IEEE 802 LAN/MAN STANDARDS COMMITTEE (LMSC) OPERATIONS MANUAL

Transcription

1 IEEE 802 LAN/MAN STANDARDS COMMITTEE (LMSC) OPERATIONS MANUAL Proposed 15 March 2019 Last edited 15 March 2019 IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 1

2 TABLE OF CONTENTS 1. Introduction Common abbreviations IEEE 802 LMSC organization IEEE 802 LMSC groups The IEEE 802 LMSC Function Voting rules Meetings Procedure for limiting the length of the IEEE 802 sponsor meetings IEEE 802 LMSC Working Groups PAR Study Groups PAR Study group operation Voting at PAR Study Group meetings Industry connections activity operations IEEE 802 LMSC sessions Plenary sessions IEEE 802 LMSC plenary IEEE 802 LMSC plenary venue selection Interim sessions Interim session hosts Interim session fees Interim session financial reporting IEEE 802 LMSC Administrative Policies Registration policy Vote Voting guidance Procedure for establishing a directed position Delegation of Working Group Chair duties to Working Group Vice Chair Public statements for standards Procedure for public statements to other standards bodies IEEE 802 LMSC public statements to other standards bodies IEEE 802 LMSC subgroup public statements to other standards bodies Procedure for public statements to government bodies...12 IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 1

3 7.2.1 IEEE 802 LMSC public statements to government bodies IEEE 802 LMSC subgroup public statements to government bodies Use of IEEE 802 LMSC funds Procedure for PARs IEEE-SA standards board approval IEEE 802 LMSC approval Plenary review Withdrawn PARs Procedure for ICAIDs IEEE-SA standards board approval IEEE 802 LMSC approval Plenary review Policy for distribution of new IEEE 802 LMSC standards publications Procedure for conditional approval to forward a draft standard Procedure for coexistence assurance IEEE 802 criteria for standards development (CSD) Project process requirements Managed objects Coexistence C requirements Broad market potential Compatibility Distinct Identity Technical Feasibility Economic Feasibility Working Group Financial operations Working Group financial operation with treasury Working Group financial operation with joint treasury Signs of dominance tools for Working Group chair Revision of the IEEE 802 LMSC OM...24 IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 2

4 1. Introduction The IEEE Project 802 (IEEE 802) LAN / MAN Standards Committee (LMSC) is the Standards Committee for IEEE 802 Standards. It is referred to throughout this document as the IEEE 802 LMSC. 1 Unless otherwise stated, when a signature is required on behalf of the IEEE 802 LMSC, the IEEE 802 LMSC Chair provides that signature when authorized by the IEEE 802 LMSC. Unless otherwise stated, the term Working Group indicates both IEEE 802 LMSC Working Groups as well as IEEE 802 LMSC Technical Advisory Groups. Unless otherwise stated, none of the rules or requirements in this Operations Manual (OM) may be suspended by vote of the IEEE 802 LMSC as would otherwise be allowed by Robert's Rules of Order Newly Revised (latest edition). The operation of the IEEE 802 LMSC is subject to regulations contained in a number of documents, including this OM. The regulating documents are identified in the following list and are given in their order of precedence from highest to lowest. If any two documents in this list contain conflicting regulations, the conflict shall be resolved in favor of the document of higher precedence. Note that the IEEE 802 LMSC P&P references other precedence documents. IEEE 802 LMSC Policies and Procedures IEEE 802 LMSC Operations Manual (this document) IEEE 802 LMSC Working Group Policies and Procedures IEEE 802 LMSC Chairs Guide Robert's Rules of Order Newly Revised (latest edition) is the recommended guide for parliamentary procedures not covered in the documents identified above. In order to maintain some consistency of operation, the IEEE 802 LMSC Chair may maintain a public document to be called the "IEEE 802 LMSC Chair's Guidelines and EC policy decisions". This document will give the reader a hint at how the IEEE 802 LMSC Chair will be expected to deal with situations described therein. This is considered useful for recurring situations and to avoid management which appears to be capricious. The scope of the document is to be limited to matters of decision that are within the powers of the IEEE 802 LMSC Chair or to record selected policy decisions decided by a vote of the IEEE 802 LMSC. 1 In previous documents, the IEEE 802 LMSC was also referred to as the Sponsor, IEEE 802 LMSC Executive Committee, or EC. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 1

5 2. Common abbreviations The following abbreviations are used in this OM. ICAID ICCom IEEE IEEE 802 LMSC IEEE-SA LAN LMSC MAN PAR P&P 3. IEEE 802 LMSC organization Industry Connections Activity Initiation Document Industry Connections Committee Institute of Electrical and Electronics Engineers IEEE Project 802 LAN/MAN Standards Committee IEEE Standards Association local area network LAN/MAN Standards Committee metropolitan area network project authorization request policies and procedures The IEEE 802 LMSC has grown significantly from the original IEEE Project 802 that was its origin, but because of its roots and the family of standards it has developed; it is also widely known as IEEE 802. The terms IEEE 802 LMSC and IEEE 802 LMSC Standards will be used in this OM. The IEEE 802 LMSC has reporting requirements to the Standards Activity Board of the IEEE Computer Society (see Figure 1). IEEE 802 LMSC is governed by rules that are intended to minimize overlap and conflict between standards and to promote commonality and compatibility among the family of IEEE 802 LMSC standards. IEEE 802 LMSC standards and recommended practices are developed within a Working Group or Technical Advisory Group (see Figure 2). Further details of the organization and officers of the IEEE 802 LMSC are provided in Clause Error: Reference source not found of this document. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 2

