Agency Release Notes eproviderplus PowerSchool Best Practices - Many IEPPLUS updates bring Form (e.g. IEP) changes to our Users - some major, some minor. To be sure that your District maintains a proper audit trail, PowerSchool recommends that all IEPPLUS forms be finalized upon completion. Only work-in-progress forms should remain un-finalized. Version 4.3.290.63000 10/11/2017 Rich Text correction An overhaul of the Rich Text editor has corrected the following issues: Pasting from outside sources such as MS Word or other web pages often brings in nonsense HTML. Entering content in one browser then opening/modifying it in another can often create broken HTML. Strike-through functionality, when manually entered in the text boxes, was not saving properly. Version 4.3.287.63001 08/31/2017 Rich Text Fields Updated data utility to properly handle the justification for rich text boxes. NOTE: This change is only for 4.3 rich-text clients only Error Log Updated ErrorLog, Error, and MainPage CS files to close connection properly so when users go back and forth to different students, they don't time out when hitting a max pool connections error. Version 4.3.286.63008 August 18, 2017 Editing Document Attachments Fixed issue where the user was receiving an error when trying to override an existing document attachment which was creating multiple copies of one document. Medical Allergy Summary Fixed issue in the summary form to properly display the Start Date as the Start Date instead of the Start Date as the End Date. Version 4.3.286.63001 August 2, 2017 Student Extract Updated the Mail Salutation fields on the standard and the contact table for Student Extract to 96 length from 48. Unfinalized Form Report Unfinalized form report no longer time out and runs correctly. Release History Page 1
Version 4.3.285.63004 July 18, 2017 Mass Lock/Finalize The following upgrades have been added to the mass lock/finalize area: A new 'Select All Students' option has been added to lock all unlocked forms of the selected type with the selected report. The process was modified to include all 'important date' finalization. The process has been changed to lock documents one at a time at 3 second intervals, with options to allow users to continue or stop the process. Version 4.3.284.63000 July 11, 2017 Rich text textboxes Resolved the issue where information copied from Word into IEPPLUS 'rich text' text boxes was incorrectly formatted. Overdue IEP Report The report has been updated to include 'important date' entries that use Notification Code = IEPCompletionDate. Validation rule 45710 failing incorrectly Fixed validation rule to only look at meetings with a kind of 1, meaning original. Validation rule 45630 causing query execution error Fixed validation rule to look at most recent disability instead of returning multiple. Version 4.3.279.63004 June 8, 2017 IEPPLUS 4.3 Rebranding Removed "PLUS 360" and "a PLUS 360 Application" text from the IEPPLUS 4.3 page header banner. Version 4.3.277.63010 May 25, 2017 Rich text boxes Resolved an issue where html tags were present when Word document items were pasted into the form. Version 4.3.276.63001 May 16, 2017 None Version 4.3.265.63006 March 30, 2017 Payroll Extract Advance Reporting Updated the Payroll extract to display any variation of Service Coordinator when trying to run the report, the user will no longer get an error about the Attendance not matching the Service. Payroll Extract Updated the payroll extract to report information on any description variation of Service Coordinator. This will now Release History Page 2
prevent errors when running the Payroll Extract regarding a new rate created for the Service Coordinator. Version 4.3.262.63000 March 8, 2017 Staff Management Fixed the issue with the staff screen to allow the users to inactivate the staff member(s). Run a Report Service List Report: Modified the service list report to increase performance when returning results and export faster. Basic List: Corrected duplicate placement issue on the report when there are multiple disabilities or placement staff. Version 4.3.258.63024 February 17, 2017 Batch Remittance Updated process to not create a new transaction if the transaction date and check number are the same. CPSE exchange Update electronic file to include all attendance entered in the month, not just the 4 weeks that were billed. Progress Report Updated report to not exclude goals ended prior to the progress reporting period date. Add New Staff Corrected error message received when adding a new staff member. Student Summary, Grade and Location Updated student summary toolbar to display the latest current grade and location when a student has multiple open ended enrollment records; it was displaying the oldest first. Version 4.3.257.63001 January 20, 2017 Student Summary Grade and location now display on the student summary screen when the system option, show enrollment grade and location is not enabled; the system will display the grade and location from the placement record. Generic Report: Student Labels 3 columns by placement report Modified the grouping on this report to use the appropriate Organization field (e.g. placement or enrollment depending on your state). It will no longer display an error message of 'The field name is not known Enrollment_Organization.OR_Name'. Version 4.3.256.63001 December 23, 2016 Run a Report: Basic List Report: Updated the report to increase performance on generating and exporting the pdf/excel file. Release History Page 3
