Operating Instructions

Transcription

1 Operating Instructions Personal Facsimile Model No. KX-FT901BX Model No. KX-FT903BX Facsimile with Digital Answering System Model No. KX-FT907BX KX-FT907 Thank you for purchasing a Panasonic fax machine. Please read these operating instructions before using the unit and save for future reference.

2 Table of Contents Table of Contents 1. Installation and Quick Start Installation 1.1 Included accessories Accessory information Connections Recording paper...6 Quick Start 1.5 Fax sending / Copying Fax receiving Answering device (KX-FT907 only) Help function Important Information Important Instructions 2.1 Important safety instructions For best performance Preparation Finding the Controls 3.1 Location of controls Overview...13 Volume 3.3 Adjusting volume...14 Initial Programming 3.4 Date and time Your logo Your fax number Telephone Automatic Dialling 4.1 Storing names and telephone numbers for the one-touch dial feature and navigator directory Making phone calls using the one-touch dial feature and navigator directory..20 Recording 4.3 Recording a telephone conversation (KX-FT907 only)...21 Caller ID 4.4 Caller ID service Viewing and calling back using caller information Storing caller information for the onetouch dial feature and navigator directory...24 Dial Lock 4.7 Setting the dial lock feature...25 Voice Contact 4.8 Talking to the other party after fax transmission or reception Fax Sending Faxes 5.1 Sending a fax manually Documents you can send Sending faxes using the one-touch dial feature and navigator directory Broadcast transmission (KX-FT903/ KX-FT907 only) Transmit polling (letting another machine retrieve a fax on your unit).31 Receiving Faxes 5.6 Selecting the way to use your fax machine Receiving a fax manually Auto answer OFF Receiving a fax automatically Auto answer ON Receive polling (retrieving a fax placed on another fax machine) Pager call Distinctive Ring Distinctive Ring 6.1 Distinctive Ring service from your phone company Using with the ring detection feature Copy Copying 7.1 Making a copy Answering Device (KX- FT907 only) Greeting 8.1 Recording your greeting messages..40 Memo Message 8.2 Leaving a message for others or yourself...41 Incoming Messages 8.3 Listening to recorded messages...41 Remote Operation 8.4 Operating from a remote location...43 Message transfer 8.5 Transferring recorded messages to another telephone Programmable Features Features 9.1 Programming Basic features Advanced features

3 Table of Contents 10.Help Error Messages 10.1 Error messages Reports Error messages Display...51 Troubleshooting 10.3 When a function does not work, check here...53 Jams 10.4 Recording paper jams Document jams sending...56 Cleaning 10.6 Document feeder / scanner glass cleaning Thermal head / head cover cleaning General Information Printed Reports 11.1 Reference lists and reports...59 Specifications 11.2 Specifications...60 User record 11.3 User record Index 12.1 Index

4 1. Installation and Quick Start 1 Installation and Quick Start 1.1 Included accessories No. Item Quantity 1 Power cord 1 2 Telephone line cord 1 3 Handset 1 4 Handset cord 1 5 Recording paper (10 metres long) 1 6 Paper stacker (KX-FT903/KX-FT907 only) 1 7 Operating instructions L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit. 1.2 Accessory information Model No. Item Note KX-A106 Standard thermal recording paper 216 mm 30 m roll, with 25 mm core L Use only the included or specified recording paper. Using other recording paper may affect print quality and/or cause excessive wear to the thermal head. 4

5 1. Installation and Quick Start 1.3 Connections 1 Handset cord L The longer, uncoiled end should be connected to the unit. 2 Telephone line cord L Connect to the single telephone line jack. 3 Power cord L Connect to the power outlet (220 V 240 V, 50/60 Hz). 4 Paper stacker (KX-FT903/KX-FT907 only) L The paper stacker may not be shown in all illustrations in these operating instructions. 5 [EXT] jack (KX-FT901/KX-FT903 only) L Remove the stopper if attached. 6 Extension telephone (not included) Caution: L When you operate this product, the power outlet should be near the product and easily accessible. L Keep the unit away from walls to prevent a recording paper jam as far as possible. 5

6 1. Installation and Quick Start 1.4 Recording paper A Open the cover by pressing the cover open button (1). E Close the cover securely by pushing down on both sides. 1 B Install the recording paper. Correct F For KX-FT901: Press {FAX/START}, then tear off the excess paper by pulling it towards you. Incorrect C Insert the leading edge of the paper into the opening above the thermal head (1). For KX-FT903/KX-FT907: Press {FAX/START} to cut the paper. 1 D Pull the paper out of the unit. {FAX/START} L Make sure that there is no slack in the paper roll. L If the paper is secured with glue or tape, cut approximately 15 cm from the beginning of the roll before installing it. L When the power cord is connected, a message is printed each time the cover is opened then closed. If the recording paper is installed upside down, the message will not be printed. Install the paper correctly. L For accessory information, see page 4. 6

7 1. Installation and Quick Start Quick Start 1.5 Fax sending / Copying A Open the document feeder tray. 1.6 Fax receiving A Lift the handset to answer the call. B To receive a fax document, press {FAX/START}. B Adjust the document guides (1), and insert the document FACE DOWN. 1 {FAX/START} L For further details, see page 34. L You can select how you want the unit to receive calls according to your needs (page 32). C To send a fax: Dial the fax number and press {FAX/START}. To make a copy: Press {COPY}. {FAX/START} {COPY} L For further details to send a fax, see page 27. For further details to make a copy, see page 39. 7

