Using the SMART Board in the Dean s Conference Room In this booklet you will find information on how to use the SMART board in the Dean s conference room at Ivey. Basic requirements: Laptop computer with SMART Meeting PRO software installed, either via the Go Wire, which is available at the front desk in the Dean s office, or via permanent install of SMART Meeting PRO software (please contact the IT Centre for this software). SMART Board GO Wire The SMART Board Go Wire will automatically install the SMART Meeting PRO software on your computer in order to allow you to control the SMART board and use the features. It is only required if you wish to use the advanced functionality (touch screen, white boarding, annotating). If you just wish to use the board as a projector you Udo not need to use the Go WireU. If you already have SMART Meeting PRO software installed on your laptop you do not need to use the Go Wire. There is a laptop already in the Dean s Conference Room that has the SMART Meeting PRO software installed. You may use this laptop if you wish to use the functionality of the SMART board. The username to login is visitor and the password is visitor. If you require assistance please contact the IT Centre at ext. 84196 or 519-661-4196.
Using Whiteboard Mode in SMART Meeting Pro TM Premium Introduction The Whiteboard mode in SMART Meeting Pro Premium allows you to capture notes and drawings in digital ink on your SMART product. Use Whiteboard mode for brainstorming, note taking and other activities that involve your SMART product s digital ink tools. Toolbar Whiteboard Menu Creating a New Whiteboard File You can save your digital meeting notes as a Whiteboard file. You can open, view, edit and share this file at your convenience. SMART Meeting Pro Premium automatically creates a new Whiteboard file when it starts, but you can create a new Whiteboard file at any time. To create a new Whiteboard file Select File > New from the Whiteboard menu. Drawing Area Page Sorter You can access Whiteboard mode at any time by pressing Whiteboard on the toolbar. TIP: If you want a larger drawing area or if you re presenting, you can collapse the toolbar by pressing You can restore the toolbar by pressing You can also move the toolbar to the right or left of the screen by pressing In this lesson you will learn how to: Create and open a Whiteboard file Import a Microsoft PowerPoint file Create and erase meeting notes Navigate Whiteboard pages Add and delete Whiteboard pages Save and e-mail your Whiteboard file Reset the room Opening a Whiteboard File You can save your Whiteboard file with a.notebook file extension. If you want to work with a Whiteboard file that you previously saved, simply open the.notebook file. To open.notebook files 1. Select File > Open from the Whiteboard menu. The Open dialog box appears. 2. Browse to and select the.notebook file you want to open 3. Press the Open button This is particularly useful if you want to save notes for a recurring meeting in the same file, or if you d like to review previous meeting notes. Importing a Microsoft PowerPoint File You can also import a PowerPoint presentation (PPT file) into SMART Meeting Pro Premium, and work with it as a Whiteboard file. To import PowerPoint files 1. Select File > Import from the Whiteboard menu. The Import dialog box appears. 2. Browse to and select the.ppt file you want to import 3. Press the Open button SMART Technologies Feb 2010
Using Whiteboard Mode in SMART Meeting Pro Premium Creating Meeting Notes Create digital meeting notes quickly and easily. To write/ draw notes 1. Pick up a pen from your SMART product s pen tray 2. Select a color and thickness 3. Write in the drawing area Erasing Meeting Notes Erase digital meeting notes quickly and easily. To erase notes 1. Pick up the eraser from your SMART product s pen tray 2. Select the eraser size 3. Erase your digital ink notes Navigating Pages You can use the Page Sorter to easily navigate the pages in your Whiteboard file. Page Sorter functions: Select a page by pressing the page thumbnail Select the next page in the file by pressing Next Page Select the previous page in the file by pressing Previous Page If you have many pages in your file, you can scroll through the page thumbnails by pressing the arrow buttons Rearrange pages by pressing and dragging the page thumbnails in the Page Sorter Delete Page Add Page Page Thumbnail Color Thickness Eraser size Adding a Page to Your Whiteboard File One of the great advantages of SMART Meeting Pro Premium is the limitless supply of pages. Simply add another page to your Whiteboard file when you need more space to write. To add a blank page Press in the Page Sorter. A blank page appears. Deleting a Page From Your Whiteboard File If you want to remove some of your notes, you can easily delete a page from your Whiteboard file. To delete a page 1. Select the thumbnail of the page you want to delete. 2. Press in the Page Sorter. A confirmation dialog box appears. 3. Press OK Saving Your Whiteboard File You can save your Whiteboard file as a SMART Notebook, Microsoft PowerPoint, Web Page, Adobe PDF Document or Graphic file. To save your Whiteboard file 1. Select File > Save As from the Whiteboard menu 2. Select a name and location to save your file 3. Select a file type from the Save as type drop-down menu 4. Press Save Previous Page Next Page Arrow Button SMART Technologies Feb 2010