Form Creation List by User Report: Updated the report to increase performance on generating and exporting the pdf/excel file. Version 4.3.250.63023 November 23, 2016 Support Link The support link has been updated to go directly to https//support.sungardk12.com. Version 4.3.250.63020 November 10, 2016 No changes Version 4.3.250.630007 October 28, 2016 Improve System Performance We have improved the loading of all forms in IEPPLUS by optimizing the query that counts the number of files attached to a student and/or the number of characters in a text box when the form is loaded. Version 4.3.250.63003 October 18, 2016 CPSE exchange Electronic File Updated file to include service attendance record if it matches the funding source of the placement. It will also add the group identifier if the service class size ratio is not 1:1. Student Summary Screen Updated the Summary Screen to show the address of the student contact. If the address is the same as the student it will display 'Same as student'. If the address is different, it will display that address. Version 4.3.248.63003 September 30, 2016 Advance Reporting - Student Cost Modified this report to exclude Section 504 and Gifted enrollment records. Version 4.3.239.63001 September 16, 2016 Utilities, Student Inactivation Updated screen to displaying "Unable to inactivate student - Progress found after inactivation date" message if the checkbox for "Delete Future Records" is selected. Version 4.3.234.63006 August 19, 2016 Release History Page 4
No Changes Version 4.3.232.63013 August 12, 2016 CPSE exchange Updated the CPSE exchange to create the GroupAttendanceID for all services within the date range in the electronic file when processed. Advance Reporting Student Cost Report: Updated the Student Cost report to look at the latest staff member attached to the placement if a Case Manager is not found. If no staff member is found, then it will not display a staff member on the export. Reporting Inactivation report: Updated the report to look at the latest 'enrollment type' to determine whether the student was inactivated. Unfinalized Non-IEP Form Report: Corrected the report to exclude forms that are finalized Version 4.3.230.63001 July 22, 2016 No Changes Version 4.3.229.63000 July 1, 2016 Billing History Report Modified the report to not print the Medicaid number over the student's DOB. Version 4.3.223.63000 June 9, 2016 Advance Reporting Updated the Attendance Service Status report in Advance Reporting to remove duplicate records within the date range provided. Billing Accounts Receivable report: A new set of Aging Days (Current, 60, 90, 150, 180, 360) has been added to the following reports: Accounts Receivable Accounts Receivable Legal Audit Transaction Billing Batch Remittance Batch Remittance Utility now saves the check number for all transaction type so when the transaction report runs on a particular check number 'Write-off' transactions will show up on the report. Release History Page 5
Billing Electronic File Updated the CPSE exchange to group the attendance ID when the Authorization starts with RS or CBRS. Version 4.3.220.63004 May 25, 2016 Advance Reporting Updated the Last refresh date to reflect the user that has refreshed the report, where appropriate. Each user will have their own record count and date and time for when the data was refreshed. Batch Remittance This process has been modified to enable processing of multiple payments and check numbers to the same student. NOTE: If the transaction date and check number match the existing adjustment, it will overwrite that transaction amount. Version 4.3.216.63000 May 9, 2016 Transaction Report Transaction report under run a report will now show a total for denied Transactions and grand total correctly. Progress Reporting Updated the web form to display the goal category, subcategory and level to match the report if option is checked. Progress Reporting, Validation Updated validation result to open the correct goal when the option to 'display goal code' is turned off. Version 4.3.213.63001 April 25, 2016 No Changes Version 4.3.211.63004 April 8, 2016 Suffolk County Medicaid Report Modified report to show ICD10 code Instead ICD9 when service date is greater than or equal to 10/01. Schenectady Center Based SEIT Voucher Report Fixed formula error in report so the report will now run. Release History Page 6