8 1. Installation and Quick Start 1.7 Answering device (KX- FT907 only) Recording your own greeting message Listening to recorded messages The display will show the total number of recorded messages. AUTO ANSWER {RECORD} {PLAY MESSAGES} {MIC} {STOP} {FAX/START} A Press {RECORD} 2 times. B Press {FAX/START}. C Speak clearly about 20 cm away from {MIC}, for up to 16 seconds. D To stop recording, press {STOP}. L For further details, see page 40. When the [AUTO ANSWER] indicator flashes: Press {PLAY MESSAGES}. New messages will be played. When the [AUTO ANSWER] indicator is ON: Press {PLAY MESSAGES}. All messages will be played. L For further details, see page 41. 8

9 1. Installation and Quick Start 1.8 Help function The unit contains helpful information which can be printed for quick reference. How to set up: How to program your unit. Directory: How to use the one-touch dial feature and navigator directory. Auto answer: Explanation of the auto answer setting. Caller ID: How to use the Caller ID features. Telephone answering device operation (KX- FT907 only): How to use the answering device. {HELP} {SET} A Press {HELP} repeatedly to display the desired item. B Press {SET}. L The selected item will be printed. 9

10 2. Important Information 2Important Instructions Information 2.1 Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc. 5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls. 6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided. 7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company. 8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug. 9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord. 10.Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock. 11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit. 12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used. 13.Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur: A. When the power cord is damaged or frayed. B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or water. D. If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre. E. If the unit has been dropped or physically damaged. F. If the unit exhibits a distinct change in performance. 14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning. 15.Do not use this unit to report a gas leak, when in the vicinity of the leak. SAVE THESE INSTRUCTIONS CAUTION: Installation L Never install telephone wiring during a lightning storm. L Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. L Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. L Use caution when installing or modifying telephone lines. L Do not touch the plug with wet hands. WARNING: L To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture. 10

11 2. Important Information 2.2 For best performance Environment L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors. L The unit should be kept free from dust, high temperature and vibration. L The unit should not be exposed to direct sunlight. L Do not place heavy objects on top of the unit. L The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. It also should not be placed in rooms where the temperature is less than 5 C or greater than 35 C. Damp basements should also be avoided. Connection L If any other device is connected on the same line, this unit may disturb the network condition of the device. L If you use the unit with a computer and your internet provider instructs you to install a filter (1), please connect the telephone line cord as follows. 1 Speakerphone operation (KX-FT907 only) L Use the speakerphone in a quiet room. Routine care L Wipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner, or any abrasive powder. 11

12 3. Preparation 3 Preparation 3.1 Location of controls KX-FT901 KX-FT903 A G H I J K L M N O Q R S T V W * The pictured model is KX-FT903. KX-FT907 A B C D E F G H I J K L M N O P R S T U V W 12

13 3. Preparation A {TONE} L To change from pulse to tone temporarily during dialling when your line has rotary pulse services. B {SLOW} (KX-FT907 only) L To slow down message playback (page 42). C {QUICK} (KX-FT907 only) L To speed up message playback (page 42). D {PLAY MESSAGES} (KX-FT907 only) L To play messages (page 41). E {RECORD} (KX-FT907 only) L To record messages (page 40, 41). F {ERASE} (KX-FT907 only) L To erase messages (page 40, 42). G {BROADCAST} (KX-FT903/KX-FT907 only) L To transmit a document to multiple parties (page 29). H Station keys L To use the one-touch dial feature (page 18, 20, 28). I {LOWER} L To select stations for the one-touch dial feature (page 18, 20, 28). J {AUTO ANSWER} L To turn ON/OFF the auto answer setting (page 32). K {SEARCH} L To use Caller ID features (page 22, 24). L {STOP} L To stop an operation or programming. M {FLASH} L To access special telephone services or for transferring extension calls. N {REDIAL}{PAUSE} L To redial the last number dialled. If the line is busy when you make a phone call using the {MONITOR} (KX-FT901/KX-FT903)/ {DIGITAL SP-PHONE} (KX-FT907) button, the unit will automatically redial the number up to 5 times. L To insert a pause during dialling. O {MUTE} L To mute your voice to the other party during a conversation. Press this button again to resume the conversation. P {DIGITAL SP-PHONE} (KX-FT907 only) L For speakerphone operation (page 11, 20). Q {MONITOR} (KX-FT901/KX-FT903 only) L To initiate dialling without lifting the handset. R {MENU} L To initiate or exit programming. S {NAVIGATOR}{VOLUME} L To adjust volume (page 14). L To search for a stored item (page 20, 28). L To select features or feature settings during programming (page 46). L To navigate to the next operation. T {HELP} L To print helpful information for quick reference (page 9). U {MIC} (KX-FT907 only) L The built-in microphone. V {FAX/START}{SET} L To start sending or receiving a fax. L To store a setting during programming. W {COPY} L To copy a document (page 39). 3.2 Overview * The pictured model is KX-FT Speaker 2 Document guides 3 Document feeder tray 4 Paper stacker (KX-FT903/KX-FT907 only) L The paper stacker may not be shown in all illustrations in these operating instructions. 5 Document exit 6 Document entrance 7 Cover open button 13