E-mailing Your Whiteboard File You can e-mail your meeting notes quickly and easily to any recipient you want. Send the meeting notes to meeting participants instantly so that everyone has a copy, or distribute them to anyone who was absent. To e-mail your Whiteboard file 1. Select Send To > Mail Recipient (as Attachment) from the Whiteboard menu. The Send as Attachment dialog box appears. 2. Select a file type from the File type drop-down menu 3. Type the desired information in the appropriate fields 4. Press Send File type Recipient e-mail address Message text box Conclusion Use Whiteboard mode in SMART Meeting Pro Premium to capture your digital ink meeting notes. In this lesson you have learned how to: Create and open a Whiteboard file Import a Microsoft PowerPoint file Create and erase meeting notes Navigate Whiteboard pages Add and delete Whiteboard pages Save and e-mail your Whiteboard file Reset the room For more information about SMART Meeting Pro Premium, visit http://smarttech.com/trainingcenter/material.asp Resetting the Room Press the Reset Room button on the toolbar to close all programs and files that you used in your meeting. SMART Meeting Pro Premium is then ready for the next meeting. To reset the room 1. Press Reset Room on the toolbar. The Reset Room dialog box appears. 2. Press Reset Room 3. You are prompted to save any open files before closing NOTE: Resetting the room closes all programs and files that you opened on the computer after you started SMART Meeting Pro Premium. 2010 SMART Technologies ULC. All rights reserved. SMART Meeting Pro, SMART Bridgit, SMART Board, smarttech and the SMART logo are trademarks or registered trademarks of SMART Technologies ULC in the U.S. and/or other countries. All other third-party company names and products are for identification purposes only and may be trademarks of their respective owners. Printed in Canada 02/2010. SMART Technologies Feb 2010
Quick Reference SMART Board Interactive Whiteboard Basics This Quick Reference Guide provides an overview of the information you need to begin using a SMART Board interactive whiteboard. Before you begin, make sure the appropriate SMART Board software has been loaded on your computer. For more information, refer to your SMART Board User s Guide. Starting the SMART Board Interactive Whiteboard 1 Ensure the interactive whiteboard and projector are connected to the computer. 2 Turn on the projector, then the computer. The interactive whiteboard draws power from the computer and will be activated automatically. The Ready Light, indicating the status of your interactive whiteboard, will be red while the SMART Board and the computer are establishing communication. NOTE: Depending on the model of the SMART Board interactive whiteboard you are using, the Ready Light is either located on the right side of the SMART Pen Tray or the lower-right of the frame bezel. Ready Light on right side of pen tray Ready Light on lowerright of frame bezel 3 Log on, if required, using the computer keyboard. When the Ready Light on the pen tray turns green, the computer and the interactive whiteboard have established communication. The SMART Board is now touch sensitive, and you can open any application available on the connected computer. Orienting the SMART Board Interactive Whiteboard You should orient your interactive whiteboard when setting it up, or if either the projector or interactive whiteboard has been moved since you last used it. 1 Press and hold the Keyboard and the Right Mouse button simultaneously until the Orientation screen appears. Pen tray buttons Pen tray buttons 2 Begin the orientation process at the upper left corner of the Orientation screen. Press your finger or pen firmly on the center of each cross in the order indicated by the white, diamond-shaped graphic. Orientation screen
Your Finger Is Your Mouse A press on a SMART Board interactive whiteboard is the same as a left-click with a mouse. To open an application such as an Internet browser, double-press the application icon with your finger. Writing and Erasing Notes To write over your desktop image or application, pick up a pen from the pen tray and write on the interactive whiteboard. To write in a different color, pick up a different-colored pen. The color recognition comes from the optical sensors in the pen-tray slots and not from the pens themselves. Pick up the eraser from the pen tray and move it in a smooth motion over your notes to erase them. NOTE: The interactive whiteboard only recognizes the last tool removed from the pen tray. For example, if you already have a pen in your hand when you pick up the eraser, the interactive whiteboard will assume you want to erase, regardless of whether you touch the board with a pen or an eraser. To avoid confusion, return each tool to its proper slot when you have finished using it. Saving Your Notes You can easily save the notes you have written on your interactive whiteboard for future reference. 