Gucher eprtfli Overview 092117 Lg in t Yur eprtfli Site Cpy Yur Prgram Template int Yur eprtfli Site Edit a Page - Add Cntent and Artifacts Share Yur eprtfli Find eprtflis Shared With Yu Find the List f eprtflis Shared By Yu Search the User Manual fr Mre Directins The Helpdesk cntrls access t the eprtfli sites. Please email the helpdesk with yur questins abut eprtfli access t helpdesk@gucher.edu r call the helpdesk at 410-337-6322. Imprtant: Students lse eprtfli access after they are nt enrlled in a Gucher curse fr a perid f time. eprtfli material and cntent shuld be saved by the student prir t leaving a Gucher curse (befre access is remved). A student has tw ptins: 1. Save a snapsht f their eprtfli site as is - that cannt be edited. (Share t create a Secret URL) 2. Exprt (Dwnlad) their cmplete eprtfli site file which can be edited later n anther live eprtfli website (if they have that technical knwledge). The helpdesk prvides directins fr Sharing and Exprting n the eprtfli site Welcme page. This image shws where t find thse directins n the Welcme page. Imprtant: Students shuld be directed t Share their eprtflis with their instructrs t give them access. 1
Lg in t Yur eprtfli Site Open yur Canvas curse site. G nline t https://canvas.gucher.edu Sign in using yur Gucher username and passwrd. If yu lse yur Gucher credentials please call the helpdesk fr assistance. Helpdesk: 410-337-6322 T renew an expired passwrd r change yur passwrd: http://passwrd.gucher.edu/ Inside Canvas n yur Dashbard, click the Title f yur curse t pen it. 2
Click the Gucher eprtflis link in the left navigatin panel. Click the Open in New Tab buttn. Yur eprtfli pens n the Welcme page. 1. Click n yur name t g t yur eprtfli main page. 2. Click n the questin links t find answers t frequently asked questins. 3. Click the Share buttn t g directly t the sharing page. 4. Click the Hamburger icn, then select Prtfli in the menu, t find a recrd f prtflis shared with yu and thse yu have shared with thers. 3
Cpy an Existing Cllectin f Pages t Use as Yur Prgram Template Yur degree prgram already has specific pages develped int a Cllectin fr yu t use as yur eprtfli template. Yur Pages match yur prgram Standards. (A page cannt appear in mre than ne cllectin.) Click the Hamburger icn. Click Prtfli, then click Pages and cllectins. Click the Cpy buttn. 1. T narrw dwn the Search fr yur prgram cllectin, type a unique wrd (that is fund in yur degree prgram title) int the Search bx. Click Search. Fr example, the wrd Athletic is used in very few Gucher degree prgram titles but des appear in the Master f Educatin: Athletic Leadership prgram title. 2. Click thrugh the Search Results pages, if needed, t find yur specific prgram Cllectin f Pages. 3. Example: the Master f Educatin: Athletic Leadership degree prgram Cllectin includes 5 pages. 4. Click the Cpy Cllectin buttn n the right (in the first rw f that Cllectin) t cpy that cllectin f pages int yur eprtfli site. 4
Yu will receive a ntificatin that the cpy was cmpleted. Click the Next: Edit Cllectin Pages buttn if desired. Imprtant: Yur prgram directr may nt want students t make changes t their cllectin/pages frmat. Ask yur instructr befre making any changes. Pages already in the cllectin appear n the right. Yu have the ptin t drag yur ther pages frm the left ver t the right t add them t this cllectin if needed. Yu can als delete a page frm the cllectin (click the red X n the right) and drag a page up r dwn t rerder the pages. Click the Dne buttn. 5
Click the Hamburger icn, then click Prtfli t find all f yur prtflis and pages listed in individual tiles n the Pages and Cllectins page. Rll yur cursr ver each title t see the cmplete title. At the bttm f each tile, click the three dts n the right t find the Delete ptin t remve an incrrect cllectin frm yur eprtfli site. If yu delete a Page r Cllectin, all f its cntents will be deleted. Edit a Page Add Cntent & Artifacts G t yur Pages and Cllectins page. Find yur crrect prgram Cllectin fr yur degree title and click the Dwn Arrw at the bttm f the tile t pen the page menu. Chse a page that yu want t edit. Click n a Page Title t pen a page. Yur Pages identify yur academic prgram Standards. 6
