MONEY TRANSFER Import & Approval User Guide 1
TABLE OF CONTENTS Overview & Requirements.... 2 MT Import Service... 4 MT Wire Approval.... 6 MT Wire Report.... 9 1
OVERVIEW & REQUIREMENTS The Money Transfer product allows a customer to transfer money between accounts at different financial institutions or affiliate banks. The Money Transfer product supports both domestic and international money transfers. About MT Import Use the MT import service to import wire transfer payments as batch files. You can also review results of previous import requests, and update pending import requests. When you import a file into the Money Transfer product, you must select the associated map. Permissions Requirements for MT Import There are no permission requirements outside of the MT Import service. If you are permitted to the service, you have permission to import any type of file using a map associated with your customer code. However, the service uses the standard wire permissions to validate all import file types. MT Import Process Overview User enters wire transactions in their accounting software or treasury workstation. User exports file from the accounting software/treasury workstation and imports the file into TreasurySource. TreasurySource users with Wire Approval permission reviews the imported wires in the Approval queue and approves wires in the same process as wires keyed into the TreasurySource product. Clients are responsible for validation and reconcilement of the file through the money transfer reporting options available through TreasurySource to assure all wires were imported properly. NOTE: If the user has wires requiring their approval, a proactive bulletin requesting approval for all wire transfers will appear on the screen upon user login. 2
OVERVIEW & REQUIREMENTS MT Import Requirements All imported files must be in ASCII text format with a.txt extension. The service does not currently support file formats such as Microsoft Excel, CSV or Quicken spreadsheets. However, you can export Excel or Quicken data into a Comma-Separated Values then import the file into MT Import. The system does not accept a dash (-) or colon (:) as the first character of any field, which ensures that each wire is SWIFT compatible. Beneficiary account number can be alpha/numeric. Commas in the text or amount fields are not allowed. Any omitted fields should have a place holder comma. Date formats in file should be MM/DD/YYYY, DD/MM/YY or MM/DD/YY. Month and Day must include leading zero: (07/07/13) The file format must remain static on subsequent import sessions for the map to correctly interpret and import the file. Dollar amounts in the file must be consistent in format, with two decimal places in all amount fields. Domestic and international wires require separate and different MT Import Maps for the file. Individual files can not contain both domestic and international wire payments in the same file. They must be in separate files and use separate file mapping. MT Import File Requirements Overview Client confirms accounting software or treasury workstation can create a file with all the data files required to initiate a wire with the following character limit requirements: Originating Party Account Name (34 character limit) Originating Party Account (34 character limit) Beneficiary Account Name (35 character limit) Beneficiary Account Number (34 character limit) Account Currency (3 character limit and only required if sending FX wires) Beneficiary Address (optional) (3 lines with 35 characters each) Beneficiary Bank ABA (22 character limit; Domestic requires 9 characters) Amount of Wire (15 characters) Send Date (MM/DD/YYYY or DD/MM/YY or MM/DD/YY Originator to Beneficiary Information (optional) (4 lines with 35 characters each) Bank to Bank Information (optional) (3 lines with 35 characters each and a 4th line with a 23 character limit) We do not need the above listed fields in any specific order. We can define within the mapping the appropriate field position order based on how you can deliver it. Any field that contains more than the stated character limits will be truncated upon loading of the file. No error message is displayed in this event, and the wire could go out with some omitted information. We have the ability to strip header records and quotes if needed. We also need to know what is the end of record method. Is it a Carriage Return, Line Feed, or other? If it is Other, than we need to know what it is. ABA must be 9 characters; use leading zeros if necessary. Client provides a test file and file layout to BOKF Implementation. BOKF Implementation submits Corp User MT Import Form and ASR with the test file and file layout. BOKF TreasurySource Business Analyst works with the clients technical resource to create a map for the file and tests the file. BOKF Implementation trains client on steps to select map and import the file. 3
MT IMPORT SERVICE The MT Import service allows you to import money transfer files. 1. To begin, select the Money Transfer option from the drop-down menu on the TreasurySource home page. 2. Select the MT Import tab at the top of the page. 3. To import a new money transfer file, click Import New. 4. Click Find/Refresh and select the map you wish to use to import your file. 5. Click Browse to search for the file you wish to import. 6. Select the file you wish to import, click Open. 7. Once the file path is located in the File Path and Name box, click Import File. The following message will appear. Click Close. 4
MT IMPORT SERVICE (CONTINUED) 8. After you click Close, the screen will refresh to the MT Import Screen. Click Find/Refresh to view the status of the imported file. 9. File Example #1: When the file has successfully loaded, select the file and click Review. The MT Import Detail Report will be displayed. Click Cancel when you have completed your review of the report. 10. File Example #2: When the file has loaded, select the file and click Review. The MT Import Detail Report will be displayed. If the report contains any warnings, the information will be displayed under the Record Level Messages section. Click on the magnifying glass icon under the details column to view the wire and determine if it is a true duplicate. Select one, all or none of the duplicates and click Import. 5
MT WIRE APPROVAL The Wire Approval service is used to approve pending money transfer requests. NOTE: The first time you login as the approver, a bulletin will be displayed informing you that wires are Available to approve. Click the MTApprove AllMTApprovals check box and click Continue. 1. To begin, select the Money Transfer option from the drop-down menu on the TreasurySource home page. 2. Select the Wire Approval tab at the top of the page and the pending wires will be displayed. Select the check box under the Appr column for the wires you wish to approve. 3. Scroll to the bottom of the page and click Submit Selections. The screen will refresh, click Submit to approve the selected wires. NOTE: Please remember to not select Approve All. 4. Once the approval step is completed, the following confirmation page will display. To print a hard copy of this confirmation, click the print button on your internet browser. 6
MT WIRE APPROVAL (CONTINUED) 5. If a wire needs to be modified, return to the Wire Approval tab and click the red arrow under the Edit column. The wire information will display and edits can be made to fields listed in red. Click Submit to complete the process. 6. Review the changes made to the wire information and if correct, click Submit. 7. The wire information will display again for final review. If correct, click Submit. 7
MT WIRE APPROVAL (CONTINUED) 8. After the wire information has been modified and processed, the following Wire Transfer Review confirmation page will display. To print a hard copy of this confirmation, click the print button on your internet browser. NOTE: If you as the approver made the edits to the wire information, then a different approver within your organization will be required to approve the wire. 9. Click Enter to submit the request. The following confirmation page will display. 8
MT WIRE REPORT 1. To view the status of all wires on a specific day, click the Wire Report tab. Select the appropriate account, payment method and input the From Date and To Date, and then click Submit. 9
MT WIRE REPORT 2. The Money Transfer Report will display. To review the wire details, click the magnifying glass icon under the details column. 10