Plain paper fax, copier, telephone and digital answering machine. User Guide

Transcription

1 PaperJet 60e_se :45 Pagina 1 PaperJet 60E Plain paper fax, copier, telephone and digital answering machine User Guide This product is intended for connection to analogue telephone networks in the United Kingdom. This product has not been designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

2 PaperJet 60e_se :45 Pagina 2 12 Month guarantee FOR ASSISTANCE CALL THE HELPLINE ON quoting the model and serial number 1. In the event that the Helpline is unable to resolve a problem over the phone, the following will apply: I. The Helpline will require the customer to provide details of where the BT PaperJet was purchased, date of purchase and method of payment. II. If the fax was purchased within 28 days a brand new replacement BT PaperJet will be despatched by courier to the customer III. If the product was purchased more than 28 days ago and within the guarantee period, a loan BT PaperJet will be despatched by courier to the customer. 2. If 1 (III) applies, the original fax will be repaired free of charge subject to the conditions in clause 5. BT s normal repair times for most faults is 14 days. If the fax is beyond economical repair we will replace it with a brand new BT PaperJet. On completion of repair the customer will be contacted and given the option of the return of the original repaired fax and free collection of the loan fax or at the customer s choice retention of the loan fax. 3. A new or loan fax will be delivered by courier. If a Helpline call is received by 4pm we can arrange an overnight courier, but will agree a delivery time with the customer. On delivery of the new loan or repaired fax as appropriate, the customer must promptly replace it in the box with the faulty fax or loan fax to enable the courier to return the fax to BT. 4. If the customer decides to retain the loan fax the balance of the original guarantee will transfer to this fax. 5. This guarantee does not cover the fair wear and tear or accidental damage or damage caused by improper installation. The guarantee will not apply if upon inspection it is established that unauthorised repairs or modifications have been made to the fax. In such circumstances the Customer will be sent a condition report with a choice of either (a) paying the cost of repair of the faulty fax or (b) the carriage charges incurred in having the original fax returned unrepaired and the loan fax collected 6. The liability of BT under the terms of the guarantee is limited to the exchange of the fax or the repair and return of the original fax 7. Excluded from this guarantee are accessories, consumables, eg ink cartridge. 8. This guarantee applies to the original customer only and is not transferable. 9. This guarantee does not affect the customer s statutory rights. 2

3 PaperJet 60e_se :45 Pagina 3 At a glance Paper support Plain paper sheet feeder Max. capacity 40 sheets of 80gsm paper. Document feeder Holds up to 5 sheets placed face down for faxing or copying. Paper feeder width guide Adjust to fit the width of your paper for A4, Letter and Legal sizes. Telephone line socket Handset Document feeder width guides Adjust to fit the width of your document for A4, Letter and Legal sizes. Control panel Cover Open the cover for changing the print cartridge and clearing document jams Document outlet Outlet for received faxes, copied documents and originals. Loudspeaker Display screen 3

4 PaperJet 60e_se :46 Pagina 4 NOTE: The control panel is protected by a plastic film. Remove by carefully peeling from the corner. 4 Reduction/Enlargement button. Reduces and enlarges copies to either 70% or 140%. Resolution button. Allows you to choose text or photo resolution for copies. Contrast button. Adjusts the contrast of documents to be copied. Copy button. Press to start copying a document. Error light. Indicates a problem when sending or receiving a fax. Stop button. Stops the current operation. Returns the fax machine to standby. To stop recording or playing. Monitor button. Press to get dialling tone. Start button. Press to send a fax. Confirms an option chosen from the menu. During a call, press to receive a fax. To start recording or playing. To confirm the selection of the menus for setting up the TAD submenus, parameters and settings, and to switch to the next condition. Function button. Function button lets you select options from the menus. To provide access to the TAD configuration menu. To select submenus. RX Mode/Hold button. Selects reception methods for faxes. When on a phone call, press to put a caller on hold. They hear a beep. Resolution/Volume button. Adjust the resolution of documents to be faxed. Select next option from a menu. Decrease loudspeaker volume Contrast/Volume + button. Adjust the contrast of documents to be faxed. Select previous option from a menu. Increase loudspeaker volume Recall button. For use with switchboards and BT Select Services. Speed Dial/Clear button. Used to speed dial a stored number. Deletes incorrect settings and characters. Last Number/Pause button. Press once to display last number dialled. If you have a document in the document feeder it shows the last fax number, if not it shows the last telephone number called. Press again to dial the number displayed. When dialling or storing a number, press to enter a pause. External button. Connects you to an outside line when connected to a switchboard. Press to start playing new messages and memos. Press during playback to pause and press again to resume playing. To start recording personal memos. Also to move, while playing messages and memos, to the start of the next message or memo. To return, while playing messages and memos, to the previous message or memo. Delete. To delete messages and memos that have already been played. Message light. On, to indicate that there are messages or memos have already been played. Blinking, to indicate that there are new messages or memos. Off, to indicate that there are no messages or memos.

