Technical Setup Guide Windows XP Introduction This setup guide outlines the procedures needed to setup a PC for the My PC Series Workshops for Windows XP. Installing and configuring the following software, links and files on the Windows XP operating system will be covered: My PC Workshops: Windows Live Essentials with an emphasis on Windows Live Photo Gallery, Windows Live Movie Maker, Windows Live Messenger and Windows Live Mail Supporting software applications: Microsoft Office (or the appropriate viewer software), Adobe Acrobat Reader and Flash player Desktop Links to My PC Surveys Support class files and folders: needed to perform the exercises and demonstrations General Setup Procedure Set up the classroom PCs generally follows the procedure shown below. A. Download and install the most recent updates and Service Pack(s) for your operating system. In some cases, you need to download each file and install them in a specific order, so be sure to read the instructions on the Microsoft Update site (update.microsoft.com) B. Install supporting software such as the Microsoft Office Word Viewer and PowerPoint Viewer or Microsoft Office, Adobe Acrobat Reader, Adobe Acrobat Flash Player, and anti-virus protection C. Copy or create desktop links to the My PC welcome and thank you class surveys D. Install the appropriate Windows Live Essentials suite of programs from the Microsoft Web site (http://download.live.com) E. Confirm that Movie Maker 2.1 is installed on the PC F. Optional for My PC: Connecting with Friends and Family Workshop: Install the Microsoft LifeCam VX-5000 or equivalent G. Personalization: setup the computer for the user with the installed programs H. Confirm IP Allow process is complete for the My PC: Connecting with Friends and Family Workshop has been completed I. Install class-specific folder and files 1 My PC Technical Setup Guide, Windows XP Rev 2.2
Part A: Windows XP Updates and Service Packs Download and install any available Service Packs or updates for Windows XP, as required. To do this, as well as ensure that the operating system is kept up to date, please: 1. Click the Windows Start button 2. Navigate to: Control Panel > System > Automatic Updates tab 3. Select Change Settings on the left-side menu 4. Click the option button next to Automatic (recommended) 5. Click on Windows Update Website near the bottom of the dialog to get to the Microsoft Update home page 6. Click Express 7. After Microsoft Update determines which high-priority updates the PC needs, click Install Updates and follow the prompts to completion 8. Close the Microsoft Update window 9. Click OK to close the System Properties dialog 10. Choose Install updates on the Windows Update screen to immediately download and install the updates. Upon completion the dialog will note how many updates were successfully installed 11. If prompted to do so, click the Restart Now button 12. Close the Windows Update window Part B: Install other supporting software, as needed. Microsoft Office/Viewers: If your institution has already installed licensed copies of Microsoft Office 2003 or 2007 on the machines, ensure that Microsoft PowerPoint and Microsoft Word are installed. If your institution has not already installed licensed copies of Microsoft Office 2003 or 2007, follow the steps below to install PowerPoint Viewer 2007 (instructor machine only) and Word Viewer. 1. Open Internet Explorer 2. Copy and paste the following URL to install PowerPoint Viewer 2007 onto the instructors PC http://www.microsoft.com/downloads/details.aspx?familyid=048dc840-14e1-467d-8dca- 19D2A8FD7485&displaylang=en 3. Click the Download button 4. When the Security Warning dialog appears, click Run to confirm that you want to download the PowerPointViewer.exe 5. If another Security Warning dialog appears that asks if you want to run the PowerPointViewerSkus software, click Run to confirm 6. Checkmark the Click here to accept the Microsoft Software License Terms. checkbox at the bottom of the Microsoft Software License Terms dialog 7. Click Continue 2 My PC Technical Setup Guide, Windows XP Rev 2.2
8. The Microsoft Office PowerPoint Viewer Setup dialog appears and you are asked to reconfirm your acceptance of the License Agreement. Checkmark the I accept the terms in the License Agreement. checkbox at the bottom of the dialog 9. Click Next 10. In the next dialog, choose where to install the Microsoft PowerPoint Viewer 11. Click Install 12. When you are notified that the viewer setup has complete successfully, click OK 13. When a second notification of setup completion appears, click OK again 14. For the instructor and student machines, copy and paste the following URL to install Word Viewer onto the PCs http://www.microsoft.com/downloads/details.aspx?familyid=3657ce88-7cfa-457a-9aecf4f827f20cac&displaylang=en 15. When the Security Warning dialog appears, click Run to confirm that you want to download the Word Viewer 16. If a second Security Warning dialog appears that asks if you want to run the WordViewerSkus software, click Run to confirm 17. Checkmark the Click here to accept the Microsoft Software License Terms. checkbox at the bottom of the Microsoft Software License Terms dialog 18. Click Continue 19. The Microsoft Office Word Viewer Setup dialog appears and you are asked to re-confirm your acceptance of the License Agreement. Checkmark the I accept the terms in the License Agreement. checkbox at the bottom of the dialog 20. Click Next 21. In the next dialog, choose where to install the Microsoft Word Viewer 22. Click Install 23. When you are notified that the viewer setup has complete successfully, click OK 24. When a second notification of setup completion appears, click OK again Adobe Acrobat Reader: To install Adobe Acrobat Reader and Adobe Flash Player on the instructor and student PCs, follow the steps below. 1. Open Internet Explorer 2. Copy and paste the following URL to install the Reader: http://get.adobe.com/reader/ 3. Confirm that the page lists the correct Windows operating system. If not, select Different language or operating system 4. Uncheck the Also Install: Free Google Toolbar (optional) 5. Click the Download button and follow the prompts. Assume that you want to respond with a positive confirmation such as Run, Allow, or Trust for any intervening dialogs that appear. 6. Click Close Download Manager upon completion 3 My PC Technical Setup Guide, Windows XP Rev 2.2
