UOB BUSINESS INTERNET BANKING SERVICE (BIB) REGISTRATION FORM GUIDE Essential Information to Know UOB BIB helps to enhance the efficiency of your business and improve the way you manage your cash flow. Through BIB, you have all your account information at your fingertips for better decision-making and you will also enjoy full control of your online banking transactions. You can choose one of the following two packages: BIB FUNCTIONS Account Enquiry View Statement View Summary Account Services Cheque Services Funds Transfer Bill Payments Time / Fixed Deposit Placement Remittance Services Cashier s Order Demand Draft Telegraphic Transfer Premium Services Trade (only applicable if your have Trade Facility with UOB) Bulk Payment Bulk Payroll Bulk Collection efx (to obtain preferential exchange rates for commercial use) For detailed description of each premium service, please refer to our UOB website (http://www.uob.com.sg/corporate/ebanking/bib/overview.html). Form to use BIB PACKAGES BASIC PROFESSIONAL - - - BASIC Registration Form PROFESSIONAL Registration Form Definition of Roles in UOB BIB: Basic Package: (i) Company Administrator and (ii) Company User Professional Package: (i) Company Administrator, (ii) Company Signatory and/or (iii) Company User Company Administrator (CA) Create Company Users Assign One-Time Password & Tokens to Company Users Create Access Profiles Assign Access Profiles to Company Users and Company Signatories Cannot enquire nor transact accounts online Create User, Assign Password, Token & Profile Assign Profile Company User (CU) View accounts online Prepare transactions for approval Forward transactions for approval Company Signatory (CS) View accounts online Prepare and/or approve transactions 1. An individual can play DUAL roles e.g. CA/CU or CA/CS. Note: There is no need for an individual to be both CS and CU, as CS has all the CU capabilities plus the authority to approve transactions. 2. A unique User ID is required for every role. If an individual is CA/CU or CA/CS, he/she will have two User IDs one for each role. 3. Every role requires a Token to login to BIB. Token fee applies. 4. If an individual play dual roles, only one Token is required. 5. CS approves transactions via BIB can differ from the existing Current Account approval mandate. Submission Please complete all fields in the Registration Form and attached required documents. The Registration Form must be signed by the following Authorised Personnel: Nature of Business BIB Service Registration Form Additional Document Required to be authorised by Sole Proprietorship Owner - Partnership All Partners - Clubs, Societies and Associations Authorised Personnel defined in the Minutes of Meetings Minutes of Meetings Companies, including Sole Directorships and Limited Liability Partnerships (LLPs) Authorised Personnel defined in the UOB BIB Resolution UOB BIB Resolution to be signed by: a) Two Directors, or b) One Director and Company Secretary, or c) For Sole Directorship: Sole Director, or d) For LLP: All Partners of the LLP - Statutory Boards and Ministries Authorised Personnel defined in the Account Operating Resolution Please send the completed Registration Form to BIB Section, UOB Ltd, Robinson Road P.O. Box 1282, Singapore 902532. Upon receiving your fully-completed Registration Form by UOB, it will take approximately 5 business days to process. An officer will contact the Authorised Personnel if clarification is required. If you have further enquiry, please call our Corporate Hotline at 1800 22 66 121. United Overseas Bank Limited Co. Reg. No. 193500026Z / Far Eastern Bank Limited Co. Reg. No. 195800116D Page 1 of 2 CYB-75/F (R04.10)
GLOSSARY TERM Account Linking DESCRIPTION UOB / FEB Current, Time / Fixed Deposit and Loan accounts held by your Company can be linked to UOB BIB Service for online access. Company ID This is the Login ID which will represent your Company. All users will login using this Company ID and their respective User IDs. Contact Person This is the person whom we will contact for enquiries pertaining to BIB. Company Registration Number The registration number as indicated in the Registry of Company document. Designated Account Token and subscription fees (if any) will be debited from this account. All correspondence relating to your UOB BIB Service will be sent to the mailing address for this account. Group Company Functions The parent company can apply for UOB BIB Service to view and/or transact on the accounts of both the parent and affiliated companies. Token To