Department Responsibility/Role File Name Quick Admit Batch Apps_SPD_20141204162056 Revision Document Generation Date Date Modified Last Changed by aswade, 12/04 Status 12/4/2014 4:21:00 PM 2/13/2015 9:50:00 AM Trigger: Required Field(s) Comments Output - Result(s) Comments Additional Information Last changed on: 2/13/2015 9:50:00 AM Page 1
Procedure In this topic, you will learn how to create prospect records and/or applications for those entered through quick admit. 1. Use the component to enroll students into classes without going through a formal admissions process. This is also used to create applications for the group of quick-admitted students. 2. To sign in to Campus Solutions, go to sis.illinoisstate.edu. Click the Please click here to PeopleSoft logon page link. Page 2 Last changed on: 2/13/2015 9:50:00 AM
3. You will be directed to the Campus Solutions logon screen. Enter your User ID and Password then click the Sign In button. Last changed on: 2/13/2015 9:50:00 AM Page 3
4. Once you sign in, you will see a list of navigation links that relate to your roles and responsibilities. Enroll Students is within Records and Enrollment menu. Click the Records and Enrollment link. 5. Quick Enroll a Student is within the Enroll Students folder. Click Enroll Students link. Page 4 Last changed on: 2/13/2015 9:50:00 AM
6. In the Enroll Students folder, click the link. Last changed on: 2/13/2015 9:50:00 AM Page 5
7. On the find page, enter the Run Control ID, then click the Search button. Leave the fields blank for a list of all values, or to create a new Run Control ID, click the Add a New Value tab. 8. On the Selection Criteria page, enter the Academic Institution and Academic Career, or click the Look Up button to select a value. Page 6 Last changed on: 2/13/2015 9:50:00 AM
9. Enter the Academic Program, or click the Look Up button to select a value. Last changed on: 2/13/2015 9:50:00 AM Page 7
10. Enter the Academic Plan, or click the Look Up button to select a value. 11. Use the Assignment Criteria page to select Processing Options. Check one of the boxes in the Create Records from Quick Enrl section. Check Create History to create history records. Check Create New to create a new set of prospect and application records for the selected group of students. Check Create Application to create applications. Check Create Prospect to create prospect records. Click the Run button. Page 8 Last changed on: 2/13/2015 9:50:00 AM
12. On the Process Scheduler Request page, verify the process row checkbox is checked. Click the OK button. Last changed on: 2/13/2015 9:50:00 AM Page 9
13. The Process Instance number is now listed. Click the Process Monitor link to review the job status. Page 10 Last changed on: 2/13/2015 9:50:00 AM
14. Click the Refresh button until the Run Status is Success and the Distribution Status is Posted. Click the Go back to link or to view the student ID's and other information, click the Details link to take you to the Process Detail page. 15. On the Process Detail page, click the View Log/Trace link. Last changed on: 2/13/2015 9:50:00 AM Page 11
16. On the View Log/Trace page, click the Name link for the File List you wish to view. NOTE: The information is displayed on another page, be sure the Pop Up Blocker is turned off. Click the Return button to go back to the Process List and Selection Criteria pages. To return to the Navigation Menu screen, click the Home link at the top, right of the page. 17. Congratulations! You have successfully created a quick admit batch to enroll students. End of Procedure. Page 12 Last changed on: 2/13/2015 9:50:00 AM