Outlook Basic Final Assignment Completed Examples Task 1 Create a Signature, Contact, and Contact Group Image 1 Signature created with your personalized information Image 2 New contact created for Jane Jones
Image 3 Create a Contact Group named Department which includes: John Doe, Jane Jones and one other contact Task 2 Question answers provided below True/False Indicate the correct choice for each of the following questions with a T or F. 1. T You can Reply to an email directly from the Reading pane. 2. F Use the Reply option when you want to send a response to everyone that the original email was sent to as well as to the person who sent you the email. 3. F The Sort by conversation command is on the HOME tab of the Ribbon. 4. T You can create a new email to someone in your Contacts list directly from the People pane. 5. T You can Sort your email by Subject, Date, Sender or other criteria. 6. F Filters re-arrange your emails and display all email from that folder. 7. F If you delete an email you cannot recover it. 8. T You can print either a single email message or your list of email messages. 9. F You can only print one email at a time. 10. F Outlook does not let you close or re-position the Reading pane. 11. T You can change the size and location of the Reading pane. 12. T You can link a person s Facebook information to their Contact record in Outlook 2013.
Multiple Choice Bold the correct response for each of the following. 1. To activate the Sort by conversation view you need to be in the: a. People pane b. Inbox c. Calendar d. In an email message 2. To access a Contact record from the People pane of the Message window you can click: a. The word People in the Navigation bar b. Open an email from that person c. Your In box d. The record for that person in the People pane 3. You can Sort emails using tools found on the tab of the Ribbon. a. MESSAGE b. VIEW c. HOME d. FILE 4. The emails can be sorted using which of the following fields. Choose the answer that best applies: a. Date b. Subject c. Sender d. Any field that is in the displayed column headings 5. Applying a Filter: a. Sorts your emails by Subject b. Removes Spam emails c. Displays emails with certain colors d. Enables the Search tools 6. When you Delete an email it Is: a. Moved to the Deleted Items folder b. Moved to the Trash folder c. Moved to the Spam folder d. Permanently removed from your email folders 7. The Print related commands are found in which tab of the Ribbon? a. MESSAGE b. HOME c. FILE d. VIEW
8. The Print Options box contains all of these options except: a. Color or Greyscale b. Number of copies c. Choice of printer to use d. Page range 9. If you want to view only the Subject and Sender of the email, and not see the first 1-3 lines of text in the Message view then you would change the a. Message preview settings b. Reading pane location c. Print preview settings d. The size of the Message window 10. To connect an existing Contact to their corresponding Social network ID you need to be in: a. The social network home page b. Outlook - Contacts c. Outlook in that person s contact record d. An email from that person Fill in the blank INSERT FILE HOME VIEW Upper lower navigation items Delete filter reply sort VIEW contact group list Use the words from the list above to complete the following statements. 1. The command to View as conversations, is found on the VIEW tab of the Ribbon. 2. The People pane, when enabled, is in the lower right corner of the Mail window. 3. If you wanted to view only emails that meet certain criteria, you would apply a filter to your mailbox contents. 4. If you want to re-arrange the order your emails are listed, you would use the sort command 5. To print an email you would click on the FILE tab on the Ribbon to access the Print commands. 6. If you want to recover an email that you deleted you would find it in the Deleted items folder. 7. If you want to enable or disable parts of your Mail window, you would go to the controls found on the VIEW tab of the Ribbon.
8. You can print all of your Contacts in a list, or you can print them one contact record at a time. Sequencing Sequence the steps to perform the following tasks by using letters A-D. 1. To View by conversation, the contents of the email folder you are in, and not change the view of other folders, you would: B Click the VIEW tab on the Ribbon A In the Mail view of Outlook click the Inbox D Select This folder only when prompted C Click the checkbox next to View by conversation so that a checkmark is on the box 2. Resort your email first by Sender A to Z, then by Subject Z to A, then by date Received with the Newest on top: D Click the heading Date once B Click the heading Subject once A Click the heading Sender once C Click the heading Subject again 3. Filter the contents of the Inbox so that only emails with the word Conference in the Subject line are displayed, then remove the filter: _A Click Filter Email in the Find group on the HOME tab of the Ribbon _B Click More Filters _D Click the Close Search button at the far right on the Ribbon _C Type the word Conference in the search box where the cursor is flashing 4. Take these steps to delete a message from the Inbox then restore it: C Find the message you wish to restore A Find the message, right click it and choose Delete from the list D Drag it to the Inbox folder in the Folder pane B In the Folders pane click the Deleted items folder
5. To print an individual email take these steps: B Under the FILE tab of the Ribbon select Print A Select the email you wish to print D Click the Print command button C Make the choices you want in the Print Options box 6. You want to test how your Message window would look with the Reading pane at the bottom, then with the Reading pane turned off, but with two lines of each email displayed in the Message pane, then restore the default view: B Turn the Reading pane off A Change the Reading pane to display at the bottom of the page C Change the Message Preview to display 2 lines D Click Reset View in the Current View group on the VIEW tab of the Ribbon 7. Add a Contact to Favorites, then change the Contact list view to display the records as Business cards then confirm the Favorites list: A Right click the contact record D Hover over People in the Navigation bar to view the Favorites C Click Business Cards in the Current View group on the Ribbon B Choose Add to Favorites 8. Connect an Outlook contact to their social network ID: B In Outlook activate your Contact list C Create a contact record in Outlook for that person D Click Connect to a Social Network and follow the steps in the Wizard A Create an ID for yourself in the desired social network and establish a connection with that person
Task 3 Create and Address a New Email and add an Attachment Image 4 New email created and addressed to yourself and CC s to the Department group With the attachment Final Assingment Questions
Task 4 Access and Reply to an Email Image 5 The original email with the subject line with attachment has been opened and replied to with the message These look great!