dropdown menu choose Add Web Links (URLs). 17

4. Type the URL in the "Web Address" field and enter a title in the "Website Name" field. You can add an optional description to the Description field by clicking the Add details to this item link. 5. (Optional). To make the URL available to anyone accessing bspace, click the Add details to this item link. From here, click the checkbox in front of "This file is publicly viewable." Attention: Public access is not limited to bspace members. Anyone accessing http://bspace.berkeley.edu/ can search public worksites and view their contents. 6. Use the "Email Notification" to have members of your site emailed automatically when you post the URL. TIP: At this time, we recommend choosing between "High - All Participants" and "None - No notification" 7. When you are finished editing the URL, click the Add Web Links Now button. Add a News Feed Adding news to your worksite using RSS feeds allows you and your site's participants to keep up-to-date on news from other Web sites. Content is displayed within your bspace worksite. Some possible uses include: Add a relevant research journal to your course or project worksite Add a foreign newspaper to a conversational language course worksite Add a political news feed to a Political Science or Journalism course worksite Add a feed from NASA for an Astronomy course worksite Add a feed from the UC Berkeley News Center Locating the RSS feed Let's start by finding an RSS feed that we want to use. RSS feeds can usually be found by going to the relevant news or journal site and searching for the text "RSS" on the page, or 18

looking for an orange RSS logo on the page. In this example, we will located the RSS feed for the New York Times: Technology section, to be placed on a course site. 1. First, let's visit the main New York Times website at http://www.nytimes.com. 2. Next, search for the text "RSS" on the main page. To search for text on a page in your web browser, type CTRL+F or simply go to the Edit menu and select "Find" Finding RSS Feeds Internet Explorer: Find (on This Page) Firefox: Find in This Page 3. After selecting "Find," a text box will appear which allows you to type in your search term. In Internet Explorer, this text box will pop-up in the middle of the page. In Mozilla Firefox, the text box will appear near the bottom of the screen. 4. Type "rss" into the text field and press Enter. 5. The text search will lead you to an RSS link near the bottom of the page. Click the orange RSS icon. 6. After clicking the RSS link, you will get a page of the different RSS feeds offered by the New York Times. Since we are looking for the Technology RSS feed, scroll down to the "Technology" link and click the orange RSS icon. 7. After clicking the RSS link, you will get a page with news feeds.. We want to copy the URL for this page so we can later paste it into the bspace News tool. The URL (web page address) for the page can be found in the address field at the top of the web browser. Tip: Most RSS feed URLs end with either ".xml" or ".rss". If the URL you find ends with ".xml" or ".rss", there is a good chance it is an appropriate RSS feed URL and not just a normal web page URL. 8. Keep this web page open so you can copy the URL into bspace later in this tutorial (Step 5 of Adding the News Tool below).next, let's add the News tool to your bspace site so that we can access this RSS feed from bspace. 19

Adding the News Tool 1. From within your bspace site, click Site Info in the left toolbar. Tip: You can also add news when you are first setting up your worksite. 2. Click the Edit Tools button in the top toolbar. 3. Click the checkbox in front of News to select it and then click the Continue button at the bottom of the screen. 4. Enter a title for the news feed in the Title field. This title will display in the left toolbar of the course worksite. In this case, we've entered "NYT: Technology." 5. Paste the exact URL from the New York Times: Technology RSS feed into the URL field, and then click Continue. Tip: You can add more than one feed by choosing the number of additional feeds you want from the More News Tools dropdown menu. 6. On the next screen, click the Finish to confirm the addition of the News tool to your site 7. The news feed title you have chosen will now appear in the left toolbar of your site. Clicking this button in the toolbar displays the current RSS feed content within your bspace site. Tip: To change the title and URL for any RSS feed in the toolbar, click the Options button at the top of the RSS feed page (highlighted in the screenshot below). 20