Click the Edit this page buttn. Click the Edit Gear n the right fr the page that yu want t wrk n. 7
Type text in the Blck cntent bx. Include Artifact titles, Descriptins, and Reflectins, etc. fllwing the specific frmatting required by yur instructrs. Click the Attachments menu t find ptins fr attaching dcuments, images, PDFs, etc. t this specific Standard. 1. Click the My files tab t select a file already in the eprtfli site. 2. Click the Chse Files buttn t select a file yu have saved n yur cmputer. 3. Files fund in yur My Files sectin appear belw. Click the +Sign next t a flder t pen the flder and select a file t uplad. In the My Files sectin: After clicking a flder +Sign, all files in the flder appear in a list. T uplad ne f thse files, click the check sign next t it. All files upladed t this Standard appear at the tp f the Attachments sectin. Click the Save buttn t save yur selectins. 8
Yu can nw see the text yu created and the attachments yu have upladed t yur eprtfli. Alternative: On the Edit page, in the left panel, yu will find blcks that yu can drag nt the page t add cntent. Click the General blck t see the Nte ptin. Drag a Nte blck nt the page t add text t the page. All f the blcks can als be dragged up r dwn. Remember t fllw the directins given by the instructr t prperly frmat yur eprtfli and number yur Artifacts. When the instructr views an eprtfli, he/she will see each prgram standard fllwed by numbered Artifacts, a brief descriptin fr each Artifact, and the attachments f student wrk that shw mastery f the Standard. Imprtant: Students MUST Share their eprtflis with their instructrs t give them access. 9
Share Yur eprtfli Click the Share buttn fund n the Welcme page. Click the Edit Access Lck t Share yur eprtfli cllectin (cllectin f pages). Click the Secret URLs ptin if needed. A Secret URL is a snapsht f yur current eprtfli. The Secret URL is a link that can be cpied, saved, and emailed t individuals wh d nt have access t Gucher Cllege eprtflis r are nt Canvas users. Students lse access t Canvas and therefre lse access t their eprtfli sites when their Gucher enrllment ends at the end f a curse term r at graduatin. Students shuld create a Secret URL t save befre they leave Gucher Cllege. 10
After clicking the Edit Access Lck t Share yur eprtfli, the prtfli selected is listed in the Cllectins bx. On the right side yu can select individual pages t share and ther Advanced ptins if desired. Select Users in the SHARED WITH menu. Click n the Name text bx that is next t it. Type a name in the Search text bx t select a new user. The users name will appear. If an expected Gucher user des nt appear, please see the helpdesk. Click n the crrect user name t select it. Click the Save buttn. The selected user will receive an email ntificatin t tell them that yu have shared yur prtfli with them. 11
Find eprtflis Shared With Yu After yu click the Hamburger icn in the right crner, click the Prtfli ptin n the menu, then click the Shared with me ptin. After clicking Shared with me ptin, type a name in the search bx at the tp f the page and click the search icn t find a prtfli by a participant s name. Alternative: Use the Search drpdwn menus t search fr the title f a prtfli r a participant s name (wner) and srt the results by date r wner s name. Click the Search buttn. Search results are listed belw by prtfli title. Click n a title t pen it. 12