6 IEEE Board of Directors IEEE Standards Association (IEEE SA) IEEE Technical Activities Board (IEEE TAB) IEEE Board of Directors IEEE CS Standards Activities Board (SAB) Project 802 LAN/MAN Standards Committee (LMSC) Standards Association Ballot Groups Ballot Group 1 Ballot Group 1 Ballot Group 1 Working Groups Technical Advisory Groups Other Subgroups Figure 1 IEEE 802 LMSC Reporting Relationships Executive Committee (EC) Working Group Technical Advisory Group Subgroup Working Group Technical Advisory Group PAR Study Group 4. IEEE 802 LMSC groups Figure 2 Standards Development Groups All IEEE 802 Working Groups shall use the individual method, as defined in the IEEE 802 LMSC Policies and Procedures. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 3

7 4.1 The IEEE 802 LMSC Function The function of the IEEE 802 LMSC is to oversee the operation of the committee in the following ways: a) Charter PAR Study Groups, Working Groups, and Technical Advisory Groups. b) Provide procedural and, if necessary, technical guidance to the Working Groups and Technical Advisory Groups as it relates to their charters. c) Oversee Working Group and Technical Advisory Group operations to ensure that it is within the scope of IEEE 802 LMSC, and its established charter. d) Examine and approve Working Group draft standards for Standards Association ballot and submission to RevCom, and for conformance with the approved Project Authorization Request (PAR) and Criteria for Standards Development (CSD) documents. e) Consider complaints of Working Group and Technical Advisory Group. f) Approve press releases and other external communications. g) Manage IEEE 802 LMSC logistics, e.g., concurrent Working Group and Technical Advisory Group meetings, finances, etc. h) Oversee formation of Standards Association ballot groups and Standards Association ballot process Voting rules All EC approvals on motions to progress or establish a project or PAR Study Group require explicit vote counts (Yes/No/Abstain) to be reported by the originating subgroup. At times, it may become necessary for the IEEE 802 LMSC to render a decision that cannot be made prior to the close of one plenary but must be made prior to the opening of the following plenary. Such decisions may be made using electronic balloting. Provision shall be made for the participants in IEEE 802 LMSC activities to observe and comment on IEEE 802 LMSC electronic ballots. All comments from those who are not Voting Members of the IEEE 802 LMSC shall be considered. Commenters who are not Voting Members of the IEEE 802 LMSC are urged to seek a Voting Member of the IEEE 802 LMSC (normally their Working Group or Technical Advisory Group Chair) to include the viewpoint of the commenter in their vote. The IEEE 802 LMSC Chair, or a IEEE 802 LMSC member designated by the IEEE 802 LMSC Chair (usually a Vice Chair), shall determine the duration of the ballot, issue the ballot by and tally the votes after the ballot is closed. IEEE 802 LMSC Voting Members shall return their vote and comments by . The minimum duration of an electronic ballot shall be 10 days 2. For urgent matters once sufficient response is received to clearly decide a matter, the ballot may be closed early. This allows a decision to be reached in less than 10 days. Ballots where the possibility of an early close exists must be clearly marked accordingly. Otherwise, the tally of votes shall not be made until at least 24 hours after the close of the ballot to allow time for delivery of the votes. 2 Throughout this document, unless otherwise specified, the term day refers to a 24 hour period. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 4

8 If at the end of the ballot insufficient votes have been received to pass the ballot, the ballot fails. The motion and tally of any votes since the last EC meeting shall be included in the minutes of the next EC meeting Meetings IEEE 802 LMSC meetings are open to observers. However, some meetings may occur in Executive, as described in the Executive Session subclause of the IEEE Project 802 LMSC Policies and Procedures. An open discussion or acknowledgement of a request to participate in a particular discussion is determined by the IEEE 802 LMSC Chair. The IEEE 802 LMSC meets in-person during plenary sessions. At the discretion of the Chair, between plenary sessions, meetings via electronic means may be scheduled Procedure for limiting the length of the IEEE 802 sponsor meetings a) The reports from the Working Groups and Technical Advisory Groups should deal primarily with issues related to IEEE 802 LMSC as a whole or inter-group coordination. Reports of those items that will be covered in the plenary meeting should be minimized. b) The maker of the motion, after the motion has been seconded, has up to five minutes to explain the motion and to answer questions about it. c) Each IEEE 802 LMSC member has two minutes of uninterrupted time to state an opinion about the motion. It is not necessary that all two minutes be used. d) The opening IEEE 802 LMSC meeting shall start at 8:00 a.m. and end no later than 10:30 a.m. on Monday morning and the closing IEEE 802 LMSC meeting shall start at 1:00 p.m. and shall end no later than 6:00 p.m. on Friday of the plenary session. e) If the IEEE 802 LMSC so modifies a Working Group s motion that the Working Group Chair believes the Working Group membership may no longer support the revised motion then the Working Group should be given the opportunity to reconsider what action it wishes to take and present it to the IEEE 802 LMSC at the next IEEE 802 LMSC meeting. This action can be accomplished by a Privileged Non-debatable Request to Defer Action made by the affected Working Group Chair which will automatically cause all action on the motion to be deferred until the next regular IEEE 802 LMSC meeting. 4.2 IEEE 802 LMSC Working Groups The function and operation of Working Groups is described in the IEEE 802 LMSC Working Group Policies and Procedures. Revised drafts approved in subsequent Working Group letter ballot for forwarding to a Standards Association recirculation ballot do not require IEEE 802 LMSC approval for forwarding. The chair of a hibernating Working Group shall maintain a list of experts that are available to answer questions and provide clarification about the standards and/or recommended practices generated by the Working Group. Inquiries concerning the standards and recommended practices of a hibernating Working Group shall be directed to the chair of the hibernating Working Group. The chair shall attempt to resolve the inquiry using the core of experts, as necessary. If the chair is unable to resolve the inquiry, the chair may petition the IEEE 802 LMSC to reactivate the Working Group. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 5