1 Pick up a pen from the pen tray. The Digital Ink Layer border will appear on your screen. To save what you write on the board when this layer is in place, press the Capture writing button in the top right hand corner of the border. An image of the screen including your writing will be saved in a new Notebook file.. NOTE: If the Digital Ink Layer border does not appear when you pick up a pen, you may be working in an Ink Aware application (e.g., Microsoft Word). If the application is Ink Aware, buttons will be available in the application s own toolbar for capturing writing. Digital Ink Layer border Clear writing Capture writing Close Digital Ink Layer 2 If you wish to capture a specific area of your screen, press the SMART Board icon located in the Windows Notification Area at the bottom right of your screen, and choose Other SMART Tools > Screen Capture Toolbar... from the menu to launch the Screen Capture toolbar Area Capture button 3 To save a selected area of your notes, press the Area Capture button on the Screen Capture toolbar. Press the interactive whiteboard and, without releasing pressure, drag the selection box using your finger to outline the area you want to capture. NOTE: The Screen Capture button in Ink Aware applications will capture an image of your entire screen. 4 Notebook software will open automatically, and your capture will be saved to a new Notebook page. 5 Select the unsaved Notebook file from the taskbar to view your captured image in Notebook software. Select File > Save to save your notes for future reference. 2006 SMART Technologies Inc. All rights reserved. SMART Board, Notebook and the SMART logo are trademarks of SMART Technologies Inc. All other third-party product and company names may be tradmarks of their respective owners. Printed in Canada 03/2006.
Quick Reference Notebook Software Notebook software acts as an electronic notebook that can be used to edit, save and distribute information written on a SMART Board interactive whiteboard. Open Notebook software by pressing Start > Programs > SMART Board Software > SMART Notebook. Additional training material on how to use Notebook software is available at www.smarttech.com/trainingcenter.
Using Whiteboard Mode in SMART Meeting Pro TM Premium Introduction The Whiteboard mode in SMART Meeting Pro Premium allows you to capture notes and drawings in digital ink on your SMART product. Use Whiteboard mode for brainstorming, note taking and other activities that involve your SMART product s digital ink tools. Toolbar Whiteboard Menu Creating a New Whiteboard File You can save your digital meeting notes as a Whiteboard file. You can open, view, edit and share this file at your convenience. SMART Meeting Pro Premium automatically creates a new Whiteboard file when it starts, but you can create a new Whiteboard file at any time. To create a new Whiteboard file Select File > New from the Whiteboard menu. Drawing Area Page Sorter You can access Whiteboard mode at any time by pressing Whiteboard on the toolbar. TIP: If you want a larger drawing area or if you re presenting, you can collapse the toolbar by pressing You can restore the toolbar by pressing You can also move the toolbar to the right or left of the screen by pressing In this lesson you will learn how to: Create and open a Whiteboard file Import a Microsoft PowerPoint file Create and erase meeting notes Navigate Whiteboard pages Add and delete Whiteboard pages Save and e-mail your Whiteboard file Reset the room Opening a Whiteboard File You can save your Whiteboard file with a.notebook file extension. If you want to work with a Whiteboard file that you previously saved, simply open the.notebook file. To open.notebook files 1. Select File > Open from the Whiteboard menu. The Open dialog box appears. 2. Browse to and select the.notebook file you want to open 3. Press the Open button This is particularly useful if you want to save notes for a recurring meeting in the same file, or if you d like to review previous meeting notes. Importing a Microsoft PowerPoint File You can also import a PowerPoint presentation (PPT file) into SMART Meeting Pro Premium, and work with it as a Whiteboard file. To import PowerPoint files 1. Select File > Import from the Whiteboard menu. The Import dialog box appears. 2. Browse to and select the.ppt file you want to import 3. Press the Open button SMART Technologies Feb 2010
Using Whiteboard Mode in SMART Meeting Pro Premium Creating Meeting Notes Create digital meeting notes quickly and easily. To write/ draw notes 1. Pick up a pen from your SMART product s pen tray 2. Select a color and thickness 3. Write in the drawing area Erasing Meeting Notes Erase digital meeting notes quickly and easily. To erase notes 1. Pick up the eraser from your SMART product s pen tray 2. Select the eraser size 3. Erase your digital ink notes Navigating Pages You can use the Page Sorter to easily navigate the pages in your Whiteboard file. Page Sorter functions: Select a page by pressing the page thumbnail Select the next page in the file by pressing Next Page Select the previous page in the file by pressing Previous Page If you have many pages in your file, you can scroll through the page thumbnails by pressing the arrow buttons Rearrange pages by pressing and dragging the page thumbnails in the Page Sorter Delete Page Add Page Page Thumbnail Color Thickness Eraser size Adding a Page to Your Whiteboard File One of the great advantages of SMART Meeting Pro Premium is the limitless supply of pages. Simply add another page to your Whiteboard file when you need more space to write. To add a blank page Press in the Page Sorter. A blank page appears. Deleting a Page From Your Whiteboard File If you want to remove some of your notes, you can easily delete a page from your Whiteboard file. To delete a page 1. Select the thumbnail of the page you want to delete. 