Find eprtflis Shared By Yu Click the Hamburger icn. Select Prtfli, then click the Shared By Me ptin. When the Share page pens, yu will see the Access List (thse yu have shared yur Prtfli with). There is a full User Manual available at http://manual.mahara.rg/en/17.04/ Here are sme directins frm the User Manual that yu can access directly Share yur eprtfli Shared By Me: http://manual.mahara.rg/en/17.04/prtfli/share.html Share yur eprtfli Shared With Me: http://manual.mahara.rg/en/17.04/prtfli/shared.html Exprt Yur eprtfli: http://manual.mahara.rg/en/17.04/prtfli/exprt.html Uplad a File: http://manual.mahara.rg/en/17.04/cntent/files.html Edit a Page: http://manual.mahara.rg/en/17.04/prtfli/pages.html#edit-an-existing-page 13
Belw yu will find sme additinal directins cpied right ut f the User Manual 3.3. Navigatin The navigatin changed in Mahara 17.04 t a mre app-style like ne that users already knw frm mbile devices. The navigatin makes it easier t distinguish between the main navigatin menu and the administratin navigatin. If yu want t use the ld navigatin a little while lnger, yu can base yur custm theme n the Old raw theme as parent theme. It was updated with a number f changes prir t mving t the app-style navigatin s yu can take advantage f mre theme variables. Yu will need t make sme changes t yur custm theme t accmmdate these imprvements. The built-in themes are available fr dwnlad using the ld-style navigatin. It is a snapsht taken befre the new navigatin was added. N future changes are made t these themes. Yu may need t make sme changes in future yurself if yu want t cntinue the ld-style navigatin. 3.3.1. Main menu navigatin The main menu is visible t all users and allws everyne t navigate t their cntent, prtflis, and grups. The main menu is the same fr everyne 1. Click the Main menu navigatin icn t see a drp-dwn menu with the available ptins. 2. Click ne f the ptins t reach them r 3. Click the Arrw dwn icn t reach the secnd level navigatin. Yu can then click the Arrw up icn t clse the secnd level navigatin. 14
3.3.2. Administratin menu navigatin This menu is nly available t staff and administratrs. If yu have access t administratin functinality, yu see a secnd menu, the administratin menu. The administratin menu is nly available t staff and administratrs. 1. Click the Administratin menu navigatin icn t see a drp-dwn menu with the available ptins. Depending n yur rle, yu may nt see all the ptins shwn in the screensht. 2. Click ne f the ptins t reach them r 3. Click the Arrw dwn icn t reach the secnd level navigatin. Yu can then click the Arrw up icn t clse the secnd level navigatin. 15
3.3.3. User menu navigatin The user menu is visible t all users. It allws yu t access yur accunt settings, inbx, and prfile easily. The user menu is available t all users 1. Click yur prfile picture t be taken t yur prfile page. 2. Click the Arrw dwn icn in the user menu t see additinal ptins. 3. Yur name: Yur name is displayed t indicate wh is lgged in esp. when viewing prtfli pages where the prfile blck is nt visible. Yu can click n it t g t yur prfile page. If an administratr masquerades as anther user, this name helps t check quickly, in which accunt actins are undertaken. 4. Settings: Tp level navigatin item that gives yu access t mre ptins: Settings: This link gives yu access t yur accunt settings and ntificatins Ntificatins: Change yur ntificatin preferences. Apps: See which apps yu have cnnected t yur accunt. 16
5. Inbx: G t yur Mahara inbx t check fr new messages. When yu have unread messages, the cunter displays the number f unread messages. 6. Lgut: Link t lg ut f yur current sessin. 7. Click the Arrw dwn icn t reach the secnd level navigatin. Yu can then click the Arrw up icn t clse the secnd level navigatin. 3.4. Quick links When yu lg in t Mahara, yu see three new bxes with quick links: Create: Create yur electrnic prtfli in a flexible persnal learning envirnment. This takes yu t Prtfli Pages. Share: Share yur achievements and develpment in a space yu cntrl. Clicking n this bx takes yu t Prtfli Shared by me. Engage: Engage with ther peple in discussin frums and cllabrate in grups. This takes yu t Grups Find grups. Mahara usage infrmatin and infrmatin when yu hver ver a bx with yur cursr With the help f these quick links yu can reach the different parts f yur prtfli directly frm yur dashbard. If yu remved these bxes frm yur dashbard but want t get them back at a later pint, yu can re-active them under Settings Dashbard infrmatin. If yu d nt see the dashbard bxes and d nt have the ptin t turn this setting n, yur site administratr disabled this feature in the site cnfiguratin. 17