9 4.3 PAR Study Groups PAR Study group operation Unless otherwise stated, PAR Study Group in this document refers to any PAR Study Group, whether formed as a subgroup of IEEE 802 LMSC (Standards Committee PAR Study Group) or as a subgroup of a Working Group or Technical Advisory Group (Working Group PAR Study Group). Progress of each PAR Study Group shall be presented at the closing IEEE 802 LMSC meeting of each IEEE 802 LMSC plenary session by the appropriate Working Group, Technical Advisory Group, or Standards Committee PAR Study Group Chair. PAR Study Groups may elect officers other than the Chair, if necessary. Because of the limited time duration of a PAR Study Group, no letter ballots are permitted. The election of a Standards Committee PAR Study Group Vice Chair is subject to confirmation by the IEEE 802 LMSC Voting at PAR Study Group meetings Any person attending a PAR Study Group meeting may vote on all motions (including recommending approval of a PAR). A vote is carried by 75% of those present and voting Approve or Disapprove. 4.4 Industry connections activity operations The Industry Connections Activity shall operate either as a subgroup of the Working Group to which the IEEE 802 LMSC delegates the activity, or a subgroup of the IEEE 802 LMSC Approval of the subgroup requires a majority vote, as indicated in Actions requiring approval by a majority vote subclause (7.1.1) of the IEEE 802 LMSC Policies and Procedures. 5. IEEE 802 LMSC sessions There is no membership requirement for attendance at an IEEE 802 LMSC plenary session or an interim session of an IEEE 802 LMSC subgroup; they are open forums. However, anyone who attends any portion of a technical meeting that is part of an IEEE 802 LMSC plenary session or an interim session of an IEEE 802 LMSC subgroup is obligated to comply with the registration requirements for the session. For the purposes of this OM, a technical meeting is defined as, but is not limited to, any meeting of a IEEE 802 LMSC Working Group, Technical Advisory Group, Standards Committee PAR Study Group, any of their subgroups, or any call for interest at an IEEE 802 LMSC session. All active IEEE 802 Working Groups shall meet face-to-face during each IEEE 802 Plenary session. All Working Group meetings shall only be face-to-face, electronic meetings are not allowed. Additionally, IEEE 802 Technical Advisory Groups are allowed to have electronic meetings to make decisions between meetings, but such meetings do not count for participation credit. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 6

10 The Working Group Chair may designate specific individual experts who are allowed to participate in Working Group discussions via electronic means during a face-to-face meeting for the benefit of the group. These individuals are not considered to be attending the meeting and so they are not required to pay meeting fees and they do not get participation credit. The participation of these individuals should be limited to specific technical topics. Such participation shall be documented in the minutes of the Working Group meeting. 5.1 Plenary sessions Plenary sessions are the primary LMSC sessions. All active IEEE 802 LMSC Working Groups hold their plenary sessions during IEEE 802 LMSC plenary sessions. IEEE 802 LMSC may collect fees, usually a registration fee, from all attendees of any portion of any technical meeting that is a part of an IEEE 802 LMSC plenary session to cover the expenses of the plenary session and the expenses of operating IEEE 802 LMSC IEEE 802 LMSC plenary The IEEE 802 LMSC plenary session consists of optional IEEE 802 LMSC plenary meetings, IEEE 802 LMSC meetings, and Working Group meetings. The plenary session may also offer tutorial programs. If tutorials are offered on Monday, other meetings of IEEE 802 LMSC subgroups shall not be scheduled to overlap with the time of the tutorial programs. The plenary meeting is a meeting of individuals interested in local and metropolitan area network standards. The function of the plenary meeting is information dissemination. The IEEE 802 LMSC Chair sets the agenda for IEEE 802 LMSC plenary meetings and may chose not to hold the meeting if there are no items for the agenda. Each Working Group, Technical Advisory Group, and Standards Committee PAR Study Group Chair shall provide a status report to the Recording Secretary no later than one week after the conclusion of the closing EC meeting. This status report shall include a description of the progress made during the week, as well as plans for further work and future meetings. The Recording Secretary shall post these status reports on the IEEE 802 LMSC web page no later than two weeks after the close of the plenary session. The plenary meeting is conducted by the IEEE 802 LMSC Chair or a designated delegate IEEE 802 LMSC plenary venue selection The rules in this subclause may be suspended by 2/3 vote of the IEEE 802 LMSC. The Executive Secretary presents proposed plenary venues to the IEEE 802 LMSC. Proposed plenary venues shall consist of different regions of the world. Each year there shall be at least one plenary that is both outside the United States and the North American continent. The venue and date for each plenary session shall be approved by the IEEE 802 LMSC prior to signing venue-related commitments on behalf of the IEEE 802 LMSC. Venue contracts are negotiated by the Executive Secretary or an individual selected by the Executive Secretary and affirmed by the IEEE 802 LMSC Chair. The venue contract summary is presented for approval to the EC. Upon approval of the EC, the EC Executive Secretary submits the venue contract(s) to the IEEE procurement office to formally execute the contract. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 7