Add a Syllabus The Syllabus tool allows you to display multiple items. This document will demonstrate ways to add a syllabus, office hours, instructor bio, and additional class description to your bspace site. Ways to add a Syllabus to your site Create/Edit a Syllabus Item Redirect Syllabus Tool to a Departmental Website Create/Edit a Syllabus Item 1. Click Syllabus in the left toolbar. 2. Click the Create/Edit link in the top toolbar to add your syllabus. 3. Click the Add link in the top toolbar 4. Enter a title for the syllabus in the Title field. 5. In the Content field you can copy and paste or type your syllabus. Tip: Use the text editor tools to format text, and add tables, images, and hyperlinks. 6. To make the syllabus publicly viewable (viewable to others not in your course) select the radio button to the left of Public View. 7. Click Add Attachments towards the bottom of the screen to attach a file from your computer. NOTE: You can attach a Syllabus as a.doc,.pdf,.rtf, or.txt document. 8. Select from the Email Notification dropdown menu if you would like to alert students that a new syllabus has been added. 9. To publish, click the Post button at the bottom of the screen. Redirect Syllabus Tool to a Departmental Website If you have a Syllabus posted on a departmental or personal website that you would like use, you can set the Syllabus Tool to redirect to that site. ATTENTION: If you use the Redirect option, site members will not be able to see other Syllabus Items that you add to the Syllabus Tool. 21

1. Click the Redirect button in the top toolbar. 2. Type the URL for the syllabus in the URL field and click the Save button Communication Post an Announcement This document will demonstrate how to post an announcement to a site in bspace. 1. Click Announcements in the left toolbar 2. Click the Add link in the top toolbar to add a new announcement. 3. Enter a title in the Announcement title field and the text of the announcement in the Body field. Tip: Use the text editor tools to format the text of your announcement. 4. Select the radio button Display to public to make the announcement public or select Display to site to allow only bspace users who are members of your site to view the announcement. Under Availability, you can choose to Hide the announcement or Specify Dates that you want it show. 5. (Optional). You can add an attachment such as a URL or a document to the announcement. Click the Add attachments button to do so. 6. (Optional). Using the Email Notification dropdown menu set email notification for the announcement. The default is no notification. 7. Click the Add Announcement button to publish the announcement immediately. You also have the option to preview the announcement or save a draft to edit later. To Remove an Announcement, click the checkbox in the Remove column next to the announcement you want to delete, and click the Update button. Then, click the Remove button to delete the announcement. 22

Use the Mailtool to Email Participants The Mailtool allows users to send a message to site particpants. It also provides wysiwyg editing, file attachment, group/section-aware recipient selection. 1. Click Mailtool in the left toolbar. 2. Choose the participants of your site you would like to receive the message. Check all the boxes that apply. Tip: To select individuals within a given role, click the associated link (example: Select Students) and check the individual boxes. 3. Enter a Subject in the Subject line. 4. Click the Attach a file link to attach files to your email before sending. 5. Enter the body of your message. 6. (Optional) You can send a copy of the message to yourself or to the email archive if it has been added as a tool to your site. 7. Click the Send Mail button to send the message. 23

Email Archive Tool Setup This document will demonstrate how to add the Email Archive tool to a bspace site, and how to use it. Send email to all the members of the site View and search the archive created by the tool Adding and Setting Up the Email Archive Tool 1. To add the Email Archive tool to your site, first click Site Info in the toolbar on the left side of the screen. 2. On the Site Info screen, click the Edit Tools button at the top of the screen. 3. Mark the checkbox next to Email Archive and click Continue. 4. On the Customize Tools screen, enter an email address for your site into the Site email address field. This can be any email address that is not being used by another bspace site you will be alerted and asked to enter another email address if there is a conflict. The email address you enter should not contain any spaces. ALERT: Choose an email address that is unique and easy to remember. For example, the course site Astronomy 101 for Fall 2008 might use the email address planetary_fun_f_08@bspace.berkeley.edu. 5. Click Continue after you have entered an email address. 6. On the final screen, click Finish to add the Email Archive tool to your site. To send a message to everyone in your site: Send an email to the address you chose ( planetary_fun_f_08@bspace.berkeley.edu in our example) using an email program such as Outlook, Mozilla Thunderbird, Yahoo or gmail. 24