5.1. Pages and cllectins Prtfli Pages and cllectins In Mahara 17.04, pages and cllectins were cmbined t a single screen t remve the artificial separatin and make it easier fr yu t see what prtflis yu have in yur accunt. A page cntains a selectin f artefacts which yu arrange and present t thers. These may include: selected files résumé details text (yur added cmmentary, instructins r rientatin) jurnal psts vide and audi files RSS feed t an external blg etc. Yu can re-use the artefacts that yu cllected under Cntent in as many pages as yu wish. The same artefacts can appear in multiple pages 18
5.1.1. Overview page On the landing page f Prtfli, yu can d the fllwing. The landing page f yur prtfli 1. Click the Add buttn t start a new page r cllectin frm scratch. A mdal pens in which yu can chse whether t create a page r cllectin. 19
2. Click the Cpy buttn t chse an existing page r cllectin f yurs r frm anther user as basis fr a new prtfli. 3. Search: Type yur search term int the search field. 4. Use the drp-dwn arrw t limit yur search. The available ptins are: Title, descriptin, tags: Search fr yur search term in the title, descriptin, and tags f yur prtflis. Title, descriptin: This is the default ptin. It searches in the title and descriptin f yur prtflis. Tags: Search nly within the tags f yur prtflis. 5. Srt by: Decide n the srt rder in which yu wish t display yur prtflis. Alphabetical: Prtflis are displayed in alphabetical rder. Date created: List the prtflis in chrnlgically reverse rder with the newest prtflis first. Last mdified: Display the prtflis in the rder f their last mdificatin with the mst recent prtflis that have been changed first. This is the default display ptin. Last viewed: Shw the prtflis in the rder in which they were viewed by yu and thers starting with the mst recently viewed prtflis. Mst visited: Display the prtflis that have been visited mst first in the list. Mst feedback: List the prtflis in descending rder based n the amunt f feedback they have received. The search ptin and the srt rder that yu chse d nt change when yu navigate away frm the verview page r lg ut. When yu change either setting, that new ne will be used until yu change it again. 6. Click the Search buttn t search yur prtflis based n yur search term and / r srting criteria. 7. Click the Lcked icn r the Unlcked icn t manage the access t yur prtfli. 8. Cllectins display the number f pages that they cntain. 9. Click the Mre ptins icn t reach mre ptins fr the page r cllectin. 20
10. If yu are n a cmputer, yu can hver ver the title f a prtfli and see it in its full length if it needed t be shrtened. 11. Dashbard page: Click the Mre ptins icn t make changes t yur dashbard page. Yu cannt delete yur dashbard page thugh. 12. Prfile page: Click the Mre ptins icn t make changes t yur prfile page. Yu cannt delete yur prfile page, but yu can decide n different sharing ptins. 13. When yu submitted a prtfli t a grup, yu cannt change a great number f the page s cntent r delete it until the page is released again. It is displayed with a different clred backgrund t differentiate it quickly frm nn-submitted prtflis. 14. Click the Shw mre buttn t display mre prtflis. 5.1.2.1. Share yur prtfli with thers If yu have nt yet shared yur prtfli with smebdy else, yu see the Lcked icn. Ready t share yur prtfli with thers 1. Click the Lcked icn t start sharing yur prtfli. 2. The icn turns int a dwnwards facing menu chevrn. A drp-dwn menu pens. 3. Click the Manage access ptin t share yur prtfli with thers n the site. Yu are taken t the Edit access screen where yu can chse with whm t share yur prtfli. 4. Click the Manage secret URLs ptin t create a secret URL fr yur prtfli. Yu are taken t the Secret URLs screen where yu can set up ne r mre secret URLs. 21