use existing token for related companies, please submit BIB Private Token Request Forms Token Owner (CYB-82/F) & Token Sharing (CYB-83/F). Token Owner to be completed by company which has applied for the existing token. Token Sharing to be completed by company which will be using the privatised token. Transaction Approval Mandate This is only applicable if you have registered for Professional Package and/or Premium Option(s). The transaction approval mandate indicates the number of Signatories required to approve transactions and their approval limit. User ID This is the User ID for each CA or CS to login. All users will login using the Company ID and their respective User IDs. If you are playing both Administrator and Signatory roles, please assign a unique UserID for each role. You can customise your User ID by filling in the field on the registration form, 8 to 20 characters with no spaces or special characters. Bank will assign a User ID if the ID is duplicated or if the field on the registration form is left blank. United Overseas Bank Limited Co. Reg. No. 193500026Z / Far Eastern Bank Limited Co. Reg. No. 195800116D Page 2 of 2 CYB-75/F (R04.10)
UOB Premium Services Promotion UOB BUSINESS INTERNET BANKING SERVICE REGISTRATION FORM PLEASE SEND THE COMPLETED FORM TO BIB SECTION, UOB LTD, ROBINSON ROAD P.O. BOX 1282, SINGAPORE 902532 IMPORTANT NOTE: All fields are compulsory unless otherwise stated. * Circle where applicable. PART 1 : COMPANY PARTICULARS Company Name Company Registration Number PROFESSIONAL REGISTRATION FORM Company Login ID (8 to 20 characters with no spaces or special characters) PART 2 : CONTACT PERSON Name Phone Number Email Address PART 3 : ADDITIONAL PREMIUM SERVICES Please select the Premium Service(s) you require (COMPULSORY IN ORDER TO ENJOY PROMOTION BENEFITS): Trade Services Bulk Payment Bulk Payroll Bulk Collection efx PART 4 : ACCOUNT LINKING Only UOB / FEB Current, Time / Fixed Deposit and Loan Accounts held by your Company can be linked to UOB BIB Service. Account No. Account No. Account No. Account No. All Accounts** ** All Accounts refer to all the active accounts on the date of setting up the BIB registration. Please submit maintenance form for subsequent new account linkage. If left blank, the default setting will be All Accounts. PART 5 : DESIGNATED ACCOUNT FOR FEES Please indicate a UOB / FEB CURRENT account as your designated account. Token and Subscription fees (if any) will be debited from this account. If the designated account has insufficient funds or is closed, we will collect our charges from your other current account maintained with us. All correspondence relating to your UOB BIB service will be sent to the mailing address for this account. - - - S G D When left blank, we will auto link the designated account if you have only one SGD account.. PART 6 : TRANSACTION APPROVAL MANDATE The mandate indicates the number of signatories required to approve transactions and their approval limit. It does not apply for Stop Cheque requests and Bulk Collection services where only one signatory approval is required. Approval Limit (SGD)*** Up to SGD Up to SGD Up to SGD Approval Mandate Any 1 Signatory Any 2 Signatories Any 3 Signatories Any 1 Signatory Any 2 Signatories Any 3 Signatories Any 1 Signatory Any 2 Signatories Any 3 Signatories If the approval limit is left blank, the default setting will be unlimited. ***Foreign currency transactions are calculated based on the SGD equivalent approving limit. If the approval mandate is left blank, the default setting will be Any 1 signatory. PART 7 : APPOINTMENT OF COMPANY ADMINISTRATORS AND SIGNATORIES Please tick where applicable. (Combined roles allowed) NRIC / Full Name Passport No. User ID Note 1 Role(s) Issue New Token Note 2 Administrator Yes Signatory No Administrator Yes Signatory No Administrator Yes Signatory No Administrator Yes Signatory No Note 1: If you are playing both Administrator and Signatory roles, please assign a unique UserID for each role. ID minimum 8 characters with no spaces or special characters. Bank will assign a User ID if the ID is duplicated. Note 2: If left blank, the default setting will be Yes. A S$20 fee (incl. GST) applies for each token. If you wish to use an existing token, please select No. Please refer to Token section in the Glossary of the Form Guide for more information. United Overseas Bank Limited Co. Reg. No. 193500026Z / Far Eastern Bank Limited Co. Reg. No. 195800116D Page 1 of 2 CYB-56/F Express (R04.10)