Viewing the Email Archive Email messages you send to the Email Archive tool's email address will be archived on your bspace site. 1. To view this archive, click the Email Archive tool in the toolbar on the left side of the screen. 2. On the main Email Archive screen, you can see a list of all the email messages sent using the Email Archive tool's email address. ( Note: If no email messages have been sent using the address, there will be not be any messages listed in the archive.) You can use the main Email Archive screen to: View specific email messages that you have sent previously Search the email archive for specific text By clicking Options, you can change the Email Archive email address and the permissions on to whether members of the bspace community who are not members of your bspace site can send messages using your Email Archive email address Assessment Add an Assignment This document demonstrates how to add an assignment to a site. 1. Click Assignments in the left toolbar. If you do not see Assignments in the toolbar, you will need to add the tool to your site by clicking Site Info and then clicking Edit Tools at the top of the screen and following the steps. 2. Click Add. 3. Use the Add screen to edit your assignment. Start by entering a title in the Title text box. 4. Use the drop-down to choose an Open Date for the assignment. This is the date when the assignment will become available to your students. 5. Set the Due Date and Accept Until date using the drop-down. Due Date is the assignment's deadline. Accept Until is the last date that assignments will be 25

6. Use the Student Submissions drop-down to select the format in which you want students to submit the assignment. Assignments that exceed 200 words or require multiple revisions should be submitted as attachments. The three options are: Inline (using the text editor within the Assignments tool) Upload Attachments, or Non-electronic submission 7. In the Grade Scale drop-down, select the appropriate grade scale for your assignment. 8. Type instructions for students in the Assignment Instructions text box. Students will see these instructions when they access an assignment in the course website. Additional Options 1. Click the checkboxes to add the assignment's due date to the course schedule, and to post an announcement about the assignment in the Announcements tool. NOTE: If you check Announce the open date, the new assignment will appear in the Recent Announcements window on the site Home page. 2. Honor Pledge: To have the honor pledge displayed when students submit an assignment, select Add honor pledge. If you select this option, students must agree to the pledge before they can submit their work. The text of the Honor Pledge is "I have neither given nor received aid on this assignment." Students must respond in order to submit their assignment. 3. Under Submission Notification, you can choose to receive notificaton when your students send an assignment. 4. Click the Add Attachments button to attach a file to the assignment. It is also possible to attach a URL (web address). 5. When you are finished editing your assignment post, you have several options: you can preview the assignment, save a draft to edit later, or publish the assignment immediately. 6. To publish, click Post. 26

The assignment now appears in the course Assignment List. If you would like to see the student view, click Student View. Collaboration Setup a Forum Discussion forums consist of Forums, Topics, and Threads. This document will demonstrate how to set up a forum using the Forums Tool in bspace. Caution: Before students will be able to participate in a discussion, you must also create a Topic where they can respond. Create a New Forum 1. Click Forums in the left toolbar 2. Click the New Forum link in the top toolbar to create a New Forum. 3. Enter a title in the Forum Title field and a short explanation of the forum in the Short Description field. 4. For more a more detail description, use the Description field. Tip: Use the editing tools to add images or format the text. 5. (Optional). You can add an attachment such as a URL or a document to the announcement. Click the Add attachments button to do so. 27