5 PaperJet 60e_se :46 Pagina 5 Cartridge holder Optical scanner 5

6 PaperJet 60e_se :46 Pagina 6 Key features Plain paper fax Holds up to 40 sheets of A4 paper for ink jet quality printing. 21 page memory If you run out of ink or paper while receiving a fax the document will be stored in the memory and automatically printed out when the new paper or ink has been added. Answering machine you can record two Outgoing Messages (OGM s) - Message forwarding announcement minute recording time. - Call screening. - Remote access. Copier with zoom Make single or multiple copies of documents. Enlarge copies to 140% or reduce to 70% One touch and speed dial memories 10 one touch memories and 32 speed dial memories can each store a fax number, phone number and name. Easy to display and scroll through the memories. 6

7 PaperJet 60e_se :46 Pagina 7 In this guide 12 Month guarantee 2 At a glance 3 Key features 6 Introduction 8 Safety information 9 Setting up 10 Using your PaperJet 60E 16 Sending faxes 16 To broadcast a document 20 Using the one-touch memories 22 Using the speed-dial memories 23 Reports and lists 25 Making and receiving phone calls 27 Copying documents 29 Using the answering machine 30 Recording capacity 34 Remote access 37 Additional features 39 Polling 43 Caller Display 45 Call Sign (Distinctive ringing) 46 Connecting to a switchboard 47 Help 49 Maintenance 54 Technical information 59 Index 61 7

8 PaperJet 60e_se :46 Pagina 8 Introduction Unpacking your PaperJet 60E When you unpack you should have: PaperJet 60E with attached mains power cable and fitted 3-pin plug. For your records Date of purchase: Place of purchase: Serial number (on base of unit): Telephone line cord Proof of purchase is required for warranty purposes, so please keep your receipt. Starter print cartridge Handset with cord Paper support 8

9 PaperJet 60e_se :46 Pagina 9 Safety information Never put foreign bodies into the fax machine. Their accidental contact with powered parts may cause a fire or electric shocks. Do not expose to direct sunlight. Do not stand your fax machine on carpets or other surfaces which generate fibres, or place it in locations preventing free flow of air over its surfaces. Do not submerge any part of your fax machine in water and do not use it in damp or humid conditions such as bathrooms. Do not expose your fax machine to fire, explosive or other hazardous conditions. There is a slight chance that your fax machine could be damaged by an electrical storm. We recommend that you unplug the power and telephone line cord for the duration of the storm. 9

10 PaperJet 60e_se :46 Pagina 10 Setting up 1 Plan the location of your PaperJet 60E 3 Connect the handset Place your PaperJet 60E on a stable, flat surface. Make sure it is close enough to the telephone and mains power sockets so that cables will reach. Remember to leave enough room at the front of the machine for documents to come out. Allow a free flow of air around the machine for ventilation. Plug the handset cord into the socket marked at the back of the machine. Place the handset in the cradle. 2 Fit the paper support Fit the plastic support into the slot at the back of the machine. Ensure it clicks firmly into place. 4 Connect the telephone line cord 1 2 Click into position 1 Plug the telephone line cord into the socket marked LINE at the back of the machine. 2 Connect the other end to the telephone wall socket. 10

11 PaperJet 60e_se :46 Pagina 11 5 Connect the mains power 6. Load paper IMPORTANT NOTE Before connecting to the mains power remove the red tag marked REMOVE before plugging in by pulling in the direction of the arrow. The plain paper sheet feeder can hold up to 40 sheets of 80gsm paper. It can accommodate A4 (210 x 297mm), US Letter (216 x 279mm), and US Legal (216 x 356mm) and weights between 70-90gsm. Maximum Level Plug into the mains power and switch on. The fax will automatically carry out a short test to check the functions of its components and the following messages will appear in the display: AUTOMATIC RX 00 CHECK PRINT HEAD and alternating SET DATE/TIME Place the paper in the sheet feeder. Do not force it in. Use the paper width adjustment lever to push the paper against the left side of the feeder. NOTE When you need to add more paper, always slide it under the paper that s already loaded. 11

12 PaperJet 60e_se :46 Pagina 12 7 To set the date and time NOTE / When you connect the fax machine to the power supply, and following any interruption in the supply, you will need to set the date and time as described below. The display shows: DATE AND TIME The display shows: FORMAT: DD/MM/YY If you want to select a different format from the one displayed, press the / keys. The display shows: FORMAT: 24 H If you want to select the other time format (12-hour), press the / keys. The display shows: DD/MM/YY HH:MM :00 Enter the new date and time (e.g ; 12:00). As each digit is entered, the cursor will move to the next one. DD/MM/YY HH:MM :00 If you only want to change a few digits, move the cursor to them using the / keys and overwrite them with the correct digits. To confirm the setting. The procedure for setting the date and time is complete. The new date and time will be updated automatically and will be printed on each page sent. To return the fax machine to stand-by mode. If you have selected the 12 hour clock the letter p from pm or a for am is displayed. To display the correct p or a setting press the function button when the cursor is flashing on the p or a. Press the clear button to delete entries. NOTE Remember that the stand-by mode is the status in which it is idle and that it is the mode from which the machine can be programmed. 12