14 3. Preparation Volume Initial Programming 3.3 Adjusting volume 3.4 Date and time You must set the date and time. {A}{B} {SET} {MENU} {<}{>} {SET} Ringer volume 4 levels (high/medium/low/off) are available. While the unit is idle, press {A} or {B}. L If any documents are in the document entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance. To turn the ringer OFF 1. Press {B} repeatedly to display RINGER OFF= OK?. 2. Press {SET}. L When a call is received, the unit will not ring and will display INCOMING CALL. L To turn the ringer back ON, press {A}. Handset receiver volume 3 levels (high/middle/low) are available. While using the handset, press {A} or {B}. 1 Press {MENU}. 2 Press {SET}. SYSTEM SET UP PRESS[()]&[SET] 3 Press {<} or {>} repeatedly to display the following. SET DATE & TIME 4 Press {SET}. L The underbar shows the position of the cursor. M:01/D:01/Y:04 5 Enter the current month/date/year by selecting 2 digits for each. Example: August 10, 2004 Press {0}{8} {1}{0} {0}{4}. Speaker volume 8 levels (high to low) are available. While using the monitor/speakerphone, press {A} or {B}. 6 Press {SET}. M:08/D:10/Y:04 TIME: 12:00AM Voice guidance volume (KX-FT907 only) 9 levels (high to off) are available. While listening to voice guidance, press {A} or {B}. Answering device volume (KX-FT907 only) 9 levels (high to off) are available. While listening to recorded messages, press {A} or {B}. 7 Enter the current hour/minute by selecting 2 digits for each. Press {*} repeatedly to select AM or PM. Example: 3:15PM (12 hour clock entry only) 1. Press {0}{3} {1}{5}. TIME: 03:15AM 2. Press {*} repeatedly to display PM. TIME: 03:15PM 8 Press {SET}. L The next feature will be displayed. 9 Press {MENU} to exit. 14

15 3. Preparation L The other party s fax machine will print the date and time on each page you send according to your unit s date and time setting. L The accuracy of the clock is approximately ±60 seconds a month. To correct a mistake Press {<} or {>} to move the cursor to the incorrect number, and make the correction. 3.5 Your logo The logo can be your name or the name of your company. {STOP} {MUTE} {FLASH} {MENU} {SET} {<}{>}{A}{B} 1 Press {MENU}. SYSTEM SET UP 2 Press {SET}. PRESS[()]&[SET] 3 Press {<} or {>} repeatedly to display the following. YOUR LOGO 4 Press {SET}. L The underbar shows the position of the cursor. LOGO= 5 Enter your logo, up to 30 characters. See the following character table for details. 6 Press {SET}. L The next feature will be displayed. 7 Press {MENU} to exit. L Your logo will be printed on each page sent from your unit. To enter characters with the dial keypad Keys Characters {1} 1 [ ] { } + / =,. _ ` : ;? {2} A B C a b c 2 {3} D E F d e f 3 15

16 3. Preparation Keys {4} G H I g h i 4 {5} J K L j k l 5 {6} M N O m n o 6 {7} P Q R S p q r s 7 {8} T U V t u v 8 {9} W X Y Z w x y z 9 {0} 0 ( ) < >! " # $ {FLASH} {MUTE} {STOP} Characters ^ To enter a hyphen. To insert a space. To delete a digit. L To enter another character located on the same number key, press {>} to move the cursor to the next space. 2. Press {MUTE} to insert a space and enter the character. To select characters using {A} or {B} Instead of pressing the dial keys, you can select characters using {A} or {B}. 1. Press {A} repeatedly to display the desired character. Characters will be displayed in the following order: 1 Uppercase letters 2 Number 3 Symbol 4 Lowercase letters L If you press {B}, the order will be reversed. 2. Press {>} to insert the character. 3. Return to step 1 to enter the next character. To enter your logo Example: BILL 1. Press {2} 2 times. 2. Press {4} 3 times. 3. Press {5} 3 times. LOGO=B LOGO=BI LOGO=BIL 4. Press {>} to move the cursor to the next space and press {5} 3 times. LOGO=BILL To correct a mistake Press {<} or {>} to move the cursor to the incorrect character, and make the correction. To delete a character Press {<} or {>} to move the cursor to the character you want to delete and press {STOP}. L To erase all of the characters, press and hold {STOP}. To insert a character 1. Press {<} or {>} to move the cursor to the position to the right of where you want to insert the character. 16

17 3. Preparation 3.6 Your fax number {STOP} To delete a number Press {<} or {>} to move the cursor to the number you want to delete and press {STOP}. L To erase all of the numbers, press and hold {STOP}. {FLASH} {MENU} {<}{>} {SET} 1 Press {MENU}. SYSTEM SET UP 2 Press {SET}. PRESS[()]&[SET] 3 Press {<} or {>} repeatedly to display the following. YOUR FAX NO. 4 Press {SET}. L The underbar shows the position of the cursor. NO.= 5 Enter your fax number, up to 20 digits. Example: NO.= Press {SET}. L The next feature will be displayed. 7 Press {MENU} to exit. L Your fax number will be printed on each page sent from your unit. L The {*} button enters a + and the {#} button enters a space. Example: Press {*}{2}{3}{4}{#}{5}{6}{7}{8}. L To enter a hyphen in a telephone number, press {FLASH}. To correct a mistake Press {<} or {>} to move the cursor to the incorrect number, and make the correction. 17