Forum Posting & Permissions: By default, bspace sets the preferences for Forum Posting and Permissions. To learn more about customizing these features, go to Change Forum Permissions. 6. When you are done, click the Save Settings & Add Topic button to continue. Add Topics to a Forum Because this is a new forum, a topic will need to be added to the forum before anyone can post a thread. 1. Click the New Topic link within the Forum. 2. Enter a title in the Topic Title field and a short explanation of the forum in the Short Description field. 3. For more a more detail description, use the Description field. (Optional). You can add an attachment such as a URL or a document to the announcement. Click the Add attachments button to do so. 4. When you are done, click the Save Settings button to continue. Changing Forum Permissions Discussion forums consist of Forums, Topics, and Threads. This document will describe the several advanced features of the Forums tool in bspace. Customize Forum & Topic Permissions Pre-defined Permission Levels Change Forum or Topic Permissions Customize Forum & Topic Permissions Forums and Topics can be customized by setting Permissions to control what features are available to different types of users. Permission Levels are pre-defined sets of Permissions. Note: The default Permissions allow Instructors and Head GSIs to create Forums and Topics. GSIs, students and guests are only allowed to read and post new threads. Permission Forum Permissions and Descriptions Description 28

New Forum New Topic New Response Response to Response Post to Gradebook Change Settings Read Mark as Read Moderate Postings Revise Postings Delete Postings Gradebook Assignment Can create a new Forum. (Forum only) Can create a new Topic within a Forum. (Forum only) Can Post a Response within the Topic or Forum. *Will always be able to read their own post. Can Respond to messages they have permission to view. Can Post a grade to the Gradebook if an assignment has been associated to the Forum or Topic. Can make changes to the Permissions for a Topic or Forum. Can Read posts within the Topic or Forum. Can Mark posts so they display as having been Read. If the Moderate Topic option is select, user can be given the permission to Moderate Postings. Can Revise posts create by self (Own), All, or None. Can Delete posts made be self (Own), All, or None. Associate this Forum or Topic to an Assignment in the Gradebook. Pre-defined Permission Levels Permission Levels are a set of pre-defined selections of permissions that make it easier for you to change how different roles access a Forum or Topic. Permission Level Owner Author Nonediting Author Contributor Reviewer None Custom Permissions Level Definitions Description of Defined Permissions Complete control over Forums and Topics Can NOT: Moderate Postings, Edit All Postings, Delete All Postings Like Author, but can NOT: Delete Postings Most Roles are Contributors by default. Can Read and Respond to Threads. Can Read Threads. No Access A set of Permissions that is not defined in bspace. 29

Change Forum or Topic Permissions 1. Click Forum/Topic Settings to the right of the Forum or Topic you would like to edit. 2. Scroll down to the Permissions Section of the page and select the Role you would like to edit from the list. 3. Select the Permission Level from the drop-down menu that best represents the set of Permissions for the selected Role. 4. If there is no Permission Level that matches, check the boxes next to each Permission you would like to add or remove. 5. Click the Save Settings button at the bottom of the page to commit your changes. Student Journals Using the Forums Tool Journals are an effective strategy to teach students to learn how to reflect thoughtfully about their learning and utilize critical thinking skills. This document demonstrates how to setup the Forums Tool to collect student journals and, if desired, make those journals private between the student and instructor. Steps for Creating Journals Create a New Forum Add a Journal Topic Setup Private Journals Create a New Forum 1. Click Forums in the left toolbar (to add the Forums tool to your site, go to: Site Info > Edit Tools) 30

2. Click the New Forum link in the top toolbar to create a New Forum. 3. Enter a title in the Forum Title field and a short explanation of the forum in the Short Description field. A good name for this forum might be "Journals." 4. When you are done, click the Save Settings & Add Topic button to continue. Add a Journal Topic Because this is a new forum, a topic will need to be added to the forum before anyone can post a thread. 1. Click the New Topic link within the Forum. 2. Enter a title in the Topic Title field and a short explanation of the forum in the Short Description field. An example Topic title might be "Weekly Reading Reflections." 3. Use the Description field in the Topic to provide students with clear guidelines and expectations for this activity. INFO: Be sure to include deadlines for when you expect students to post their writings and some criteria for how those writings will be evaluated. 4. When you are done, click the Save Settings button to continue. Setup Private Journals Each Role has a Permission Level that controls what users can do in Forums. By default, Instructors, Head GSIs, and GSIs are Owners and Authors who can control the forum. Everyone else is a Contributor who can read and write threads. 1. If you have already created your Forum and Journal Topic, click on Topic Settings for the Topic that you would like to make private. 31