13 PaperJet 60e_se :46 Pagina 13 8 Install the starter print cartridge Pull the cartridge towards the front of the machine until you hear it click into position. Open the printer compartment cover. Close the cover. Remove the print cartridge from its packaging. Holding it by the finger grip, peel the protective film from the print nozzles. If the display continues to show CHECK PRINT HEAD the cartridge may not be installed properly. Open the cover and check that the cartridge is correctly orientated and clicked into position. Click into position Avoid touching the nozzles and metal electrical contacts. NOTE Insert the cartridge into the holder with the electrical contacts facing towards the front of the machine. To replace the cartridge when it runs out of ink, follow the instructions in the Maintenance Section on page 54. Should the message persist, you may need to clean the electrical contacts and the carriage (See To clean the Cartridge, page 56). 13

14 PaperJet 60e_se :46 Pagina 14 9 Automatic print quality test page 10 Enter your name and fax number Your PaperJet 50 automatically cleans the print nozzles and prints a test page. Once printed, the display shows CHECK PRINT OUT 1=EXIT 0 = REPEAT The printed sheet contains the following: Your name and number will be added to every fax page you send. You can enter a maximum of 16 characters and 20 digits. Press the Function button until the display shows INSTALLATION Display shows TEL. LINE SET-UP a numbered scale, to check ink flow and the electrical circuits on the print head. a set of graphics and text to assess print quality. Check the numbered scale for interruptions and the black areas for horizontal white lines. If none are present, the print head is installed correctly and working normally. Press 1 if the test print is acceptable. Or Press 0 to repeat the test. If there is still a problem after printing three test pages try: changing the paper you are using, it may be too porous. removing and re-installing the print cartridge. cleaning the electrical contacts and print nozzles (see To clean the Cartridge and nozzles, page 56). replace the Cartridge. A-Z Press twice. Display shows STATION NAME Display shows TYPE YOUR NAME Press the buttons to enter your name up to a maximum of 16 characters, as shown below Press buttons to move the cursor to the character you want or to insert a space. Press the and # buttons to enter different symbols such as &. Press the Clear button to delete entries. For example to enter the name JOHN: Press the 5 button until the display shows J. Press > Press the 6 button until the display shows O. Press > Press the 4 button until the display shows H. Press > Press the 6 button until the display shows N. 14

15 PaperJet 60e_se :46 Pagina 15 / When you have finished entering your name To confirm. Display shows PHONE NUMBER Display shows TYPE YOUR NUMBER Enter your phone number. If you are entering your number in an international format press the button to enter a +. Press to confirm. To return to standby. 11 To set the position of your fax header Your name, fax number, date and time can be shown at the top of the page outside the text area or slightly lower down inside the text area. The default setting is for the header to be shown inside the text area. You can switch between these two positions. Press the Function button until the display shows FAX SET-UP Display shows DATE AND TIME Display shows VARIOUS SETTINGS Press until the display shows HEADER INSIDE Your header will be printed inside the text area. Press to display INSIDE or OUTSIDE. To confirm the displayed option. To return to standby. 15

16 PaperJet 60e_se :46 Pagina 16 Using your PaperJet 60E Sending faxes Setting the contrast and resolution What type of paper you can use Dimensions: width length 148mm 216mm. 216mm 600mm. Thickness: 60 90gsm max 5 sheets gsm 1 sheet at a time. Do not use Torn, crumpled and rolled paper. Paper that is too thin Wet or moist paper. Carbon paper. Correction fluid, paperclips and staples. Inserting documents in the feeder Gently insert documents to be faxed (up to 5 pages) face down. Adjust the paper feeder width guides to fit. Setting the contrast and resolution You can choose different resolution and contrast settings to ensure the best quality when faxing or copying a document. After inserting the document in the feeder. Contrast Press the Contrast button to select the setting you want. NORMAL when the original document is clearly printed. DARK when the original document is light. LIGHT when the original document is dark. After the fax has been sent, your PaperJet always resets to normal contrast. Resolution Press the Resolution button to select the setting you want. STD (standard) when the original contains easy to read text. FINE when the original contains small or hard-to-read text or line diagrams. FINE and HALF-TONES when the original contains varying shades of grey or pictures. NOTE FINE and HALF-TONES settings take longer to send. 16

17 PaperJet 60e_se :47 Pagina 17 To select the default resolution setting To send a fax / Your machine is pre-set to STD resolution for faxing and copying. You can change this setting so that the resolution is automatically set to FINE. When the machine is in standby Press until the display shows FAX SET-UP To display DATE AND TIME To display VARIOUS SETTINGS Press until the display shows TX RESOL. STD To switch between FINE and STD. To confirm. To return to standby. Place document face down in the document feeder. If necessary set the Contrast and Resolution settings. Use the keypad to dial the number you want. Press the Start button. The number is dialled before your fax is scanned and sent. When the fax has been sent, the display shows TX COMPLETED to confirm a successful transmission. NOTE If you make a mistake when entering a number, press the < > buttons to move the cursor over the digit and enter the correct digit. To delete the digit press the Clear button. NOTE All dialling is shown using 0-9 keypad. You can also use one-touch or speed dialling if they are set. To dial and hear the progress of your fax call / Place document face down in the document feeder. If necessary set the Contrast and Resolution settings. Press the Monitor button. You hear the dialling tone over the loudspeaker. Use the keypad to dial the number you want. When you hear the far end machine respond press the Start button. Your fax is scanned and sent. When the fax has been sent, the display shows TX COMPLETED to confirm a successful transmission. 17

