Instructions for Home Association and the Plano Premier Invitational League (PPIL) As of May 2018
Table of Contents Chapter 1 Creating a Competitive Team Team Club Fact Sheet 3 Team Club Fact Sheet Parent Signature Page 3 Competitive Membership Forms 3 Medical Release Form 3 Risk Management 3 Chapter 2 Home Association New Teams 4 Returning Teams 8 PYSA Questionnaire F17/S18 9 Home Association 9 o Team Club Fact Sheet Signature Page 10 o Competitive Registration Forms 11 o Birth Certificates US Born 11 Non-US Born 12 Plano Premier Invitational League 13 o Official Fall 2017 Roster 14 o Spring 2017 Roster 14 o PPIL Rules Signature Page 14 PYSA Registration Manual Page 2
Chapter 1 Creating a Competitive Team In order to play in the PPIL, you must be a competitive team. The process to become a competitive team is laid out below. 1. You must complete a Team Club Fact Sheet and submit it to North Texas Soccer before you can register as a competitive team. This is done online (https://www.gotsport.com/forms/open/?formid=2085 ). This must be completed and you must receive a confirmation back from North Texas BEFORE you conduct your tryouts. Every player/parent that attends your team tryouts must receive a copy of this paperwork for your team. 2. You must print out and have available at your tryouts the Team Club Fact Sheet Parent/Player Signature Page. A copy can be found at this link: http://www.ntxsoccer.org/youth_forms/. Every parent and player that attends your tryouts must sign this. It is a confirmation that they have received a copy of your Team Club Fact Sheet. 3. Once you have decided on your players, every player must have a complete and signed Competitive Player Registration Form which can be found at this link: http://www.ntxsoccer.org/youth_forms/. Please be certain that the parent has signed the form and that it is completed legibly. 4. Each player should also have a completed Medical Release form (does not need to be notarized) that they will keep with them at every game. A copy of this form can be found here: http://www.ntxsoccer.org/youth_forms/. 5. Finally, every rostered adult will need to complete a background check to be able to be placed on the roster. Club teams will need to contact their club administrator. Independent teams will need to contact the Home Association they choose in order to get a Got Soccer profile created. If you have one, but cannot remember your credentials, please click on this link for coach lookup: https://www.gotsport.com/asp/coaches/passwordlookup.asp and this link for manager lookup: https://www.gotsport.com/asp/managers/passwordlookup.asp. PYSA Registration Manual Page 3
You are now ready to complete your Home Association registration. Chapter 2 Home Association 1. New Teams Your must have a Got Soccer Team Account. If you do not have one, please follow these instructions to create one. a. Got to www.gotsoccer.com and click on User Login b. Then Click on Login under Team and Team Officials PYSA Registration Manual Page 4
c. See New to GotSoccer? Click on Create Your Account d. Complete this section and click Register PYSA Registration Manual Page 5
e. Your team account has now been created. f. Now enter your Manager information. Click on Manager PYSA Registration Manual Page 6
g. Complete all fields and hit save. Do the same for your Coach and Asst. Coach. h. After you hit save, you will receive an email from Got Soccer notifying you to do a background check and to contact your home association. If you are an independent team, please contact the office and we will set you up a personal account. If you belong to a club, you must contact your club administrator. i. Now Click on Roster (listed next to Manager and Coach on the menu bar) and click Register New Player. PYSA Registration Manual Page 7
j. Complete ALL fields (except Player ID, US Club ID and Rating), hit save and continue entering all players until your roster is done. Please be sure that all players have jersey numbers. A roster cannot be generated without numbers. Congratulations! You have now created your Team s Got Soccer Account. 2. Returning Teams: If you are a returning team, you do NOT need to create a new Team account. PYSA Registration Manual Page 8
3. You must enter your team into the PYSA Questionnaire F18/S19. The link can be found on the PYSA website at www.pysa.org, click on Competitive and then Registration. There will be a black Register button. (This link will become available June 1 st ) a. The link does NOT register you for Home Association or for any League. In the questionnaire, if you state that PYSA will be your home association then an email from Gina White will be sent to you with the link and instructions to follow for registering with PYSA as your Home Association. If you state that the PPIL will be your playing league, then an email from Gina White will be sent to you with that link and instructions to follow for registering for the league. Please note that these will be two separate emails and by receiving one it does NOT mean that you are registered for the other. PYSA Registration Manual Page 9