2. Press in the Page Sorter. A confirmation dialog box appears. 3. Press OK Saving Your Whiteboard File You can save your Whiteboard file as a SMART Notebook, Microsoft PowerPoint, Web Page, Adobe PDF Document or Graphic file. To save your Whiteboard file 1. Select File > Save As from the Whiteboard menu 2. Select a name and location to save your file 3. Select a file type from the Save as type drop-down menu 4. Press Save Previous Page Next Page Arrow Button SMART Technologies Feb 2010
E-mailing Your Whiteboard File You can e-mail your meeting notes quickly and easily to any recipient you want. Send the meeting notes to meeting participants instantly so that everyone has a copy, or distribute them to anyone who was absent. To e-mail your Whiteboard file 1. Select Send To > Mail Recipient (as Attachment) from the Whiteboard menu. The Send as Attachment dialog box appears. 2. Select a file type from the File type drop-down menu 3. Type the desired information in the appropriate fields 4. Press Send File type Recipient e-mail address Message text box Conclusion Use Whiteboard mode in SMART Meeting Pro Premium to capture your digital ink meeting notes. In this lesson you have learned how to: Create and open a Whiteboard file Import a Microsoft PowerPoint file Create and erase meeting notes Navigate Whiteboard pages Add and delete Whiteboard pages Save and e-mail your Whiteboard file Reset the room For more information about SMART Meeting Pro Premium, visit http://smarttech.com/trainingcenter/material.asp Resetting the Room Press the Reset Room button on the toolbar to close all programs and files that you used in your meeting. SMART Meeting Pro Premium is then ready for the next meeting. To reset the room 1. Press Reset Room on the toolbar. The Reset Room dialog box appears. 2. Press Reset Room 3. You are prompted to save any open files before closing NOTE: Resetting the room closes all programs and files that you opened on the computer after you started SMART Meeting Pro Premium. 2010 SMART Technologies ULC. All rights reserved. SMART Meeting Pro, SMART Bridgit, SMART Board, smarttech and the SMART logo are trademarks or registered trademarks of SMART Technologies ULC in the U.S. and/or other countries. All other third-party company names and products are for identification purposes only and may be trademarks of their respective owners. Printed in Canada 02/2010. SMART Technologies Feb 2010
Collaborating with SMART Meeting Pro TM Premium Introduction SMART Meeting Pro Premium includes integrated SMART Bridgit collaboration functions as part of a client/server application that lets you share applications and information with anyone, anywhere in the world. When you install SMART Meeting Pro Premium, you re asked to provide information about the SMART Bridgit Server that you and other meeting members use to connect to each other. When you start SMART Meeting Pro Premium, it automatically creates a meeting as indicated by the name and password in the SMART Bridgit Collaboration Bar at the top of the screen. Participants (remote or local) use the meeting name and password to join your meeting. When your meeting participants are connected, you can share your screen with them so that everyone can see and work with the same information, at the same time. In this lesson you will learn how to: Create a meeting with SMART Meeting Pro Premium Invite meeting participants Share your screen Join a meeting with SMART Bridgit client software NOTE: The SMART Bridgit collaboration feature connects meeting participants through a SMART Bridgit Server. This feature is only available if the meeting host has access to a SMART Bridgit Server. For more information about SMART Bridgit Servers, refer to the SMART Bridgit System Administrator s Guide. The SMART Bridgit Collaboration Bar The SMART Bridgit Collaboration Bar contains all of the information and tools you need to join, host and control your collaborative meetings. SMART Meeting Pro Premium creates a new password each time it starts, but you can easily change the meeting name and password to suit your preference. Creating a Meeting SMART Meeting Pro Premium automatically creates a meeting when it starts, or after you press Reset Room on the toolbar. As a meeting host, all you need to do to create a meeting is, communicate the meeting name and password to the participants and share your screen with the participants once they have joined. NOTE: To change the meeting name and password, select Menu > Change Meeting Name and Password from the SMART Bridgit Collaboration Bar, enter your new meeting information and press OK. To e-mail meeting details 1. Select Menu > E-mail Invitation to Others from the SMART Bridgit Collaboration Bar. The Send E-mail Invitation window appears. 2. Type the desired information in the appropriate fields 3. Press Send To share your screen Recipient e-mail address Message text box 1. Press Share Screen on the SMART Bridgit Collaboration Bar. Preparing to share your desktop. Please wait appears on your screen briefly. 2. A thin blue border appears around your screen indicating that your screen is being shared NOTE: To stop sharing your screen, press Stop Sharing on the SMART Bridgit Collaboration Bar. Meeting Name Password Number of participants in the meeting Share/Stop Sharing Screen button SMART Bridgit collaboration menu SMART Bridgit Collaboration Bar slider SMART Technologies Feb 2010