PART 8 : COMPANY USER TOKEN REQUEST (OPTIONAL) Do you require additional token(s) for Company User(s)? Yes. Please indicate the number of Company User token(s) required: Please note that any Company User (CU) who is also a Company Administrator (CA) within the same company can use the same token. It is not necessary to purchase a CU token to this CU if he/she is a CA / CS of the company and already has a token. The Bank will waive the charges for up to 3 new tokens issued. A S$20 fee (inc GST) applies for every additional token. PART 9 : DECLARATION BY APPLICANT 1. I/We hereby - apply for UOB Business Internet Banking (BIB) Service as set out above. - confirm that I/we have been provided with copies of the UOB BIB Service Agreement, and have read, understood and hereby agree to be bound by each and all of the terms (save for the definition of Customer Affiliate in Clause 11.1 of the BIB Agreement; which shall be replaced by the definition at paragraph 3 hereinbelow) therein as may be amended and prevailing from time to time. - confirm that the terms and conditions of the United Overseas Bank Limited applicable to each and all of the services for which I/we have applied have been made available to us, and that I/we have read, understood and hereby agree to be bound by each and all of such terms and conditions, as may be amended and prevailing from time to time. - confirm that each and all the Company Signatories named herein are authorised to operate and utilise any and all services granted and provided to me/us through the UOB BIB Service, and that the mandate and authority conferred on each of the Company signatories as set out in Part 4 herein shall apply in this respect. - confirm and agree that any existing mandate or instructions which I/we may have with the UOB Group Bank(s) will not apply in relation to my/our utilisation of UOB BIB Service. - confirm that all the information provided herein are true and accurate to the best of my/our knowledge as at the date of this application. - authorise United Overseas Bank Limited to issue Login Password(s) and Token(s) to the authorised Company Administrator(s) and Signatory(s), where applicable. - confirm that, in the event of any change in the identity of the Company Administrator and/or the Company Signatory, I/we shall revoke the respective User IDs through the submission of a request, instruction or relevant maintenance form to United Overseas Bank Limited. - authorise United Overseas Bank Limited to debit all subscription and token fees, administration and service charges relating to my/our application and/or use of UOB BIB Service from the Designated Account. 2. Enclosed is a certified true copy of our company s Board Resolution (not applicable for sole proprietorship and partnership). 3. I/We agree that the definition of Customer Affiliate in Clause 11.1 of the BIB Agreement shall be replaced by the following definition: Customer Affiliate means any person, body corporate, partnership, firm or other entity in which the Customer directly or indirectly: a. owns all or part of the capital or business assets; or b. has the power to exercise any voting right in such entity; or c. has the legal power to direct or cause the direction or general management or affairs of the entity in question; or d. has the power to appoint more than half the members of the supervisory board, board of directors or bodies legally representing such entity; or e. has the right to manage the business of such entity. 4. Group Company Functions (Optional): I/We understand that if I/we require Group Company Functions to perform enquiry or transactions on accounts held by my/our Affiliated Company(s), namely: I/We will also attach a UOB BIB Service Registration Form (For Affiliated Company) for each Affiliated Company to be registered, together with a certified true copy of each Affiliated Company s Board Resolution. Authorised Personnel s Name** (Please sign here) Authorised Personnel s Name** (Please sign here) Designation: Designation: Date: Date: ** For a Sole Proprietorship company, the sole proprietor is required to sign ** For a Partnership company, all partners are required to sign ** For others, authorised personnel is as per BIB Resolution IMPORTANT NOTES Upon receiving your fully-completed BIB Registration Form by UOB, it will take approximately five (5) business days to mail you the User IDs, Passwords and Tokens. If you have not received your User IDs/Passwords/Tokens after five business days, please call 1800 22 66 121 to check with our Customer Service Officer. Authorised Personnels are to sign on all pages of the application form if there are inserted forms. FOR BANK USE ONLY TB Sales / RM / BBA: Received By: Verified By: Processed By: Approved By: Name Name/ Initial / Date Name/ Initial / Date Name/ Initial / Date Name/ Initial / Date Name/ Initial / Date Remarks: United Overseas Bank Limited Co. Reg. No. 193500026Z / Far Eastern Bank Limited Co. Reg. No. 195800116D Page 2 of 2 CYB-56/F Express (R04.10)