18 PaperJet 60E user guide Edition PaperJet 60e_se :27 Pagina 18 To dial using the handset / Place document face down in the document feeder. If necessary set the Contrast and Resolution settings. Pick up the handset and listen via the earpiece. Use the keypad to dial the number you want. If the other person s fax machine is set up for automatic reception, you hear the fax tones, press the Start button and replace the handset. Your fax is scanned and sent. If your call is answered in person, ask them to press the start button on their fax machine. You will then hear their fax tones. Press the Start button and replace the handset. Your fax is scanned and sent. When the fax has been sent, the display shows TX COMPLETED to confirm a successful transmission. NOTE To stop a fax being sent at any time, press the Stop button. To redial the last number Automatic re-dialling If a fax fails to be sent, for example, the number dialled was engaged, your PaperJet 60E will automatically retry up to 3 times at 2 minute intervals. If after all retries, the fax has not been sent, the document will be deleted from memory (if using MEMORY TX). You have the option of retaining failed MEMORY TX faxes in memory to enable you to try sending them again without re-scanning. To do this you must enable the document retransmission feature. To switch document retransmission on/off The default setting is off. Press the Function button until display shows FAX SETUP Press the Start button. Display shows DATE AND TIME Press the Function button. Display shows VARIOUS SETTINGS Press the Start button until display shows RETRANS.DOC: OFF Press buttons to switch between ON and OFF. Press the Start button to confirm the option displayed. The machine returns to standby. Press the Last Number button twice. 18

19 PaperJet 60e_se :47 Pagina 19 To send a fax at a pre-set time (delayed faxing) You can set your PaperJet 60E to send a fax at a specific time in order to take advantage of cheaper call rates or to allow for different time zones. Place document face down in the document feeder. If necessary set the Contrast and Resolution settings. Press until the display shows DELAYED TX If using the 12 hour clock, press the Function button to switch between a for AM and p for PM. / Press the Start button. Display shows TYPE TIME HH:MM Press the < > buttons to move the cursor. Enter the time at which you want your fax to be sent, e.g Display shows TYPE FAX NUMBER Enter the number you want. Press to confirm. Display shows the time at which the fax is due to be sent AUTOMATIC RX TX AT 18:30 NOTE To cancel your pre-set fax transmission, press the Stop button or remove the document from the document feeder. If you want to store the document in memory for delayed faxing, see To fax from memory on page 20. To change the details of a pre-set fax / You can set a new time and fax number. Press until the display shows DELAYED TX Display shows ALREADY ENTERED Display shows CHANGE PARAM? Either Press to display CANCEL SETTING To confirm. The fax is cancelled and your machine returns to standby. Or Display shows TYPE TIME Enter the new time at which you want your fax to be sent, e.g Display shows TYPE FAX NUMBER Press to confirm. Display shows AUTOMATIC RX TX AT

20 PaperJet 60E user guide Edition PaperJet 60e_se :30 Pagina 20 To broadcast a document You can set your machine to send a document to up 10 different numbers (broadcasting). See To fax from memory below. To fax from memory Your PaperJet 60E has a memory which lets you store one document for sending at a pre-set time. Place document face down in the document feeder. If necessary set the Contrast and Resolution settings. Display shows TX FROM MEMORY The document is scanned into the memory. Display shows STORING then TYPE TIME HH:MM Display shows TYPE FAX NUMBER. If required, enter the second number to which you want to send your fax and press the Start button again. Repeat the last 2 steps until you have entered all the numbers you want up to a maximum of 10 when the display will show END OF LIST. To finish. If using the 12 hour clock, press the Function button to switch between a for AM and p for PM. To change, re-send or cancel a stored document Press the < > buttons to move the cursor. / / Enter the time at which you want your fax to be sent, e.g or press the Start button to select the current time. Display shows TYPE FAX NUMBER Use the keypad to dial the number you want. When you have stored a document in the memory for sending later: Display shows AUTOMATIC RX MEMORY TX Display shows TX FROM MEMORY Display shows ALREADY ENTERED Display shows PRINT SETTING? 20

21 PaperJet 60e_se :47 Pagina 21 / / / Press to switch between this and the other two options CHANGE PARAM? or CANCEL SETTING? Press to select the option displayed. PRINT you get a print out of the fax details and then the machine returns to standby. CANCEL the machine cancels the memory setting and returns to standby. CHANGE PARAM? you can change the fax number and time settings. Display shows TYPE TIME. Change the time if required. Display shows TYPE NUMBER and the number already entered. You can change the number if required. Repeat the 2 steps above for all the numbers that have been entered. If the list contains less than 10 numbers the display shows TYPE FAX NUMBER. Enter a new number if required. Repeat the last step until you have entered all the numbers you want up to a maximum of 10. After entering/changing your last number press Start again to confirm. Display shows AUTOMATIC RX (or current receive mode). MEMORY TX Receiving faxes By pressing the RX MODE button you can set your PaperJet 60E to receive a document in four different ways: Press to display the following settings. AUTOMATIC RX This is Automatic reception. Your fax machine automatically answers fax calls (this is the default setting) TAD/FAX RX This is the receive mode to use if you want to use your machine in conjunction with the integral telephone answering machine to enable you to take fax and voice messages. MANUAL RX This is Manual reception. You answer calls in person and receive faxes by pressing the Start button if you hear the fax tones. PHONE/FAX RX This is Automatic reception with call recognition. After the set number of rings (default 4), your fax machine will answer the call. If it is a fax, it is received. If it is a voice call the machine beeps for up to 20 seconds and the display shows LIFT HANDSET. If you do not lift the handset the machine prepares to receive a fax. If you pick up the phone before your machine takes the call and you hear fax tones, press the Start button to begin reception and hang up the handset. 21