18 4. Telephone 4Automatic Telephone Dialling 4.1 Storing names and telephone numbers for the one-touch dial feature and navigator directory For rapid access to frequently dialled numbers, the unit provides the one-touch dial feature (22 items) and navigator directory (100 items). L You can also send faxes using the one-touch dial feature and navigator directory (page 28). Station keys {AUTO ANSWER} {STOP} 7 Press {SET}. L To program other items, repeat steps 3 to 7. 8 Press {MENU}. Helpful hints: L You can confirm the stored items on the display (page 20) or by printing the telephone number list (page 59). L A hyphen or a space entered in a telephone number counts as 2 digits. To correct a mistake Press {<} or {>} to move the cursor to the incorrect character/number, and then make the correction Storing one-touch dial items 1 Press {MENU} repeatedly to display STATION KEY. 2 Press {SET}. {MENU} {LOWER} {<}{>}{A}{B} {SET} 3 Select the desired station key. For station 1: (KX-FT901) Press station 1. (KX-FT903/KX-FT907) Press station 1, then press {SET}. For stations 2 11: Press one of the station keys. For stations 12 22: Press {LOWER}, then press one of the station keys. 4 Enter the name, up to 10 characters (see page 15 for instructions). To delete a character/number Press {<} or {>} to move the cursor to the character/number you want to delete, and press {STOP}. L To erase all of the characters/numbers, press and hold {STOP} Storing navigator directory items 1 Press {MENU} repeatedly to display DIRECTORY SET. 2 Press {SET}. 3 Enter the name, up to 10 characters (see page 15 for instructions). 4 Press {SET}. 5 Enter the telephone number, up to 30 digits. 6 Press {SET}. L To program other items, repeat steps 3 to 6. 7 Press {MENU}. Helpful hints: L You can confirm the stored items on the display (page 20) or by printing the telephone number list (page 59). L If SPACE= 5 DIRS. is displayed, you can store only 5 more items. L A hyphen or a space entered in a telephone number counts as 2 digits. 5 Press {SET}. 6 Enter the telephone number, up to 30 digits. 18

19 4. Telephone To correct a mistake Press {<} or {>} to move the cursor to the incorrect character/number, and then make the correction. L To cancel erasing, press {STOP} 2 times. 5 Press {SET}. To delete a character/number Press {<} or {>} to move the cursor to the character/number you want to delete, and press {STOP}. L To erase all of the characters/numbers, press and hold {STOP}. To keep the telephone number secret Press {AUTO ANSWER} after entering the telephone number in the navigator directory (step 5 on page 18). L A secret number cannot be viewed after it is stored. L The telephone number will not appear in the telephone number list (page 59). L This feature is not available when storing a telephone number for the one-touch dial feature Editing a stored item 1 Press {>}. 2 Press {A} or {B} repeatedly to display the desired item. 3 Press {MENU}. 4 Press {*}. L If you do not need to edit the name, skip to step 6. 5 Edit the name. For further details, see the storing procedure on page Press {SET}. L If you do not need to edit the telephone number, skip to step 8. 7 Edit the telephone number. For further details, see the storing procedure on page Press {SET} Erasing a stored item 1 Press {>}. 2 Press {A} or {B} repeatedly to display the desired item. 3 Press {MENU}. 4 Press {#}. 19

20 4. Telephone 4.2 Making phone calls using the one-touch dial feature and navigator directory Before using this feature, store the desired names and telephone numbers for the one-touch dial feature and navigator directory (page 18). Station keys {STOP} {HELP} {>}{A}{B} {LOWER} {MONITOR} (KX-FT901/KX-FT903) {DIGITAL SP-PHONE} (KX-FT907) Using the one-touch dial feature To confirm the stored telephone number on the display 1. Press {>}. 2. Press {A} or {B} until the desired name is displayed. 3. Press {HELP}. L To stop the operation, press {STOP}. L To make a call, press {MONITOR} (KX- FT901/KX-FT903)/{DIGITAL SP- PHONE} (KX-FT907) or lift the handset. To search for a name by initial Example: LISA 1. Press {>}. 2. Press {A} or {B} to initiate the navigator directory. 3. Press {5} repeatedly to display any name with the initial L (see the character table, page 15). L To search for symbols (not letters or numbers), press {*}. 4. Press {B} repeatedly to display LISA. L To stop the search, press {STOP}. L To dial the displayed party, press {MONITOR} (KX-FT901/KX- FT903)/{DIGITAL SP-PHONE} (KX- FT907) or lift the handset. 1 Press {MONITOR} (KX-FT901/KX- FT903)/{DIGITAL SP-PHONE} (KX-FT907) or lift the handset. 2 Select the desired station key. For stations 1 11: Press the desired station key. For stations 12 22: Press {LOWER}, then press the desired station key. L The unit will start dialling automatically Using the navigator directory 1 Press {>}. 2 Press {A} or {B} repeatedly to display the desired item. 3 Press {MONITOR} (KX-FT901/KX- FT903)/{DIGITAL SP-PHONE} (KX-FT907) or lift the handset. L The unit will start dialling automatically. 20

21 4. Telephone Recording Caller ID 4.3 Recording a telephone conversation (KX-FT907 only) You can record a telephone conversation. This conversation can be played back later, either directly (page 41) or remotely (page 43). {RECORD} {STOP} 1 During a telephone conversation, press {RECORD}. L 2WAY RECORDING will be displayed. 2 To stop recording, press {STOP} or replace the handset. L You can also record a speakerphone telephone conversation. L There may be legal restrictions on recording two-way telephone conversations. Inform the other party that the conversation is being recorded. 4.4 Caller ID service This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Important: L This unit is designed in accordance with the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features. L This unit will only display the caller s telephone number and name. L This unit will not support future additional telephone services. L Depending on the service of the local telephone company, the date/time of the call or the caller s name may not be displayed. Make sure the following ring settings are set to 2 or more rings beforehand. For KX-FT901/KX-FT903: FAX ring setting (feature #07, page 47) and TEL/FAX ring setting (feature #09, page 47) For KX-FT907: TAD ring setting (feature #06, page 47), FAX ring setting (feature #07, page 47) and TEL/FAX ring setting (feature #09, page 47) How Caller ID is displayed The calling party s telephone number or name will be displayed after the first ring. You then have the option of whether or not to answer the call. The unit will automatically store caller information (telephone number, name and the time of the call) of the 20 most recent calls. Caller information is stored by the most recent to the oldest call. When the 21st call is received, the oldest call is deleted. Caller information can be viewed on the display one item at a time (page 22) or confirmed by printing the Caller ID list (page 59). L If the unit is connected to a PBX (Private Branch Exchange) system, caller information may not be received properly. Consult your PBX supplier. L If the unit cannot receive caller information, the following will be displayed: OUT OF AREA : The caller dialled from an area which does not provide Caller ID service. 21