7. Make sure that all other browser windows are closed. Open one instance of Internet Explorer 8. Copy and paste the following URL to download the Flash Player: http://get.adobe.com/flashplayer/ If you require more detailed instructions than what are provided below, access the System Requirements or Installation Instructions found on this web page 9. Confirm that the page lists the correct Windows operating system and browser. If not, select Different operating system or browser 10. Uncheck the Also Install: Free Google Toolbar (optional) 11. Click the Download button and follow the prompts. Assume that you want to respond with a positive confirmation such as Run, Allow, or Trust for any intervening dialogs that appear. 12. Click Close Download Manager upon completion Anti-virus software: Please install Microsoft Security Essentials or other anti-virus software that your institution is licensed to use. Microsoft Security Essentials is free to use on PCs running genuine installations of Windows. This software provides real-time protection against a variety of malware including viruses, trojans, and spyware. Microsoft Forefront may also be used on the classroom PCs if your institution has license to install it. This package provides centralized management of enterprisewide security. Microsoft provides a list of other anti-virus software vendors at http://support.microsoft.com/kb/49500. Note: For more information about computer viruses, see Computer viruses: description, prevention, and recovery at http://support.microsoft.com/kb/129972. To install Microsoft Security Essentials 1. Open Internet Explorer 2. Copy and Paste the following URL http://www.microsoft.com/security_essentials/ 3. Click the Download Now button. One or more Security Warning dialogs may appear depending on your security settings. 4. Click the Run button to proceed to the Microsoft Security Essentials Installation Wizard 5. Follow the Wizard instructions to completion 4 My PC Technical Setup Guide, Windows XP Rev 2.2
Part C: Create desktop links to the My PC Series Welcome and Thank You Surveys For background information on these surveys, please ask your administrator for a copy of Administering My PC Surveys. A zip file has been provided so that you can extract the shortcuts to the individual desktops. Alternatively, the shortcuts can be created on each desktop by following the steps To create the desktop shortcut to the My PC Welcome Survey: 1. Right-click on the desktop 2. Select New > Shortcut 3. Paste the following URL into the Create Shortcut dialog box https://www.surveymonkey.com/s.aspx?sm=bge3lu3avg_2bstemspmlh5a_3d_3d 4. Click Next 5. Type My PC Welcome Survey into the Select a Title dialog 6. Click Finish To create the desktop shortcut to the My PC Thank You Survey: 1. Right-click on the desktop 2. Select New > Shortcut 3. Paste the following URL into the Create Shortcut dialog box https://www.surveymonkey.com/s.aspx?sm=h_2bzyd_2b75se4g90hjppy5bq_3d_3d 4. Click Next 5. Type My PC Thank You Survey into the Select a Title dialog 6. Click Finish 5 My PC Technical Setup Guide, Windows XP Rev 2.2
Part D: Install Windows Live Essentials Windows Live Essentials should be installed on the instructor and student PCs for the My PC Series Workshops. It is optional for the Introduction to Windows 7 course. 1. Open your browser, type download.live.com into the URL text box, and press the Enter key. 2. Once the Windows Live Essentials home page loads, click the Download button on the right to begin Windows Live Essentials setup. 3. The Download Instructions page appears. The left side of this page contains instructions on how to handle the various warning dialogs that may appear as you install Windows Live Essentials. You may only see a few of the possible dialogs depending on your security settings. 4. When a dialog appears, follow the instructions and confirm by clicking the Run or Allow buttons. Once you click your way through the warning dialogs, the Windows Live Essentials installer dialogs will appear. 5. Click Yes if you are asked to confirm whether the program can make changes to this computer. 6 My PC Technical Setup Guide, Windows XP Rev 2.2
6. When the Service Agreement dialog appears, click Accept. 7. The Choose Programs dialog appears next. Choose the following programs and remove checkmarks from any other programs that appear in the list. Please note that the following programs are required to run the My PC Workshops: Messenger Mail Photo Gallery Silverlight (this option won t appear if it is already installed on the machine) 8. Click the Install button to continue setup. 7 My PC Technical Setup Guide, Windows XP Rev 2.2