2. Scroll down to the Permissions section of the page. 3. Select the Student Role from the list and deselect the Read and Mark as Read options so that students can't read each other's posts. ATTENTION: If you don't want users with other roles (Guests, GSIs, etc.) to see these Journals, you can select each individual Role and change their Permission Level to None. 4. Click the Save Settings button to finish. INFO: For more information about Forum Permissions, see our Help Document: Change Forum Permissions. Editing the Wiki's Default Template Each bspace site Wiki is provided with a Default template that is used when creating new pages. Follow these steps to edit the Default template for your site's wiki. Steps for Editing the Default Template 1. Click Wiki in the left toolbar. 2. From the Wiki toolbar, Search for the Default template by entering "Default" into the text box and hitting the enter key. 32

3. Check the Default_template link in your Search results. 4. Click Edit in the Wiki toolbar to make changes to your template. 5. In the Wiki editor you can add text, new pages, and anything else that you can add to a wiki page. 6. Click Save at the bottom of the Wiki editor to finalize your changes. All new pages created within this Wiki will use the new default template. NOTE: To learn more about how to customize Wikis in bspace, join the bspace Wiki Support Site from the Membership Tool in My Workspace. 33

Sections and Groups bspace Tools that Use Sections & Groups Several tools in bspace can take advange of Sections created with Section Info and Groups added with Manage Groups to customize access to the content of your bspace sites. Tool & Description Tools that Take Advantage of Sections & Groups Image Announcements Instructors and GSIs can post announcements (and send email notification) to students who are members of particular sections. Assignments Instructors and GSIs can create assignments to be delivered to students in a particular section. 34

Forums Instructors and GSIs can set up discussion forums and topics that are available to students in a particular section. Gradebook Instructors and Head GSIs can filter the gradebook to view grades for students in particular sections. GSIs are limited to grading assignments for students in their own section. Resources Instructors and GSIs can post material to Resources and limit access to students in particular sections. 35

Create & Manage Sections Automatically The Section Info tool, available in course sites, provides a way for instructors to manage class sections. The Section Info tool works with the various tools in bspace, providing additional features that can be administered to specific sections. This document will demonstrate how to automatically create sections in bspace, using the Section Info tool. Create Sections Automatically 1. Click Section Info in the left menu. Note: If you do not see the Section Info tool in your toolbar, you may be in the MY WORKSPACE area of bspace, or you may need to add the tool to your course worksite. See Add/Remove Tools from a bspace Site for help adding tools. 2. Click the Options link to manage section membership automatically. 3. Select the option to Automatically manage sections and memberships based on official registration information and click Update. ALERT: Any sections you have created manually will be erased when the automatic sections are created. 4. Once your sections are created, bspace will display the official roster information, including the meeting time and location, and the number of students who are currently registered for the sections. 36