22 4. Telephone PRIVATE CALLER : The caller requested not to send caller information. LONG DISTANCE : The caller made a long distance call. To confirm caller information using the Caller ID list To print manually, see page 59. To print automatically after every 20 new calls, activate feature #26 (page 48). 4.5 Viewing and calling back using caller information You can easily view caller information and call back. Important: L Calling back will not be possible in the following cases: The telephone number includes data other than numbers (i.e., * or #). The caller information does not include a telephone number. The dial lock feature is activated (page 25). {SEARCH} {STOP} {MENU} 1 Press {SEARCH}. {<}{>}{A}{B} {MONITOR} (KX-FT901/KX-FT903) {DIGITAL SP-PHONE} (KX-FT907) {FAX/START} {SET} 2 Press {A} to search from the most recently received caller information. L If you press {B}, the display order will be reversed. 3 Press {MONITOR} (KX-FT901/KX- FT903)/{DIGITAL SP-PHONE} (KX-FT907) or lift the handset to return the call. L The unit will start dialling automatically. L To send a fax, insert the document FACE DOWN and press {FAX/START}. To change the display of caller information Press {SEARCH} repeatedly after step 2. Example: b SAM LEE 22

23 4. Telephone L The time of the call cannot be displayed. To confirm the time of the call, print the Caller ID list (page 59). Display while viewing L When the unit could not receive a name, the display will show NO NAME RCVD. L When no calls have been received, the display will show NO CALLER DATA. To stop viewing Press {STOP} after step Editing a caller s telephone number before calling back 1 Press {SEARCH}. 2 Press {A} or {B} repeatedly to display the desired item. 3 Press {SEARCH} to display the telephone number. 4 To insert a number in front of the telephone number, press the desired dial key (0 to 9). L You can also initiate the editing mode by pressing {*}. 5 Press {MONITOR} (KX-FT901/KX- FT903)/{DIGITAL SP-PHONE} (KX-FT907) or lift the handset to call back the edited number. L The unit will start dialling automatically. L To send a fax, insert the document FACE DOWN and press {FAX/START}. L The edited telephone number will not be saved in the caller information. To store it into the navigator directory, see page 24. To insert a number 1. Press {<} or {>} to move the cursor to the position to the right of where you want to insert the number. 2. Enter the number Erasing all caller information 1 Press {MENU} repeatedly to display CALLER SET UP. 2 Press {SET}. L CALL LIST ERASE will be displayed. 3 Press {SET}. L To cancel erasing, press {STOP} 2 times. 4 Press {SET}. 5 Press {STOP} Erasing specific caller information 1 Press {SEARCH}. 2 Press {A} or {B} repeatedly to display the desired item. 3 Press {<}. L To cancel erasing, press {STOP}. 4 Press {SET}. L To erase other items, repeat step 2 to 4. 5 Press {STOP}. To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect number. 2. Press {STOP} to delete the number. 3. Enter the correct number. To delete a number Press {<} or {>} to move the cursor to the number you want to delete and press {STOP}. L To erase all of the numbers, press and hold {STOP}. 23

24 4. Telephone 4.6 Storing caller information for the onetouch dial feature and navigator directory Important: L This feature is not available in the following cases. The telephone number includes data other than numbers (i.e., * or #). The caller information does not include a telephone number. L Stored names can be up to 10 characters long. L To edit a name and number, see page 19. L If caller information does not include the caller s name, enter the name manually. See the instructions on page 18. L If you assign an item to a station key which already contains an item, the previous item will be replaced. Station keys {SEARCH} {MENU} {<}{>}{A}{B} {LOWER} {SET} 1 Press {SEARCH}. 2 Press {A} or {B} repeatedly to display the desired item. 3 Press {MENU}. 4 Select the station key or navigator directory. For stations 1 11: 1. Press the desired station key. 2. Press {SET}. For stations 12 22: 1. Press {LOWER}, then press the desired station key. 2. Press {SET}. For navigator directory: 1. Press {<} or {>}. 2. Press {SET}. 5 Press {SET}. L You can confirm the stored items by printing the telephone number list (page 59). 24