9. Another installer dialog will momentarily appear as setup checks for open programs. If the Windows Live Essentials setup program detects that certain open applications need to be updated, you will be notified of your choices. If you need those applications open, choose I the option Ignore any open programs and click Continue. NOTE: Under certain circumstances, setup closes open programs, so you should be sure to save your work before clicking the Continue button. 10. As the setup program continues to download and install various components of Windows Live Essentials a completion dialog appears to keep you up-to-date on setup progress. 11. Upon completion of the download and install activities, the Settings dialog appears. Accept the defaults and click Continue. 8 My PC Technical Setup Guide, Windows XP Rev 2.2
12. If you chose not to close the programs that needed updating, a Windows dialog appears and gives you the choice to reboot now or later. Part E: Confirm Movie Maker 2.1 is installed on the PC Movie Maker 2.1 is available for download with Windows XP Service Pack 2 (SP2). To confirm that it is installed on each PC, navigate to Start > Accessories > Entertainment > Windows Movie Maker. If this option is not available, Windows Movie Maker has not installed. Please confirm that you have correctly run Part A: Windows XP Updates and Service Packs. Part F: Installing a Webcam (optional) A webcam is optional hardware for the My PC Series workshop, Connecting with Friends and Family. Depending on your hardware, the PC or laptop may come with a webcam and have the software preinstalled. If not, your institution may chose to run the class without a webcam or purchase a webcam to install. This section outlines a sample webcam installation using the Microsoft LifeCam VX-5000. 1. Physically disconnect the LifeCam hardware from the PC before starting the software installation; the setup program will tell you when to connect the LifeCam USB cable to the PC. 2. Insert the Microsoft LifeCam installation disk and wait for the setup program to load 3. Follow the installation wizard to completion. The setup program sometimes pauses a long time between parts of the installation, so be patient and wait for the next dialog to appear. 9 My PC Technical Setup Guide, Windows XP Rev 2.2
NOTE: The LifeCam was designed for Windows XP, so the drivers on the installation CD reflect that. However, the setup program automatically checks for the operating system version. When Windows Vista or Windows 7 is detected, a Warning dialog appears. The Warning dialog contains a solution link that takes you to the appropriate drivers on the Web. Click the link to redirect the install automatically to the appropriate drivers for your operating system and continue the install. Part G: Personalization To complete the setup process of readying these PCs for the My PC classes, certain features must be configured and customized. This section details that personalization process. Set Windows Live Mail as the Default During the PC setup process you need to ensure that Windows Live Mail is the default email program. To do that, perform the following steps: 1. Open Windows Live Mail 2. Press Alt+M on the keyboard to access the menu 3. Click Options 4. On the General tab near the bottom, look to see if Windows Live Mail is set as the default Mail handler. If not, click the Make Default button 5. Close Windows Live Mail 6. Open Internet Options in Control Panel 7. Click the Programs tab 8. Find E-mail in the Internet programs section 9. Change it to Windows Live Mail 10. Click OK Pin Programs to the Start Menu 1. Navigate to Start menu > All Programs > Windows Live 2. Locate Windows Live Photo Gallery in the list of Windows Live programs 3. Right-click on Windows Live Photo Gallery and choose Pin to Start menu 4. Navigate to Start > All Programs > Accessories > Windows Movie Maker 5. Right-click on Windows Movie Maker and choose Pin to Start menu 6. Navigate to Start menu > All Programs > Microsoft Office Word Viewer 7. Right-click on Microsoft Office Word Viewer and chose Pin to Start menu 8. If Internet Explorer isn t already pinned to the Start menu, pin IE8 to the Start Menu 10 My PC Technical Setup Guide, Windows XP Rev 2.2
Part H: If your institution is running the My PC: Connecting with Friends and Family Workshop, the IP Allow process must be completed with your My PC Relationship Manager for the class to run successfully. If the IP Allow process has not occurred, only two Windows Live IDs may be created per IP address, per day. You may test this by signing up for more than two test Live IDs at https://signup.live.com (notice the https://) or by contacting your relationship manager. If you do not know who your relationship manager is, please email askmypc@microsoft.com. Part I: Install class-specific folders and files Supporting files for the workshops and course are provided. These should be installed on the student and instructor PCs. To download the class-specific folders, 1. Navigate to http://www.microsoft.com/mypc > Faculty > Setup a Classroom or http://www.microsoft.com/education/highered/mypc/faculty/toolkit/ 2. In the Technical/Lab Manager download area, find and download the supporting files for the workshops being run 3. Extract the zip files and copy the folders onto the student and instructor PCs, preferably in My Documents > My Pictures The My.PC_Digital.Photo.Editing_Support.Files_v4.1 folder contains: Alhambra2, Alhambra2_crop, Alhambra2_straight Madrid_arch, Madrid_arch_2 pano1 pano6, panoramic_complete Tulum, Tulum_2 Will&Sandy_692, Will&Sandy_692r Will&Sandy_842 The My.PC_Creative.Photo.Slideshows_Support.Files_v4 folder contains: MP3s: Kalimba, Killian Shores, Maid with the Flaxen Hair, Maya _(Piano Edit_), Sleep Away And a series of 16 LeahDavid photos 11 My PC Technical Setup Guide, Windows XP Rev 2.2