5.1.5. Edit an existing page Yu can edit an existing page in tw ways: 1. Click the Edit buttn when yu are n the Pages verview page. 2. Click the Edit this page buttn when yu are n the actual page. Yu find mre infrmatin n hw t edit artefacts n a prtfli page in the Edit cntent part. If the site administratr activated clean URLs, yur prtfli pages have human-readable URLs which yu can change t a certain extend. Change the URL fr yur prtfli page 1. When yu are in the page edit mde, click n Edit title and descriptin. 2. Page URL: Chse the name fr yur page if yu d nt like the default ne. It must be 3-30 characters lng. Yu can nly use lwercase letters frm a-z, numbers and - (hyphen). 3. Click the Save buttn at the bttm f the page. Thugh yu can change the URL t yur page at any pint, yu shuldn t d that because peple wh already knw the URL t yur page will nt be able t access it anymre after yu have changed it. The riginal, internal Mahara URL, e.g. http://maharauniversity.rg/view/view.php?id=789 will still wrk. 22
5.1.6. Add a cllectin If yu want t rganize yur prtfli int multiple pages s as t find individual sectins mre easily, yu can create a cllectin that hlds multiple pages. Create a cllectin 1. On the Pages and cllectins page, click the Add buttn. In the mdal that cmes up, click the Cllectin buttn. On the next screen 2. Cllectin name: Prvide a title fr yur cllectin. 3. Cllectin descriptin: Optinally, yu can write a shrt descriptin abut yur cllectin. Yu d nt have a visual editr, but just a plain text bx. 23
4. Tags: Enter tags t find yur cllectin mre easily at a later stage. Yu can chse frm yur existing tags by starting t type a letter and then selecting the tag yu want t use. Yu can als type a new tag, and it is added t yur list f tags. 5. Page navigatin bar: Chse whether yu wish t display a tabbed navigatin r nt. If yu chse nt t, yu will have t include the navigatin blck fr yu t g frm ne page t the next n the individual pages that belng t this cllectin. 6. SmartEvidence framewrk: Select the framewrk that yu want t assciate with yur cllectin. Yu can change the cllectin as lng as yu have nt put an anntatin nt a page within the cllectin. This functinality is available if yur institutin administratr allwed the use f SmartEvidence. 7. Click the Next: Edit cllectin pages buttn r click Cancel if yu want t abrt adding yur cllectin. 24
5.1.10. View a page Yu can view a page t check what it lks like when smebdy else sees it. G t the Pages and cllectins verview page and click n the title f a page.an example prtfli page. 1. Title f the prtfli page. 2. Authr f the prtfli page. 3. Tags which yu prvided fr yur page. 4. Descriptin f the page. 5. The Edit this page buttn: Edit this page is nly visible if yu are the page wner r belng t a grup f users wh can make changes t the page if it is in a grup, institutin r site level. 6. The Cpy buttn: Cpy is visible when yu can cpy the page r cllectin that yu are viewing. Yu see it n yur wn pages as well as pages f thers. 7. Click the Mre ptins buttn: t reach lesser used functinality n a page. 25
On yur wn pages yu can: Click the Print link t pen the print dialgue. Using this print functinality, yur prtfli pages are printed in the current layut, with cllapsed blcks r artefacts uncllapsed s yu can see their cntent easily. Nte: Links are nt yet active and linked files r embedded media are nt accessible. Click the Delete link t delete yur page. As smene viewing anther persn s prtfli, yu can: Add r remve a page frm yur watchlist: Click the Add page t watchlist link if yu want t be infrmed when changes are made t the page. When yu make changes t the page r a blck n the page, a ntificatin is triggered and sent t anyne wh is watching the page. This is als the case when yu add a new jurnal entry t a jurnal that is displayed n yur page even when yu d nt add the entry via the page. If yu n lnger wish t receive these ntificatins, remve the page frm yur watchlist by clicking the link Remve page frm watchlist. Reprt bjectinable cntent fr this page: If a page cntains ffensive artefacts, yu can reprt them t the administratr and prvide an explanatin why yu think the cntent is ffensive. These functinalities are nly available n ther peple s pages as they are nt needed n yur wn. 8. The artefacts that yu placed in the page. 26