25 4. Telephone Dial Lock 4.7 Setting the dial lock feature Dial lock feature allows you to prevent others from making calls. During the setting procedure of this feature; you must store a PIN (Personal Identification Number). This PIN is required when turning OFF dial lock. you must store at least one telephone number for emergency purpose. Up to 3 telephone numbers can be stored. When the dial lock is activated, only numbers stored as emergency numbers can be dialled. {STOP} 9 If necessary, enter a third emergency telephone number. L If you do not need to enter, skip to step Press {SET}. L You can also enter an emergency telephone number using the one-touch dial feature and navigator directory in steps 5, 7 and 9. Press {A} or {B} repeatedly to display the desired item, then press {SET}. To correct an emergency telephone number Press {<} or {>} to move the cursor to the incorrect number, and make the correction. L To delete a digit, move the cursor to the number you want to delete, and press {STOP}. L To erase all of the digits, press and hold {STOP}. {MENU} {SET} {<}{>}{A}{B} {MONITOR} (KX-FT901/KX-FT903) {DIGITAL SP-PHONE} (KX-FT907) 1 Press {MENU} repeatedly to display DIAL LOCK. 2 Press {SET}. CODE= 3 Enter a 2 4 digit PIN using the dial keys 0 9. L Please note your PIN. If you forget your PIN, consult your nearest Panasonic service centre. 4 Press {SET}. To make an emergency call 1. Press {MONITOR} (KX-FT901/KX- FT903)/{DIGITAL SP-PHONE} (KX-FT907) or lift the handset while the unit displays DIAL LOCK. 2. Press {A} or {B} repeatedly to display the desired emergency telephone number. 3. Press {SET}. L The unit will start dialling automatically. L If any documents are in the document entrance, the unit will start fax transmission. To turn OFF dial lock 1. Press {MENU} repeatedly to display DIAL LOCK. 2. Press {SET}. 3. Enter your PIN. 4. Press {SET}. E01= 5 Enter an emergency telephone number, up to 30 digits. 6 Press {SET}. 7 If necessary, enter a second emergency telephone number. L If you do not need to enter, skip to step 8. 8 Press {SET}. 25

26 4. Telephone Voice Contact 4.8 Talking to the other party after fax transmission or reception You can talk to the other party after sending or receiving a fax (voice contact feature). This will save the added expense and time of making another call. Important: L This feature can be used only if the other party s fax machine is equipped with a voice contact feature Receiving a request for voice contact 1 If the other party initiates voice contact, your unit will ring and PLEASE PICK UP will be displayed. 2 Press {DIGITAL SP-PHONE} (KX-FT907) or lift the handset within 10 seconds and start talking. L If you do not answer within 10 seconds after your unit starts ringing: In TAD/FAX mode, your unit will play a greeting message and record an incoming voice message (KX-FT907 only). In FAX ONLY, TEL or TEL/FAX mode, the line will be disconnected. {MONITOR} (KX-FT901/KX-FT903) {DIGITAL SP-PHONE} (KX-FT907) Initiating voice contact 1 Press {MONITOR} (KX-FT901/KX- FT903)/{DIGITAL SP-PHONE} (KX-FT907) while sending or receiving a fax. L Your unit will display VOICE STANDBY. The other party s fax machine will ring. L When the other party answers, your unit will ring. 2 Press {DIGITAL SP-PHONE} (KX-FT907) or lift the handset to start talking. L When your unit rings while using this feature, the ring will sound slightly different than the ring heard when a call is received. L If you initiate voice contact while sending a fax and the other party answers, your unit will ring after all of the documents have been sent. L If you initiate voice contact while receiving a fax and the other party answers, your unit will ring after the current page has been received. 26

27 5. Fax 5Fax Sending Faxes 5.1 Sending a fax manually 2 1 when the other party has a compatible fax machine. PHOTO : For documents containing photographs, shaded drawings, etc. L Using the FINE, SUPER FINE and PHOTO settings will increase transmission time. L If the resolution setting is changed during feeding, it will be effective from the next page. {REDIAL} {A}{B} {STOP} {FAX/START} {MONITOR} (KX-FT901/KX-FT903) {DIGITAL SP-PHONE} (KX-FT907) 1 Open the document feeder tray (1). 2 Adjust the width of the document guides (2) to fit the actual size of the document. 3 Insert the document (up to 10 pages) FACE DOWN until the unit grasps the document and a single beep is heard. L If the document guides are not adjusted to fit the document, re-adjust them. 4 If necessary, press {A} or {B} repeatedly to select the desired resolution. 5 Press {MONITOR} (KX-FT901/KX- FT903)/{DIGITAL SP-PHONE} (KX-FT907) or lift the handset. 6 Dial the fax number. 7 When a fax tone is heard: Press {FAX/START}. When the other party answers your call: Ask them to press their start button. When the fax tone is heard, press {FAX/START}. L If you pressed {MONITOR} in step 5, lift the handset before speaking. To select the resolution Select the desired resolution according to the type of document. STANDARD : For printed or typewritten documents with normal-sized characters. FINE : For documents with small printing. SUPER FINE : For documents with very small printing. This setting is effective only To redial the last number Press {REDIAL}. L If the line is busy, the unit will automatically redial the number up to 5 times. L To cancel redialling, press {STOP}. To send more than 10 pages at a time Insert the first 10 pages of the document. Add the other pages (up to 10 at a time) before the last page feeds into the unit. To stop transmission Press {STOP}. L To eject the document, press {STOP} again. Printing a sending report A sending report provides you with a printed record of transmission results. To print sending reports, make sure feature #04 is activated (page 47). For an explanation of error messages, see page 51. Printing a journal report A journal report provides you with a printed record of the 35 most recent faxes. To print manually, see page 59. To print automatically after every 35 new fax transmissions and receptions, make sure feature #22 is activated (page 48). For an explanation of error messages, see page Documents you can send Minimum document size 128 mm 128 mm 27