11 5.2 Interim sessions In addition to plenary sessions, IEEE 802 LMSC Working Groups and Working Group subgroup may hold interim sessions. An interim session may be for a single Working Group or Working Group subgroup or it may be a joint interim session for any combination of Working Groups, and subgroups. Interim sessions shall have: a) Reasonable notification (greater than 30 days) in addition to any announcement given at a Plenary session, and b) Few last minute shifts in location (much less than 1 per year) Interim session hosts Each interim session and joint interim session shall have a Host. The Host is the entity that is responsible for the financial and logistical planning, and preparation for and execution of the session. An interim session or joint interim session may be hosted by the IEEE 802 LMSC, an IEEE 802 LMSC Working Group operating with treasury, several IEEE 802 LMSC Working Groups operating with a joint treasury, or a non-ieee 802 LMSC entity. Working Groups and Working Group subgroups not authorized to operate with treasury shall not host an interim session. Alternatively, an interim session or joint interim session may be co-hosted (jointly hosted) by any combination of Working Groups operating with treasury, Working Groups operating with a joint treasury, and a non-ieee 802 LMSC entities. Each of the entities co-hosting an interim session (Co-hosts) shall have approved a written agreement stating the responsibilities and liabilities of each Co-host and the disposition of any surplus funds before any financial commitments are made for the co-hosted session. When an interim session is co-hosted, the term Host means all of the Co-hosts as a single entity. The Host may contract with meeting planners and/or other entities to assist it in hosting the session. The responsibilities, authorities, and liabilities of a Host are defined in the following list. a) The Host is solely responsible for the finances and the logistical planning, preparation for and execution of the session. b) The Host will consult and coordinate with the Chair(s) of the Working Group(s) or Working Group subgroup(s) participating in the session on the financial and logistical planning, and preparation for and execution of the session. c) The Host is solely responsible for all contracts and agreements that are for goods and/or services exclusively for the session. d) The Host is solely responsible for collecting the fees, if any, from attendees and for paying the session expenses including any penalties. e) The Host is solely responsible for any session deficit and the disposition of any session surplus funds. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 8

12 5.2.2 Interim session fees The Host of an interim session may collect fees from all attendees of any part of any technical meeting that is part of the session. The fees, usually a registration fee, shall be used to cover the direct expenses of the session and, in some cases, may also be used to cover other Working Group operating expenses. The direct expenses of a session are those expenses, including penalties, that are incurred for goods and/or services that are completely consumed by the planning, preparation for and/or execution of the session. If a Working Group operating with treasury, or several Working Groups operating with a joint treasury, are the Host of an interim or joint interim session, any fees collected from attendees should be deposited respectively in the Working Group treasury or joint treasury. If several Working Groups operating with treasury and/or several groups of Working Groups operating with joint treasury co-host a joint interim session, any fees collected from attendees should be deposited in the bank account of one of the co-hosting Working Groups, as specified in the cohosting agreement. If a Working Group operating with treasury hosts or co-hosts an interim session for only itself, or several Working Groups operating with a single joint treasury host or co-host a joint interim session for only themselves, the collected fees, if any, may also be used to cover other operating expenses of the participating Working Group(s). If a Working Group operating with treasury hosts or co-hosts a joint interim session for itself or its subgroups and organization units from other Working Group(s), or several Working Groups operating with a joint treasury host or co-host a joint interim session for themselves or their subgroups and organization units from other Working Groups, the collected fees, if any, may also be used to cover other operating expenses of the hosting Working Group(s) if, and only if, the fees for the session are agreed to by the Chair(s) of all of the Working Group(s) with an organization unit participating in the session. An organization unit of a Working Group is defined as the Working Group itself or any of its subgroups Interim session financial reporting A report is not required if the Working Group was not the Host of the session and the following requirements were met: a) The Host complied with the definition of a host in subclause of this OM b) The Working Group its subgroups and its officers had no financial responsibility for the session including any deficit or penalties c) The Working Group its subgroups and its officers did not handle or exercise any control over any funds either received for the session or disbursed to pay the expenses of the session including penalties d) The Working Group, its subgroups and its officers did not exercise any decision authority over the disposition of any surplus funds from the session e) The Working Group, its subgroups and its officers had no control over or beneficial interest in any surplus funds from the session In all other cases where fees were collected for interim sessions, a Working Group shall prepare and submit all financial reports required by IEEE, IEEE-SA, Computer Society and IEEE 802 LMSC regulations. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 9