9. Click the Add a cmment link: Add cmment t be taken t the Details page fr this artefact t leave a cmment. 10. Click the Details icn: Details t be taken t the Details page fr this artefact if there is ne. 11. If yu belng t a grup which allws the submissin f pages fr feedback / assessment, yu see the grup displayed here r can chse it frm the drpdwn menu and can submit yur page directly frm here. Fr mre infrmatin see the sectin n feedback fr assessment. 12. Cmments frm users is displayed at the bttm f the page unless yu display it with the cmments blck elsewhere n the page. Each cmment includes: Prfile picture and name f the cmmentatr that are linked t the prfile page. The cmment itself. The creatin date f the cmment and ptentially the last update date and time f the cmment. Cmment rating. Any attachments. A nte if the cmment is private nly t the cmmentatr and the prtfli page authr. Fr mre infrmatin n giving and receiving cmments, please see sectin Feedback. 13. The ttal number f cmments is displayed. 14. Yu and thers can use the Add cmment sectin t leave cmments n the page. Please refer t the sectin n making cmments t see hw that can be dne. 15. Display the last update date and time f the page. 16. View hw many times yur page was accessed. 27
5.1.2.1. Share yur prtfli with thers If yu have nt yet shared yur prtfli with smebdy else, yu see the Lcked icn. Ready t share yur prtfli with thers 1. Click the Lcked icn t start sharing yur prtfli. 2. The icn turns int a dwnwards facing menu chevrn. A drp-dwn menu pens. 3. Click the Manage access ptin t share yur prtfli with thers n the site. Yu are taken t the Edit access screen where yu can chse with whm t share yur prtfli. 4. Click the Manage secret URLs ptin t create a secret URL fr yur prtfli. Yu are taken t the Secret URLs screen where yu can set up ne r mre secret URLs. 28
5.1.2.2. Review existing sharing permissins If yu already shared yur prtfli with thers, yu see the Unlcked icn. Review with whm yu already shared yur prtfli 1. Click the Unlcked icn t see with whm yu have already shared yur prtfli. 2. The icn turns int a dwnwards facing menu chevrn. A drp-dwn menu pens. 3. Click the Manage access ptin t edit the existing sharing settings fr yur prtfli. Yu are taken t the Edit access screen where yu can chse with whm t share yur prtfli. 4. Click the Manage secret URLs ptin t create r edit a secret URL fr yur prtfli. Yu are taken t the Secret URLs screen where yu can set up ne r mre secret URLs. 5. Friends: If yu shared yur prtfli with all yur friends. 6. Registered users: If yu gave all peple with an accunt n yur Mahara instance access t yur prtfli. 7. Public: If yu made yur prtfli available t everyne n the internet. 29
8. Name f a persn: If yu shared yur prtfli with a specific persn. 9. Grup name (Submitted): If yu submitted this prtfli t a grup. 10. Grup name (Admin / Members / Tutrs): If yu shared yur prtfli with nly a certain type f grup members in that grup. 11. Grup name: If yu shared yur prtfli with an entire grup. 12. Institutin name: If yu shared yur prtfli with all peple in yur institutin. 13. Secret URL: If yu set up a secret URL fr yur prtfli. 14. The drp-dwn menu has a scrllbar s yu can view all peple r grups f peple with whm yu shared yur prtfli. Start r end dates r whether cpying is allwed are nt displayed in the drp-dwn menu. Yu need t g t the Share screen t see that additinal infrmatin. 30