Chaam / The Netherlands
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1 - Netherlands Delegation - INVITATION Chaam / The Netherlands
2 CISM Friendship through Sport Dear Chiefs of Delegation, The Netherlands Armed Forces have been entrusted by the Conseil International du Sport Militair (CISM) with the organization of the World Military Championship Cycling. On behalf of The Netherlands Armed Forces I have the honor to invite a mission representing your country to participate in this event. Utrecht, December 1 st, 2017 Ard Vermeulen Lieutenant-colonel Chief of the Netherlands Delegation to CISM The Netherlands Delegation to CISM BIMS, KHK, building K2 / 4.B066 P.O. Box AA Utrecht The Netherlands Cell: cismnl@mindef.nl Page 2 of 9
3 Attached you will find: - Annex 1: Preliminary Agreement - Annex 2a: Final Entry Composition of the Mission - Annex 2b: Commitment by the Chief of Mission - Annex 3 : Final Entry Travel Data Page 3 of 9
4 1. Distribution list CISM governing bodies - President of CISM - Official CISM Representative - The concerned Continental Vice-President - CISM Secretary General - The concerned Chief(s) of Liaison Office(s) - President and Members of CISM Sport Committee To the Chiefs of Delegations of: 1 Afghanistan (AFG) 35 D.P.R. of Korea (PRK) 69 Korea (KOR) 103 Russia 2 Albania (ALB) 36 D.R. of Congo (COD) 70 Kuwait (KUW) 104 Rwanda (RWA) 3 Algeria (ALG) 37 Denmark (DEN) 71 Kyrgyzstan (KGZ) 105 Saudi Arabia (KSA) 4 Angola (ANG) 38 Djibouti (DJI) 72 Latvia (LAT) 106 Senegal (SEN) 5 Argentina (ARG) 39 Dominican Republic (DOM) 73 Lebanon (LIB) 107 Serbia (SRB) 6 Armenia (ARM) 40 Ecuador (ECU) 74 Lesotho (LES) 108 Sierra Leone (SLE) 7 Austria (AUT) 41 Egypt (EGY) 75 Libya (LBA) 109 Slovakia (SVK) 8 Azerbaijan (AZE) 42 Equatorial Guinea (GEQ) 76 Lithuania (LTU) 110 Slovenia (SLO) 9 Bahrain (BRN) 43 Eritrea (ERI) 77 Luxembourg (LUX) 111 South Africa RSA) 10 Bangladesh (BAN) 44 Estonia (EST) 78 Madagascar (MAD) 112 Spain (ESP) 11 Barbados (BAR) 45 Finland (FIN) 79 Malawi (MAW) 113 Sri Lanka (SRI) Former Yogoslav Rep. of Macedonia 12 Belarus (BLR) 46 (MKD) 80 Mali (MLI) 114 Sudan (SUD) 13 Belgium (BEL) 47 France (FRA) 81 Malta (MLT) 115 Suriname (SUR) 14 Benin (BEN) 48 Gabon (GAB) 82 Mauritania (MTN) 116 Swaziland (SWZ) 15 Bolivia (BOL) 49 Gambia (GAM) 83 Monaco (MON) 117 Sweden (SWE) 16 Bosnia & Herzegovina (BIH) 50 Georgia (GEO) 84 Mongolia (MGL) 118 Switzerland (SUI) 17 Botswana (BOT) 51 Germany (GER) 85 Montenegro (MNE) 119 Syria (SYR) 18 Brazil (BRA) 52 Ghana (GHA) 86 Morroco (MAR) 120 Tanzania (TAN) 19 Bulgaria (BUL) 53 Greece (GRE) 87 Myanmar (MYA) 121 Thailand (THA) 20 Burkina Faso (BUR) 54 Guatemala (GUA) 88 Namibia (NAM) 122 Togo (TOG) 21 Burundi (BDI) 55 Guinea (GUI) 89 Netherlands, The 123 Trinidad & Tobago (TRI) 22 Cameroon (CMR) 56 Guinea-Bissau (GBS) 90 Niger (NGR) 124 Tunisia (TUN) 23 Canada (CAN) 57 Hungary (HUN) 91 Nigeria (NGR) 125 Turkey (TUR) 24 Cape Verde (CPV) 58 India (IND) 92 Norway (NOR) 126 Uganda (UGA) Central African Republic 25 (CAF) 59 Indonesia (INA) 93 Oman (OMA) 127 Ukraine (UKR) 26 Chad (CHA) 60 Iran (IRI) 94 Pakistan (PAK) 128 United Arab Emirates (UAE) 27 Chile (CHI) 61 Iraq (IRQ) 95 Palestine, State of (PLE) 129 United States of America (USA) 28 Chine (CHN) 62 Ireland (IRL) 96 Paraguay (PAR) 130 Uruguay (URU) 29 Colombia (COL) 63 Italy (ITA) 97 Peru (PER) 131 Uzbekistan (UZB) 30 Comores, Union 64 Ivory Coast (CIV) 98 Philippines (PHI) 132 Venezuela (VEN) 31 Congo (CGO) 65 Jamaica (JAM) 99 Poland (POL) 133 Vietnam (VIE) 32 Croatia (CRO) 66 Jordan (JOR) 100 Portugal (POR) 134 Yemen (YEM) 33 Cyprus (CYP) 67 Kazakhstan (KAZ) 101 Qatar (QAT) 135 Zambia (ZAM) 34 Czech Republic (CZE) 68 Kenya (KEN) 102 Romania (ROU) 136 Zimbabwe (ZIM) Page 4 of 9
5 2. General program of the championship Saturday, July 28 th Sunday, July 29 th Monday, July 30 th Tuesday, July 31 st Wednesday, August 1 st Thursday, August 2 nd - Arrival of delegations - Registration - Preliminary (technical) meeting - Training - Opening Ceremony & meet and greet - Competition: Team time trial - Training - CoM activity - CoM dinner - Competition: Individual Road Race - Closing Ceremony - Cultural day Friday, August 3 rd - Departure of participants 3. Composition of the mission Chief of Mission 1 Team Director 1 Coach 1 Mechanic 1 Physician 1 Male Competitors 8 Total 13 According to the CISM Regulations, Edition July 2017, Article 7.21, item A and item D only military personnel in active duty and in possession of a valid military ID card may participate in the competition. All competitors need to be in possession of a license from their respective national cycling federation. Additional visitors will not be accepted without official written permission of the organizing committee. The costs for board and lodging are at their own expenses. Page 5 of 9