13 5.3 IEEE 802 LMSC Administrative Policies The IEEE 802 LMSC may hold meetings to decide administrative related issues. The following items are considered to be administrative: a) Approval of contacts for suppliers or meeting venues. b) Approval of expenditures Except as indicated in this subclause, the same rules apply to administrative meetings as to meetings held to decide standards related issues. Meetings to consider administrative issues shall be announced at least 1 week in advance. 5.4 Registration policy In order for an individual to become registered for a given IEEE 802 LMSC plenary or interim session of an IEEE 802 LMSC subgroup, the individual shall: a) Have complied with the registration requirements for all previously attended IEEE 802 LMSC plenary sessions and interim sessions of IEEE 802 LMSC subgroups, including payment of any required registration fees, and b) Have completed a valid registration for the session in question, including payment of any required registration fee. An individual who attends any portion of a technical meeting that is part of an IEEE 802 LMSC plenary session or an interim session of an IEEE 802 LMSC subgroup is obligated to comply with the registration requirements for that session. An individual who attends any portion of a technical meeting that is part of an IEEE 802 LMSC plenary session or an interim session of an IEEE 802 LMSC subgroup but does not comply with the registration requirements for that session, and further has not complied with those requirements within 60 days after the end of the session, including payment of any required registration fees, shall be subject to the following sanctions: i. No participation credit will be granted for said session. ii. Any participation credit acquired before said session toward membership in any IEEE 802 LMSC group is revoked. iii. Membership in any IEEE 802 LMSC group is terminated. iv. No participation credit will be granted for attendance at any subsequent IEEE 802 LMSC session until the individual has complied with the registration requirements for all previously attended IEEE 802 LMSC sessions by the start of said subsequent session. An individual who has lost membership in an IEEE 802 LMSC group due to failure to comply with the registration requirements for an IEEE 802 LMSC plenary or interim session of an IEEE 802 LMSC subgroup may again earn membership in an IEEE 802 LMSC group as follows: First, comply with the registration requirements for all IEEE 802 LMSC plenary and interim sessions previously attended by the individual. An individual may not be granted membership in any IEEE 802 LMSC group until this requirement is fulfilled. Second, acquire the participation credit required for group membership as required for an individual that had never previously attended an IEEE 802 LMSC session. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 10

14 The interpretation and implementation of the registration policy for IEEE 802 LMSC plenary sessions and IEEE 802 LMSC hosted interim sessions shall be the responsibility of the Treasurer and the Executive Secretary. The interpretation and implementation of the registration policy for interim sessions of IEEE 802 LMSC subgroups not hosted by the IEEE 802 LMSC shall be the responsibility of the Chair and Treasurer (if any) of the IEEE 802 LMSC subgroup(s) holding the session. 6. Vote 6.1 Voting guidance It is expected that IEEE 802 LMSC members will vote as both professionals and as individual experts, except under the Directed Position provisions, as defined in 6.2, and not as a member of any affiliate block (organization, alliance, company, consortium, special interest group, etc.). If substantive evidence is presented to the IEEE 802 LMSC Chair that this provision is violated, the IEEE 802 LMSC will meet to consider what, if any, action to take on the presented evidence up to and including suspension of the IEEE 802 LMSC members voting rights and/or removal from office. 6.2 Procedure for establishing a directed position Members of the IEEE 802 LMSC have a responsibility to act in the best interest of the IEEE 802 LMSC as a whole. Working Group Chairs have a responsibility to represent their Working Groups on the IEEE 802 LMSC. At times these responsibilities are in conflict with each other. Decisions of a Working Group may be of such a nature that the Working Group members deem it necessary to direct the Working Group Chair to vote a specific way on IEEE 802 LMSC motions related to a Working Group decision. When directed, through the process described below, the Working Group Chair shall vote as mandated by the Working Group resolution for the specified subject on any formal vote(s) in the IEEE 802 LMSC. It would be anticipated that the use of a directed (i.e., instructed) vote is an exceptional situation and hence used infrequently, e.g., critical PAR votes, formation of new Working Groups and PAR Study Groups. Working Group developed positions are not to be considered as automatic Directed Positions. After a Working Group motion has been passed that establishes the Working Group s position, a separate Directed Position (75% required to pass) motion is required to make that Working Group position a Directed Position. A Directed Position motion applies only to a specific, bounded, Working Group issue that is to be brought before the IEEE 802 LMSC. Directed Position motions may not be combined, nor may any procedure be adopted that diminishes the extraordinary nature of establishing a Directed Position. The Working Group Chair, however, has the freedom to express other views in an attempt to persuade members of the IEEE 802 LMSC to consider them, however, such views shall be identified as distinct from and not the formal Working Group Directed Position. The Working Group Chair is required to disclose to the Working Group Chair's intent to offer a position contrary to a Directed Position. When presenting a Directed Position to the IEEE 802 LMSC, the Working Group Chair is obligated to present and support the Working Group s Directed Position motion with voting results, along with pros and cons behind the motion. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 11