Collaborating with SMART Meeting Pro Premium Joining a Meeting with SMART Bridgit Client Software SMART Meeting Pro Premium integrates with SMART Bridgit software to connect meeting participants. Participants that want to join your SMART Meeting Pro Premium meeting (either locally or remotely), download and install SMART Bridgit client software on their computer or laptop, and use it to connect to your meeting. To download and install SMART Bridgit client software 1. Follow the link in the e-mail invitation you received from the meeting owner 2. Click the Download Software link. A File Download window appears. 3. Click Save. The Save As dialog box appears. 4. Select the Desktop as the file save location, and then click Save. A SMART Bridgit icon is created on the Desktop. Joining Another Meeting with SMART Meeting Pro Premium You can easily connect to another meeting using SMART Meeting Pro Premium. This is particularly useful for team projects, multiple site meetings, or if you have more participants than a single meeiting room can accommodate. To join another meeting with SMART Meeting Pro Premium 1. Select Menu > Join Another Meeting. The SMART Bridgit Software dialog box appears. 2. Type your name or location in the Your name text box 3. Select the name of the meeting from the Meeting name drop-down menu 4. Type the password in the Password text box 5. Press Join Meeting Conclusion To join a meeting with SMART Bridgit client software 1. Double-click the SMART Bridgit desktop icon. The SMART Bridgit Software dialog box appears. 2. Type your name in the Your name text box 3. Select the name of the meeting from the Meeting name drop-down menu 4. Type the password in the Password text box 5. Select your preferred audio settings 6. Click Join Meeting Your name text box Meeting name menu Password text box NOTE: To connect to a different server, click the button. The server information dialog box appears. Select the Server name from the drop-down menu, or type the server name in the text box and click Connect. You can use SMART Meeting Pro Premium to collaborate with local or remote meeting participants. In this lesson you have learned how to: Create a meeting with SMART Meeting Pro Premium Invite meeting participants Share your screen Join a meeting with SMART Bridgit client software For more information about SMART Meeting Pro Premium, visit http://smarttech.com/trainingcenter/material.asp 2010 SMART Technologies ULC. All rights reserved. SMART Meeting Pro, SMART Bridgit, SMART Board, smarttech and the SMART logo are trademarks or registered trademarks of SMART Technologies ULC in the U.S. and/or other countries. All other third-party company names and products are for identification purposes only and may be trademarks of their respective owners. Printed in Canada 02/2010. SMART Technologies Feb 2010
Hands-On Practice Basic Functionality Your school or company has just moved one of your SMART Board interactive whiteboards into a new room because you were unable to access the Internet from the old location. You will be the first person to use the interactive whiteboard in the new environment and will be showing everyone how to use the interactive whiteboard and the Internet together. You have learned through experience that whenever a piece of technology gets moved, it s a good idea to test it before you deliver a lesson or presentation. The computer, SMART Board interactive whiteboard and projector appear to be working properly when you turn everything on. However, when you double-press the Internet browser icon on your desktop, your cursor appears a few inches away from your finger press. Orienting Your SMART Board Interactive Whiteboard You remember that when the projector or interactive whiteboard moves location, you should orient the SMART Board. This will tell the computer where the image of the desktop is being displayed on the surface of the interactive whiteboard. 1 To orient the interactive whiteboard, press and hold the On-Screen Keyboard button and the Right Mouse button simultaneously until the Orientation screen appears. Pen tray buttons Pen tray buttons 2 Begin the orientation process at the upper left corner of the Orientation screen. Press your finger or pen firmly on the center of each cross in the order indicated by the white, diamond-shaped graphic. Orientation screen NOTE: The point is registered when you remove your finger, not when you first touch the Orientation screen.