UOB Premium Services Promotion UOB ealerts! APPLICATION FORM PLEASE SEND THE COMPLETED FORM TO BIB SECTION, UOB LTD, ROBINSON ROAD P.O. BOX 1282, SINGAPORE 902532 IMPORTANT NOTE: All fields are compulsory unless otherwise stated. This application is (Please tick only 1 box): * Delete where applicable. For New Subscription To Unsubscribe For Maintenance # Applicable for Maintenance only. COMPANY PARTICULARS & CONTACT PERSON Name of Company : Company Registration No: Contact Person : Designation: Email Address: Mobile Number: Telephone Number: PART 1 : DETAILS FOR THE TRANSMISSION OF UOB ealerts! Notification Account Number : Authorised User 1 Optional Features 1. Account Balance Do not notify me Notify me [If (1) & (2) not selected, default to Do Not notify me ] OR 2. Account Balance Below Threshold : Do not notify me Notify me Notify me when account balance fall below (default is 5,000 units in currency of account) Authorised User 2 Authorised User 3 Authorised User 4 Authorised User 5 Debit applicable fees from account no. PART 2 : AGREEMENT By signing below, I/we* acknowledge and agree as follows:- (a) The person(s) whose information appear in Part 1 above and/or any other letter(s) of instruction is/are authorised to perform and effect the above services opted by us; (b) The information in Part 1 is complete and accurate, and we shall immediately notify you in writing of any change therein; (c) Default threshold is subject to change at UOB s discretion without prior notice; (d) I/We shall be bound by the terms and conditions governing the UOB ealerts! as amended and supplemented from time to time (available at www.uob.com.sg) Authorised Authorised Authorised Authorised Name Name Name Name Designation Designation Designation Designation Note: Two or one (if there is only one authorised signatory) Authorised from each notification account/s are required to sign this form and give instructions regarding the use of ealerts. ealerts Reg. (R01.00) United Overseas Bank Limited Co. Reg. No. 193500026Z Page 1 of 2
Notes on UOB ealerts! A. Details of UOB ealerts! notifications: 1. UOB ealerts! are available for business current accounts in both SGD and foreign currencies that are offered by UOB. 2. UOB ealerts! will only be available from Monday to Friday excluding public holiday. 3. UOB ealerts! notification for each current account can be set up to a maximum of five mobile phone numbers / email addresses. Notification via SMS is only available to Singapore registered mobile phone numbers. 4. UOB ealerts! consist of the following notifications: Account Balance Account Balance Below Threshold Incoming Funds Notification will be sent twice a day at 9 am and 6 pm. This notification is optional. Notification will be sent at 9 am and 6 pm. User will be notified that the account balance has fallen below the minimum threshold. Threshold must be set at least 5,000 units and above in the currency of the account to be alerted. If not specified, default threshold will be set at 5,000 units of the account currency. This notification is optional. Incoming funds from Inter Account Funds Transfer, MEPS, Inward Telegraphic Transfer and Trade transactions will be alerted every two hours from 9 am to 7pm and sent up to five times daily at 11 am, 1 pm, 3 pm, 5 pm and 7 pm if the incoming funds equal or exceed 5,000 units in the currency of the account. One SMS / email per transaction will be sent. Default threshold will be set at 5,000 units of the account currency. Debit Notification Debit notification for all types of debits will be sent up to five times daily at 11 am, 1 pm, 3 pm, 5 pm and 7 pm if the debit amount is equal or exceed 5,000 units in the currency of the account. Default threshold will be set at 5,000 units of the account currency. Return of Cheques Deposited Return of Cheques Deposited notification will be sent at 2 pm. This service is only applicable for SGD and USD cheques cleared by Singapore Automated Clearing House. Only cheques returned before 2 pm will be notified and does not include late returns. Default threshold will be set at 5,000 units of the account currency. 5. Frequency and actual time of notifications received are indicative and are subject to change and UOB reserves the right to change the frequency and timing of notifications without prior notice. FOR BANK USE ONLY Received By: Transaction Banking Processed by : Maker : Name/Sector Name Date : Checker : Name Date : (s) Verified By: Sales/RM/BBA: Name Name/Sector Date : Date : ealerts Reg. (R01.00) United Overseas Bank Limited Co. Reg. No. 193500026Z Page 2 of 2