15 6.3 Delegation of Working Group Chair duties to Working Group Vice Chair A Working Group Chair who is unable to attend a IEEE 802 LMSC meeting may designate, by notification to the IEEE 802 LMSC Chair, a Vice Chair of that Working Group to act in place of the Working Group Chair. In the absence of a Working Group Chair at a IEEE 802 LMSC meeting without prior notification, the IEEE 802 LMSC Chair should recognize a Vice Chair of that Working Group to act in place of the Working Group Chair. Regardless of the above no individual may exercise more than one vote at IEEE 802 LMSC meetings. 7. Public statements for standards All public statements shall comply with Statements to external bodies of the IEEE-SA Standards Board Operations Manual. Incoming liaison letters to IEEE 802 LMSC members shall be forwarded to the IEEE 802 LMSC Chair and, as applicable, the relevant IEEE 802 LMSC subgroup chair. 7.1 Procedure for public statements to other standards bodies The rules in this subclause and its subsidiary subclauses may be suspended by 2/3 vote of the IEEE 802 LMSC. These procedures apply to public statements to other standards bodies or similar entities IEEE 802 LMSC public statements to other standards bodies a) Public statements from the IEEE 802 LMSC to external standards bodies shall not be released without prior approval by the IEEE 802 LMSC. Such approval indicates that the public statement represents the position of IEEE 802 LMSC. b) All public statements by IEEE 802 LMSC to external standards bodies shall be issued by the IEEE 802 LMSC Chair and shall be copied to the IEEE 802 LMSC IEEE 802 LMSC subgroup public statements to other standards bodies a) IEEE 802 LMSC subgroup public statements to external standards bodies that are not "Information Only" should be copied to affected members of the IEEE 802 LMSC. b) IEEE 802 LMSC subgroup public statements to external standards bodies shall not imply that they represent the position of IEEE or IEEE 802 LMSC. They shall be issued by the IEEE 802 LMSC subgroup Chair(s) and the IEEE 802 LMSC Chair shall be included in the distribution list. 7.2 Procedure for public statements to government bodies The rules in this subclause and its subsidiary subclauses may be suspended by 2/3 vote of the IEEE 802 LMSC. These procedures apply to public statement to government and intergovernmental bodies. All interactions with the ITU will be treated as interactions with an intergovernmental body. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 12

16 7.2.1 IEEE 802 LMSC public statements to government bodies a) IEEE 802 LMSC public statements to government bodies shall not be released without prior approval by 2/3 of the IEEE 802 LMSC. b) All IEEE 802 LMSC public statements to government bodies shall be issued by the IEEE 802 LMSC Chair as the view of IEEE 802 LMSC (stated in the first paragraph of the statement). Such public statements shall be copied to the IEEE 802 LMSC and the IEEE- SA Standards Board Secretary and shall be posted on the IEEE 802 LMSC web site. The IEEE 802 LMSC web site shall state that all such public statements shall expire five years after issue IEEE 802 LMSC subgroup public statements to government bodies a) IEEE 802 LMSC subgroup public statements to government bodies shall not be released without prior approval by an action of the IEEE 802 LMSC subgroup, per the Approval of an Action requirements of IEEE 802 LMSC Working Group Policies and Procedures, with a 75% approval threshold. Such public statements may proceed unless blocked by a IEEE 802 LMSC vote. For public statements not presented for review in a sponsor meeting, IEEE 802 LMSC members shall have a review period of at least five days; if, during that time, a motion to block it is made, release of the public statement will be withheld until a letter ballot of the IEEE 802 LMSC is held to determine if it is approved. b) IEEE 802 LMSC subgroup public statements shall be identified in the first paragraph as the view of only the IEEE 802 LMSC subgroup and shall be issued by the IEEE 802 LMSC subgroup(s) Chair(s) and shall include the IEEE 802 LMSC Chair in the distribution. Such public statements shall not bear the IEEE, the IEEE-SA, or IEEE 802 LMSC logos. 8. Use of IEEE 802 LMSC funds The purpose of the IEEE 802 LMSC treasury is to allow the IEEE 802 LMSC to collect and disburse funds for activities that are appropriate to the orderly development of IEEE 802 LMSC standards. Use of such funds includes: Payment for the expenses of conducting IEEE 802 LMSC hosted sessions and related meetings and for other IEEE 802 LMSC operating expenses. Such expenses include, but are not limited to, the expenses for: o meeting rooms o document reproduction o meeting administration o food and beverages o computer networking and Internet connectivity o goods and services needed for the efficient conduct of business o insurance o audits Reimbursement to individuals for appropriate expenses not covered by other sources, such as corporations, other IEEE organizations, etc. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 13

17 The primary source of funds for the IEEE 802 LMSC is the registration fees collected from attendees of IEEE 802 LMSC hosted sessions. Specific policies regarding the treasury are as follows: a) The IEEE 802 LMSC shall open and maintain an IEEE 802 LMSC bank account that will be administered by the Treasurer. b) The IEEE 802 LMSC may open merchant accounts as required for the processing of credit card charges. Such accounts shall be administered by the Treasurer. c) All funds received by the IEEE 802 LMSC shall be promptly deposited in the IEEE 802 LMSC bank account. All funds retained by the IEEE 802 LMSC shall be held in the IEEE 802 LMSC bank account or, if appropriate, in investments approved by the IEEE. d) All IEEE 802 LMSC expenditures require the approval of the IEEE 802 LMSC with the sole exception that the IEEE 802 LMSC Chair, Vice Chairs, Secretaries, Treasurer, and each Working Group Chair whose group is not operating with treasury, may be reimbursed from the IEEE 802 LMSC treasury for up to $200 of appropriate expenses incurred between IEEE 802 LMSC plenary sessions without specific approval of the IEEE 802 LMSC. e) The Treasurer will provide reports about IEEE 802 LMSC finances to the IEEE 802 LMSC membership at large at IEEE 802 LMSC plenary sessions and to the IEEE 802 LMSC. The Treasurer will provide additional reports and participate in audits as required by IEEE rules. f) The Treasurer shall strive to maintain an operating reserve (uncommitted funds on hand) sufficient for paying the worst-case expenses of canceling an IEEE 802 LMSC plenary session. g) IEEE 802 LMSC approval of the site for an IEEE 802 LMSC hosted session constitutes authority for the Treasurer to pay all ordinary expenses for that session and any extraordinary expenses presented as part of the meeting site proposal. 9. Procedure for PARs 9.1 IEEE-SA standards board approval Any standards activity whose aim is to produce a standard, recommended practice, or guide shall submit a PAR to the IEEE-SA Standards Board within six months of beginning work. a) Refer to the IEEE-SA Working Guide for Submittal of Project Authorization Request (PAR) and PAR Form. (See b) Add pages, as necessary, of more detailed information than is on the PAR form about the Scope, Purpose, and Coordination of the proposed project, but include summary text under Scope and Purpose. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 14