Hands-On Practice Testing Basic Functionality on the Microsoft Windows Operating System It s a good idea to test the basic functionality of your interactive whiteboard to ensure all the applications you will be using to deliver your lesson or presentation are working properly. 1 Using your finger, double-press on the Internet browser icon (e.g., Internet Explorer) to launch the Internet. 2 Press the On-Screen Keyboard button on the SMART Pen Tray. 3 Press once inside your Internet browser s address bar to select the website address. 4 Using the On-Screen Keyboard, type www.google.com. NOTE: The On-Screen Keyboard is a single point of contact; touch-typing or keystroke combinations are not possible. 5 Press the Go button beside your Internet browser s address bar.
Hands-On Practice 6 You know you will be writing notes directly over the Google Web page during your lesson or presentation to highlight key points. Pick up a pen from the pen tray. You will notice the Digital Ink Layer appears, shown by a visible border around the desktop as a visual cue. The border indicates you can write on the desktop, and it remains in place until all pens and the eraser have been returned to the pen tray and you touch the SMART Board. Digital Ink Layer border appears 7 Using a pen, circle the browser s Back button. 8 Return the pen to the pen tray and touch the interactive whiteboard once to clear the circle around the browser s Back button. Press the Click here to restore writing icon at the bottom right of the screen to bring the circle back. You have now confirmed that you can clear your notes by touching the interactive whiteboard, then restore your notes by pressing the Click here to restore writing icon. 9 To ensure you will be able to capture and save important information for a future lesson or presentation, press the Capture button in the upper right hand corner of the Digital Ink Layer menu. Capture button
Hands-On Practice 10 Press the interactive whiteboard and, without releasing pressure, drag the selection box using your finger to outline the circle around your browser s Back button. Release your press to capture the image to Notebook software. NOTE: Notebook software will open automatically, and your notes and background will be saved to a new Notebook page. 11 Touch the screen once to clear the circle from your browser s Back button. 12 Select the unsaved Notebook file from the taskbar to view your captured image in Notebook software. Select File > Save to save your notes for future reference. Congratulations You have completed the Basic Functionality Hands-On Practice. 2008 SMART Technologies ULC. All rights reserved. SMART Board, Notebook and the SMART logo are trademarks of SMART Technologies Inc. All other third-party product and company names may be trademarks of their respective owners. Printed in Canada 03/2008.
Hands-On Practice Using Microsoft PowerPoint Software on a SMART Board Interactive Whiteboard When you use Microsoft PowerPoint software in conjunction with a SMART Board interactive whiteboard, presentations become more collaborative and relevant to your audience. As a presenter, you can record audience feedback, make notes, add diagrams and save your work directly into your PowerPoint file or into Notebook software. Before You Start Before you begin your presentation, ensure your computer is turned on and the SMART Board interactive whiteboard is connected and oriented. The SMART Board icon should be visible in the Windows Notification Area at the bottom right of your screen, indicating that your SMART Board software is running. Windows Notification Area If the SMART Board icon is not visible, select Start > Programs > SMART Board Software > SMART Board Tools. The SMART Board icon will appear in the Windows Notification Area. This Hands-On Practice assumes you have a basic understanding of the Microsoft Windows operating system. You may find it useful to think of how you normally work with a computer as you go through the lesson. When working at your computer, for example, you use left-, right- or double-clicks, depending on the function you want to perform. Use the SMART Board interactive whiteboard in the same way. If you get confused, simply think about what you would do at your computer, and then replicate these actions on the interactive whiteboard. For more information on how to get started with your interactive whiteboard, refer to the Quick Reference Guides available at www.smarttech.com/trainingcenter/windows/trainingmaterials.asp. Slide Show Toolbar The Slide Show toolbar automatically appears when you are viewing your PowerPoint presentation as a slide show with your interactive whiteboard. Slide Show Toolbar Press to go to the previous slide in your presentation. Press to open the Command Menu. Press to go to the next slide in your presentation.