Manage GSIs 1. Once you've created sections for your site, you can assign GSIs to each section. Since the GSI information is not reliably entered in the Schedule of Classes, you must do this manually. Click Assign GSIs for the section you are editing. 2. The GSIs that can be assigned to the selected section are shown in the box on the left. Click any name in the box on the left and then click the Move Selected arrow button facing right to move the selected name to the box on the right. The box on the right contains the GSIs that you've assigned to the section. Tip: You can select multiple names from the list by holding down the CTRL key (for Windows users) or the COMMAND key (for Mac users) while clicking names in the box. 3. Once you've put the appropriate people into the box on the right, click the Assign GSIs button. Create & Manage Sections Manually The Section Info tool, available in course sites, provides a way for instructors to manage class sections. The Section Info tool works with the various tools in bspace, providing additional features that can be administered to specific sections. This document will demonstrate how to manually create sections in bspace, using the Section Info tool. Create Sections Manually 1. Click Section Info in the left menu. Note: If you do not see the Section Info tool in your toolbar, you may be in the MY WORKSPACE area of bspace, or you may need to add the tool to your course worksite. See Add/Remove Tools from a bspace Site for help. 2. To add sections to the site, click the Add Sections link at the top of the page. 3. From the drop-down menus, select the number of sections you wish to add and the category in which the section(s) will be placed. For example, choose to create 3 discussion sections. 37

4. Once you select the type of section you are creating, you can enter optional details about the sections. The only required field is Title. Once you've entered the relevant details, click the Add Sections button at the bottom of the screen. Definitions: o Title: The name of the section. If you don't enter a title, the name of the category plus a number will be the default title (e.g., Discussion1, Discussion2, Discussion3). o Section Size: Select from the options provided to determine whether or not you are limiting the number of students who can be members of each section. o Meeting Details: The days of the week, time, and location for the section. o Additional meeting times: If your section meets at different times (i.e., 9:00-10:00am on Tuesdays and 4:00-5:00pm on Thursdays), you can click the link provided to add information about different meeting times and locations. Manage Students and GSIs 1. Once you've created some sections, you can assign GSIs and students to each section. Click Assign GSIs or Assign Students for the section you are editing. 2. The GSIs and students that can be assigned to the selected section are shown in the box on the left. Click any name in the box on the left and then click the Move Selected arrow button facing right to move the selected name to the box on the right. The box on the right contains the GSIs or students that you've assigned to the section. Tip: You can select multiple names from the list by holding down the CTRL key (for Windows users) or the COMMAND key (for Mac users) while clicking names in the box. 3. Once you've put the appropriate people into the box on the right, click the Assign GSIs or Assign Students button, depending on your task. Tip: You can use the OPTIONS screen (accessed via the OPTIONS button at the top of the screen) to give students the ability to add themselves to sections and/or switch the section that they are in. Groups in bspace Sites The Manage Groups button in Site Info (only available in project sites) provides a way for the administrators of project sites to organize site members into groups. The groups created with Manage Groups work with the Announcement tool to allow the posting of announcements to specific groups. This document will demonstrate how to use Manage Groups, including: 38

Creating groups Adding members to groups Removing groups Making announcements to specific groups Creating Groups 1. Click Site Info in the toolbar of your project site. 2. Click the Manage Groups button at the top of the Site Info window Attention: Manage Groups is a tool for Project Sites and ad hoc groups in Courses. Course sites should use the Section Info Tool to manage large groups, especially when GSIs are used to coordinate group activities. 3. In the Group List screen, click the New button to create some groups. 4. In the Create New Group screen, enter a title for the group in the Title field, such as Group 1, and an optional description. Adding Members to Groups 1. To assign members to the group, click any name in the box on the left and then click the Add to group button to move the selected member to the box on the right. The box on the right contains the members that you've assigned to the current group. Tip: You can select multiple names from the list by holding down the CTRL key (for Windows users) or the COMMAND key (for Mac users, it's the key with the apple picture on it) while clicking names in the box. 2. Once you've finished assigning members of the group, click the Update button at the bottom of the screen. 3. After clicking the Update button, you will be returned to the Group List screen. Here you can click the Revise link to update a groups title, description, and membership. Removing Groups 1. To remove a group, simply click the corresponding Remove box to the far right of the group name, and then click the Remove Checked button at the bottom of the window. 2. After clicking Remove Checked, a screen will appear asking you to verify that you would like to remove the group(s). If you would like to go ahead and remove the group(s), click Remove. Otherwise, click Cancel. 39