18 9.2 IEEE 802 LMSC approval A complete proposed PAR and, if applicable, the criteria for standards development (CSD) statement, as described in Clause 14, shall be submitted to the IEEE 802 LMSC via the IEEE 802 LMSC reflector for review no less than 30 days prior to the day of the opening IEEE 802 LMSC meeting of an IEEE 802 LMSC plenary session. The submittal message should include Internet links to the required submittal documents. Presence of the submittal message in the reflector archive (with time stamp) is evidence of delivery. Approval of the PAR by the EC is contingent on inclusion of accepted responses describing how the proposed PAR meets the CSD. PARs that which introduce no new functionality are exempt from the requirement to provide a CSD statement. Examples of such PARs are: Protocol Implementation Conformance Statements (PICS), Managed Object Conformance Statements (MOCS), PARs to correct errors, and PARs to consolidate documents. Such PAR packages shall provide a statement that the project is not intended to provide any new functionality. At the discretion of the IEEE 802 LMSC Chair, PARs may be submitted in parallel to NesCom when the IEEE 802 LMSC Closing meeting date allows the PAR to be removed from consideration prior to NesCom recommendation to the Standards Board. At the discretion of the IEEE 802 LMSC Chair, PARs for ordinary items (e.g., Maintenance PARs) and PAR changes essential to the orderly conduct of business (e.g., division of existing work items or name changes to harmonize with equivalent ISO JTC-1 work items) may be placed on the IEEE 802 LMSC agenda if delivered to IEEE 802 LMSC members 48 hours in advance. The CSD statement shall be reviewed and approved by the Working Group and the IEEE 802 LMSC as part of the approval process for the following: Forwarding the PAR to NesCom As part of the Working Group ballot to assure the draft is consistent with the CSD Forwarding the draft to Standards Assocition ballot Forwarding the draft to RevCom A project uses the same CSD requirements for the review process throughout the life of the project, even if the CSD are subsequently modified in the IEEE 802 LMSC Operations Manual. IEEE 802 LMSC approval of changes to the CSD statement after its initial approval may occur either at plenary sessions or by electronic ballot, as described in Plenary review In order to ensure wide consideration by IEEE 802 LMSC members, PARs for significant new work (those that will result in a new Standard/Recommended Practice/Guide or an addition to an existing one) shall pass through the following process during the IEEE 802 LMSC plenary session week in which IEEE 802 LMSC approval is sought: Prior to the start of the IEEE 802 LMSC session, draft PARs and CSDs under consideration for approval by the IEEE 802 LMSC shall be available at a publicly accessible URL and an sent to the IEEE 802 LMSC reflector should contain the URLs required for viewing the PAR and associated documentation. Working Group chairs should inform their Working Groups of the PARs that have been circulated to the IEEE 802 LMSC. Once approved or disapproved by the IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 15

19 IEEE 802 LMSC, PARs and supporting material should be removed from the public URL. Supporting material shall be available in sufficient detail for members of other Working Groups to understand if they have an interest in the proposed PAR (i.e., if they would like to contribute to/participate in the proposed work, or identify if there is conflict with existing or anticipated work in their current Working Group). It is highly recommended that a tutorial be given at a previous plenary session for major new work items. Working Groups, other than the proposing Working Group, shall express concerns to the proposing Working Group as soon as possible and shall submit comments to the proposing Working Group and the IEEE 802 LMSC by not later than 6:30 p.m. on Tuesday of the plenary session. The proposing Working Group shall post a response to commenting Working Group and to the IEEE 802 LMSC together with a Final PAR on a public website and circulate the relevant URL on the IEEE 802 LMSC reflector not later than 6:30 p.m. on Wednesday of the plenary session. It will be assumed that insufficient coordination and/or inter-working Group consideration had occurred prior to the submission of the PAR if this deadline is not met, and the proposed PAR will not be considered by the IEEE 802 LMSC at the closing IEEE 802 LMSC meeting. 9.4 Withdrawn PARs Occasionally a PAR is withdrawn. When a PAR and its associated Project is to be withdrawn, the responsible Working Group chair in consultation with the Working Group shall consider whether the most current draft has content that should be archived. 10. Procedure for ICAIDs 10.1 IEEE-SA standards board approval An industry connections activity is authorized by the IEEE-SA Standards Board upon recommendation by the Industry Connections Committee (ICCom). ICCom requires the IEEE 802 LMSC to approve the Industry Connections Activity Initiation Document (ICAID). This section describes the IEEE 802 process for approving an ICAID. Information on ICCom and the ICAID form can be found at: IEEE 802 LMSC approval A proposed ICAID and supporting documents shall be submitted to the IEEE 802 LMSC via the IEEE 802 LMSC reflector for review no less than 30 days prior to the day of the opening IEEE 802 LMSC meeting of an IEEE 802 LMSC plenary session. The submittal message should include Internet links to the required submittal documents. Presence of the submittal message in the reflector archive (with time stamp) is evidence of delivery. At the discretion of the IEEE 802 LMSC Chair, ICAIDs may be submitted in parallel to ICCom when the IEEE 802 LMSC Closing meeting date allows the ICAID to be removed from consideration prior to ICCom recommendation to the Standards Board. IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 16