28 5. Fax Maximum document size 216 mm Effective scanning area L Shaded area will be scanned. 600 mm 5.3 Sending faxes using the one-touch dial feature and navigator directory Before using this feature, store the desired names and telephone numbers for the one-touch dial feature and navigator directory (page 18) mm 4 mm 4 mm 208 mm 216 mm 2 mm Document weight L Single sheet: 45 g/m 2 to 90 g/m 2 L Multiple sheets: 60 g/m 2 to 80 g/m 2 L Remove clips, staples or other fasteners. L Do not send the following types of documents: (Make a copy of the document and send the copy.) Chemically treated paper such as carbon or carbonless duplicating paper Electrostatically charged paper Badly curled, creased or torn paper Paper with a coated surface Paper with a faint image Paper with printing on the opposite side that can be seen through the other side, such as newsprint. L Check that ink, paste or correction fluid has dried completely. L To send a document with a width of less than 210 mm, we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then sending the copied document. Station keys {>}{A}{B} {LOWER} {FAX/START} 1 Open the document feeder tray (1). {STOP} 2 Adjust the width of the document guides (2) to fit the actual size of the document. 3 Insert the document (up to 10 pages) FACE DOWN until the unit grasps the document and a single beep is heard. L If the document guides are not adjusted to fit the document, re-adjust them. 4 If necessary, press {A} or {B} repeatedly to select the desired resolution (page 27). 5 Enter the fax number. Using stations 1 11: Press the desired station key. Using stations 12 22: Press {LOWER}, then press the desired station key. Using navigator directory: Press {>}, then press {A} or {B} to display the desired item and press {FAX/START}. Fax auto redial If the line is busy or if there is no answer, the unit will automatically redial the number up to 5 times. L To cancel redialling, press {STOP}. 28

29 5. Fax If your unit does not send a fax L Confirm that you have entered the number correctly, and that the number is a fax number. L Confirm that the other party s fax machine is answering by turning ON the connecting tone feature (feature #76, page 50). 5.4 Broadcast transmission (KX- FT903/KX-FT907 only) By storing one-touch dial and navigator directory items (page 18) into the broadcast memory, you can send the same document to multiple parties (up to 10). Your programmed items will remain in the broadcast memory, allowing frequent re-use. L The broadcast function utilises station 1. The one-touch dial function will be cancelled. L Both one-touch dial and navigator directory items can be stored into the broadcast memory Programming items into the broadcast memory {BROADCAST} Station keys {STOP} {MENU} {LOWER} {A}{B} {SET} 1 Press {MENU} repeatedly to display STATION KEY. 2 Press {SET}. 3 Press {BROADCAST}. 4 Press {A} or {B} repeatedly to display BROADCAST. 5 Press {SET}. 6 Press {SET}. L The number in brackets indicates the number of registered items. 29

30 5. Fax 7 Program items. Using stations 2 11: Press the desired station key. Using stations 12 22: Press {LOWER}, then press the desired station key. Using navigator directory: Press {A} or {B} repeatedly to display the desired item and press {SET}. L To program other items, repeat this step (up to 10 items). 8 Press {SET}. L If you program the wrong item, press {STOP} after step 7 to erase the item. L If you edit a stored item (page 19) in the broadcast memory, the programmed broadcast function will be cancelled. You must re-program Sending the same document to pre-programmed parties L If you select FINE, SUPER FINE or PHOTO resolution, the number of pages that the unit can send will decrease. L If the document exceeds the memory capacity, sending will be cancelled. L If a party is busy or does not answer, it will be skipped and redialled later up to 5 times. To cancel broadcast transmission 1. Press {STOP} while BROADCASTING is displayed. L The display will show SEND CANCELLED?. 2. Press {SET}. {BROADCAST} {A}{B} {SET} {STOP} 1 Insert the document FACE DOWN. 2 If necessary, press {A} or {B} repeatedly to select the desired resolution (page 27). 3 Press {BROADCAST}. L The document will be fed into the unit and scanned into memory. The unit will then send the data to each party, calling each number sequentially. L After transmission, the stored document will be erased from memory automatically, and the unit will automatically print the transmission result (Broadcast sending report). 30

31 5. Fax 5.5 Transmit polling (letting another machine retrieve a fax on your unit) This feature allows another person to call your unit to retrieve a document fed into your unit. This allows you to send a fax without paying for the phone call. This feature can be used when the unit is set to TAD/FAX (KX-FT907 only), FAX ONLY or TEL/FAX mode. {A}{B} {MENU} {SET} {STOP} 1 Insert the document FACE DOWN. L If necessary, press {A} or {B} repeatedly to select the desired resolution (page 27). 2 Press {MENU} repeatedly to display POLLED. 3 Press {SET}. 4 Press {A} or {B} repeatedly to select ON. 5 Press {SET}. L The caller is charged for the call, not you. L When delayed transmission is activated (feature #25, page 48), transmit polling is not possible. To cancel transmit polling 1. Press {STOP} while POLLED ON is displayed. L The display will show CANCEL POLLED. 2. Press {SET}. 31

32 5. Fax Receiving Faxes 5.6 Selecting the way to use your fax machine Depending on your situation, select the way you prefer to use your fax machine. Use as a telephone answering device and/or fax (TAD/FAX mode) (KX-FT907 only) Use only as a fax (FAX ONLY mode) Use as a telephone and/or fax (TEL/FAX mode) Use mostly as a telephone (TEL mode) Use as a telephone answering device and/or fax (TAD/FAX mode) (KX-FT907 only) Your situation You want to answer phone calls using the telephone answering device and receive faxes automatically. How to setup Set the fax machine to TAD/FAX mode (page 35) by pressing {AUTO ANSWER} repeatedly. L The {AUTO ANSWER} indicator turns ON Use only as a fax (FAX ONLY mode) Your situation You have a separate telephone line just for faxes. How to setup Set the fax machine to FAX ONLY mode (page 36) by pressing {AUTO ANSWER} repeatedly. L The {AUTO ANSWER} indicator turns ON. AUTO ANSWER L Make sure feature #05 is set to FAX ONLY beforehand (page 47). How faxes are received All incoming calls will be answered as faxes. AUTO ANSWER L Make sure feature #05 is set to TAD/FAX beforehand (page 47). L Do not connect an answering machine to the same telephone line. If connected, turn OFF the auto answer setting by pressing {AUTO ANSWER} repeatedly. How phone calls and faxes are received If the call is a phone call, the fax machine will record the caller s message automatically. If a fax calling tone is detected, the fax machine will receive the fax automatically. 32