22 PaperJet 60e_se :48 Pagina 22 Using the one-touch memories To store a one touch entry Using the keypad to enter names and numbers The keypad lets you type letters when you are asked to enter a name. For example to enter the name JOHN: Press the 5 button until the display shows J. Press > Press the 6 button until the display shows O. Press > Press the 4 button until the display shows H. Press > Press the 6 button until the display shows N. Press > Press the and # buttons to enter different symbols such as &. Press the < > buttons to move the cursor to the character you want. To delete the number or name you have entered completely, press the Clear button. / / A-Z Using the codes 0-9, your PaperJet 60E has 10 one-touch memories under which you can store a name, fax number and telephone number. You can store numbers up to 32 digits long, and names up to 16 characters long, in each one-touch memory. Press until the display shows FAX SET-UP Display shows DATE AND TIME Press until the display shows ONE TOUCH DIAL Display shows TYPE ONE TOUCH Enter a single digit 0-9 to set the one touch memory location under which the name and number will be stored, e.g. 1 Display shows FAX or TEL NO. Press to switch between FAX or TEL NO. Press to select the fax or phone number setting you want. Display shows FAX or TEL NO. Enter the number you want to store. If necessary, press the < > buttons to move the cursor. Press to confirm. Display shows 01: NAME Enter the name you want to store. Press buttons to move the cursor. Press to confirm. Display shows EDIT ANOTHER YES 22

23 PaperJet 60e_se :48 Pagina 23 If you stored a fax number you can now add a phone number to the memory or vice versa. You can also create a new memory entry. Press to return to standby Or Press to enter another name or number. Repeat the procedure above to enter names and numbers. Press to confirm your last entry. Press to return to standby. Your entries have been stored. To edit or delete a one-touch entry To send a one-touch fax / Place document face down in the document feeder. If necessary set the Contrast and Resolution settings. Press and hold the 0-9 memory location number for one second. The name is displayed and then the number is displayed and dialled. Using the speed-dial memories To store a speed dial entry Follow the steps shown above to store a one touch entry selecting the location you want to change or delete. A new name and number will overwrite the existing entry. To edit an entry, press the < > buttons to move the cursor over the digit or character you want to change and enter the correct one. To delete a name or number, press the Clear button when the name or number is displayed during these steps Using the codes 01 32, your PaperJet 60E has 32 speed dial memories under which you can store a name and fax number and telephone number. You can store numbers up to 32 digits long in each speed dial memory and names up to 16 characters. Press until the display shows FAX SET-UP Display shows DATE AND TIME Press until the display shows CODED SPEED DIAL Display shows TYPE SPEED NO. Enter the two digit speed dialling code under which the name and number will be stored, e.g. 01. Display shows FAX NO. 23

24 PaperJet 60e_se :48 Pagina 24 / A-Z Press to switch between FAX or TEL. NO. Press to select the fax or phone number setting you want. Display shows 01: FAX or TEL NO. Enter the number you want to store. If necessary, press the < > buttons to move the cursor. Press to confirm. Display shows 01: NAME Enter the name you want to store. Press buttons to move the cursor. Press to confirm. Display shows EDIT ANOTHER YES If you stored a fax number you can now add a phone number to the memory or vice versa. You can also create a new memory entry. To return to standby Or Press to enter another name or number. Repeat the procedure above to enter names and numbers. Press to confirm your last entry. Press to return to standby. Your entries have been stored. To edit or delete a speed dial entry Follow the steps shown above to store a speed dial entry. A new name and number will overwrite the existing entry. To edit an entry, press the <> buttons to move the cursor over the digit or character you want to change and enter the correct one. To delete a name or number, press the Clear button when the name or number is displayed during these steps. To send a speed dial fax Place document face down in the document feeder. If necessary set the Contrast and Resolution settings. Press the speed dial button. Display shows FAX CALL CODE OR < > Enter the memory location number under which the fax number is stored. The number is dialled. Or Press to scroll through fax numbers until the one you want is displayed. And The number is dialled. 24