20 10.3 Plenary review In order to ensure wide consideration by IEEE 802 LMSC members, ICAIDs shall pass through the following process during the IEEE 802 LMSC plenary session week in which IEEE 802 LMSC approval is sought. Prior to the start of the IEEE 802 LMSC session, draft ICAIDs under consideration for approval by the IEEE 802 LMSC shall be available at a publicly accessible URL and an sent to the IEEE 802 LMSC reflector should contain the URLs required for viewing the ICAID and associated documentation. Working Group chairs should inform their Working Groups of the ICAIDs that have been circulated to the IEEE 802 LMSC. Once approved or disapproved by the IEEE 802 LMSC, ICAIDs and supporting material should be removed from the public URL. Supporting material shall be available in sufficient detail for members of other Working Groups to understand if they have an interest in the proposed ICAID (i.e., if they would like to contribute to/participate in the proposed work, or identify if there is conflict with existing or anticipated work in their current Working Group). Subgroups, other than the proposing subgroup, shall express concerns to the proposing subgroup as soon as possible and shall submit comments to the proposing Working Group and the IEEE 802 LMSC by not later than 6:30 p.m. on Tuesday of the plenary session. The proposing Working Group shall post a response to the commenting Working Group and to the IEEE 802 LMSC together with a Final ICAID on a public website and circulate the relevant URL on the IEEE 802 LMSC reflector not later than 6:30 p.m. on Wednesday of the plenary session. It will be assumed that insufficient coordination and/or inter-working Group consideration had occurred prior to the submission of the ICAID if this deadline is not met, and the proposed ICAID will not be considered by the IEEE 802 LMSC at the closing IEEE 802 LMSC meeting. 11. Policy for distribution of new IEEE 802 LMSC standards publications All IEEE 802 LMSC standards will be distributed on an annual basis to registered attendees. 12. Procedure for conditional approval to forward a draft standard This procedure is to be used when approval to forward a draft standard to sponsor ballot or to RevCom is conditional on successful completion of a Working Group or sponsor recirculation ballot, respectively. Conditional approval is only appropriate when ballot resolution efforts have been substantially completed and the approval ratio is sufficient. "Substantially complete" is when there is a very low likelihood of receiving valid new Disapprove comment(s)/vote(s) upon the next recirculation ballot. If the requirements for conditional approval have not been met at end of that recirculation ballot, then one subsequent recirculation ballot may be conducted in an attempt to meet the conditional approval conditions. If the conditions are not met by the subsequent recirculation ballot, the conditional approval terminates. Conditional approval expires at the opening of the next plenary. Agenda Items and motions requesting conditional approval to forward when the prior ballot has closed shall be accompanied by: IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 17

21 Date the ballot closed Vote tally including Approve, Disapprove and Abstain votes Comments that support the remaining disapprove votes and Working Group responses. Schedule for recirculation ballot and resolution meeting. Where a voter has accepted some comment resolutions and rejected others, only the comments of which the voter has not accepted resolution should be presented. When conditional forwarding to sponsor ballot has been approved, the conditions shall be met before initiating sponsor ballot. When conditional forwarding to RevCom has been approved by the IEEE 802 LMSC, the submittal may be forwarded to RevCom before the conditions have been fulfilled in order to meet the submittal requirements for the next RevCom meeting. However, the submittal shall be withdrawn from the RevCom agenda if the conditions have not been met one week before the RevCom meeting. Conditions: a) Recirculation ballot is completed. Generally, the recirculation ballot and resolution should occur in accordance with the schedule presented at the time of conditional approval. b) After resolution of the recirculation ballot is completed, the approval percentage is at least 75% and there are no new valid DISAPPROVE votes. c) No technical changes, as determined by the Working Group Chair, were made as a result of the recirculation ballot. d) No new valid DISAPPROVE comments on new issues that are not resolved to the satisfaction of the submitter from existing DISAPPROVE voters. e) If the Working Group Chair determines that there is a new invalid DISAPPROVE comment or vote, the Working Group Chair shall promptly provide details to the IEEE 802 LMSC. f) The Working Group Chair shall immediately report the results of the ballot to the IEEE 802 LMSC including: the date the ballot closed, vote tally and comments associated with any remaining disapproves (valid and invalid), the Working Group responses and the rationale for ruling any vote invalid. Submissions may be forwarded to RevCom without IEEE 802 LMSC Approval or Conditional Approval in order to meet the submittal requirements for the next RevCom meeting, provided that the IEEE 802 LMSC Chair first notifies the IEEE 802 LMSC reflector that, in the IEEE 802 LMSC Chair s view based on the complete RevCom package, there is a reasonable expectation that the submittal will be approved by the IEEE 802 LMSC before the RevCom meeting. If it becomes apparent that approval will not be completed, the submittal shall be withdrawn from the RevCom agenda as early as possible. NOTE: Withdrawal of an agenda item is a significant discourtesy to the volunteer members of RevCom. 13. Procedure for coexistence assurance If indicated in the five criteria, the wireless Working Group shall produce a coexistence assurance (CA) document in the process of preparing for Working Group letter ballot and IEEE 802 LMSC Operations Manual, v23-pre1revised March 15, 2019 Page 18