4. Home Association- (assuming you picked PYSA in the Questionnaire) a. As noted above, a link will be provided to you via email. b. You will click on that link and register into the Plano Youth Soccer Home Association F18/S19 event. You will be able to tell that you did this correctly as you will see this event in your event history in your team s Got Soccer account. c. You will need to upload all your paperwork in this event. i. Scan and save the form(s) on your computer. Please try and save all birth certificates in one file and all Competitive Registration forms in a second file. ii. Make sure you have logged into your team account, you will see a list of events on the front page iii. Click on the Plano Youth Soccer Home Association F18/S19 event. It will open up into a new screen that looks like it has several file folder tabs. (Teams, Hotels, Rooming, Sales, Application Status, Schedule, Requests, Misconduct, Guests, Support & Feedback, Documents). iv. Look for the one to far right labeled Documents. Click on that. v. Once there, it is just like uploading any other file. Browse your computer for the correct file, click on it, then click upload. If done correctly, the file will appear to the left of the upload box. d. Forms needed these can be found at www.ntxsoccer.org or www.pysa.org PYSA Registration Manual Page 10
i. Team Club Sheet Parent/Player Signature Page PYSA Registration Manual Page 11
ii. NTSSA/USYS Competitive Registration Form- (must not be signed prior to July 1 st ) iii. Birth certificate- Born IN the United States 1. If PYSA was your home association last year, and there is a blue (V) next to the players name in Got Soccer, we do not need another copy of the player s birth certificate. If the (V) is missing, or you were registered with a different home association please upload a copy of that document. PYSA Registration Manual Page 12
2. Hospital, baptismal or religious certificates will not be accepted. iv. Birth certificate- Born OUTSIDE of the United States 1. Per FIFA's Regulations on the Status and Transfer of Players, the international clearance process is required when any foreign-born player over the age of 10 is attempting to register with an affiliated club in the United States, regardless of that player's ability or citizenship. U.S. Soccer is responsible for properly obtaining that clearance on behalf of these players before they can register and participate in an affiliated league. 2. If a player on your team has already done this, then there will be a lock next to their name in Got Soccer. If there is not a lock, then you will need to contact North Texas as they have a record of all those players that have completed the International Clearance Process to date. 3. The chart below explains which process should be used, depending upon the player's age: 4. All international Clearance paperwork needs to be emailed to, icrequest@ntxsoccer.org. PYSA Registration Manual Page 13
e. Once the forms are loaded, you need to email Gina White at ginaw@planoyouthsoccer.org so your paperwork can be verified. f. If there is an error or something is missing, you will receive a notification in the Home Association Event asking for the missing information g. Once your roster has been generated, you will receive an email informing you that you can print your roster. This can be accomplished by logging into your Team s Got Soccer account, click on Team Profile and then Documents. It will be a PDF file in that tab. h. You will need to have your coach sign the roster, then scan and upload it back into the Home Association event under the Documents tab. PYSA Registration Manual Page 14
5. Plano Premier Invitational League-(assuming you picked PYSA in the Questionnaire) For the U11-U12 s we will play 9v9, on a smaller field 80x50 and minimum roster size to register will be 10 with maximum roster size of 16. For the U12's 11v11 group, they will play on a large field but the playing time and referee fee's will not change. (would not recommend have more than 16) *09's may not play up to U11 For the U13 and above we will play 11v11, minimum roster size to register will be 12 with a maximum roster size of 18 for U13-U14 and 22 for U15-U19. a. As noted above a link will be provided to you via email. b. You will click on that link and register into the Plano Premier Invitational League 2018/2019 event. You will be able to tell that you did this correctly as you will see this event in your Team s Got Soccer event history. c. You will need to upload all your paperwork into this event. i. Scan and save the form(s) on your computer. ii. Make sure you have logged into your Team s Got Soccer account, you will see a list of events on the front page. iii. Click on the Plano Premier Invitational League 2018/2019 event. It will open up into a new screen that looks like it has several file folder tabs. (Teams, Hotels, Rooming, Sales, Application Status, Schedule, Requests, Misconduct, Guests, Support & Feedback, Documents). iv. Look for the one to far right labeled Documents. Click on that. v. Once there, it is just like uploading any other file. Browse your computer for the correct file, click on it, then click upload. If done correctly, the file will appear to the left of the upload box. d. Forms Needed i. Fall 2018 Official Roster- must be signed by the Home Association Registrar and the head Coach. PYSA Registration Manual Page 15
ii. Spring 2018 Official Roster- this is last year s roster dated after December 1, 2017 and before April 20, 2018 Congratulations! You have now completed your PPIL registration. PYSA Registration Manual Page 16