33 5. Fax Use as a telephone and/or fax (TEL/FAX mode) Your situation You want to answer phone calls yourself and receive faxes automatically without rings. How to setup Set the fax machine to TEL/FAX mode (page 36) by pressing {AUTO ANSWER} repeatedly. L The {AUTO ANSWER} indicator turns ON Use mostly as a telephone (TEL mode) Your situation You want to answer calls by yourself. If a fax call is received, you must receive the fax manually. How to setup Set the fax machine to TEL mode (page 34) by pressing {AUTO ANSWER} repeatedly. L The {AUTO ANSWER} indicator turns OFF. AUTO ANSWER AUTO ANSWER L Make sure feature #05 is set to TEL/FAX beforehand (page 47). How phone calls and faxes are received If the call is a phone call, the fax machine will ring. If a fax calling tone is detected, the fax machine will receive the fax automatically without ringing. How to receive phone calls and faxes You have to answer all calls manually. To receive a fax, press {FAX/START}. 33

34 5. Fax 5.7 Receiving a fax manually Auto answer OFF Activating TEL mode Set the fax machine to TEL mode by pressing {AUTO ANSWER} repeatedly to display the following. TEL MODE L The {AUTO ANSWER} indicator turns OFF. AUTO ANSWER then be played and the other party can then send a fax. To stop receiving Press {STOP}. Extension telephone You can receive faxes using an extension telephone. 1. When the extension telephone rings, lift the handset of the extension telephone. 2. When: document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {*}{#}{9} (default fax activation code) firmly. 3. Replace the handset. L The fax machine will start reception. L To receive fax documents using the extension telephone, make sure the remote fax activation is turned ON beforehand (feature #41, page 49). {STOP} {FAX/START} How to receive phone calls and faxes 1. Lift the handset to answer the call. 2. When: document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {FAX/START}. CONNECTING... L The unit will start fax reception. 3. Replace the handset. L If you do not answer the call within 10 rings: For KX-FT901/KX-FT903: The unit will temporarily switch to fax reception. The other party can then send a fax. For KX-FT907: The unit will temporarily activate the answering device. The greeting message will 34

35 5. Fax 5.8 Receiving a fax automatically Auto answer ON Activating TAD/FAX mode (KX-FT907 only) 1 Make sure feature #05 is set to TAD/FAX beforehand (page 47). 2 Press {AUTO ANSWER} repeatedly to display the following. TAD/FAX MODE L The {AUTO ANSWER} indicator turns ON. L The unit will play the pre-recorded greeting message. You can record your own greeting message (page 40). L The remaining time for recording incoming messages will be displayed. AUTO ANSWER Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand. 1. The caller calls your unit. L The answering device will answer the call. 2. The caller can leave a message after the greeting message. 3. The caller presses {*}{9}. L The unit will activate the fax function. 4. The caller presses the start button to send a fax. Ring setting in TAD/FAX mode You can choose from 1, 2 (default), 3, 4, TOLL SAVER and RINGER OFF. This setting can be changed by feature #06, page 47. TOLL SAVER : The unit answers after 2 rings when new messages have been recorded, and after 4 rings when there are no new messages. If you call your unit from a remote location to listen to new messages (page 43), you will know that there are no messages when the unit rings for the 3rd time. You can then hang up without being charged for the call. RINGER OFF : The unit will answer without ringing. L If you subscribe to a Caller ID service, set to 2 or more rings. L The maximum incoming message recording time can be changed (feature #10, page 47). L While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, turn OFF feature #67 (page 50). How phone calls and faxes are received When receiving calls, the unit works as an answering device and/or fax. L If the call is a phone call, the unit will record the caller s message automatically. L If a fax calling tone is detected, the unit will receive the fax automatically. 35

36 5. Fax Activating FAX ONLY mode 1 Make sure feature #05 is set to FAX ONLY beforehand (page 47). 2 Press {AUTO ANSWER} repeatedly to display the following. FAX ONLY MODE L The {AUTO ANSWER} indicator turns ON. AUTO ANSWER Activating TEL/FAX mode 1 Make sure feature #05 is set to TEL/FAX beforehand (page 47). 2 Press {AUTO ANSWER} repeatedly to display the following. TEL/FAX MODE L The {AUTO ANSWER} indicator turns ON. 3 The ringer volume setting should be ON (page 14). AUTO ANSWER How faxes are received When receiving calls, the unit will automatically answer all calls and only receive fax documents. L The number of rings before a call is answered in FAX ONLY mode can be changed (feature #07, page 47). {STOP} How phone calls and faxes are received 1. INCOMING CALL will be displayed but the unit will not ring. 2. The unit will wait for the duration of 2 rings before answering the call. L The number of rings is determined by the TEL/FAX delayed ring setting (feature #09, page 47). L During this time, an extension telephone (if connected) will ring. 3. The unit will answer the call and try to detect a fax calling tone. When a fax calling tone is detected The unit receives the fax automatically without ringing. When a fax calling tone is not detected A If you recorded your TEL/FAX greeting message (page 40), it will be played for the caller (KX-FT907 only). B The unit will ring 3 times. You may answer the call. L The number of rings is determined by the Silent fax recognition ring setting (feature #30, page 48). 36