To: United Overseas Bank Limited ("Bank") Singapore CERTIFIED COPY OF RESOLUTION FOR USE OF UOB BUSINESS INTERNET BANKING SERVICE / UOB ealerts! Extracts of minutes of meeting of Board of Directors/Committee of ( Applicant or Company ) held on / / It was RESOLVED that: D D M M Y Y Y Y 1. The Applicant do apply for use of the following: (1) UOB Business Internet Banking Service ( BIB ); and (2) UOB ealerts! Services ( ealerts ). 2. The Applicant has been given copies of the following and agrees to be bound by the same, as amended, supplemented or revised from time to time: (1) UOB Business Internet Banking Service Agreement ( BIB Agreement ); and (2) Terms and Conditions for ealerts. Note 1 3. Any of the following persons ("Authorised Personnel") be and are hereby authorised to act for the Applicant to do any one or more of the following matters or actions in the name and on behalf of the Applicant set out below ("Specified Matters pertaining to BIB Service only") from time to time: (1) Authorised Personnel: Name of Authorised Personnel NRIC/Passport No. Designation Specimen (2) Specified Matters pertaining to BIB Service only: (i) to complete and sign the UOB Business Internet Banking Service Registration Form in such manner and with such information as the Authorised Personnel may consider appropriate; (ii) (iii) (iv) (v) (vi) (vii) to appoint, add, remove and or replace any person or persons as a Company Signatory for the purpose of the BIB Agreement and with respect to any or all such services or facilities constituting or provided through BIB as the Authorised Personnel may consider appropriate and to set and determine the mandate or authority of the Company Signatory in relation to the operation or utilisation of any such service or facility or of any account of the Applicant with the Bank which could be accessed and operated through BIB; to appoint, add, remove and or replace any person as Company Administrator for the purpose of the BIB Agreement and with respect to the BIB; to apply for and obtain on behalf of the Applicant any service or facility that are or may from time to time be offered or provided by the United Overseas Bank Limited or Far Eastern Bank Limited through the BIB and to agree and accept all terms and conditions as may be imposed by any of the banks for the provision of such service or facility; to effect or authorise any Company Signatory to effect any transaction or transactions with United Overseas Bank Limited or Far Eastern Bank Limited which could be effected through BIB and on such terms as may be required by or agreed with any of the banks; to sign any document as may be required or appropriate or which is incidental to any of the foregoing; to act for the Applicant and to take any action or make any request or give any instruction on behalf of the Applicant with respect to any matter, feature or facility or arrangement concerning or affecting or arising from BIB (as defined in the BIB Agreement) or any facility or service provided through BIB or the operation of BIB other than the Specified Matters; 4. Specifically to UOB ealerts! Services, any two or one (if there is only one authorised signatory) of the signatories be hereby authorised to operate the relevant notification account/s of the Company (as listed in the ealerts application form), including but not limited to the following:- (i) (ii) Give instructions regarding the use of ealerts, including naming authorised users for the purpose of receiving transmission of ealerts, from time to time; Sign the ealerts application form(s) and such other documents or agreements as may be required by the Bank from time to time in connection with ealerts, including indemnities for the use of such services. Note 1: Please indicate the number of authorised personnel in the box provided. Certified True Extract Name *Chairman/Director (Please sign here) Name *Director/Company Secretary (Please sign here) *Please delete where inapplicable United Overseas Bank Limited Co. Reg. No. 193500026Z CYB-58A (R06.10) Page 1 of 1