25 PaperJet 60e_se :48 Pagina 25 Reports and lists Your PaperJet 60E prints the following reports Power failure report Always printed automatically. if a power failure occurs while a fax is being sent or received the report gives you details about that fax. if a power failure occurs before sending when a document has been stored in the memory, or after a fax has been received into memory and not printed out, the report details the number of pages lost from the memory and the date and time of power failure. Activity report Provides details of the last 25 faxes sent and received. The report is printed automatically and you can request an activity report at any time. What the report terms mean Reports contain the following information: Act. n. Type Doc. N. Each fax sent and received is given a number. The type of operation: TX, TX ECM, TX POLL, TX POLL ECM for faxes sent. RX, RX ECM, RX POLL, RX POLL ECM for faxes received. Reference number of document stored in the memory for sending. Dialled Number Fax number dialled. Received Id Date/Time Number (and name if available) of the person called providing it has been stored on their fax machine. Date and time fax was sent or received. Transmission report Provides confirmation of the results of the last fax sent. You can set your PaperJet 60E to print a last transmission report after every fax, every failed fax, or upon request. The default is every failed fax. Broadcasting report Contains details about the last broadcast fax sent. It is printed automatically after each broadcast fax. You can switch this setting off. The default is ON. Delayed transmission report This is a report that is printed automatically when you set a delayed transmission. It gives the number dialled and the time of the transmission. The default is OFF. Duration Pages Result Length of call in minutes and seconds. Total number of pages sent or received. OK if fax was sent or received successfully. XX ERROR CODE if the fax did not go through properly. See page 51 for the meaning of the error codes. 25

26 PaperJet 60e_se :49 Pagina 26 To switch automatic printing of transmission and error reports on and off To switch automatic printing of delayed transmission on and off. Press until the display shows FAX SET-UP Display shows DATE AND TIME Display shows VARIOUS SETTINGS Press until the display shows FAILED TX REPORT Press to display the option you want FAILED TX REPORT print a report only after a fax has failed to be sent or received. TX REPORT ALWAYS print a report after every received or sent fax. TX REPORT OFF no reports will be printed. Press to confirm. Press to return your machine to standby. To switch automatic printing of broadcast reports on and off Press until the display shows FAX SET-UP Display shows DATE AND TIME. Display shows VARIOUS SETTINGS. Press until the display shows BROADC. REP: ON Press to switch between the ON and OFF settings. Press to confirm the option displayed. Press to return your machine to standby. Press until the display shows FAX SET-UP Display shows DATE AND TIME Display shows VARIOUS SETTINGS Press until the display shows DELAY LIST: OFF Press to switch between the ON and OFF settings. Press to confirm the option displayed. Press to return your machine to standby To request immediate print-outs You can get print-outs of transmission, activity and broadcasting reports. Press until the display shows PRINT OUT REPORT Display shows LAST TX REPORT Press to select the report you want to print: LAST TX REPORT LAST BROAD. REP ACTIVITY REPORT PRINT: ID LIST PRINT OUT: EXIT to cancel without printing. Press to confirm the option displayed. 26

27 PaperJet 60e_se :49 Pagina 27 Your PaperJet 60E prints the following lists You can obtain at any time a print-out of: setup and configuration of your machine speed dialling entries one-touch entries. To print the set-up list Press until the display shows INSTALLATION Display shows TEL. LINE SET-UP Press until the display shows PRINT INSTALL. Display shows PRINT OUT: Press to start the print out. Or To return to standby without printing. To print the configuration, speed dial and one-touch lists Press until the display shows FAX SET-UP Display shows DATE AND TIME Press until the display shows PRINT OUT SET UP Display shows PRINT SETTINGS Press to display the option you want ONE TOUCH, SPEED DIAL or SETTINGS. Press to start the printout. Or Press to return to standby. Making and receiving phone calls You can use your PaperJet 60E as a normal telephone. To make a phone call. / Lift the receiver. Dial the phone number. 27

28 PaperJet 60e_se :49 Pagina 28 To dial a one-touch phone number To search through the speed dial entries / Do not put a document in the document feeder. You can dial without lifting up the handset. Press and hold the memory location number you want until the telephone number (if stored) is displayed. The number is automatically dialled. When you hear your call being answered, lift the handset and talk. Do not put a document in the document feeder. You can dial without lifting the handset Press the speed dial button. Display shows TEL CALL CODE OR < > Press to scroll through the entries until the one you want is displayed. The number is dialled. When you hear your call being answered, lift the handset and talk. To make a speed dial call To put a caller on hold Do not put a document in the document feeder. You can dial without lifting the handset. Press the speed dial button. Enter speed dial code you want. The telephone number (if stored) is displayed and dialled. When you hear your call being answered, lift the handset and talk. You can put a caller on hold while you talk to someone else close by. Press to put your caller on hold. Your caller will hear a beep, and will not be able to hear you. Press again to resume your conversation. 28

29 PaperJet 60e_se :49 Pagina 29 Copying documents Your PaperJet 60E can act as a convenience copier and make multiple copies of a document as well as enlarging or reducing your original. Do not use Torn, crumpled and rolled paper Paper that is too thin Wet or moist paper Carbon paper Correction fluid, paper clips or staples. To stop copying Press the Stop button. Display shows copy interrupted. Remove any remaining sheets of paper in the document feeder. Press the Stop button again to confirm. To copy a document Insert the document to be copied into the document feeder. Press the Copy button. Display shows the current contrast, resolution and size settings. 100% TEXT NORMAL Select the contrast LIGHT, DARK, NORMAL. Select the resolution TEXT, PHOTO Select the size 100%, 140% 70%. / Enter the number of copies required. Your machine scans the document one page at a time, printing the copies after each page. 29

