Office 365 Phase II. OneDrive for Business, 365 Groups and Skype for Business

Office 365 Phase II OneDrive for Business, 365 Groups and Skype for Business

Agenda Office 365 Phase II Introduction OneDrive for Business Break Office 365 Groups Skype for Business How to get help

Office 365

OneDrive for Business

OneOneDrive for BusinessDrive Foundation for many Office 365 services Cloud-based storage anywhere, anytime access to your files PC, Mac, browser, mobile, Office desktop apps Similar to Novell J: drive, but much more space 1TB upgradable to 5TB Intended for University business files You are the owner

OneDrive for Business Allows sharing of files and folders Useful for one-to-one sharing and small group/team/project collaboration Work on documents (Word, Excel, PowerPoint, OneNote) together online Not convenient for large group sharing (365 Groups are the solution for that!)

One Drive Access Methods Browser Sync Client Desktop Office Applications Mobile Apps

Portal.office.com

OneDrive for Business - Browser

OneDrive for Business - Browser Can share with anyone - inside/outside Owner can set permissions - View read only, Edit Can edit Get a link generates a link that can be sent outside of Office 365 anyone with link can open file Share With: Show who can read/edit file

OneDrive for Business - Browser Right click on a file or folder to share

OneDrive for Business - Sharing

OneDrive for Business - Browser OneDrive supports versioning Accessible through browser or Office 2016

OneDrive for Business - Browser Every time a file is opened for editing, a new version is created Owners can view, delete, or restore previous versions Owners can restore their own files from OneDrive Recycle Bin

OneDrive for Business - Browser Right click > Select Details Will show you all the actions on a file, including actions by others it is shared with

OneDrive for Business - Sync Sync client allows you to download all or some of your files from the cloud, to your local PC/Mac Files are kept synchronized Allows you to work on files offline e.g. laptop without internet connection

OneDrive for Business - Sync Integrates with Windows Explorer / Mac Finder

OneDrive for Business - Sync Green check indicates files synced Blue arrows indicate file syncing Red X indicates problem Common Issues: Invalid file name characters File +folder names too long (> 256 chars )

OneDrive for Business - Sync The following characters in file names aren't supported: < (less than) > (greater than) : (colon) " (double quote) (pipe)? (question mark) * (asterisk) / (slash) \ (backslash) As of May 2017 # and % are allowed characters

OneDrive for Business - Sync

OneDrive Desktop MS Apps Microsoft Office 2013 & 2016 allow access to One Drive in cloud directly Must login to Office Apps first

OneDrive Desktop MS Apps

OneDrive Mobile Apps One Drive App available for ios and Android Outlook App for ios and Android can connect to One Drive to attach and save files

OneDrive OWA Integration One Drive highly integrated into Outlook Web Access Ability to view, attach files Link to One Drive files instead of sending attachment - Recipient receives a link to the file Can set permissions from e-mail

OneDrive OWA integration

OneDrive OWA Integration

OneDrive Outlook 2016 Integration

OneDrive Q & A

Office Online Office 365 includes browser-based Word, Excel, PowerPoint and OneNote Saves/Opens directly from One Drive Not all features of desktop applications available, but majority of most popular features are Word, Excel, PowerPoint, OneNote for ios/android available too

Office Online - Word

Office Online - Excel

Office Online - Sharing

Office Lens ios / Android / Windows Phone app Turns your camera into a scanner Take pictures of whiteboards, business cards, documents Saves directly to One Drive Automatically convert editable images, documents, contacts Text is OCR d for searching

Office Lens - Whiteboard

Office Lens - Document

Office Delve

Office 365 Q & A

Break

Office 365 Groups Uses familiar tools to allow users to collaborate together Conversations mailbox for group Calendar Files (One Drive accessible amongst group) Notebook Connectors Workflow Capability (Coming soon!)

Office 365 Groups

Office 365 Groups Primarily accessed through the web or mobile app Microsoft web first, mobile first strategy Limited functionality available through Outlook 2016 for PC Mail and Calendar through client, One Drive, Notebook are web only Can replace distribution list e-mail sent to a group will be in group + sent to members Members can choose to unsubscribe to e-mails if they wish

Office 365 Groups Ideal replacement for a Lotus Notes TeamRoom, Document Library Much of the same functionality (mail, calendar) Added One Drive file storage functionality One Drive space quota different from individual - max. 25TB!

Office 365 Groups

Office 365 Groups Groups you have access to listed in your mailbox on left hand side

Office 365 Groups - Conversations A group has an e-mail address and displays in the directory Allow internal e-mail only, or both internal/external messages Messages sent to group are e-mailed to all members, and a copy kept in conversations Ideal for new people joining group can view conversation history over time

Office 365 Groups - Conversations

Office 365 Groups - Calendar Can use used to note important dates/milestones for the group Can send invitations out from the group to group members Does not tie meeting invite to an individual Member can add entries to their own calendar, or overlay group calendar

Office 365 Groups - Calendar

Office 365 Groups - Files Similar to your personal One Drive, but based on a SharePoint document library Provides enhanced functionality e.g. add additional columns for data classification Alerts receive a notification when files are added/changed Pin important files to top of screen Workflow coming soon

Files = Recent Files

Files Browse Library

Office 365 Groups - Files

Office 365 Groups -Files

Office 365 Groups - Views

Office 365 Groups - Files Version history available

Office 365 Groups - Files Can share group files with other users Users can share files with a group

Office 365 Groups - Files Can change permissions on files/folders to be read only or allow a subset of members edit access

Office 365 Groups - Files

Office 365 Groups - Membership

Office 365 Groups - Notebook Each group comes with a One Note notebook Useful for keeping track of meeting minutes, notes, etc. Think of a OneNote Notebook as an empty 3-ring binder fill it up with whatever you like!

Office 365 Mobile App

Office 365 Groups - Sync

Office 365 Groups Q&A

Office 365 Skype for Business Instant Messaging Video / audio calls Online Meetings Integration with Outlook / Office 365

Office 365 Skype for Business

Skype for Business PC Client Full featured client, installed with Office IM, video call, meeting host capability Need to start separately from Outlook Use your UwinID@uwindsor.ca and Uwin password to log in Integrates with Outlook

Skype for Business

Skype for Business - Web Skype for Business IM and presence awareness is available in Outlook on the Web, Office Online Supports basic chat functionality only, no video or hosting meetings (yet)

Skype for Business - Web

Skype for Business - Mac Released October 27 Requires Mac OS 10.11+ Lync for Mac provides similar functionality Separate install from portal.office.com

Skype for Business - Mobile

Skype Online Meetings

Office 365 Skype for Business Q&A

How to get Help! HelpDesk = Service Desk Phone 519-253-3000 Ext. 4440 Self Service Portal: www.uwindsor.ca/itshelp Create your own ticket assigned to the proper group right away Track status of ticket Communicate with consultant like e-mail

Further Learning Lynda.com www.lynda.com -All faculty and staff have free access to over 4000 courses (not just computer related!)

Thank You!