6 4. Access to the location of the competition The location of the competition is the Gen Winkelman Barracks of The Netherlands Armed Forces in Harskamp. Travelling expenses, to and from The Netherlands, will be the responsibility of the participating country. The organizing committee will provide round-trip transportation from the place of arrival to the place of stay in The Netherlands and the transport during the competition. Places of arrival and departure (see enclosed map): - Flight: Amsterdam Schiphol Airport (AMS) Eindhoven Airport (civil and military airport) - By bus/car: see address of barracks (Item 4.1) 4.1. Address barracks General Winkelman barracks Otterloseweg ZG Harskamp 5. Conditions of stay During their stay in The Netherlands the missions will be guests of The Netherlands Armed Forces from July 28 th to August 3 rd Board and lodging will be provided by the organizing committee and is free of charge. Mission members will be accommodated in barracks. In the accommodation towels and soap will not be provided by the organization. Additional food & beverage and special requirements (telephone, laundry, etc.) must be paid by the concerning mission. There is no way to provide official accommodation prior to and after the invitation dates. Any costs, made before the date of arrival and/or after the date of departure, must be covered by the participants. 6. Food and beverage The use of bottled water is not necessary. Tap water is safe to drink. Menus are widely varied. If you need diet and religion-related requirements, please let us know. Page 6 of 9
7 7. Medical support The Netherlands will take care of medical support (first aid) on site. Further costs for medical support are at the expense of the participants. Participants health insurance must be valid in The Netherlands and a copy must be handed over if applicable. 8. Regulations of the championship The championship will be governed by the CISM Regulations (Edition July 2017) the CISM Cycling Regulations (Edition 2016) and the current UCI Regulations. 9. Anti-doping Anti-Doping tests will be conducted in accordance with the CISM Regulations Chapter IX, CISM Anti-Doping Rules, the concerned CISM Sports Regulations, the concerned International Federation Rules, and all WADA rules, mainly the World Anti-Doping Code, and the International Standard for Testing. The number and type of tests, as well the athletes to be tested shall be determined by the CISM Anti-Doping Commission. These procedures will follow the concerned CISM Test Distribution Plain (TDP). In case an athlete has a Therapeutic Use Exemption (TUE), the Chief of Delegation should send this TUE to the CISM GS until 30 days before the Opening Ceremony. This TUE will be submitted to the TUE Commission to analysis and further approval. 10. Uniforms Service uniform is mandatory for the opening- and closing ceremony. 11. Customs and visa procedures For information regarding passport and visas for entry into The Netherlands, please contact The Netherlands embassy in your country or the respective embassy serving your country in The Netherlands. Make sure, that you apply for your visa in time! 12. Weather conditions and additional information 1. The temperature in July/August in The Netherlands is between 20 C 25 C. Average temperature is about 23 C. The probability for rain is at 60%. 2. The currency used in The Netherlands is the EURO. 3. The location of the Team Time Trial as well as the Road Race will be the village of Chaam. The distance from Gen Winkelman barracks to Chaam is 129 km. 4. For each team a container for bikes and equipment will be available. Page 7 of 9
8 13. Registration forms deadlines - Preliminary Agreement (Annex 1) February 1 st, Final Entry (Annex 2a, 3) June 28th, A valid and operated phone number and address are required on the final entry form in case the organizing committee needs to contact you. 14. Correspondence All official correspondence concerning the competition should be sent to: Preferably through cismnl@mindef.nl Or: The Netherlands Delegation to CISM BIMS, KHK, building K2 / 4.B AA Utrecht The Netherlands Cell: Page 8 of 9
9 15. Map Harskamp Page 9 of 9
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