30 PaperJet 60e_se :49 Pagina 30 Using the answering machine Your PaperJet 60E can be set to take messages if you cannot answer calls. WARNING Before you can set the reception mode to TAD/FAX RX you must record outgoing message OGM 1. See Outgoing messages below. Outgoing messages (OGMs) Your outgoing message is the announcement callers hear when your answering machine takes their call. You can record two different OGMs: OGM 1 can be up to 20 seconds long and is the message normally played to callers when your PaperJet 60E takes a call in the TAD/FAX mode. An example would be: Hello, I am sorry we cannot take your call at the moment. Please leave a message after the beep or press the Start button on your fax machine if you want to send a fax. Thank you. OGM2 can be up to 10 seconds long and is used in TAD/FAX mode and in PHONE/FAX mode in TAD/FAX mode it is played when the answering machine memory is full. An example might be I m sorry but the answer machine is full. You can send a fax or call back later. In PHONE/FAX mode it is played to the caller, in the period before PaperJet 60E beeps and displays LIFT HANDSET each time a call is answered. An example might be Please hold. Message forwarding announcement You can record your own you have new messages announcement and set your PaperJet 60E to call you at a remote location and play this when you have new messages. You need to record your announcement (see Recording your OGM/new message announcement below) and set your machine to forward the message (see To forward new messages page 33). To record your OGM(s) and forwarding announcement When the machine is in standby: Press the Function button until the display shows TAD SET UP Press the Start button. Press the Function button until the display shows the option you want RECORD OGM # 1 Or RECORD OGM #2 Or REC.FORW.ANNOUNC Press the Start button. Display shows: LIFT HANDSET Pick up the handset. Display shows TO RECORD 30

31 PaperJet 60e_se :49 Pagina 31 Press the Start button to begin recording. Display counts down your recording time. Replace handset to end recording, your message is replayed. If you run out of time, your PaperJet 60E automatically stops recording and will play back the OGM. Press the Stop button to return to standby. To play back OGM 1 or OGM2 To switch the answering machine on/off Setting the reception mode to TAD/FAX RX switches the answering machine on. Press the RX Mode button until the display shows TAD/FAX RX. Your machine will automatically take both fax calls and telephone calls. When you want to switch your answering machine off, press the RX Mode button to display the reception setting you want. When the machine is in standby: Press the Function button until the display shows TAD SET UP Press the Start button. Press the Function button until the display shows either PLAY OGM #1 or PLAY OGM #2 Press the Start button. Your message is played back over the loudspeaker. (To hear your message privately, pick up the handset.) Display shows: PLAYING After playback you can record a new OGM which will replace the existing OGM. Press Stop to return to standby. Adjusting the volume During playback: Press the < > buttons to increase or decrease the loudspeaker volume. To record a memo You can record a memo message for other users via the handset. Memos are played back as normal messages. The memo recording time is pre-set to a maximum of 30 seconds. You can change this to 60 seconds, see Recording Capacity page 34. When the machine is in standby: Press the Memo button. The display shows LIFT THE HANDSET When you lift the handset the display shows REC. MEMO MSG? Press the Start button to begin recording your memo. Replace the handset to end recording. 31

32 PaperJet 60e_se :49 Pagina 32 Message indicators When your answering machine has new (unplayed) messages recorded, the Messages light flashes and the display shows the total number of messages or memos recorded. For example, 2 new messages and 1 old one: TAD/FAX RX :32 To skip forwards or backwards through your messages During play back: Press to skip back to the start of the previous message. Press to skip forwards to the next message. To delete individual messages During playback, you can delete the message currently being played. The Messages light stays on (does not flash) if you have only old (played) messages or memos. Press the Delete button. The next message is played. To play your messages To delete all messages that have been played back You can play back your message over the loudspeaker or via the handset. When the machine is in standby: Press the Play button. Your messages are played back over the loudspeaker. Pick up the handset if you want to listen to your messages privately. Press the Stop button to end playback. You cannot delete unplayed messages. When the machine is in standby: Press the Delete button. Display shows DELETE OLD MSG? Press the Delete button again to delete all old messages or press Stop to cancel and return to standby. After the last message has been played back your PaperJet 60E returns to standby. 32

33 PaperJet 60e_se :49 Pagina 33 To forward new messages / / You can set your PaperJet 60E to call you at a set time at a remote telephone to let you know you have new messages. You can set your PaperJet 60E to forward your messages once only or on a daily basis. You should record an announcement to introduce your messages. When the PaperJet 60E is in standby. Display shows TAD/FAX RX :15 Press the Function button until the display shows TAD SET UP Press the Start button. Press the Function button until the display shows FORWARD MESSAGES Press the Start button. Display shows FORWARDING OFF Press to display the option you want FORWARD ONE TIME FORWARD DAILY Press the Start button to confirm. Display shows TYPE TIME 11:11 Enter the time you want your messages forwarded. Press the Start button. Display shows TYPE TEL. NUMBER Enter the telephone number you want your PaperJet 60E to call with your messages. Press the Start button. Display shows REC. FORW. ANNOUNC. You can now start recording your announcement. If an announcement is already recorded, it is played back. To record an announcement, or overwrite an existing one, pick up the handset and press the Start button the display counts down the recording time. To end recording replace the handset. Press the Stop button to return to standby. NOTE When your PaperJet 60E calls you will hear your announcement. To play your messages, enter your remote access code and then follow remote access procedures, page 37. NOTE You can also call your answering machine at any time to play back your messages. See Remote Access, page