Hands-On Practice Preparation Assume your supervisor has requested a brief presentation on the topic of productivity in the office. The preliminary work on your presentation requires you to incorporate feedback and suggestions from your colleagues. The final presentation will be presented to your supervisor. A sample PowerPoint file is available at www.smarttech.com/media/trainingcenter/samplepresentation.ppt for this lesson. If this file opens in your Web browser, save it to your desktop and then reopen it. Alternatively, open an existing PowerPoint presentation saved on your computer. The steps in this Hands- On Practice will still be applicable to you when using your own PowerPoint presentation with an interactive whiteboard. Presenting on an Interactive Whiteboard 1 Select View > Slide Show to begin your presentation. The Slide Show toolbar automatically appears so you can navigate between slides. 2 Press the Next Slide button on the Slide Show toolbar to move forward one slide; then press the Previous Slide button to move back one slide. TIP: You can go to the next slide of a PowerPoint presentation by pressing twice on the interactive whiteboard, making the second press to the right of the first. To go to the previous slide, make the second press to the left of the first. Press twice; a second press to the right will move to the next slide. Press twice; a second press to the left will move to the previous slide. 3 Advance the slide show by pressing twice on the interactive whiteboard, remembering to make the second press to the right of the first.
Hands-On Practice 4 For emphasis, you want to draw your audience s attention to the items listed on your PowerPoint slide. Pick up a pen from the SMART Pen Tray and place a check mark beside each point as you discuss it with your colleagues. 5 After the discussion, you decide to remove the check marks. Return the pen to the pen tray and touch the interactive whiteboard once with your finger to clear your notes. 6 Use the Slide Show toolbar, or press twice on the interactive whiteboard to advance to the next slide. 7 Your colleagues take interest in the statistics you referenced on your PowerPoint slide and ask you to send them the source material. Record their request as a note to remind yourself to get back to them later. Pick up a pen from the pen tray and write send source material. 8 Return the pen to the pen tray.
Hands-On Practice 9 Since you want to follow up on your note, but you don t want to save it as a permanent part of your presentation, press the Menu button on the Slide Show toolbar and select Capture to Notebook from the drop-down menu. Notebook software will open automatically and an image of your PowerPoint slide with your written reminder will be inserted into a new Notebook file. New Notebook file 10 Now that your reminder has been captured to Notebook software, press once on the interactive whiteboard to erase your note from your PowerPoint presentation. Advance to the next slide. 11 The next slide in your presentation requires feedback from your colleagues. Pick up a pen from the pen tray, and record their suggestions. 12 Oops! After putting the pen back in the pen tray, you accidentally bumped the interactive whiteboard and your notes disappeared. What if you had wanted to save that information?
Hands-On Practice Before you pick up the pen again, press the Click here to restore writing icon that appears in the bottom right corner of the screen. Your notes will reappear on the slide. TIP: If the Click here to restore writing icon disappears from the interactive whiteboard, don t worry. Click the Menu button on the Slide Show toolbar and select Restore Drawing. 13 You are ready to end your presentation. Press the Menu button on the Slide Show toolbar and select End Show from the drop-down menu. Select Yes in the SMART Aware message box to add your notes to your PowerPoint presentation. 14 Select File > Save to save your notes into your original presentation, or select File > Save As to save to a new PowerPoint file. Close your presentation. 15 Now select the unsaved Notebook file created earlier in the lesson. Select File > Save to save your notes for future reference. Congratulations! You have finished the Using Microsoft PowerPoint Software on a SMART Board Interactive Whiteboard Hands-On Practice. 2008 SMART Technologies ULC. All rights reserved. SMART Board, Notebook and the SMART logo are trademarks of SMART Technologies Inc. All other third-party product and company names may be tradmarks of their respective owners. Printed in Canada 03/2008.