Progress Report Progress Reporting Report did not match the web form when the goals printed. The goals were not in sequential order. This has been corrected. Service List report Report no longer required an active placement. This report will look to the student's enrollment record to insure reporting of services for active students. Notifications Student Summary Screen will no longer show 'No active IEP' alert when there is indeed an Active IEP. Version 4.3.207.63011 March 31, 2016 Attendance Summary Updated the summary page to display the billing status if attendance was billed with an attendance procedure. It was not displaying the billing status for records where attendance procedure codes were used. Referral Reason Updated edit referral process to allow the editing/adding of the referral reason. Mail Salutation Extended the mail salutation field from 48 characters to 96 characters to allow for longer data entry. Version 4.3.207.63001 March 18, 2016 Overdue IEP report Updated Overdue IEP report to only include students with active enrollment type = Special Education Billing Updated the Billing process to correctly report the rate amount by three decimal places for the Weekly (FTE) Rate. Version 4.3.206.63000 March 2, 2016 Reporting Advanced Reporting, Billing History Report: This report has been modified to include additional data (without column headers) to be displayed IF it exists. If data does not exist, it will still display the same as the current report. Service diagnosis codes Service attendance diagnosis codes EIP Number Attendance CPT Codes (up to 4 per date of service) Version 4.3.205.63000 / 4.2.192.9 February 26, 2016 Waiver Billing: Remittance Utility Modified the program to display a transaction type (ie Paid) instead of Null. Reporting Release History Page 7
Advanced Reporting, Medicaid Student List: A new report is available that will search for all active students with related services as of the Service date indicated on the opening screen. Select 'Refresh' to gather data. Run to print the report, Export to manipulate the data in Excel and the Docs icon will provide 'How to' instructions. Action Item: Setup Instructions: Maintenance, Manage Code Tables, Identifications: To display the Medicaid Identification number, the identification type must have an alternate code type = Alternate with a description = CIN. Version 4.3.202.63001 February 15, 2016 No Changes Version 4.3.199.63006 / 4.2.192.8 February 8, 2016 CPSExchange Electronic File Updated the HIPPA File Producer to properly add the Attendance Group ID tag to services that are only group services. A 'One-to-One' service would no long receive an error. Early Intervention Electronic File The file will no longer include the apostrophe in the extract file if the student's first, last and/or middle name contains the character. The HIPPA File Producer will no longer enter a default diagnosis code of 3159 for services greater than 10/1/2015 for Professional or 5010 - Professional (NYEIS). Progress reporting Issue has been fixed where clicking on the goal at bottom of the page will anchor to the top of the page. Version 4.3.197.63002 / 4.2.192.7 January 19, 2016 835 Remittance Files The 835 file import was updated to only the include the MOA and MIA Retroactive Rate change adjustments for the remittance files when the state is not PA AND the Billing Mode is not Early Intervention Billing. Medicaid Billing Fixed the issue where it was giving error 'Diagnosis code missing' when creating an electronic file. Progress Reporting Objective text wasn't fitting in the displayable area. If text is bigger than the displayable area, a scrollbar will appear. Version 4.3.196.63002 December 17, 2015 IEPPLUS Notification Updated the notification rule which advised if the student did not have progress for a reporting period. This rule will no longer submit a notification when the student was not active during that reporting period. Data Integration Modified the esp - Discipline Deletion Rule#2 to only delete the event outcome that was removed in eschoolplus. Release History Page 8
Version 4.3.194.63000 December 10, 2015 Advance Reporting Updated the Accounts Receivable SQL to change the ST_Middle to 32 characters from 16. Progress Report Audit Updated the report query that caused a performance issue when trying to refresh the data. IEP Form Creation Process Updated the form creation process to speed up the time it would take to create the form, ex. IEP, when selecting the option 1 (create/copy goals). Version 4.3.192.63000 November 24, 2015 Billing Updated the billing HIPPA File to correctly produce the file by checking to see if the attendance group ID exists, if it does then it will put in the correct tag in the file with the correct number. Escrow Remittance Process: Updated Escrow file remittance process to account for the new fields and handle the refund (negative amounts) in the remittance file. The number fields has changed from 24 to 27. Progress Reporting Updated progressing reporting to ignore the category if none is selected in the IEP when trying to open the goals in the progress report screen. The client will no longer experience any errors when trying to open the any of the goals. Version 4.3.189.63007 / 4.2.192.5 November 6, 2015 AGENCY Billing Revenue Report The Billing Revenue Report was updated to total by the organization's unique code rather than by organization name. Evaluation Form Updated the Evaluation form to copy the diagnosis tab when the "Copy" button has been selected. Service Form Updated the Service form to copy the diagnosis tab when the "Copy" button has been clicked. Student Summary Report Updated the Student Summary Report for the placement label '% of time in SE' to look at Maintenance, Manage Screen Configuration record to display the default of '% of time in SE' or the text entered as the description. Please see Agency Archived Release History for previous release note information. Release History Page 9