34 PaperJet 60e_se :50 Pagina 34 To set Announce Only You can set your answering machine to Announce Only where callers will hear your OGM #1 but your machine will not record their messages. This enables you to leave an information announcement. You will still be able to receive faxes. When the machine is in standby, press the Function button until the display shows TAD SET UP Press the Start button. Press the Function button until the display shows ANNOUNCE ONLY Press the Start button. Display shows ANNOUNCE ONLY:OFF Press buttons to display ON Press the Start button to confirm, your OGM 1 is replayed. The display now shows LIFT HANDSET PRESS You can now record a new OGM 1 if required. Lift the handset. Press the Start button to begin recording. Replace handset to end recording. Press the Stop button to return to standby. Recording capacity Your answering machine can record up to 49 messages and memos, to a total recording time of 15 minutes including OGMs and announcements. You can set the maximum length of each message at 30 or 60 seconds. (It is pre-set to 30 seconds). To set the maximum message length When the machine is in standby: Press the Function button until the display shows TAD SET UP Press the Start button. Press the Function button until the display shows ICM REC.TIME Press the Start button. Display shows: REC. TIME:30 SECS Press buttons to switch between 60 SECS/30 SECS Press the Start button to confirm the option displayed. Press the Stop button to return to standby 34

35 PaperJet 60e_se :50 Pagina 35 To switch Call screening on/off Your PaperJet 60E is pre-set to play incoming messages through the speaker as they are being recorded. You can switch this feature off. Press the Function button until the display shows TAD SET UP Press the Start button. Display shows ICM ON SPEAKER Press the Start button. Display shows ICM SPEAKER ON Press buttons to switch the speaker ON or OFF Press the Start button to confirm the option displayed. Press the Stop button to return to standby. To switch standard voice announcements on/off Your answering machine contains pre-recorded announcements which are played when you play back your messages. They tell you how many messages you have and when they were received. You can switch the announcements on or off. The default setting is off. The messages are: Announcement Meaning You have nn messages Tells you the total number of messages stored. Monday, Tuesday etc Indicates the day the message was received. 0 nine fifty AM Indicates the time the message was received. End of messages You have no messages No more messages to play back. No messages are recorded. Press the Function button until the display shows TAD SET UP Press the Start button. Press the Function button until the display shows SYNTH. ANNOUNCE Press the Start button. Display shows OFF Press buttons to switch between ON and OFF Press the Start button. Display shows DAY OF THE WEEK Press Start button. Display shows the day currently set, e.g. SUNDAY Press to display the correct day, e.g. MONDAY Press the Start button to confirm. Press the Stop button to return to standby. NOTE When switching pre-recorded announcements on, you must always set the day of the week. 35

36 PaperJet 60e_se :50 Pagina 36 To lock/unlock the answering machine / You can use your remote access code to prevent other people from listening to your messages by selecting PLAY LOCK and/or from changing the answering machine s settings by selecting SET-UP LOCK. Press the Function button until the display shows TAD SET UP Press the Start button. Press the Function button until the display shows ACCESS CODE Press the Start button to display the current code: TYPE CODE (0-9): 1234 Enter a new code if required. Press the Start button. Display shows PLAY UNLOCK Press buttons to select PLAY LOCK Press the Start button to confirm. Display shows SET-UP UNLOCK Press buttons to select SET-UP LOCK To switch PLAY LOCK and SET-UP LOCK off use the same procedure but select PLAY UNLOCK and SET-UP UNLOCK Press the Start button to confirm. Press the Stop button to return to standby. NOTE If PLAY LOCK is set you will be asked to enter the remote access code after pressing the Play button. If SET-UP LOCK is set, you will be asked to enter the remote access code before you can enter the TAD SET-UP menu. For details of the setting and changing the remote access code, see page 37). 36

37 PaperJet 60e_se :50 Pagina Remote access You can access your answering machine from another phone to play back your messages and change the settings. Remote access code To prevent someone else from accessing your messages from another telephone, your PaperJet 60E answering machine has a 4-digit access code which must be entered. The default setting is To change your Remote access code / Press the Function button until the display shows TAD SET UP Press the Start button. Press the Function button until the display shows ACCESS CODE Press the Start button to display the current code: TYPE CODE (0-9): 1234 Either enter the new code: Enter your new code. Press the Start button to confirm. Display shows PLAY UNLOCK Or delete the code: Press the Clear button. Press the Start button to confirm. Press the Stop button to return to standby. NOTE Deleting the access code disables remote access and all other features which use the code. To operate the answering machine from another phone You may have called your PaperJet 60E to check your messages, or it may have called you to let you know you have new messages (see To forward new messages page 33). When you hear your OGM enter your 4-digit access code (default = 1234). You hear a short confirmation beep. If you enter the wrong code, your OGM keeps playing. Enter the correct code. You can now use the telephone keypad to operate your machine. Playing messages: Play new messages only. Play all messages. Repeat message or skip to previous message. (See note page 38). Skip forward to the next message. Delete all messages you have listened to. To stop. NOTE Your answering machine must first be swithed on by pressing the RX Mode button until the display shows TAD/FAX RX NOTE When entering a double digit code, (e.g. 55 or #1), after entering the first digit, wait until you hear a beep before entering the second digit